2002-362ORDINANCE NO.
AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF SOFTWARE
UPGRADES AND SERVICES TO ENHANCE THE EXISTING LASERFICHE DOCUMENT
IMAGING AND ENHANCEMENT SERVICES CURRENTLY BEING USED BY THE CITY OF
DENTON FROM VP IMAGING AS AWARDED BY THE STATE OF TEXAS BUILDING AND
PROCUREMENT COMMISSION (FORMERLY KNOWN AS THE GENERAL SERVICES
COMMISSION) THROUGH THE QUALIFIED INFORMATION SERVICE VENDOR (QISV)
CATALOGUE PROGRAM; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE;
AND PROVIDING AN EFFECTIVE DATE (FILE 2909-VP IMAGING IN AN AMOUNT NOT
TO EXCEED $177,823).
WHEREAS, the City Council of the City of Denton has heretofore adopted Resolution 92-
019 pursuant to Section 2157.067 of the Texas Government Code and Sections 271.082 and 271.083
of the Texas Local Government Code which authorizes the City to participate in the State Purchasing
building and Procurement Commission's Qualified Information Service Vendor Catalogue Purchase
Method provided for in Subchapter B of Chapter 2157 of the Texas Government Code (the "QISV
Catalogue"); and
WHEREAS, the herein described vendor is a qualified vendor in the QISV Catalogue and the
contract authorized by this ordinance is in the best interests of the City and complies with the
requirements of Subchapter B of Chapter 2157 of the Texas Government Code as a QISV Catalogue
purchase; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered file for materials, equipment,
supplies, or services, shown in the "File Number" listed hereon, and on file in the office of the
Purchasing Agent, are hereby approved:
FILE
NUMBER VENDOR AMOUNT
2909 VP Imaging $177,823
SECTION 2. By the acceptance and approval of the above numbered items set forth in File
2909, the City accepts the offer of the persons submitting the bids to the General Services
Commission for such items and agrees to purchase the materials, equipment, supplies or services in
accordance with the terms, conditions, specifications, standards, quantities and for the specified sums
contained in the bid documents and related documents filed with the General Services Commission,
and the purchase orders issued by the City.
SECTION 3. Should the City and persons submitting approved and accepted items set forth
in File 2909 wish to enter into a formal written agreement as a result of the City's ratification of bids
awarded by the State of Texas Building and Procurement Commission, the City Manager or his
designated representative is hereby authorized to execute the written contract; provided that the
written contract is in accordance with the terms, conditions, specifications and standards contained in
the Proposal submitted to the State of Texas Building and Procurement Commission, quantifies and
specified sums contained in the City's purchase orders, and related documents herein approved and
accepted.
SECTION 4. By the acceptance and approval of the above numbered items set forth in the
subject file, the City Council hereby authorizes the expenditure of funds therefor in the amount and
in accordance with the approved purchase orders or pursuant to a written contract made pursuant
thereto as authorized herein.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this
day of ~t~/Pb~fflm~J2002.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
3 oY;
A~tachment 1
P O Box 94011
Lubbock, Texas 79493
806.784-0055 FAX 806-771-0925
VID~ f752738222400
of Denton
Municipal Comte
215 E. McKInney Street
Denton, Texas 76201
QUOTE
Quoto~ 33582
Date: 09/o8/02
VPI Contactt:
Cindy Battle
Cuetomor liD:
D~nton
Al~tach~ant i
P O Box 94311
Lubbor, k, Tex~s 79493
808-784-0055 FAX 803-771-0925
VID~ 1752738222400
QUOTE
Quot.~ 33602
Data: 09/25/02
VPI Contacit:
Cindy Bettls
Ol~y of Donton C:,stomor I~:
~tmat Denton
Denton, Texas 76201 me: Th/s qu~e ex,;ms 120 days