2003-213ORDINANCE NCn?off/3
AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NUMBER
ONE TO THE CONTRACT BETWEEN THE CITY OF DENTON AND XEROX CORPORATION;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE
DATE (ORDINANCE NO. 2001-077; PURCHASE ORDER 13131 TO XEROX CORPORATION FOR
THE LEASE OF A XEROX 2060 DIGITAL PRESS IN THE AMOUNT OF $706,852.20 PLUS $.0731 PER
COLOR COPY AND $.0307 PER BLACK AND WHITE COPY FOR EACH COPY OVER 60,000 PER
MONTH AND FILE 3051-CHANGE ORDER NUMBER ONE IN THE DEDUCT AMOUNT OF
$123,553.20 FOR A TOTAL AMOUNT OF $583,299).
WHEREAS, on February 20, 2001 by Ordinance No. 2001-077, the City awarded a contract to Xerox
Corporation, Inc., in the amount of $706,852.20 plus $.0731 per color copy and $.0307 per black and white
copy for each copy over 60,000 per month for the lease of a Xerox DocuColor 2060 copier;
WHEREAS, the Staff having recommended, and the City Manager having recommended to the
Council that a change order be authorized to amend such contract agreement with respect to the scope ofwork
and a decrease in the payment amount, and said change order fees under the proposed contract are fair and
reasonable and are consistent with and not higher than the recommended practices and fees published by the
professional associations applicable to the Provider's profession and such fees do not exceed the maximum
provided by law; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION 1. The Change Order No. One, decreasing the amount of the agreement between the City
and Xerox Corporation, which is on file in the office of the Purchasing Agent, in the amount of One Hundred
Twenty Three Thousand five hundred fifty three and 20/100 (123,553.20), is hereby approved and the
expenditure of funds therefore is hereby authorized in accordance with said change order. The total purchase
order amount decreases to $583,299.
SECTION 2. That this ordinance shall become effective immediately upon its passage and approval.
PASSED AND APPROVED this the /-~-)day off, c2tn3
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
AVROVEDrAS TO LEGAL FORM:
HERBERT L. PROUTY, 0ITY ATTORNEY
BY:
3-ORD-File 3051
LEASE AGREEMENT
Customer Legal Nam (Billad) City of Dental
Naas; Overflow (if msded)
Amounts Payable
Sheet Address
215 E Mekirmy St
Balf/Ruiting
City, Sure
Demon, TX
Zip cow
76201-4299
Tax 0)#
Cmtamor Nam(Imtall)
ChyorDemm
Nam Overflow (if needed)
Installed at Street Address
215 E Mcldnocy St
Floa/RuturlRmting
Basement
city. state
Demon, TX
Zip Code
76201-4299
County Installed In
Denton
Customer Requested h" Due 07,01=3
Lose Povment Information
' IAR 11M.llIxNT fxxl MAY
XEROX
Check an " apply
®Tax Exempt (sales Max h5templim Certificate attached)
❑A/soulCoop. Nam:
ONegodated Contract g: ❑ DSA Cmhaa M. -
❑Valne Added Services:
❑ Attached Comm P.O. M: Supplies:
Leese
®State m Local Govetnmaa Cassava
Ina. Rate: % Total Int. PavaNa S
® ReplgamedM7algrtcationof Prior Xerox Agreement
Agrcsment covering Xaan Equipment Saial#(s 95#): 950995803
is ixxeby ®modified ❑ mplaced P1fadve Date 07/01=3
CommeNa: Cat Per Coov SAM #300693
Lease trdarmatlon Lone Term: 21/60
ommhs
®SUpla m mciuded in Ba xerwint charges
❑ Reba of Prim Agrm:❑ Xaox(9Nq: ❑3rd Perry Eq.
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AGREEMENT CON
SISTS OF THIS F'ACF AND TERMS ON
ADDIT
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11110: Date:
D=Brd= Portal` 51860 (05/2003) 6441003 Page I of 5
(based m Meta i Print Charges) 25.000 thunders Mara I Print Changes) (based on Mena I ProtChuga)