2004-320O INANCE
AN ORDINANCE AWARDING A CONTRACT UNDER THE TEXAS MULTIPLE AWARD
SCHEDULE (TXMAS) PROGRAM FOR THE PURCHASE OF A PSERIES 630 SERVER,
COMPUTER HARDWARE, OPERATING SYSTEM SOFTWARE, AND FIRST YEAR ANNUAL
MAINTENANCE FOR GEOGRAPHIC INFORMATION SYSTEM (GIS) AS AWARDED BY
THE STATE OF TEXAS BUILDING AND PROCUREMENT COMMISSION CONTRACT
TXMAS-3-70030; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND
PROVIDING AN EFFECTIVE DATE (FILE 3238-PURCHASE OF PSEKIES 630 SERVER,
COMPUTER HARDWARE, OPERATING SYSTEM SOFTWARE, AND FIRST YEAR ANNUAL
MAINTENANCE AWARDED TO INTERNATIONAL BUSINESS SYSTEMS, INC. (IBM) IN
THE AMOUNT OF $52,466).
WHEREAS, pursuant to Resolution 92-019, the State Purchasing Building and Procurement
Commission has solicited, received and tabulated competitive bids for the purchase of necessary
materials, equipment, supplies or services in accordance with the procedures of state law on behalf of
the City of Denton; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described materials, equipment, supplies or services can be purchased by the City through
the Building and Procurement programs at less cost than the City would expend if bidding these
items individually; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the numbered items in the following numbered purchase order for
materials, equipment, supplies, or services, shown in the "Purchase Orders" listed hereon, and on file
in the office of the Purchasing Agent, are hereby approved:
FILE
NUMBER VENDOR AMOUNT
3238
International Business Machines Corporation $52,466
SECTION 2. That by the acceptance and approval of the above numbered items set forth in
the attached purchase orders, the City accepts the offer of the persons submitting the bids to the
Building and Procurement Commission for such items and agrees to purchase the materials,
equipment, supplies or services in accordance with the terms, conditions, specifications, standards,
quantities and for the specified sums contained in the bid documents and related documents filed
with the Building and Procurement Commission, and the purchase orders issued by the City.
SECTION 3. That should the City and persons submitting approved and accepted items set
forth in the attached purchase orders wish to enter into a formal written agreement as a result of the
City's ratification of bids awarded by the Building and Procurement Commission, the City Manager
or his designated representative is hereby authorized to execute the written contract which shall be
attached hereto; provided that the written contract is in accordance with the terms, conditions, speci-
fications and standards contained in the Proposal submitted to the Building and Procurement
Commission, quantities and specified sums contained in the City's purchase orders, and related
documents herein approved and accepted.
SECTION 4. That by the acceptance and approval of the above numbered items set forth in
the attached purchase orders, the City Council hereby authorizes the expenditure of funds therefor in
the amount and in accordance with the approved purchase orders or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION 5. That this ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this /,~¢k dayof /~(~,(_~ ,2004.
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, ~ITY SECRETARY
APPROVED AS TO LEGAL FORM:
3B'oYI~D'File3238~ '(~ ~
IBM QUOTATION: 04083101
Attachment 1
City of Denton
7028-6C4 pSerles 630 4-Way 1.4GHz SMP Server
8GB Memory, 4 x 146.8GB Internal UltraSCSI Disks
801t60GB Int. Tape Drive w/VXA Technology, IDE CD ROM
AIX V5.1, 3Yr. Software Maintenance
I Machine I
Feature I Description
7028-6C4
2633
2849
3275
4250
4254
4651
Rack Server I:PSERIES 630
IDE CD-ROM DR.(BLACK BEZEL)
