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2003-383ORDINANCE. ,200,3' 93 AN ORDINANCE OF THE CITY OF DENTON, TEXAS ACCEPTING COMPETITIVE BIDS AND AWARDING A BEST VALUE ANNUAL CONTRACT FOR A THREE YEAR AGREEMENT FOR THE PURCHASE OF 15/20/25 MVA POWER TRANSFORMERS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE (BID 3105-THREE YEAR AGREEMENT FOR THE PURCHASE OF POWER TRANSFORMERS AWARDED TO WAUKESHA ELECTRIC SYSTEMS IN THE ESTIMATED AMOUNT OF $2,597,758). WHEREAS, the City has heretofore solicited, received, and tabulated competitive best value bids, for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of State law and the City of Denton, Texas ordinances; and WHEREAS, the City Manager or a designated employee of the City with authority, have reviewed and recommended that the herein described bids are the best value bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore based on the selection criteria set forth in the requests for bids; and WHEREAS, the best value bid awarded herein meets specifications, the City Council having waived defects in the bid proposal sheet because the bid quotation attached to the bid proposal sheet substantially complies with the bid specifications; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The findings and conclusions set forth in the preamble of this ordinance are incorporated within the body of the ordinance. SECTION 2. The options in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" on file in the office of the City Purchasing Agent, is hereby accepted and approved as being the best value bid for such items: RFP NUMBER VENDOR AMOUNT 3105 Waukesha Electric Systems Exhibit A SECTION 3. By the acceptance and approval of the above items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. SECTION 4. The City Manager is hereby authorized to execute any and all necessary written contracts for the performance of the services in accordance with the bids accepted and approved herein, provided that such contracts are made in accordance with and relating to the items specified in Section 1, which written contract(s) shall be attached hereto; provided that the written contract is in accordance with the above Request to Submit Bids, Bid Proposals, and documents relating thereto specifying the terms, conditions, plans and specifications, standards, quantities and specified sums contained therein. SECTION 5. By acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefore in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION 6. This ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this.Z/"& day of ",,&,t/ ,2003. EULINE BROCK, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY By: L,f7.-Llu APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY Exhibit A Bid k 3105 Date: 11/20/03 3 year Agreement Purchase Of 15120/25 MVA Power Transformers No. DESCRIPTION Vendor Waukesha Electric Systems Principle Place of Business: Goldsboro, NC MaOUfatturer Manufacturer aukesha Electric W S Denton North (13SkV) 1 Top-Mounted LV Bushings a. Basic Bid: $364,100.00, b. Proposed delivery As requested -c. EStlmateG~frN9ht .I $9,100:00 d. Not to exceed $15,000.00 freight amount I IromNorae,(1381101) I 2 ! Tap-MouetedfLV a. Basic Bid $378,307.00 b. Proposed delivery As. requested.. c. Estimated freight $9,400.00 charges tl Nat to eirceed { s $16,000.00 No. DESCRIPTION.. Vendor Waukesha Electric Systems Locust (138kV x 69 kV) 3 Bus Duct IV Configuration - ' a Basic Bid $417 198.00 b. Proposed delivery As requested r.~. ~c. Estlmatedlfrelgkt $10,500:00 U3rges tl. Not to exceed $16,800.00 freight amount Exhibit A Bid # 3105 Date: 11/20103 3 year Agreement Purchase Of 15/20/25 MUA Power Transformers No[ DESCRIPTION! Vendor Waukesha Electric Systems Principle Place of Business: Goldsboro, NC 1^ ~Denton'Nofthl(138kV)i a. No Load Losses 15.75 b Load Lossea'at 15 44 25 MVA c. Load Losses at 25 123 MVA d AuzllleryLosses - 1.8 2 Iron Home (138kV) a.'No.Wadllnsses '15!75 b. Load Losses at 15 q.25 MVA 7' ! I C. Load:Losses at25 MVA 123 d. Auxiliary Losses 1.8 Noj ' DESCRIPTION Vendor Waukesha Electric Systems i Locuek(141l xe9~ ~ kV) a. No Load Losses 15.5 b: Load Losses at 15 48 MVA c. Load losses at 25 134 MVA r 1 LL,j d Auxiliary ; Losses 1.98 FILE REFERENCE FORM 2003-383 X Additional File Exists Additional File Contains Records Not Public, According to the Public Records Act Other FILES Date Initials Change Order One - Ordinance No. 2005-048 02/22/05 J R ORDINANCE. 