2003-144AN ORDINANCE OF THE CITY OF DENTON, TEXAS PROVIDING FOR,
AUTHORIZING, AND APPROVING THE EXPENDITURE OF FUNDS FOR THE
PURCHASE OF DIGITAL SELF CHECK MACHINES FOR THE CITY OF DENTON
PUBLIC LIBRARY SYSTEM FROM 3M LIBRARY SYSTEMS, WHICH ARE
AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE
PERTINENT PROVISIONS OF CHAPTER 252 OF THE TEXAS LOCAL
GOVERNMENT CODE EXEMPTING SUCH PURCHASES FROM THE
REQUIREMENTS OF COMPETITIVE BIDDING; AND PROVIDING AN
EFFECTIVE DATE (FILE 3019-DIGITAL SELF CHECK MACHINES FOR CITY OF
DENTON LIBRARY SYSTEM AWARDED TO 3M LIBRARY SYSTEMS IN THE
AMOUNT OF $92,595).
WHEREAS, Section 252.022 of the Local Government Code provides that
procurement of items that are only available from one source, including; items that are
only available from one source because of patents, copyrights, secret processes or natural
monopolies; films, manuscripts or books; electricity, gas, water and other utility
purchases; captive replacement parts or components for equipment; and library materials
for a public library that are available only from the persons holding exclusive distribution
rights to the materials; need not be submitted to competitive bids; and
WHEREAS, the City Council wishes to procure one or more of the items
mentioned in the above paragraph; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the following purchase of materials, equipment or supplies, as
described in the "File Number" listed hereon, and on file in the office of the Purchasing
Agent, and the license terms attached hereto are hereby approved:
FILE
NUMBER
3019
VENDOR
3M Library Systems
AMOUNT
$ 92,595
SECTION 2. That the acceptance and approval of the above items shall not
constitute a contract between the City and the person submitting the quotation for such
items until such person shall comply with all requirements specified by the Purchasing
Department.
SECTION 3. That the City Manager is hereby authorized to execute any
contracts relating to the items specified in Section I and the expenditure of funds pursuant
to said contracts is hereby authorized.
SECTION 4. That this ordinance shall become effective immediately upon its
passage and approval.
PASSED AND APPROVED this the ~ day of ~/~,{,/~ , 2003.
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
BY: '0~
30RD File 3
3M Library Systems
3M Center, Braiding 2254N-14
St Paul, MN 55144-1000
800 328 0067 Telephone
800 223 5563 Fax
www 3M com/hbrary
Fax: 940-349-8560
March 21, 2003
Eva Poole, Director
DeaCon Public Library
5O2 Oakland
Denton, TX 76201
RECEIVED
MAR 2 8 Z003
DENTON
PUBLIC LIBRARY
Dear Ms. Poole:
3M is the developer and manufactu~ of the 3Mm SellL'~eck~ System, and as such, we
ere also the sole seurcc gor these sysixm0s. We have patents on certain Farts ofthe system
tcchnolog},, including the ability to detect and process material protected by 31vfrM Tattle-
Tapem Strips. We are not aware of any mmufamn~ that sells self-checkout systems
open~g within the scope of3M's pa~ents. Service contracts and wau~aqea are based on
th~ correct usage with 3M Tattl~Tape Strips. Our ~,lxesentative f~r your m, ea is IVlike
Fl~m:,g and he can be contacted at 800/328-0067.
Thank you for your interest in the 3M SeltUheck and Detection Systim~ ired if there are any
questions or problems, please feel fi~ to comact us.
Sk rely,
National Sal~s a,~ Marke~g Manager
My commi~on expires:
cc: M. Fleming- Account Representative
M. Keefe - Regional Sales Manager
iI~.. RAMSE¥COUNTY ~
~ MY Cofltnt. Expgee jan
a]Pro~lOW ~[~tllnglgMlent 3M Library S.vst~ms
possz ~.o. ~ ~
product Descri13tion
Quantity Un~ Pfl~e b-~alt p~ce Itmt Price
Model 7210 D{gital ~ellChe~k Unit 3 $25,430.000 $76,290.00
V~deo Check Out Unit 3 $1,900.000 $5,700.00
One year additional service 3 $3,455.000 $10,455.00
~0.00
$0.00
~O.O0
$0.00,
~0.00
~0.00
~o.oo
s~4~; Equipmaot and Ma~em $92,445.000 ,$0.00 $92,445,00
Sero'ice Agreement
Ottmr Infomtatlon
ma.de. Video Cheek Out Unit T~chnology 8olution - Financing Option
two years mmF,:e 12 MontNy Payments $7,716.25
!4 Monthly Payments $3,858.13.
~0+ ~6 Monthly Payments $2.572.08 i
Mike Fleming 8003280067 x 3 Option 16