2004-319o =ANc NO.
AN ORDINANCE APPROVING THE EXPENDITURE OF FUNDS FOR THE
PURCHASE OF ANNUAL MAINTENANCE FOR GEOGRAPHIC INFORMATION
SYSTEM (GIS) SOFTWARE PACKAGE AVAILABLE FROM ONLY ONE SOURCE
IN ACCORDANCE WITH THE PROVISION FOR STATE LAW EXEMPTING SUCH
PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND
PROVIDING AN EFFECTIVE DATE (FILE 3230-PURCHASE OF ANNUAL
MAINTENANCE FOR GEOGRAPHIC INFORMATION SYSTEM (GIS) SOFTWARE
PACKAGE AWARDED TO ENVIRONMENTAL SYSTEMS RESEARCH
INSTITUTE (ESRI) IN THE AMOUNT OF $31,810.98).
WHEREAS, Section 252.022 of the Local Government Code provides that
procurement of items that are only available from one source, including; items that are
only available from one soume because of patents, copyrights, secret processes or natural
monopolies; films, manuscripts or books; electricity, gas, water and other utility
purchases; captive replacement parts or components for equipment; and library materials
for a public library that are available only from the persons holding exclusive distribution
rights to the materials; need not be submitted to competitive bids; and
WHEREAS, the City Council wishes to procure one or more of the items
mentioned in the above paragraph; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the following purchase of materials, equipment or supplies, as
described in the "File Number" listed hereon, and on file in the office of the Purchasing
Agent, and the license terms attached hereto are hereby approved:
FILE
NUMBER VENDOR AMOUNT
3230 Environmental Systems Research Institute $ 31,810.98
SECTION 2. That the acceptance and approval of the above items shall not
constitute a contract between the City and the person submitting the quotation for such
items until such person shall comply with all requirements specified by the Purchasing
Department.
SECTION 3. That the City Manager is hereby authorized to execute any
contracts relating to the items specified in Section I and the expenditure of fimds pursuant
to said contracts is hereby authorized.
SECTION 4. That this ordinance shall become effective immediately upon its
passage and approval.
PASSED AND APPROVED this the /~X~¢~/~ dayof ~-~/~,2004.
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
BY: ~
4-ORD-File
rime: 3:14
P&~e: 003
380 New York Street
Redlenda, CA 92373
Phone: (909)793-2863
Attachment 1
Quotation
Date: 08/16/2004
Quotation Number: 251181:40
CITY OF DENTON
TECHNOLOGY SERVICES DEPT
601 E HICKORY STE A
DENTON TX 76205-4305
Attm CHENG ZHENG
Customer Number: 552
Send Pumhace Onlem. To
ESRI, Inc.
380 New York Street
Redlands, CA 92373-8100
Attn: Gene Stabler
Please include the following
remittance address on your
Purchase Order:
ESRI inc.
File #54630
Los Angeles, CA 90074-4630
Item Qty Pmduct#Descrioflon
Unit' P~'ice E~tended'Prlce
YOUR CUSTOMER SERVICE REPRESENTATIVE IS GENE STABLER ~ 888-377-45715
Xl153
10 1 52384 MAINT, PRIM,AI,FL 3,000.00 3,000.00
Arclnfo Floating Primary Maintenance
Start Date: 12/01/2004
End Date: 11/30/2005
20 6 52385 MAINT, SCNDRY,AI,FL 1,200.00 7,200.00
Arclnfo Floating Secondary Maintenance
Start Date: 12/01/2004
End Date: 11/30/2005
30 1 52385 MAINT, SCND RY,AI,FL 1,200.00 1,200.00
Arclnfo Floating Secondaw Maintenance
Start Date: 12/O1/2004
End Date: 11/30/2005
40 1 52396 MAINT, PRIM,COGO,FL 500.00 500.00
A~cCOGO Floating Primary Maintenance
Start Date: 12/O1/2004
End Date: 11/30/2005
This quotation is vapid ~ar 90 days and is subject to your ESRI License Agl~ement. The quotation information is proprietary and
may not be copied or released other then for the express purpose of system selection and purchase/license, This information
may not be given to outside parties er used for any other purpose without consent from Environmental Systems Research
Inetltute, Inc. (ESRI).
Any estimated sales end/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience
for yom' organization's budgetary purposes, ESR{ reaerve~ the right to adjust and collect sales and/or use tax at the actual date
of invoicing. If you/erganizstion ia tax exempt or pays stare taxes directly, then [xim to invoicing, your organization must
provide ESRI with a copy of · current tax exemption certificate issued by your state's taxing authority for the given jurisdistion.
