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2003-290O ANCE NO. d g3-dCR AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS APPROVING THE THIRD AMENDMENT TO THAT AGREEMENT BETWEEN THE CITY OF DENTON AND THE DENTON AFFORDABLE HOUSING CORPORATION; AUTHORIZING THE CITY MANAGER TO EXECUTE THE THIRD AMENDMENT AND TO EXPEND FUNDS WITH RESPECT TO THE THIRD AMENDMENT; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on October 17, 2000 the City Council entered into an Agreement with the Denton Affordable Housing Corporation to provide certain services for the provision of affordable housing under the National Affordable Housing Act of 1990, as amended by the Housing and Community Development Act of 1992, which Agreement was authorized by Ordinance No. 2000-385; and WHEREAS on January 15, 2002, the City Council amended the contract with the Denton Affordable Housing Corporation to provide additional funding in accordance with their approval of the 2001 Community Development Action Plan, which Amendment was author/zed by Ordinance No. 2002-033; and WHEREAS on October 8, 2002, the City Council again amended the contract with the Denton Affordable Housing Corporation to provide additional funding in accordance with their approval of the 2002 Community Development Action Plan, which Amendment was authorized by Ordinance No. 2002-330; and WHEREAS, the City Council, by approving the 2003 Community Development Action Plan, has authorized additional fund'mg for ongoing activities of the Denton Affordable Housing Corporation and the scope of work for the Denton Affordable Housing Corporation has expanded; and WHEREAS, the City Council deems it in the public interest to amend the Agreement with the Denton Affordable Housing Corporation to provide for such additional funding to be provided from funds made available by the U.S. Department of Housing and Urban Development under the National Affordable Housing Act; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That the City Council hereby approves the Third Amendment to the Agreement between the City of Denton and the Denton Affordable Housing Corporation, executed October 17, 2000, substantially in the form of the attached Exhibit "A" which is incorporated herein for all purposes, and further authorized the City Manager to execute said Third Amendment to the Agreement. SECTION 2. That the City Council authorized the expenditure of funds for operating costs and project funding for the Denton Affordable Housing Corporation, included in the Third Amendment attached as Exhibit "A", which includes additional funding in an amount of $156,000. SECTION 3. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the [~ day of ,2003. EULINE BROCK, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY Page 2 THIRD AMENDMENT TO AGREEMENT BETWEEN THE CITY OF DENTON AND THE DENTON AFFORDABLE HOUSING CORPORATION This Third Amendment to that certain Agreement between the City of Denton (hereinafter referred to as "Denton") and the Denton Affordable Housing Corporation (hereinafter referred to as "Contractor"), this Agreement hereinafter referred to as "Base Agreement", which is attached hereto as Exhibit 1. WHEREAS, by Ordinance No. 2000-385, Denton authorized its City Manager to execute an Agreement with the Contractor to provide acquisition and renovation, and new construction to promote affordable housing in the City of Denton in return for Denton providing an amount not to exceed $434,417 for affordable housing projects described in the Work Statement, Attachment A, attached to the Base Agreement; and WHEREAS, the City Council has approved additional funding for the Contractor in accordance with their approval of the 2003 Community Development Action Plan, and adequate funding has been obtained from the U.S. Department of Housing and Urban Development: NOW, THEREFORE, the parties hereto agree, and by the execution hereof are bound to the mutual obligations and to the performance and accomplishment of the conditions hereinafter described. That Section 1. "Term" of the Base Agreement is amended to read as follows: This Agreement shall commence on or as of September 1, 2000, and shall terminate on August 31, 2007, unless adjusted by the CITY. Request for such an adjustment must be in writing and is to be submitted to the Community Development Division. That Section 2. read as follows: "Responsibilities" of the Base Agreement, subsection A is amended to A. Contractor hereby accepts the responsibility for the performance of all services and activities described in the amended Work Statement attached hereto as Attachment "A" and incorporated herein as if set forth at length, in accordance with the amended Program Budget attached hereto as Attachment "B" and the amended Schedule of Contract Activities attached hereto as Attachment "C" and incorporated herein as if set forth at length, in as satisfactory and efficient manner as determined by City in accordance with the terms herein. That the Base Agreement is hereby amended by substituting amended Attachments "A", "B", and "C" which are attached hereto and incorporated herein for all purposes for the original Attachments "A", "B", "C" of the Base Agreement. That save and except as amended hereby, the remaining sections, subsections, sentences and clauses of the Base Agreement dated October 17, 2000 shall remain in full force and effect. IN W~lE__~9~this Third Amendmenthasbeanexecutedonthisthe /'~ day of ,2003, by the duly authorized officials of the City and the Contractor. ATTEST: JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY CITY MANAGER ATTEST: BOARD SECRETARY DENTON AFFORDABLE HOUSING CORPORATION '/LINNm MCADAMS BOARD PRESIDENT ATTACHMENT "A" WORK STATEMENT Denton Affordable Housing Corporation The Denton Affordable Housing Corporation ("DAHC") was developed to increase the supply of affordable housing in the Denton area. The organization is designed to carry out the following activities but is not limited to these: administration, rehabilitation, acquisition, new construction, and tenant-based rental assistance and public service programs. Expenditure of City funds for housing projects is limited to projects within the city limits of Denton. DAHC's projects and programs will primarily benefit low and moderate-income households. Low and moderate income is defined as households below 80% of the area median income. The Affordable Homeownership Opportunity Program provides for acquisition, renovation and sale of single-family units. HOME fimding in the amount of $164,550 will be used in the Program. Proceeds from the sale of properties will be placed in the AHOP program fund to be used to continue the program. No more than 10% of the HOME portion of the project sales proceeds may be utilized for project delivery costs for the program. The HOME portion of the proceeds is based on the percentage of HOME funds included in the project. The Affordable Housing Construction Program provides funding to construct single-family units. Properties suitable for single-family housing will be acquired through purchase or donation. Units will be constructed in such a way as to make them affordable to low and moderate-income households. Units will be sold to HOME-eligible households. Not more than 10% of the total funding amount may be used to assist buyers with down payment and closing costs. The Nevada Court Project will culminate in the development of a minimum of 25 single-family housing units on property donated to and acquired by the Denton Affordable Housing Corporation. The project includes acquisition of property adjacent to the donated site offMockingbird Lane, project planning, site development including sidewalks sanitary and storm sewers, water lines, and utility lines and housing construction. DAHC will also be responsible for sale of the completed single-family units. Down payment, closing cost assistance and some "gap" financing will be available to households purchasing the units. The Nevada Court project will be completed within three years from the date of this amendment. Along with the 2003 HOME allocation of $156,000, an unspecified amount of HOME program proceeds retained by DAHC from previous projects may be used for the project. ATTACHlvIENT "B" PROGRAIVI BUDGET Affordable Homeownership Opportunity Program $164,550 Affordable Housing Construction Program $113,867 Nevada Court Project - $156,000 Also, an unspecified amount of HOME proceeds may be used for this project. ; · '-~ EXHIBIT 1 AGREEMENT BETWEEN THE CITY OF DENTON AND THE DENTON AFFORDABLE HOUSING CORPORATION This Agreement between the City of Denton and the Denton Affordable Housing Corporation ("Agreement") is made and entered into by and between the City of Denton, a Texas municipal corporation ("CITY"), acting by and through its City Manager, pursuant to ordinance, and the Denton Affordable Housing Corporation, Denton, Texas a certified non-profit community housing development corporation, ("CONTRACTOR"). WHEREAS, CITY has received funds from the U. S. Department of Housing and Urban Development under the National Affordable Housing Act of 1990 as amended by the Housing and Community Development Act of 1992; WHEREAS, CITY has adopted a budget for such funds and included therein an authorized Program Budget for expenditure of funds for provision of an affordable housing program by the Denton Affordable Housing Corporation included as Attachment "B"; WHEREAS, CITY has designated the Community Development Office as the division responsible for the administration of tkis Agreement and all matters pertaining thereto; and WHEREAS, the City Manager has determined that CONTRACTOR is the only state- certified community housing development organization (CI-IDO) that includes the required number of low-income citizens from the CITY on its board of directors to satisfy federal requirements necessary to serve the CITY's geographical area; that the CONTRACTOR has provided management services to the CITY to promote affordable housing within the CITY which has significantly benefited the community; and CONTRACTOR has a demonstrated history of significant service to the community in the area of affordable housing; and WHEREAS, CITY wishes to engage CONTRACTOR to carry out such project; NOW, THEREFORE, the parties hereto agree, and by the execution he;eof are-bound tO the mutual obligations and to the