2003-145ORDINANCE NO. ~Tp,.~ -/~,~
AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF A BOOK THEFT
DETECTION SYSTEM AND ACCOMPANYING BOOK CHECK OUT/CHECK IN
WORKSTATIONS FOR THE NORTH BRANCH LIBRARY AS AWARDED BY THE STATE
OF TEXAS BUILDING AND PROCUREMENT COMMISSION; PROVIDING FOR THE
EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE (FILE
3033 -BOOK THEFT DETECTION SYSTEM AWARDED TO 3M LIBRARY SYSTEMS IN THE
AMOUNT OF $45,476).
WHEREAS, pursuant to Resolution 92-019, the State Purchasing Building and Procurement
Commission has solicited, received and tabulated competitive bids for the purchase of necessary
materials, equipment, supplies or services in accordance with the procedures of state law on behalf of
the City of Denton; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described materials, equipment, supplies or services can be purchased by the City through
the Building and Procurement programs at less cost than the City would expend if bidding these
items individually; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the numbered items in the following numbered purchase order for
materials, equipment, supplies, or services, shown in the "File Number" listed hereon, and on file in
the office of the Purchasing Agent, are hereby approved:
FILE
NUMBER VENDOR AMOUNT
3033 3M Library Systems $45,476
SECTION 2. That by the acceptance and approval of the above numbered items set forth in
the attached purchase orders, the City accepts the offer of the persons submitting the bids to the
Building and Procurement Commission for such items and agrees to purchase the materials,
equipment, supplies or services in accordance with the terms, conditions, specifications, standards,
quantities and for the specified sums contained in the bid documents and related documents filed
with the Building and Procurement Commission, and the purchase orders issued by the City.
SECTION 3. That should the City and persons submitting approved and accepted items set
forth in the attached purchase orders wish to enter into a formal written agreement as a result of the
City's ratification of bids awarded by the Building and Procurement Commission, the City Manager
or his designated representative is hereby authorized to execute the written contract which shall be
attached hereto; provided that the written contract is in accordance with the terms, conditions, speci-
fications and standards contained in the Proposal submitted to the Building and Procurement
Commission, quantities and specified sums contained in the City's purchase orders, and related
documents herein approved and accepted.
SECTION 4. That by the acceptance and approval of the above numbered items set forth in
the attached purchase orders, the City Council hereby authorizes the expenditure of funds therefor in
the amount and in accordance with the approved purchase orders or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION 5. That this ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this
,2003.
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
3B-oY~D-File ;03~
Attaclment 1
Materials Flow Management 3M Library Systems
Systems Proposal P.O. Mx ~36~
St. Paul, MN 55133-3682
-/~.o299-623o.? O'~n ~ - B - two) 800-328-0Q~7 ext. 2 ~a~ 1-800-223-556~
Denton Public Libmnf
Eva Poole
~0 ~9 7735 9 8260
502 Oa~and P.o. Box
~, ~, ~ ~ Sc P~L ~ 55133-3692
S_~__ m Oescrin~on__
Marker Quantity Unit P~ice Install Price Item Pdce
NIA $0.00
N/A $0.00
N/A $0.00
N/A $0.00
N/A $0.00
N/A $0.00
N/A $0.00
~ipmant Subtotal Markem $0.00
Model 3804 Four Corridor Unit 1 $16,759.00 $16,759.00
Buried Cable $0.00
One year ~ddifiona service 1 $1 ~645.00 $1,645.00
Model 966 Work.et!on ~ $2~838.00 $25~542.00
One year additional service S $170.00 $1 ~530.00
$0.00
$0.00
Subtotal Equipment $45,476.00 $0.00 $45,476.00
Service Agreement
Equipment Zone Duration Price Total Unit Price $45,476.00
Unit Tax I $0.00
Install Charge $0.00
Install Tax I $0.00
Service Agreement
Freight $250.00
Total Proposal $45,726.00
Other Information
Lease Purchase Option
Interest Rate
$ Per
Includes $ Down Payment
"~'='~ I~''~ :~0~3280067x3Option 16 1~'
Mike Flaming . .
Quotations are good for 90 day~ from the above date.
Mail or Fax purchase order to the address above.