2003-210ORDINANCE NO. 0210
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING AN ANNUAL
CONTRACT FOR THE PURCHASE OF PRINTER AND PLOTTER CARTRIDGES AND
PARTS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING
AN EFFECTIVE DATE (BID 3027-ANNUAL PRICE AGREEMENT FOR PRINTER AND
PLOTTER CARTRIDGES AND PARTS AWARDED TO CVR COMPUTER SUPPLIES IN THE
ESTIMATED AMOUNT OF $65,904.80).
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of State
law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" on file in the office of the City
Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such
items:
BID ITEM
NUMBER NO VENDOR AMOUNT
3027 1-75 CVR Computer Supplies Exhibit A
SECTION 2. That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees
to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION 3. That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto; provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted.
SECTION 4. That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein.
SECTION 5. That this ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this Z6--^ day of LA;4-- 2003.
EULINE BROCY, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: llt~
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
BY:
3-ORD-BID
Exhibit A
Bid: 3027
Date: 5/22103
Printer & Plotter Cartridges & Parts
No., CITY DESCRIPTION
VENDOR
'TOTAL'S
CVR
Computers
Principle Place of Business:
Haddonfield,
NJ
1
13
- LASERJET 5P,5MP, 6P„6MP PRINTER
.$64.00
$832:00 1
2
87
LASERJET 4,4M, 4P, 5.5M, 5N
$74.00
$6,438.00
3
7
LASERJET 4L, 4ML; 4P, 4MP
:'$69'001
$483.00,
sl
.
4
5
TONER HP LASERJET, II, 11D & LJ111P
$69.00
$345.00
5
5.1
TONER CARTRIDGE / LASER JET III
$86.00
' $430:00:
6
40
LEXMARK LASER JET PRINTER
$165.00
$6,600.00
7
20.1
LASERJET 5S1 5SI;MX
$134.00 '
$2s80.00,
i
I
8
5
TONER FOR HP LASERJET 5L
$4&00,
$225.00
9 '
181
TONER COLORJET 5/5M BLACK
$7.00
$126001
10
9
TONER, COLORJET 5/5M CYAN
$27.00
$243.00
111
8; (
I TONER ,COLORJET 5/5M MAGENTA
.
.
_
._x:..
,$29.00
.
_
29
_
$232A0
12
8
_
.
.
.
TONER, COLORJET 5/5M YELLOW
.
$29.00
$232.00
13,
5
_ COATING]KITI COLORJET 5/5M_ -LL
$40 00
$200=-
14
6
COLLECTION KIT COLORJET 5/5M
i '$20 00
$120.00
' 1:5 ~
' S
DEVELOPER; COL0RJET'515MiCOLOR' W
$459.06
" $2,;295:00
16
5
DEVELOPER, COLORJET 5/5M BLACK
$169.00
$845.00
117
5
BELT TRANS. COLORJET 5/5M'
$161.00
$805:00
18
5
FUSER, COLORJET 5/5M
$200.00
$1,000.00
19
5
FUSER, COLORJET 5/5M,.: -
I $220.00 .
$1',100:00..
_.-,-a
L._
20
6
DRUM, COLORJET 5/5M
$274.00
$1,370.00
21
5
TONER,,HP85001BL'ACK-----_
"'$8900
$445.00
22
4
TONER, HP8500 CYAN
$145.00
$580.00
23
5
TONER, HP8500.MAGENTA
$140.00
$700.00
24
5
TONER, HP8500 YELLOW
.$139t00!
$695.00
25
! 4
DRUM, KIT HP8500
$127.00
8:00-i
26
5
TONER KIT FOR HP8500
$330.00
$1,650.00
27'
! 5
FUSERXIT. FOR HP8500,
':$256.00 I
1 $1,330.00
28
15
TONER, HP 8100 ON PRINTER
$149.00
$2,235.00
29''
. 14'
i v TONER FOR 2100 HIP LASERJET
$79.00
°$1,106.00
No.
CITY
DESCRIPTiION.
VENDOR'
TOTALS:
CVR
Computers
30
15
DRUM KIT FOR HP COLOR U4500
` $66:00
$990.00
31,
14
''DRYINK XER: PLUS 3030/3050/3060
i x$14200
$1,988100
32
40
INKCART, BLACK HP DESKJET 500
$23.00
$920.00
33
1151
iNKCART COLOR FOR'HP'DESK.500 _
$2300 1
1$345.00
3,
, ,
34
29
INK CART FOR DESKJET 600 & 660 -BLACK
_ $22.80,
$661.20
35 ~
1161
INK CART FOR DESKJET!6001&:660- COLOR
$22:90, 1
' $366.40'
36
18
INK CART DESKJET 1200/650C - BLACK
$23.00
$414.00
37
1158!
CART.: INK:FOR'850,& 1600'13LACK.
-$22.90
$3;618.20
38
5
CART. INK FOR 850 COLOR
$24.00
$120.00
_-1
:39
1 16 1
.
CART. HP,DESK JET'
. _--,---I
Y
I'$25 00,
r...._.-..-,
1';.,$400100' 1
40
5
CART. INK FOR EPSON PRINTER 003011 BLACK
$31' 00,
$105.00
41
-'5 !
! CART. INKiFOR,EPSON,PRINTiER1005011 COLOR
$26.00
$130:00
42
28
CART. INK FOR HP4500 PRINTER - BLACK
$69:00 -
$1,932.00
.
r
15
CART" INK FOR.HP4500~PRINTER-.CYAN :
,,49900'
$1485100::
44
16
CART. INK FOR HP4500 PRINTER - MAGENTA
'$9.8 00-.
$1,568.00
-
I
45'
16
CART.INKFOR'HP4500PRINTER YELLOW
$9700
$,1;-,552:00ry
46
22
TONER FOR 4000N PRINTER
$99.50
$2,189.00
471
60:'
CART. INK'FOR-HP 2000CHPC4844A:BLACK
-
$26!00. 1
+.$1'560:00
48
21
CART. INK FOR HP 2000C-CYAN
:,$2&00.1,
$546.00
49111
20''
CART. !INK. FORiHP2000C -MAGENTA
' $25 60 .
4500100
50
30
CART. INK FOR HP 20000CHPG4842A - YELLOW
I $24.00 j
$720.00
,51
45
~
CART. INKFOR800'PRINTER
$22.00
$990:00
'
52
5
BLACK INK CART BROTHER MFC PRT
$8:00 !
$40.00
53
5
YELLOW INKCART. -BROTHER PTR
$500. !
$25.00..1
54
5
CYAN INK CART: BROTHER PTR
$4':00
$20.00
55
5 !
MAGENTA'IINK CART-BROTHER PTR
$3:00 1 1
1,415.00
`
56
110
CARTRIDGE FOR 970 CXI PTR
$26.40
$2,904.00
57
10
,
BLACK INK CART BROTHER PT`
$12.00
$120.00'
58
5
CYAN CART: 9300 BROTHER PTR
'.$7f00
$35.00
59
5
MAGENTA CART 9200 BROTHER PTR
3 $6.00'
7A
a$30.00:
60
5
YELLOW CART:9200 BROTHER PTR
0
$25.00
61:
5 '
:
INK CART..FOR 5000'PLOTTER
$967.00-
$835!00 ,
No.
QTY
DESCRIPTION
VENDOR
'TOTALS
CVR
Computers
62
5
INK CART. FOR 5000 PLOTTER
$160.00
$800.00
63
5
INKCART.f0R5000,PLOTTER
$161.001
$805:00
64
5
CYAN INK CARTRIDGE FOR 755 CM
$24.00
$120.00
65.
5
MAGENTA INK CART. FOR. 755CM: _
~^$230
0
$115!00
.
66
5
YELLOW INK CART. FOR 755CM
$23.00
$115.00
10
INK.CARTRIDGE,MFGC5100CC'PTR- BROTHER
,$26.00
`$260.00.
68
3
INK CARTRIDGE MFGC5100 C PTR - BROTHER
$21.00
,69
.6
INK CARTfOR,2200 & 22501PRINTER'-'CYAN
$26.00
I $156.00
0
70
8
INK CART FOR 2200 & 2250 PRINTER - MAGENTA
i ,$24 00L-i
$192.00
71
8
INKCARTFOR'2200&25001YELLOW
`$2500
$ 00'1
-
72
6
CANON BLACK
$12.00:'
I
$72.00
73
2 ,
CANON CYAN_ !
$9:00
$18.00
74
2
CANON MAGENTA
-$9:00
$18.00
75.
, 2 1
i
CANON YELLOW
~ . $7:00 ~
i :,$14:00. -t
'GRAND TOTAL:
$65;804:80!1
DELIVERY
2 Days