performance and accomplishment of the conditions hereinafter described. This Agreement shall commence on or as of September 1, 2000, and shall terminate on August 31, 2005, unless adjusted by the CITY. Request for such an adjustment must be in writing and is to be submitted to the Community Development Office. RESPONSIBILITIES A. CONTRACTOR hereby accepts the responsibility for the performance of ail services and activities, described in the Work Statement attached hereto as Attachment "A" and incorporated herein as if set forth at length, in accordance with the Program Budget attached hereto as Attachment "B" and the Schedule of Contract Activities attached hereto as Attachment "C" and incorporated herein as if set forth at length, and as otherwise set forth herein, in a satisfactory and efficient manner as determined by CITY, in accordance with the terms herein. B. CONTRACTOR's executive d/rector shail be CONTRACTOR's representative responsible for the management of ail contractuai matters pertaining hereto, unless written notifica- tion to the contrary is received from CONTRACTOR, and approved by CITY. C. CONTRACTOR agrees that all individual projects under the Affordable Housing Program described in Attachment "A" to be assisted with HOME funds will have approvai from the CITY of Denton. CONTRACTOR agrees that project delivery costs paid with HOME funds or HOME proceeds will not exceed more than 10% of the total project cost as determined by the CITY. CONTRACTOR aiso agrees that prior to expenditure of HOME program proceeds on the Mockingbird Lane Project, aiso described in Attachment "A", CONTRACTOR will provide CITY with a project pro forma indicating all sources and uses of funds for the project. CONTRACTOR must also provide CITY with documentation of site and right of way control. D. The CITY's Community Development Administrator will be CITY's representative responsible for the administration of this Agreement. E. CONTRACTOR shall comply with HUD Office of Management and Budget circulars A-122 and A- 110, Attachments B, F, H, paragraph 2 and Attachment O. F. CONTRACTOR shall be certified as a "Community Housing Development Organization" (CHDO) with the State of Texas and the City of Denton. CONTRACTOR ~hail maintain CHDO Certification for the duration of the contract term. G. CONTRACTOR shail not request disbursement of funds until they are needed for payment of eligible costs. The amount of each request will be limited to the amount needed as per 92.504 (c)(2)(vii). H. CONTRACTOR shall not change the Program Budget without prior written approval from the CITY. I. CONTRACTOR shall be responsible for performing a site-specific environmental review prior to acquisition of properties to be used for affordable housing projects. Page 2 of 14 J. CONTRACTOR shall conduct a public hearing at least once annually to review proposed and in-progress activities and receive citizen input. Hearing(s) will be advertised at least 15 days in advance. Advertising, at a minimum, must include publication in a newspaper with local circulation. The heating may be combined with CONTRACTOR's annual membership meeting. A summary of comments from the public hearing will be submitted to the Community Development Division within 30 days of the date of the public hearing. K. CONTRACTOR shall provide timely notice to area residents prior to increasing the number of units in the area by more than three single family or four multifamily units. Notice will be provided to residents within 500 feet of the proposed development. Notice will include contact information or identification of oppommities for residents to comment on the proposed development. CONTRACTOR will also hold public forums as necessary in areas where more than three single family or four multifamily units are purchased for renovation and sale. Forums will provide information on potential projects and available programs. CITY'S & CONTRACTOR'S OBLIGATIONS A. CITY, shall provide funds in the amount of $192,167 or less in project funds to the CONTRACTOR for specific housing projects and programs as described the Work Statement, Attachment "A". B. CONTRACTOR agrees to hold and save harmless the CITY, its officers and employees from any and all loss, cost, or damage of every kind [including, property damage, bodily injury or death], nature or description arising under this Agreement. C. CITY shall be responsible for performing a general environmental review to insure necessary compliances are met. D. CONTRACTOR shall be responsible for perfonuing a project-specific environmental review to insure necessary compliances are met. E. This Agreement and the payments made hereunder are contingent upon receipt of U.S. Department of Housing and Urban Development funds pursuant to the HOME Investment Partnership Program, and shall terminate immediately, not withstanding the provisions of Article XIX hereof, should such funds be discontinued for any reason. F. The CONTRACTOR may not request disbursement of funds until they are needed for payment of eligible costs. The amount of each request by the CONTRACTOR shall be limited to the amount needed in accordance with 24 CFR 92.504 (c)(2)(vii) and shall involve the activities set forth in the "Contract Activity Schedule" attached as Attachment C. G. Upon dissolution of the CONTRACTOR any remaining funds or assets derived fi:om the expenditure of the CITY's funds, hereinafter somefunes described as the CITY's HOME funds, proceeds or HOME-funded projects, must be immediately returned to the CITY. Page 3 of 14 H. CONTRACTOR shall perform all services, obhgations and activities as required by the Third Amendment (FY99) To Agreement Between the City of Denton And The Denton Affordable Housing Corporation relating to the Toledo Court Project, including without limitation all services, obhgations and activities necessary to fully comply with the Memorandum of Understanding Toledo Court Subdivision executed by CITY, CONTRACTOR and the Singing Oaks Neighborhood Association. COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS A. The CITY and CONTRACTOR agree to perform their duties arising pursuant to the Agreement in compliance with the U.S. Department of Housing and Urban Development HOME Investment Partnership Program regulations at 24 CFR 92. B. CONTRACTOR shall comply with the uniform administrative requirements, as described in 24 CFR 92.505 in the HOME Investment Partnership Program regulations, a copy of which is attached hereto. C. CONTRACTOR shall comply with all prescribed procedures regard'mg nondiscrimination and equal opporturdty, affirmative marketing, displacement and relocation, labor relations, lead-based paint and conflict of interest provisions described in 24 CFR 92 subpart H. D. CONTRACTOR agrees to ensure that all HOME-assisted housing or housing identified as match for the HOME program meets all affordability requirements identified in 24 CFR 92.252 or 92.254. CONTRACTOR further agrees to develop a deed of trust for use with all HOME-assisted un/ts that incorporates these requirements, including remedies for breach of the agreement provisions. CONTRACTOR will provide the CITY with a copy of the deed of trust with provisions described above for approval befo[e the sale of any HOME-assisted units.. E. CONTRACTOR agrees that as a certified Community Ho,using Development Corporation (CHDO), it will comply with 24 CFR 92.300 and 92.301. F. If it is determined that the use of the funding provided by the CITY does not meet the requirements of the U.S. Department of Housing and Urban Development HOME Investment Partnership Program, the CONTRACTOR shall reimburse the CITY for the costs determined to be disallowed under the U.S. Department of Housing and Urban Development HOME Investment Partnership Program regulations. G. CONTRACTOR agrees that all housing assisted under this agreement will meet the property standards requirements in 24 CFR 92.251. H. CONTRACTOR agrees to comply with all applicable Federal laws, laws of the State of Texas and ordinances of the City of Denton. Page 4 of 14 REPRESENTATIONS A. The CITY is providing funding to the CONTRACTOR in order to promote development of affordable housing. Use of funds for programming will meet this stated goal. B. The CITY is the only agent authorized to designate changes to the Program Budget or to approve specific projects and programs authorized pursuant to the non-administration portion of the Program Budget. C. CONTRACTOR assures and guarantees that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement. D. The person or persons signing and executing this Agreement on behalf of CONTRACTOR, do hereby warrant and guarantee that he, she, or they have been fully authorized by .CONTRACTOR to execute this Agreement on behalf of CONTRACTOR and to validly and legally bind CONTRACTOR to all terms, performances and provisions herein set forth. E. CITY shall have the right, at its option, to either temporarily suspend or permanently terminate this Agreement if there is a dispute as to the legal authority of either CONTRACTOR or the person signing the Agreement to enter into this Agreement. CONTRAC- TOR is liable to CITY for any money it has received from CITY for performance of the provisions of this Agreement if CITY has suspended or terminated this Agreement for the reasons enumerated in this Section. F. CONTRACTOR agrees that the funds and resources provided CONTRACTOR under the terms of this Agreement will in no way be substituted for funds and resources from other sources, nor in any way serve to reduce the resources, services, or other benefits which would have been available to, or provided through, CONTRACTOR had this Agreement not been executed: PROGRAM INCOME A. HOME program income is defined as all fees and interest payments on HOME- assisted units/projects and any interest income on deposited HOME funds or program proceeds collected by the CONTRACTOR. Program income may be retained by the CONTRACTOR to be used for HOME-eligible activities included in the Work Statement included herein as Attachment "B". Provided, however that any interest on deposited HOME funds must be remitted to the CITY on a quarterly basis. B. HOME program proceeds are defined as income from the sale of HOME-assisted housing. Proceeds may be retained by the CONTRACTOR for use on other HOME-eligible activities included in the Work Statement included here as Attachment "B". Page 5 of 14 C. Any income generated from the use of HOME funds, proceeds, or any income generated through subsequent use of these funds shall continue to be used by the CONTRACTOR for HOME-eligible activities included in the Work Statement in the City of Denton. Use of the funds on projects or programs other than those identified in this Agreement must be approved in writing by the CITY. Any income retained and used by the CONTRACTOR must be available to the CITY as a matching contribution for the HOME program. Upon request, CONTRACTOR will approve appropriate certifications stating that funding is available as a HOME program match to the CITY. MAINTENANCE OF RECORDS A. CONTRACTOR agrees to maintain records that will provide accurate, current, separate, and complete disclosure of the status of the funds received pursuant to this Agreement and pursuant to any other applicable Federal and/or State regulations establishing standards for financial management. CONTRACTOR's record system shall contain sufficient documentation to provide detailed support and justification for each expenditure. Nothing in this Section shall be construed to relieve CONTRACTOR of fiscal accountability and liability under any other provision of this Agreement or any applicable law. CONTRACTOR shall include the substance of this provision in ail subcontracts. B. CONTRACTOR agrees to retain all books, records, documents, reports, and written accounting policies and procedures pertaining to the operation of programs and expenditures of funds pursuant to this Agreement for the period of time and under the conditions specified by CITY. C. Nothing in the above subsections shall be construed to relieve CONTRACTOR of responsibility for retaining accurate and current records, which clearly reflect the level and benefit of services, provided pursuant to this Agreement. D. At any reasonable ~time and as often as CITY may de, em n¢cessary, the CONTRACTOK shall make available to CITY, or any of its authorized representatives, all 6f its records and shall permit CITY, or any of its authorized representatives to audit, examine, make excerpts and copies of such records, and to conduct audits of all contracts, invoices, materials, payrolls, records of personnel, conditions or employment and ali other data relating to the program requested by said representatives. Page 6 of 14 E. The CONTRACTOR. shall give the City of Denton, the U.S. Department of Housing and Urban Development, or any of their duly authorized representatives, access to and the right to examine all books, accounts, records, reports, files and other papers belonging to or in use by the CONTRACTOR. pertaining to this Agreement. Such rights to access shall continue as long as the CONTRACTOK is required to retain the records. REPORTS AND INFORMATION A. CONTRACTOK shall provide quarterly financial and beneficiary reports that shall contain such records, data and information as CITY may request and deem pertinent to matters covered by this Agreement. CONTRACTOR shall provide any additional information as requested by the CITY within 10 days. B. An audit must be conducted in accordance with 24 CFR. parts 44 and 45 as applicable. CONTKACTOR shall submit a copy of said audit to the Community Development Office within ten days of receipt of the completed report. C. CONTRACTOR shall submit copies of all public meeting advertisements and residents notifications setting forth the time and place thereof, including without limitation board of director meetings, to the Community Development Division office at least 72 hours prior to the meeting in accordance with Section 16 of this Agreement. INSURANCE A. CONTRACTOR. shall observe sound business practices with respect to providing such bonding and insurance as would provide adequate coverage for services offered under this Agreement. B. The premises on and in which thc activities described in Exhibit A are conduited, and the employees conducting these activities, shall be covered by premise liability insurance, com- monly referred to as "Owner/Tenant" coverage with CITY named as an additional insured. Upon request of CONTRACTOR, CITY may, at its sole discretion, approve altemate insurance coverage arrangements. C. CONTRACTOR will comply with applicable workers' compensation statutes and will obtain employers' liability coverage where available and other appropriate liability coverage for program participants, if applicable. D. CONTRACTOR will maintain adequate and continuous liability insurance on ali vehicles owned, leased or operated by CONTRACTOR. All employees of CONTRACTOR who are required to drive a vehicle in the normal scope and course of their employment must possess a valid Texas driver's license and automobile liability insurance. Evidence of the employee's current Page 7 of 14 possession of a valid license and insurance must be maintained on a current basis in CONTRACTOR's files. E. Actual losses not covered by insurance as required by this Section are not allowable costs under this Agreement, and remain the sole responsibility of CONTRACTOR. F. The policy or policies of insurance shall contain a clause which requkes that CITY and CONTRACTOR be notified in writing of any cancellation or change in the policy at least thirty (30) days prior to such change or cancellation. 10. EQUAL OPPORTUNITY During the performance of this Agreement, the CONTRACTOR is subject to Executive Order 11246, as amended, and, therefore, agrees to the following: (1) The CONTRACTOR will not dischminate against any employee or applicant for employment because of race, color, religion, sex, national origin, or familial status. The CONTRACTOR will take affirmative action to ensure that apphcants who are employed are treated during employment without regard to their race, color, religion, sex, national origin, or familial status, concerning such employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or their apprenticeship. The CONTRACTOR agrees to post in conspicuous places, available to both employees and applicants for employment, notices to be provided by the CITY setting forth provisions of this nondiscrimination clause. (2) The CONTRACTOR, in all solicitations or advertisements for employees placed by or on behalf of the CONTRACTOR, shall state that ali qualified applicants will receive consideration for employment without regard to race, color, religion,, sex, national origin, or familial status. 11. CONFLICT OF INTEREST A. CONTRACTOR covenants that neither it nor any member of its governing body presently has any interest, direct or redirect, which would conflict in any manner or degree with the performance of services required to be performed under this Agreement. CONTRACTOR further covenants that in the performance of this Agreement, no person having such interest shall be employed or appointed as a member of its goveming body. B. CONTRACTOR further covenants that no member of its goveming body or its staff, subcontractors or employees shall possess any interest m or use this position for a purpose that is or gives the appearance of being motivated by desire for private gain for themselves, or others, particularly those with which they have family, business, or other ties. Page 8 of 14 C. No officer, member, or employee of CITY and no member of its governing body who exercises any function or responsibilities in the review or approval of the undertaking or carrying out of this Agreement shall participate in any decision relating to the Agreement which affects his personal interest or the interest in any corporation, partnership, or association in which he has direct or indirect interest. 12. POLITICAL OR SECTARIAN ACTMTY A. None of the performance rendered hereunder shall involve any political activity (including, but not limited to, any activity to further the election or defeat of any candidate for public office) or any activity undertaken to influence the passage, defeat or final content of legislation. B. None of the performance rendered hereunder shall involve or benefit in any, manner any sectarian or religious activity. 13. WARRANTIES CONTRACTOR represents and warrants that: A. All information, reports and data heretofore or hereafter requested by CITY and furnished to CITY, are complete and accurate as of the date shown on the information, data, or report, and, since that date, have not undergone any significant change without written notice to CITY. B. Any supporting financial statements heretofore requested by CITY and furnished to CITY, are complete, accurate and fairly reflect the financial condition of CONTRACTOR on the date shown on said report, and the results of the operation for the period cover?d by the report, and that since said date, there has been no material change, adverse or otherwise, in the financial condition of CONTRACTOR. C. No litigation or legal proceedings are presently pending or threatened against CONTRACTOR. D. None of the provisions herein contravenes or is in conflict with the authority under which CONTRACTOR is doing business or with the provisions of any existing indenture or agreement of CONTRACTOR. E. CONTRACTOR has the power to enter into this Agreement and accept payments hereunder, and has taken all necessary action to authorize such acceptance under the terms and conditions of this Agreement. Page 9 of 14 F. None of the assets of CONTRACTOR is subject to any lien or encumbrance of any character, except for current taxes not delinquent, except as shown in the financial statements furnished by CONTRACTOR to CITY. G. Each of these representations and warranties shall be continuing and shall be deemed to have been repeated by the submission of each request for payment. 14. COVENANTS A. During the period of time that payment may be made hereunder and so long as any payments remain unliquidated, CONTRACTOR shall not, without the prior written consent of the Community Development Administrator or her authorized representative: (1) Mortgage, pledge, or otherwise encumber or suffer to be encumbered, any of the assets of CONTRACTOR now owned or hereafter acquired by it, or permit any pre-existing mortgages, liens, or other encumbrances to remain on, or attached to, any assets of CONTRACTOR which are allocated to the performance of th/s Agreement and with respect to which CITY has ownership hereunder. (2) Sell, assign, pledge, transfer or otherwise dispose of accounts receivables, notes or claims for money due or to become due. (3) Sell, convey, or lease all or substantial part of its assets. (4) Make any advance or loan to, or incur any hability for any other firm, person, entity or corporation as guarantor, surety, or accommodation endorser. (5) Sell, donate, loan or transfer any equipment or item of personal property purchased with funds paid to CONTRACTOR by CITY, unless CITY authorizes such transfer. B. CONTRACTOR agrees, upon written request by CITY, to require its employees to attend training sessions sponsored by the Community Development Office. 15. MONITORING AND EVALUATION A. CITY shall perform on-site monitoring of CONTRACTOR's performance under this Agreement. B. CONTRACTOR agrees that CITY may carry out monitoring and evaluation activities to ensure adherence by CONTRACTOR to the Work Statement, and Program Goals and Objectives, which are attached hereto as Attachment A, as well as other provisions of tiffs Agreement. Page 10of14 C. CONTRACTOR agrees to cooperate fully with CITY in the development, implementation and maintenance of record-keeping systems and to provide data determined by CITY to be necessary for CITY to effectively fulfill its monitoring and evaluation responsibilities. D. CONTRACTOR agrees to cooperate in such a way so as not to obstruct or delay CITY in such monitoring and to designate one of its staff members to coordinate the monitoring process as requested by CITY staff. E. CITY shall provide a written evaluation of contract performance to the CONTRACTOR within 30 days of the monitoring. F. Within 60 days of notification by the CITY, the CONTRACTOR shall provide complete responses include a statement acknowledging any corrective action required to be taken due to City of Denton monitoring findings and concerns. G. CONTRACTOR shall submit copies of any fiscal, management, or audit reports by any of CONTRACTOR's funding or regulatory bodies to CITY within five (5) working days of receipt by CONTRACTOR. 16. DIRECTORS' MEETINGS A. CONTRACTOR shall ensure that all board of directors and membership meetings are publicly advertised and an agenda posted with the City Secretary and the Community Development Division at least 72 hours prior to the meeting. Such notice shall include an agenda and a brief description of the matters to be discussed. B. CONTRACTOR understands and agrees that CITY representatives shall be afforded access to all of the Board of Directors' meetings. C. Minutes of all meetings of CONTRACTOR's governing body shall be available to CITY within ten (10) working days of approval. 17. NEPOTISM CONTRACTOR shall not employ in any paid capacity any person who is a member of the immediate family of any person who is currently employed by CONTRACTOR, or is a member of CONTRACTOR'S governing board. The term "member of immediate family" includes: wife, husband, son, daughter, mother, father, brother, sister, in-laws, aunt, uncle, nephew, niece, step-parent, step-child, half-brother and half-sister. Pa~ell afl4 18. SUSPENSION OF FUNDING A. Upon determination by CITY of CONTRACTOR's failure to timely and properly perform each of the requirements, time conditions and duties provided herein, CITY, without limiting any rights it may otherwise have, may, at its discretion, and upon ten (10) working days written notice to CONTRACTOR, withhold further payments to CONTRACTOR. Such notice may be given by mail to the Executive Officer and the Board of Directors of CONTRACTOR. The notice shall set forth the default or failure alleged, and the action required for cure. B. The period of such suspension shall be of such duration as is appropriate to accomplish corrective action, but in no event shall it exceed thirty (30) calendar days. At the end of the suspension period, if CITY determines the default or deficiency has been satisfied, CONTRACTOR may be restored to full compliance status and paid all eligible funds withheld or impounded during the suspension period. If, however, CITY determines that CONTRACTOR has not come into compliance, this Agreement may be terminated under Section 19 of this Agreement. 19. TERNHNATION A. The CITY shall have the right to terminate this Agreement, in whole or in part, at any time whenever the CITY determines that the CONTRACTOR has failed to comply with any term of this Agreement. The CITY shall notify the CONTRACTOR in writing thirty (30) days prior to the date of termination, the effective date of such termination, and in the case of partial termination, the portion of the Agreement to be tenuinated. Property shall be subject to disposition. B. The CITY shall have the right to temxinate this Agreement for convenience, in whole or in part by written notification to the CONTRACTOR which shall include the reason for such termination, the effective date and the portion to be terminated. C. The CONTRACTOR shall have the fight to terminate t, Ms Ag[eemeni for convenience, in whole or in part, by written notification to the CITY, which shall include the reason for such termination, the effective date and the portion to be terminated. D. If, in the case of a partial termination, it is the determination of CITY that the remaining portion of the award is not sufficient to accomplish the project as described in the Work Statement, CITY may require that the entire grant be terminated. 20. INDEMNIFICATION A. It is expressly understood and agreed by both parties hereto that CITY is contracting with CONTRACTOR as an independent CONTRACTOR and that as such, CONTRACTOR shall save and hold CITY, its officers, agents and employees harmless from all liability of any nature or kind, including costs and expenses for, or on account of, any Page 12 of 14 claims, audit exceptions, demands, suits or damages of any character whatsoever resulting in whole or in part from the performance or omission of any employee, agent or representative of CONTRACTOR. B. CONTRACTOR agrees to provide the defense for, and to indemnify and hold harmless CITY its agents, employees, or contractors from any and all claims, suits, causes of action, demands, damages, losses, attorneys fees, expenses, and liability arising out of the use of these contracted funds and program administration and implementation except to the extent caused by the willful act or omission of CITY, its agents, employees, or contractors. 21. NOTICE For purposes of th/s Agreement, all official communications and notices among the parties shall be deemed made as of the date mailed if sent postage paid to the parties and address set for below: TO CITY: TO CONTR ACTOR: City Manager City of Denton 215 E. McKinney St. Denton, Texas 76201 Director Denton Affordable Housing Corporation 303 N. Carroll Blvd. Suite I08 Denton, Texas 76201 22. VENUE This Agreement shall be interpreted in accordance with the laws of the State of Texas and venue of any litigation concerning this Agreement shall be in a court of competent jurisdiction sitting in Denton County, Texas. 23. CONSOLIDATION AGREEMENT This Agreement consolidates and replaces all previous Agreements between CITY and CONTRACTOR and all Amendments to those Agreements except where othercdse expressed herein. Provided, however, that CONTRACTOR shall be required to maintain all affordability requirements on all HOME funded projects, shall fully perform all cont'muing obligations required under these previous Agreements and apphcable state, federal and local laws and shall continue to use all HOME proceeds tSom any CITY-funded projects since CONTRACTOR's inception for HOME-eligible activities as described in this Agreement and as may be required by law. r~~OF WHICH this Agreement has been executed on this the /~'/c~ day of ,2000. Page 13 of 14 ATTEST: JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY CITY OF DENTON DENTON AFFORDABLE HOUSING CORPORATION ATTEST: Page 14 of 14 ATTACHMENT "A" WORK STATEMENT Denton Affordable Housing Corporation The Denton Affordable Housing Corporation ("DAHC") was developed to increase the supply of affordable housing in the Denton area. The organization is designed to carry out the follow'mg activities but is not l'nuited to these: administration, rehabilitation, acquisition, new construction, tenant-based rental assistance and public service programs. Expenditure of City funds for housing projects is limited to projects within the city limits of Denton. DAHC's projects and programs will primarily benefit low and moderate-income households. Low and moderate income is defined as households below 80% of the area median income. The Affordable Homeownership Opportunity Program provides for acquisition, renovation and sale of single-family units. HOME funding in the amount of $78,300 will be used in the Program. Proceeds from the sale of properties will be placed in the AHOP program fund to be used to continue the program. No more than 10% of the HOME portion of the project sales proceeds may be utilized for project delivery costs for the program. The HOME portion of the proceeds is based on the percentage of HOME funds included in the project. The Affordable Housing Construction Program provides funding to construct single-family units. Properties suitable for single-family housing will be acquired through purchase or donation. Units will be constructed in such a way as to make them affordable to low and moderate-income households. Un/ts will be sold to HOME-eligible households. Not more than 10% of the total funding amount may be used to assist buyers with down payment and closing costs. The Mockingbird Lane Project will culminate in the development of a m/nimum of 15 single- family housing units on property donated to and acquired by the Denton Affordable Ho~ing Corporation. The project includes acquisition of property adjacent to the donated site off Mockingbird Lane, project planning, site development, construction and sale of the single-family units. An unspecified amount of HOME program proceeds retained by DAHC from previous projects may be used for the project. The Mockingbird Lane project will be completed within four years from the date of this contract. ATTACHNIENT "B" PROGRAM BUDGET Affordable Homeownership Opportunity Program $78,300 Affordable Housing Construction Program $113,867 Mockingbird Lane Project - An unspecified amount of HOME proceeds may be used for this project.