2003- 83 AN ORDINANCE OF THE CITY OF DENTON, TEXAS ACCEPTING COMPETITIVE BIDS AND AWARDING A BEST VALUE ANNUAL CONTRACT FOR A THREE YEAR AGREEMENT FOR THE PURCHASE OF 15/20/25 MVA POWER TRANSFORMERS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE (BID 3105-THREE YEAR AGREEMENT FOR THE PURCHASE OF POWER TRANSFORMERS AWARDED TO WAUKESHA ELECTRIC SYSTEMS IN THE ESTIMATED AMOUNT OF $2,597,758). WHEREAS, the City has heretofore solicited, received, and tabulated competitive best value bids, for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of State law and the City of Denton, Texas ordinances; and WHEREAS, the City Manager or a designated employee of the City with authority, have reviewed and recommended that the herein described bids are the best value bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore based on the selection criteria set forth in the requests for bids; and WHEREAS, the best value bid awarded herein meets specifications, the City Council having waived defects in the bid proposal sheet because the bid quotation attached to the bid proposal sheet substantially complies with the bid specifications; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The findings and conclusions set forth in the preamble of this ordinance are incorporated within the body of the ordinance. SECTION 2. The options in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" on file in the office of the City Purchasing Agent, is hereby accepted and approved as being the best value bid for such items: RFP NUMBER VENDOR AMOUNT 3105 Waukesha Electric Systems Exhibit A SECTION 3. By the acceptance and approval of the above items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. SECTION 4. The City Manager is hereby authorized to execute any and all necessary written contracts for the performance of the services in accordance with the bids accepted and approved herein, provided that such contracts are made in accordance with and relating to the items specified in Section 1, which written contract(s) shall be attached hereto; provided that the written contract is in accordance with the above Request to Submit Bids, Bid Proposals, and documents relating thereto specifying the terms, conditions, plans and specifications, standards, quantities and specified sums contained therein. SECTION 5. By acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefore in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION 6. This ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this Qiday of aa~in iI 2003. EULINE BROCK, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY By: L ,idjy / ( "lGf/l.~~K C G~ APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY BY: 3-ORI Exhibit A Bid * 3105 Date: 11/20/03 3 Year Agreement Purchase Of 15/20/25 MVA Power Transformers him DESCRIPTION Vendor Waukesha Electric Systems Principle Place of Business: Goldsboro, NC Manufacturer - I Waukesha EIGCMG ! Systems Denton North (138kV) 1 Top-Mounted LV Bushings a. Basic Bid \ ;364,100:00 I b. Proposed delivery As requested c. EsBmateG'fie19M ;9;100.00'.. .,..charges _.f . d. Not to exceed $15,000.00 freight amount IronMorse:(138kV) 2, TOp-Mounted;LV a. Basic Old $378,307.00 b. Proposed delivery v As requestetl, c. Estimated freight $9,400.00 charges J' d IN [dezceed ;16000 00"- Ne. DESCRIPTIONS Vendor Waukesha Electric Systems Locust (138kV x 69 kV) 3 Bus Duct IV Configuration a Ba51CBld _ .$417,198:0.0 b. Proposed delivery As requested - - c Estimatedfrelght $10;500:00 _charges i d. Not to exceed $16,800.00 freight amount Exhibit A Bid * 3105 Date: 11/20/03 3 year Agreement Purchase Of 15/20/25 MUA Power Transformers RIPTION Vendor Waukesha Electric 0 Systems of Business: Goldsboro, NC 1)entv0Morth03S.Jxvj a. No Load Losses 15.75 b. Load'Losses at. 15 :94.25 , MVP . c. Load Losses at 25 123 MVA d: Auxlllary'Losses I 1.8 2 Iron Horse (138M a. No LoadlLdsses " 15.75 b. Load Losses at 15 44.25 MVA ` c Load saes at 25, 1 123 MVA d. Auxiliary Losses 1.8 No: DESCRIPTION Vendor Waukesha Electric Systems I3 Locust (1381kV:x 691 kV) a. No Load Losses 15.5 b.,Loa l1osses at 15 48 MVA> c. Load Losses at 25 134 ~ MVA ^ ' d. Auxillary'lbsses; 1 1.98'