2003-259" o ANCENO. ,
AN ORDINANCE ACCEPTING COMPETITIVE BDS BY WAY OF AN
INTERLOCAL AGREEMENT WITH THE CITY OF GARLAND AND AWARDING
A JOB ORDER CONTRACT FOR DENTON MLrNICIPAL ELECTRIC FOR
CONSTRUCTION, MAINTENANCE, AND REPAIR OF THE DENTON MUNICIPAL
ELECTRIC OVERHEAD DISTRIBUTION SYSTEM; PROVIDING FOR THE
EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE
DATE (FILE 3082-INTERLOCAL AGREEMENT FOR CONSTRUCTION,
MAINTENANCE, AND REPAIR OF THE DENTON MUNICIPAL ELECTRIC
OVERHEAD DISTRIBUTION SYSTEM WITH THE CITY OF GARLAND,,
CONTRACT AWARDED TO SOUTH-WIN, INC. IN THE ANNUAL ESTIMATED
AMOUNT OF $250,000).
WHEREAS, pursuant to Ordinance 2002-128, The city of Garland, Texas has
solicited, received and tabulated competitive bids for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedure of state law on behalf
of the City of Denton; and
WHEREAS, the City Manager or a designated employee has reviewed and
recommended that the herein described materials, equipment, supplies or services can be
purchased by the City through the City of Garland Cooperative Purchasing programs at
less cost than the City would expend if bidding these items individually; and
WHEREAS, the City Council has provided in the City Budget for the
appropriation of funds to be used for the purchase of the materials, equipment, supplies or
services approved and accepted herein; NOW THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the numbered items in the following numbered file for
materials, equipment, supplies, or services, shown in the "File Number" listed hereon,
and on file in the office of the Purchasing Agent are hereby accepted and approved as
being the lowest responsible bids for such items:
FILE
NUMBER VENDOR AMOUNT
3082 South-Win, Inc. Exhibit A
SECTION 2. That by the acceptance and approval of the above numbered items
set forth in the attached purchase orders, the City accepts the offer of the persons
submitting the bids to the City of Garland for such items and agrees to purchase the
materials, equipment, supplies or services in accordance with the terms, conditions,
specifications, standards, quantities and for the specified sums contained in the bid
documents and related documents filed with the City of Garland (Bid 465-01), and the
purchase orders issued by the City.
SECTION 3. That should the City and persons submitting approved and accepted
items set forth in the attached purchase orders wish to enter into a formal written
agreement as a result of the City's ratification of bids awarded by the City of Garland, the
City Manager or his designated representative is hereby authorized to execute the written
contract which shall be attached hereto; provided that the written contract is in
accordance with the terms, conditions, specifications and standards contained in the
Proposal submitted to the City of Garland, quantities and specified sums contained in the
City's purchase orders, and related documents herein approved and accepted.
SECTION 4. That by the acceptance and approval of the above numbered items
set forth in the attached purchase orders, the City Council hereby authorizes the
expenditure of funds therefor in the amount and in accordance with the approval purchase
orders or pursuant to a written contract made pursuant thereto as authorized herein.
SECTION 5. That this ordinance shall become effective immediately upon its
passage and approval.
PASSED ANDAPPROVED this ~/~J day of~~_, 2003.
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, 7Y SECRETARY
APPROVED AS TO LEGAL FORM:
HERBE~~ATTORNEY
BY: - ~
P. xh J.b t ~ A
By the executio~;~'nd 8ubmimlon of this bid, bidder acknowledg~ that bidder has received a copy of
City Coun~ Pol"~y OPNS-04 and bidder represents and warrants that bidder compiles with the
requirements of the City Council Policy OPNS-04 and is in no manner diaqualit~d from doing
~s}ness with fl~e City under that poltcy.
PROPOEAL SUMMARY
OVERHEAD
SPEC # DE~Cl~PTION INSTALL I REMOVE
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wmo.
2 P~E ~ ~D ·
2 P~ D~ ON
I :" UNDERGROUND
"-~" SPEC # DESG'RIPTION INSTALL REMOVE
UG-2710 #2TO2d01N 4' CONOUIT ~ ~ 0(~
lwo SINGLE PHASE RisERS ON Fm~ ~
C~GE O~ ~~
TOTAL
PROMPT PAYMENT DISCOUNT ~,~, % FOR PAYMENT MADE WITHIN \~ DAYS OF
ACCEPTANCE OF GOODS OR SERVICES.
Payment'Terms: Net 30
If PROMPT PAYMENTS are not offered or accepted, payments shall be made .30 days after
receipt and acceptance of goods or services ot after the date of receipt of the invoice,
whiobever Is later.
CITY OF GARLAND Bid #140.03 Bid close:3 Dm on 2/27/03 2O