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2003-145ORDINANCE NO. ~Tp,.~ -/~,~ AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF A BOOK THEFT DETECTION SYSTEM AND ACCOMPANYING BOOK CHECK OUT/CHECK IN WORKSTATIONS FOR THE NORTH BRANCH LIBRARY AS AWARDED BY THE STATE OF TEXAS BUILDING AND PROCUREMENT COMMISSION; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE (FILE 3033 -BOOK THEFT DETECTION SYSTEM AWARDED TO 3M LIBRARY SYSTEMS IN THE AMOUNT OF $45,476). WHEREAS, pursuant to Resolution 92-019, the State Purchasing Building and Procurement Commission has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law on behalf of the City of Denton; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described materials, equipment, supplies or services can be purchased by the City through the Building and Procurement programs at less cost than the City would expend if bidding these items individually; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That the numbered items in the following numbered purchase order for materials, equipment, supplies, or services, shown in the "File Number" listed hereon, and on file in the office of the Purchasing Agent, are hereby approved: FILE NUMBER VENDOR AMOUNT 3033 3M Library Systems $45,476 SECTION 2. That by the acceptance and approval of the above numbered items set forth in the attached purchase orders, the City accepts the offer of the persons submitting the bids to the Building and Procurement Commission for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, conditions, specifications, standards, quantities and for the specified sums contained in the bid documents and related documents filed with the Building and Procurement Commission, and the purchase orders issued by the City. SECTION 3. That should the City and persons submitting approved and accepted items set forth in the attached purchase orders wish to enter into a formal written agreement as a result of the City's ratification of bids awarded by the Building and Procurement Commission, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, speci- fications and standards contained in the Proposal submitted to the Building and Procurement Commission, quantities and specified sums contained in the City's purchase orders, and related documents herein approved and accepted. SECTION 4. That by the acceptance and approval of the above numbered items set forth in the attached purchase orders, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved purchase orders or pursuant to a written contract made pursuant thereto as authorized herein. SECTION 5. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this ,2003. EULINE BROCK, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM: 3B-oY~D-File ;03~ Attaclment 1 Materials Flow Management 3M Library Systems Systems Proposal P.O. Mx ~36~ St. Paul, MN 55133-3682 -/~.o299-623o.? O'~n ~ - B - two) 800-328-0Q~7 ext. 2 ~a~ 1-800-223-556~ Denton Public Libmnf Eva Poole ~0 ~9 7735 9 8260 502 Oa~and P.o. Box ~, ~, ~ ~ Sc P~L ~ 55133-3692 S_~__ m Oescrin~on__ Marker Quantity Unit P~ice Install Price Item Pdce NIA $0.00 N/A $0.00 N/A $0.00 N/A $0.00 N/A $0.00 N/A $0.00 N/A $0.00 ~ipmant Subtotal Markem $0.00 Model 3804 Four Corridor Unit 1 $16,759.00 $16,759.00 Buried Cable $0.00 One year ~ddifiona service 1 $1 ~645.00 $1,645.00 Model 966 Work.et!on ~ $2~838.00 $25~542.00 One year additional service S $170.00 $1 ~530.00 $0.00 $0.00 Subtotal Equipment $45,476.00 $0.00 $45,476.00 Service Agreement Equipment Zone Duration Price Total Unit Price $45,476.00 Unit Tax I $0.00 Install Charge $0.00 Install Tax I $0.00 Service Agreement Freight $250.00 Total Proposal $45,726.00 Other Information Lease Purchase Option Interest Rate $ Per Includes $ Down Payment "~'='~ I~''~ :~0~3280067x3Option 16 1~' Mike Flaming . . Quotations are good for 90 day~ from the above date. Mail or Fax purchase order to the address above.