2004-340ORD CE NO. d;P¢'d4P
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING AN ANNUAL
CONTRACT FOR THE PURCHASE OF HOT MIX HOT LAY ASPHALT CONCRETE;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN
EFFECTIVE DATE (BID 3221-ANNUAL CONTRACT FOR HOT MIX HOT LAY ASPHALT
CONCRETE AWARDED TO JAGOE PUBLIC COMPANY IN THE ESTIMATED AMOUNT OF
$1,000,000).
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of State
law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" on file in the office of the City
Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such
items:
BID ITEM
NUMBER NO
3221 1,2
VENDOR
Jagoe-Public Company
AMOUNT
Exhibit A
SECTION 2. That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees
to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION 3. That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto; provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted.
SECTION 4. That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein.
SECTION 5. That this ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED tiffs the ~'~ ~ff~ day of ~ff~ , 2004.
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
3-ORD-BID 3221
Page 2
BID # 3221 Exhibit A
DATE: 9/28/04
ANNUAL CONTRACT FOR HOT MIX HOT LAY ASPHALT CONCRIZTE
No. I . Est, I DESCRIPTZON Vendor
Jagoe Public
Company
Principle Place of Business: Denton, TX
A. Hot Nix Hot Lay Asphalt Concrete (PG-64-
I 50,000 22) pickup at plant (Patching or City Crew $28,50
tons
Installation)
For the purpose of Iow bid determination, a
$.20 per mile charge will be added to the unit $0,80
)rice for each mile from 901-B Texas Street,
Denton, TX 76209 to Vendor's plant
B. Hot Mix Hot Lay Asphalt Concrete (PG-64- $30,50
22) FOB Delivered
(Address). 3020 Fort Worth
Drive-Denton, TX
:!.. Addition per ton for installation at City of $14.00
Denton lob site. (0-400 tons)
2. Addition per ton for installation at City of $9.00
Denton 1ob site. (400-999 tons}
3. Addition per ton for installation at City of $5,00
Denton 1ob site. (l~000+tons)
A. Hot Mix Hot Lay Asphalt Concrete (PG-76-
~.5,000 22) pickup at plant (Patching or City Crew $32.25
2 tons
Installation)
B, Hot Mix Hot Lay Asphalt Concrete (PG-76- $34.25
22) FOB Delivered
For the purpose of Iow bid determination, a
$.20 per mile charge will be added to the unit
)rice for each mile from 901-B Texas Street,
Denton, TX 76209 to Vendor's plant
(Address).
~. Addition per ton for installation at City of $17.00
Denton job site. (0-400 tons)
2. Addition per ton for installation at City of $9.00
Denton lob site. (400-999 tons)
3. Addition per ton for installation at City of $5.00
Denton 1ob site. (lr000+tons)
Vendor's plant to City of Denton destination is
miles. Bidder shall determine the mileage
using the officical Texas Highway map or
County map measured by the shortest
)tactical route & insert that mileage above. [n
stating this mileage, the bidder shall calculate 4 Miles
mileage from vendor's plant to the point
specified using roads that are not load-zoned
below 58,240 lbs. Nileage subject to
verification. Failure to furnish & indicate
mileage will disqualify bid,
24 Hour telephone number for
940-382-9732
messages
SHIPHENT 2 Days