2003-038ORmN 'qCE NO. POZ-O3
AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF MICROSOFT
SERVER AND DATABASE SOFTWARE AS AWARDED BY THE STATE OF TEXAS
BUILDING AND PROCUREMENT COMMISSION THROUGH THE QUALIFIED
INFORMATION SERVICE VENDOR (QISV) CATALOGUE PROGRAM; PROVIDING FOR
THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE
(FILE 2956 TO SHI GOVERNMENT SOLUTIONS IN THE AMOUNT OF $133,908 FOR THE
FIRST YEAR, $20,148 FOR THE SECOND AND THIRD YEARS FOR A TOTAL AMOUNT OF
$174,204).
WHEREAS, the City Council of the City of Denton has heretofore adopted Resolution 92-
019 pursuant to Section 2157.067 of the Texas Government Code and Sections 271.082 and 271.083
of the Texas Local Government Code which authorizes the City to participate in the State Building
and Procurement Commission's Qualified Information Service Vendor Catalogue Purchase Method
provided for in Subchapter B of Chapter 2157 of the Texas Government Code (the "QISV
Catalogue"); and
WHEREAS, the herein described vendor is a qualified vendor in the QISV Catalogue and the
contract authorized by this ordinance is in the best interests of the City and complies with the
requirements of Subchapter B of Chapter 2157 of the Texas Government Code as a QISV Catalogue
purchase; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered purchase order for materials,
equipment, supplies, or services, shown in the "File Number" listed hereon, and on file in the office
of the Purchasing Agent, are hereby approved:
FILE
NUMBER VENDOR AMOUNT
2956 SHI Government Solutions $174,204
SECTION 2. By the acceptance and approval of the above numbered items set forth in File
2956, the City accepts the offer of the persons submitting the bids to the Building and Procurement
Commission for such items and agrees to purchase the materials, equipment, supplies or services in
accordance with the terms, conditions, specifications, standards, quantities and for the specified sums
contained in the bid documents and related documents filed with the Building and Procurement
Commission, and the purchase orders issued by the City.
SECTION 3. Should the City and persons submitting approved and accepted items set forth
in the attached purchase orders wish to enter into a formal written agreement as a result of the City's
ratification of bids awarded by the Building and Procurement Commission, the City Manager or his
designated representative is hereby authorized to execute the written contract; provided that the
written contract is in accordance with the terms, conditions, specifications and standards contained in
the Proposal submitted to the General Services Commission, quantities and specified sums contained
in the City's purchase orders, and related documents herein approved and accepted.
SECTION 4. By the acceptance and approval of the above numbered items set forth in the
subject purchase orders, the City Council hereby authorizes the expenditure of funds therefor in the
mount and in accordance with the approved purchase orders or pursuant to a written contract made
pursuant thereto as authorized herein.
SECTION 5.
approval.
This ordinance shall become effective immediately upon its passage and
PASSED AND APPROVED this /-/'--~ day of ~~2003.
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
BY: