2003-156O ANCE NO. dPP
CONSIDER ADOPTION OF AN ORDINANCE OF THE CITY OF DENTON
AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE A
PURCHASE ORDER WITH BAKER AND TAYLOR, INC. FOR THE ACQUISITION
OF NEW CATALOGED AND PROCESSED MATERIALS FOR THE OPENING DAY
COLLECTION FOR THE NORTH BRANCH LIBRARY BY WAY OF AN
AGREEMENT WITH THE NORTH TEXAS REGIONAL LIBRARY SYSTEM; AND
PROVIDING AN EFFECTIVE DATE (FILE 3034-OPENING DAY COLLECTION
FOR THE NORTH BRANCH LIBRARY COLLECTION AWARDED TO BAKER
AND TAYLOR, INC. IN THE AMOUNT OF $150,000).
WHEREAS, the North Texas Regional Library System has solicited, received and
tabulated competitive bids for the purchase of necessary materials, equipment, supplies or
services in accordance with the procedure of state law on behalf of the City of Denton;
and
WHEREAS, the City Manager or a designated employee has reviewed and
recommended that the herein described materials, equipment, supplies or services can be
purchased by the City through the North Texas Regional Library System programs at less
cost than the City would expend if bidding these items individually; and
WHEREAS, the City Council has provided in the City Budget for the
appropriation of funds to be used for the purchase of the materials, equipment, supplies or
services approved and accepted herein; NOW THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
.SECTION 1. That the numbered items in the following numbered purchase
order for materials, equipment, supplies, or services, shown in the "File Number" listed
hereon, and on file in the office of the Purchasing Agent are hereby accepted and
approved as being the lowest responsible bids for such items:
FILE
NUMBER VENDOR AMOUNT
3034 Baker & Taylor, Inc. $150,000
SECTION 2. That by the acceptance and approval of the above numbered items
set forth in the attached purchase orders, the City accepts the offer of the persons
submitting the bids to the North Texas Regional Library System for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the
terms, conditions, specifications, standards, quantities and for the specified sums
contained in the bid documents and related documents filed with the North Texas
Regional Library System, and the purchase orders issued by the City.
SECTION 3. That should the City and persons submitting approved and
accepted items set forth in the attached purchase orders wish to enter into a formal
written agreement as a result of the City's ratification of bids awarded by the North Texas
Regional Library System, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto; provided that
the written contract is in accordance with the terms, conditions, specifications and
standards contained in the Proposal submitted to the North Texas Regional Library
System, quantities and specified sums contained in the City's purchase orders, and related
documents herein approved and accepted.
SECTION 4. That by the acceptance and approval of the above numbered items
set forth in the attached purchase orders, the City Council hereby authorizes the
expenditure of funds therefor in the amount and in accordance with the approval purchase
orders or pursuant to a written contract made pursuant thereto as authorized herein.
SECTION 5. That this ordinance shall become effective immediately upon its
passage and approval.
PASSED AND APPROVED this ~ dayof
~j ,2003.
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
3-ORD-File 3034