PWR GXT135P GRAPH ACC+DIG SUPP
146.8GB 10K RPM U3 SCSI DDRASS
CONN CAB 6SLOT PCl RISER 2 MED
SCSI CONNECTOR CABLE
RACK INDICATOR, RACK 1
5005 SOFTWARE PREINSTALL
5706 2-PORT BASE-TX ETHT PCI-X ADPT
6120 80/160GB INT TAPEDR W/VXA TECH
6239 2 GIGAB FIBRE CHANN PCI-X ADPT
6273 POWER SUPPLY, 645 WATT AC, HS
6557 REDUNDANT COOLING
6568 U3 SCSI BACKPLANE FOR HS DISKS
8080 2048MB DIMMS, EXPRESS CONFIG
8109 2WAY 1.45GHZ PWR4+ PROC C EXP
8114 FEAT CODE INDIC EXP CONF (440)
8700 QUIET TOUC KEYB.,US ENGL.
8741 3-BUTFON MOUSE-STEALTH BLACK
9172 POWER SPECIFY, AC
9300 LANG.GROUP SPEC.-US ENGLISH
9556 6 SLOT POI RISER INIT ORD ONLY
9581 RIO-2 ENABLEMENT INDICATOR
9911 POWER C.-ALL(STD.RACK P,C.)
TOTAL 7828-6C4 Price
List Price
Unit I Extended
758 758
134 134
331 331
6444 6444
40 40
49 49
N/C N/C
N/C N/C
1289 1289
2011 2011
2081 2081
1679 1679
121 121
235 235
N/C N/C
N/C N/C
28373 28373
39 39
17 17
N/C N/C
N/C N/C
N/C N/C
N/C N/C
N/C N/C
43601 43601
5692-A5L AIX 5.1 SPO 907 AIX 5L FOR POWER UPDATE CD
919 AIX 5.I SPO
921 AIX 5L FOR POWER EXP PACK
975 CMM
1004 MEDIA PROCESS CHARGE CD ROM
2924 ENGLISH - US U/L SBCS (ENU)
3410 CD-ROM ISO 9660 STANDARD
5005 PRELOAD (AUS FEATURE 5005)
5924 LNG PRELOAD ONLY 5924 ENGLISH
TOTAL 5692-ASL
1 N/C N/C
1 N/C N/C
1 N/C N/C
1 N/C N/C
1 N/C N/C
1 49 49
1 N/C N/C
1 N/C N/C
I N/C N/C
1 N/C N/C
49 49
5765-E61 AIX 5L FOR POWER V5.1
1 AIX 5L FOR POWER V5.1 P/CPU
1 N/C N/C
4 N/C N/C
5773-SM3 SW MAINTENANCE FORAIX,3 YEARS 1 N/C N/C
462 1 PROC E5 SWMA 3Y RENEW 4 7024 7024
Note: Pdce$ and discounts are subject to change. Lease rates and ServiceSuite pricing are for planning purposes only.
Prepared by: MPAUTSCH 8/16/2004 @ 5:19:11 PM Page 1 of 2/City of Denton 8GB p630
464 24X7 I PRC E5 SWMA 3Y RNW Attachment 1 4 1792 1792
TOTAL 6773-SM3 8816 8816
Total Server Hardware
43,601.00
Total Software (including Maintenance)
8,865.00
Total Storage & Peripherals
Total Services
Total 3-Year ServiceSuite Hardware Maintenance
List Solution Cost 62,966.00
Discounted Solution Total
52,466.00
Pricing provided under ?XMAS Contract #TXMAS-3-70030 based on GSA IT Schedule
INFORMATIONAL:
Addl. 8GB RAM Upgd.
Two - Integrated Ultra3 SCSI controllers
Integrated 10/100 Ethernet Adapter
Integrated 10/100 Ethernet Adapter
Integrated Support Processor
6 Slot PCI Riser
New planar- RIO enabled.
Standard Office A/C
Note: Prices and discounts are subject to change. Lease rates and Sen, lceSuile pricing are for planning purposes only.
Prepared by: MPAUTSCH 8/I 6/2004 (~ 5:19:11 PM Page 2 of 2 / City of Denton 8GB p630