2004-355ORDINANCE NO.
AN ORDINANCE ACCEPTING COMPETITIVE BIDS BY WAY OF AN
INTERLOCAL AGREEMENT WITH U.S. COMMUNITIES AND AWARDING A
CONTRACT FOR THE PURCHASE OF CARPET; PROVIDING FOR THE
EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE
DATE (FILE 3259-CARPET FOR EMILY FOWLER LIBRARY AND CIVIC CENTER
AWARDED TO INTERFACE AMERICAS, INC. BY WAY OF AN INTERLOCAL
AGREEMENT IN THE AMOUNT OF $58,914.66).
WHEREAS, pursuant to Ordinance 2003-017, U.S. Communities, has solicited,
received and tabulated competitive bids for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedure of state law on behalf
of the City of Denton; and
WHEREAS, the City Manager or a designated employee has reviewed and
recommended that the herein described materials, equipment, supplies or services can be
purchased by the City through the U.S. Communities Cooperative Purchasing programs
at less cost than the City would expend if bidding these items individually; and
WHEREAS, the City Council has provided in the City Budget for the
appropriation of fimds to be used for the purchase of the materials, equipment, supplies or
services approved and accepted herein; NOW THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the numbered items in the following numbered purchase
order for materials, equipment, supplies, or services, shown in the "File" listed hereon,
and on file in the office of the Purchasing Agent are hereby accepted and approved as
being the lowest responsible bids for such items:
FILE
NUMBER VENDOR AMOUNT
3259 Interface Americas, Inc. $58,914.66
SECTION 2. That by the acceptance and approval of the above numbered items
set forth in the listed file, the City accepts the offer of the persons submitting the bids to
Fairfax County, Virginia for such items and agrees to purchase the materials, equipment,
supplies or services in accordance with the terms, conditions, specifications, standards,
quantifies and for the specified sums contained in the bid documents and related
documents filed with U.S. Communities Contract 41922, and the purchase orders issued
by the City.
SECTION 3. That should the City and persons submitting approved and
accepted items set forth in the attached purchase orders wish to enter into a formal
written agreement as a result of the City's ratification of bids awarded by the Tan'ant
County, the City Manager or his designated representative is hereby authorized to
execute the written contract which shall be attached hereto; provided that the written
contract is in accordance with the terms, conditions, specifications and standards
contained in the Proposal submitted to U.S. Communities, quantities and specified sums
contained in the City's purchase orders, and related documents herein approved and
accepted.
SECTION 4. That by the acceptance and approval of the above numbered items
set forth in the listed file number, the City Council hereby authorizes the expenditure of
funds therefor in the amount and in accordance with the approval purchase orders or
pursuant to a written contract made pursuant thereto as authorized herein.
passage and approval.
PASSED AND APPROVED this
SECTION 5. That this ordinance shall become effective immediately upon its
/~ ~-~--~ dayof C~~, 2004.
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY