2003-248ORDINANCE NO.000 "Ale
AN ORDINANCE OF THE CITY OF DENTON, TEXAS APPROVING AN AGREEMENT
BETWEEN THE CITY OF DENTON AND THE DENTON RECORD CHRONICLE;
APPROVING THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF LEGAL
ADVERTISING SERVICES AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE
WITH THE PROVISIONS OF THE STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN EFFECTIVE DATE (FILE
3065- AGREEMENT WITH THE DENTON RECORD CHRONICLE IN THE AMOUNT OF $7.60
PER COLUMN INCH FOR AN ESTIMATED AWARD OF $30,400).
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of State
law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" on file in the office of the City
Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such
items:
FILE
NUMBER VENDOR AMOUNT
3065 Denton Record Chronicle $7.60/column inch
SECTION 2. That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees
to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION 3. That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto; provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted.
SECTION 4. That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein.
SECTION 5. That this ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this N# day of 2003.
~Ck
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
BY:
3-ORD-File 3065
Attachment 1
DENTON PUBLISHING COMPANY:
RETAIL ADVERTISING AGREEMENT
You are hereby authorized to publish advertising for rho undersigned in dot Denton Record•Chruntele. Denton Trine, TV
Chronicle mtd/ur The Grapevine San as specified below:
A minimum of A ~0 inches per mono S for a period of di nthsyweeks beginning
"S'u L,asri . aLom ls_ _ J or which the advertiser agrees to pay the following nuca per colamn inch, per publication;
pay~mon y as used.
Combituuion Buy (Daily) 515.00 Combination Bay (Sunday) 116.50 Combination guy Wednesday Plus 1
Denton Record-Chroniole (Daily) 'l. to O Doilum Rcuard•Clunnlclo (Sun) S .UO Wednesday us .q C)
Denton Mme TV Chronicle The t3rapevlac Sun (P(ekup Nate ) 55-0IL
The terms of this agreement am based on cash with order or No day accounts with aMwaved credit by.the business office of
the DENTON REt:um-CHRONICLE. All rates are net. No rebates for accumulated Lineage.
raids
This agreemem may be terminorcd by oilier parry fur any roman at nay time. U mir agreement is terminated by either parry, a •
termination-aumharge, equal to the dill"erenee between current open rue and advertiser agtcement rams all adverusatg
placed under the terms of this agreement. will be addr l to the above natned advertiser's bilUn4. If as the end of die tent[ of this
agreement, advertiser has failed to meet lineage commirmeri Denton Record-Chmnirle will bill Ydv for she bolsn-c of
me agreement or the rate difference based on accumulated Nneage, whichever Is the lesser amount.
a al
Denth Any ad ironing more than I R In inrbes in depth will be charged as 21-1.14 inches in dqxh
rains
jtequeat for acoment-We try to eomnNtiytlI castoner section or page requests. However placement can only be guaranitrA
carob a ]576 cost of -ad charge applied. WP
ini"
Ermrs and AdjustrnaL&-. please check your ad the first day It runs to az that all infer matiun is correct. This will ensureyour
ad is euctly, what you want readera in ace. Denton Recnrd-47noniele assumes no raVarad6Aity for criers ap~cacing on ottgural
ropy subrtted by advertisers cc his agency or approved proof of tat (except proof corrections). Wn must Ittmt our resporui-
bnity, If any, to the charge for the space, and cannot. be responsible or incorrect ads after the first dace of p. ublication. Any
errors or changes must be gepunw to sales department the following business d s for [mars to billing oust be tirade
vithin 30 days of data of invoice; otherwise, such claims will not be consider+ed~
n
o Upon st ttlest, proofs will he delivived m the advotdster provided the ad was submitted
13~t
prior to deadline ad is inches or larger totalling 2596 or more of the ad will he. subject to a
production surcharge of 3596 of the rnsi of dtc ad.~Your chang es
Y
TrAtrtb~e-Tearchests am available upon request at no dwrgo, up to fivo (5) rcarsheets or each act Additional teursheets may
be requested Gtr a charge of 259 each Any request made 45 days after publication date will be filled subject to availability. If
no paper is available, a ndae5lto copy and publishers afri he cnbaituted, minimum charge,Tearaheotn will 6n
mailed u the end of the month unless otherwise requested
r°a-n••ion - Ada aanccllal after dcadtlne will be billed for the amount of space reserved by advertiser.
n t
Ibis agreement is valid and Wriding %itinn execution and is trade subject in the regulations covering acceptance and puldfatdtat
of advertising with the DENTON PUBLISHING COMPANY.
Advertiser Company r
Sueet Address---A I
MaflingAddrew
City/Smtelzip Cads_
Phone Number_
Name ofAudmrized
,nneorAgent V_
Signarma ofAgen
Approved by
n
Denton Record Chronicle