2003-216ORDINANCE N0~063
AN ORDINANCE AWARDING A CONTRACT FOR THE LEASE OF SERVICES, SOFTWARE,
HARDWARE, AND ANNUAL MAINTENANCE FOR THE INSTALLATION AND SUPPORT
OF XEROX DOCUPRINT 92C NETWORK PRINTING SYSTEM AS AWARDED BY THE
STATE OF TEXAS BUILDING AND PROCUREMENT COMMISSION THROUGH THE
QUALIFIED INFORMATION SERVICE VENDOR (QISV) CATALOGUE PROGRAM;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN
EFFECTIVE DATE (FILE 3050-LEASE OF XEROX DOCUPRINT 92C NETWORK PRINTING
SYSTEM AWARDED TO XEROX COMMUNICATION IN THE TOTAL 60 MONTH LEASE
AMOUNT OF $274,869.60).
WHEREAS, the City Council of the City of Denton has heretofore adopted Resolution 92-
019 pursuant to Section 2157.067 of the Texas Government Code and Sections 271.082 and 271.083
of the Texas Local Government Code which authorizes the City to participate in the State Purchasing
Building and Procurement Commission Qualified Information Service Vendor Catalogue Purchase
Method provided for in Subchapter B of Chapter 2157 of the Texas Government Code (the "QISV
Catalogue"); and
WHEREAS, the herein described vendor is a qualified vendor in the QISV Catalogue and the
contract authorized by this ordinance is in the best interests of the City and complies with the
requirements of Subchapter B of Chapter 2157 of the Texas Government Code as a QISV Catalogue
purchase; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered purchase order for materials,
equipment, supplies, or services, shown in the "Purchase Orders" listed hereon, and on file in the
office of the Purchasing Agent, are hereby approved:
FILE
NUMBER VENDOR AMOUNT
3050 Xerox Corporation $274,869.60
SECTION 2. By the acceptance and approval of the above numbered items set forth in the
attached purchase orders, the City accepts the offer of the persons submitting the bids to the Building
and Procurement Commission for such items and agrees to purchase the materials, equipment,
supplies or services in accordance with the terms, conditions, specifications, standards, quantities
and for the specified sums contained in the bid documents and related documents filed with the
Services Commission, and the purchase orders issued by the City.
SECTION 3. Should the City and persons submitting approved and accepted items set forth
in the attached purchase orders wish to enter into a formal written agreement as a result of the City s
ratification of bids awarded by the General Services Commission, the City Manager or his designated
representative is hereby authorized to execute the written contract; provided that the written contract
is in accordance with the terms, conditions, specifications and standards contained in the Proposal
submitted to the General Services Commission, quantities and specified sums contained in the City s
purchase orders, and related documents herein approved and accepted.
SECTION 4. By the acceptance and approval of the above numbered items set forth in the
subject purchase orders, the City Council hereby authorizes the expenditure of funds therefor in the
amount and in accordance with the approved purchase orders or pursuant to a written contract made
pursuant thereto as authorized herein.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this l_5-- day of L-L 2003.
61- 61
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
t
BY:
APPROVED AS TO LEGAL FORM:
HERBERT L. P DUTY, CITY ATTORNEY
BY: