2003-228ORDINANCE NO. 00-,, aM 0
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF PREVENTIVE MAINTENANCE SERVICES FOR CITY VEHICLES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN
EFFECTIVE DATE (BID 3023-PREVENTIVE MAINTENANCE SERVICES AWARDED TO
USA LUBE AND TUNE IN THE ESTIMATED AMOUNT OF $50,000).
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of State
law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" on file in the office of the City
Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such
items:
BID ITEM
NUMBER NO VENDOR AMOUNT
3023 1-4 USA Lube and Tune Exhibit A
SECTION 2. That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees
to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION 3. That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto; provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted.
SECTION 4. That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein.
SECTION 5. That this ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this o~ day of 2003.
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
A 11
BY. 1~i
APPROVED AS TO LEGAL FORM:
HERBERT L.. PROUTY, CITY ATTORNEY
BY:~D/
3-ORD-BID 3023
BID # 3023 Exhibit A
DATE: MAY 29, 2003
PREVENTIVE MAINTENANCE SERVICES
;No., DESCRIPTION
VENDOR
USA Lube & Tune
Principle Place of Business:
Dentom TX
Police Cruiser Service ( A
1
Type Service)
A.
Service Price Every 3,000
I
$20.99
Miles
B
Change Fuel Filter (Every
$20.00
C
Change AirFilter (Every
r $9.;95
uJ
Service for Cars, 1/2 Ton
Pick-ups, 3/4 Ton Pick-
2
ups, Vans (with gasoline
engines)
'
A
Service Price EVery000
'
$22.99,
.
Miles
Change Fuel Filter (Every
$20.00
[
10,000 Miles)
_
Change Air Filter (Every
10;000'Miles)
$16 95
Service for 1/2 Ton Pick-
ups, 3/4 Ton Pick-ups &
3
Vans (with diesel
engines)
Service Price Every 5,000
' _T- -
`
`
A.
Miles
$35
.99
.
B
Change Fuel Filter (Every
$64.99
10,000 Mlles) _
_
Change Air Filter (Every
*
$24'.95F..
~
;W01 M
11 es)
.
D.
Additional Oil per quart
$2.50
4
Other Service Options
A
Automatic Transmission
$71.99
Service _
_
8_
(
j Automatic Transmission
ce
$74 99 -
-
- Fluid Cleaning Servi
C.
Coolant Flush
$52.99
D.
Fuel Injector Flush
$59.99
Shipment