Issued By: Gene Stabler Ext: 1153
3:14 P~ TO:
380 New Yak Street
Redlsnds, CA 92373
Phone: {909)793-2B53
Date: 08/16/2004 Quotation Number. 25118140
Item Oty Product#Description
Quotation
Page 2|
Unit Pri~e :Extended Price
50 1 64820
MAINT,AG APRS
AmPmss ~r ArcGIS Concurrent Use Maintenance
S~rt Date: 12/O1/2004
End Date: 11/30/2005
2oo.~o 2oo.oo
60 2 87192 MAINT,PRIM,AV, SU 400.~)0 800.00
AmView Single Use Primary Maintenance
Start Date: 12/01/2OO4
End Date: 11/30/2005
Hardware Platform: GENERIC DESKTOP
70 21 87193 MAINT, SCNDRY,AV, SU 200.{~0 4,200.O0
ArcVJew Single Usa Secondary Maintenance
Start Date: 12/01/2004
End Date: 11/30/2005
Hardware Platform: GENERIC DESKTOP
80 3 97193 MAINT,SCNDRY,AV, SU 2OO.~tO 600.00
ArcView Single Use Secondary Maintenance
Start Date: 12/O1/2004
End Date: 11/30/2005
Hardware Platform: GENERIC DESKTOP
90 6 87193 MAINT,SCNDRY,AV, SU 107.~O 644.40
AmVlew Single Use Secondary Maintenance
Start Date: 05/19/2005
End Date: 11/30/2005
Hardware Platform: GENERIC DESKTOP
100 1 87194 MAINT, PRIM,AV,CU 700.(~0 700.00
ArcView Concurrent Use Primary Maintenance
Start Date: 12/OI/2004
End Date: 11/30/2005
Hardware Platform: WINDOWS NT-INTEL
110
I 87195 MAINT~SCNDRY,AVrCU 500.~t0 500.00
This quotation is valid for 90 days and is subieot to your ESRI License Agreement. The quotation in~orrnation is I~o~rietary and
Any estimated sales and/or use ta0~ has been calculated as of the date of this quotation and is n-ar~ly provided as a convenience
for your organization's budgetary purposes. ESR[ reserves the right to adjust and collect sales andlctr u~e tax at the actual data
provide ESRI with a copy of I currem tax exemption certificate issued by your state's taxing authcrrIy fox the given jurisdiction.
Issued By: Gene Stabler Ext: 1153
ime: 3:14 PM
Page: 005
@ 194034~
380 New York Street
Redlands, CA 92373
Phone: (909)793-2863
Quotation
3/
Date: O8/16/2004 Quotation Number. 25118140
Item Qty Product#Description
Unit Pri~
ArcView 8J( Concurrent 99 Secondary Maintenance
Start Date: 12/O1/2004
End Date: 11/30/2005
Hardware Platform: WINDOWS NT-INTEL
120 2 87195
130 1 87198
140 1 87213
MAINT,SCNDRY,AV,CU 500.~0
AmView 8.x Concurrent Use Secondary Maintenance
Start Date: 12/01/2004
End Date: 11/30/2005
Hardware Platform: WINDOWS NT-INTEL
MAINT,PRIM,AG 3D,CU 800.(~0
ArcGIS 3D Analyst Concurrent Use Primary Maintenance |
Start Date: 12/01/2004
End Date: 11/30/2005
Hardware Platform: WINDOWS NT-INTEL
MAINT,DSG,ASDE,SRVR,2CPU 3,000.I~0
ArcSDE Developer Support Group (DSG) Maintenance for 1 [Server
and Write Connections
Start Date: 12/O1/2004
End Date: 11/30/2005
Extended Price
1,000.00
500.00
3,000.00
2 CPUs and5 Read
150 1 92628 MAINT, PRIM,AG SRVAN,CU 500.1~O
500.00
AmGIS Survey Analyst Concurrent Use Primary Maintenance~
Start Date: 12/01/2004
I,
End Date: 11/30/2005 ~ :
Hardware Platform: WINDOWS NT-INTEL
160 I 93094 MAINT,PRIM,AV,EXT,SU 536.l~9 536.99
ArcView with Extension Single Use Primary Maintenance |
Start Date: 05/19/2005
End Date: 11/30/2005
Hardware Platform: GENERIC DESKTOP
170 1 93094
MAINT,PRIM,AV,EX-F,SU 1,000J
AmView with Extension Single Use Primary Maintenance
Start Date: 12/01/2004
Thie quotation ia valid f~ 90 days and is subject to your EaRl License Agreement. The quotation in
1,000.00
Issued By: Gene Stabler Ext: 1153
3:14 PM
P&~e: 00~
380 New York Street
Redisnds, CA 92373
Phone: (909)793-2853
Date: 08/16/2004 Quotation Number, 25118140
Item Qty Product~Description
End Date: 11/30/2005
Quo(ation
Page 4~
Unit Prte Extended Price
180 1 93095
190 1 93095
Hardware Platform: GENERIC DESKTOP
MAINT, SCNDRY,AV,EXT, SU 800.~0
ArcView with Extension Single Use Secondary Maintenance/
Start Date: 12/01/2004
End Date: 11/30/2005
Hardware Platform: GENERIC DESKTOP
MAINT,SCN D RY,AV, EXT, SU 429.~9
ArcView with Extension Single Use Secondary Maintenance[
Start Date: 05/19/2005
End Date: 11/30/2005
Hardware Platform: GENERIC DESKTOP
200 1 97534 MAINT,AIMS, 1SRVR,2CPU 2,000.(~0 2,000.00
ArclMS 1 Server 2 CPUs Maintenance
Start Date: 12/01/2004
End Date: 11/30/2005
800.00
429.59
210 I 97534 MAINT,AIMS, 1SRVR,2CPU 2,000.(~0
2,000.00
ArclMS 1 Server 2 CPUs Maintenance
Start Date: 12/01/2004
End Date: 11/30/2005
220 1 98696 MAINT,PRIM,AG PUB,CU 500.~0 500.00
ArcGIS Publisher Concunent Use Primary Maintenance
Start Date: 12/O1/2004
End Date: 11/30/2005
8ubto~l 31,810.98
Shipping & Handling 0.00
Es~matadT~x 0.00
To~l $ 31,810.98
This duotatian is valid for 90 days and is subject to your ESRI License Agreement, The quolstion information is proprietary
and
may not be copied or released other than for the exp'ess purpose of system seioetion and purcheese.~liolicense, This information
may not be given to outside parties ~ used for any other purpose without consent from Environmental Systems Research
Institute, Inc, (E~RI). /
Any estimated ~eise and/or use t~x has been calculated as of the date el: this quotation and ie merely I~ovided aea convenience
for you~ organization's budgetary purposes. ESRI reserves the right to edjuet and collect sales and/~r uae tax at the actual date
of invoising. If your ergenizati~ is tax exempt ar pays state taxes directly, then prix to invoioing, lYaUr ~rganizstion must
provide ESRI with a copy of a current rex exemption certificate issued by your state's taxing authority far the given jurisdiction.
/ {SlA~LERG)
Issued By: Gene Stabler Ext: 1153
Time: 3:14 P~ To: ~ 1840349853:
Pa~e: 007
3S0 New Y(xk Street
Rsdland., CA 92373
Phone: (9091793-2853
QueStion
Page
Dote: 08/16/2004 Quotation Number. 25118140
Item Qty Product~Description ~ Unlt PI ."b Extended Price
BY SIGNING BELOW, YOU ARE INDICATING THAT YOR ARE AUTHORIZED TO OBU( ATE FUNDS FOR YOUR
ORGANIZATION. DO NOT USE THIS FORM FOR ORDER ACTIVATION IF YOUR ORGan JIZATION WILL NOT HONOR
AND PAY AN INVOICE THAT HAS BEEN iSSUED AT YOUR DIRECTION WITHOUT Al )ITiONAL AUTHORIZING
PAPERWORK.
To ~xpedite your order, either attach a copy of this quotarirm to your pmchaae ogler twhen it is
remitted to ESRI, or ~gn below and raturn this quoteton to indicate your acceptence.I ESR['s
address and fax number am provided on the flint page of this quotation.
If you have made ANY alterarions to the line items included in this quote end have cl~o~en to sign the quote to
indicate your acceptance, you must fax ESRI the signed quote in its entirety in order ~or the quote to be accepted
You will be contacted by your Customer Service Representative if additional inforrnntc~n is required to complete you
request.
If your organization is · US Federal, state, or local government agency; an educatione;facillty; or a company that
will not pay an invoice without having issued a formal pumhase order, a signed quote~on will net be accepted
unless it is accompanied by your purchase order.
]
If you choose to disconrinue your support, you will become ineligible for support bene~ite and services. All
maintenance fees from the date of discontnuarion will be due and payable if you drmi~le to reactivate your support
coverage at a later date. /
By signing below, you are authorizing ESRI to issue a software support invoice in the ~imount of:
$
/
Signature of Authorized Repmsentatve
Name (Please PHnt}
'rifle
| I~rAm_ERO)
Iseued By: Gene Stabler Ext: 1153