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2002-397ORDINANCE NO. ~t~,~-~J~7 AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF PUBLIC SAFETY RADIOS AND HARDWARE AND SOFTWARE NECESSARY FOR THE UPGRADE OF THE CITY OF DENTON 800 MHZ TRUNK RADIO SYSTEM AS AWARED BY THE STATE OF TEXAS BUILDING AND PROCUREMENT COMMISSION (FORMERLY KNOWN AS THE GENERAL SERVICES COMMISSION) THROUGH THE QUALIFIED INFORMATION SERVICES VENDOR (QISV) CATALOGUE PROGRAM; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE (FILE 2932-PUBLIC SAFETY RADIOS AND MISCELLANEOUS EQUIPMENT AWARDED TO MOTOROLA COMMUNICATIONS AND ELECTRONICS INC. IN THE AMOLrNT OF $720,555). WHEREAS, the City Council of the City of Denton has heretofore adopted Resolution 92- 019 pursuant to Section 2157.067 of the Texas Government Code and Sections 271.082 and 271.083 of the Texas Local Government Code which authorizes the City to participate in the State Purchasing building and Procurement Commission's Qualified Information Service Vendor Catalogue Purchase Method provided for in Subchapter B of Chapter 2157 of the Texas Government Code (the "QISV Catalogue"); and WHEREAS, the herein described vendor is a qualified vendor in the QISV Catalogue and the contract authorized by this ordinance is in the best interests of the City and complies with the requirements of Subchapter B of Chapter 2157 of the Texas Government Code as a QISV Catalogue purchase; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The numbered items in the following numbered file for materials, equipment, supplies, or services, shown in the "File Number" listed hereon, and on file in the office of the Purchasing Agent, are hereby approved: FILE NUMBER VENDOR AMOUNT 2932 Motorola Communications and Electronics Inc. $720,555 SECTION 2. By the acceptance and approval of the above numbered items set forth in File 2932, the City accepts the offer of the persons submitting the bids to the General Services Commission for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, conditions, specifications, standards, quantities and for the specified sums contained in the bid documents and related documents filed with the General Services Commission, and the purchase orders issued by the City. SECTION 3. Should the City and persons submitting approved and accepted items set forth in File 2932 wish to enter into a formal written agreement as a result of the City's ratification of bids awarded by the State of Texas Building and Procurement Commission, the City Manager or his designated representative is hereby authorized to execute the written contract; provided that the written contract is in accordance with the terms, conditions, specifications and standards contained in the Proposal submitted to the State of Texas Building and Procurement Commission, quantities and specified sums contained in the City's purchase orders, and related documents herein approved and accepted. SECTION 4. By the acceptance and approval of the above numbered items set forth in the subject file, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved purchase orders or pursuant to a written contract made pursuant thereto as authorized herein. SECTION 5. This ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this EULINE BROCK, MAYOR 2002. ATTEST: JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY At tmcl~ent I THE CITY OF DE~TON COMMUNICATIONS DEP.M~TME~T November 2l, 2002 POLICE DEPARTblENT RzADIOS: Qt~'. Description Unit Extended 184 H18UCF9W6P-N, XT~S-5000 Portable, Level II, Dig~ltakAnalog, 700 MI~./800 ~ Callable 184 Q241 Analog SotS-are Option 184 H37 SmartNet Softwane Technology 184 H499 Ruggedized ffomsing 184 H223RUGD Ruggediized/FM Battery 184 NTNI873 Single Unit IRapid Rate Charger 184 NTN8297R Ruggediz~edu'FM Battery 184 NMN6191 FM Speake.~r Microphone Less $300.00 per unit savings Total Police Rmdios 1,835.00 337,640.00) 0 0 1,020.00 187,680.00) 213.00 39,192.00) 40.00 7,360.00) 147.00 27,048.00) 107.00 19,688.00} 83.00 15,272.00) 3,445.00 633,880.00) (- 300.00) (- 55,200.00~) 3,145.00 578,680.00~ Page 2 - FIRE DEPARTMENT RADIIOS: 35 35 35 35 35 35 35 35 Description Unit H 18UCF9W6-P-N, XT?S-5000 Portable, Level [1, Digiital/Analog 700 Mb/800 Mhz Capaible 1,835.00 Q241 Analog Softwar:e Option 0 H37 SmartNet Soft're Technology 1,020.00 H499 Ruggedized Houming 213.00 H223RUGD Ruggediz.~ed/FM Battery 40.00 H64 Yellow Housing 22.00 NTNI873 Single Unit IRapid Rate Charger 147.00 ~8297R Rugedizedt/FM Battery 107.00 N2vlIN'6191 FM Speake:r Microphone 83.00 Less S300.00 per unit savings Total Fire Departmemt Radios 3,467.00 (-300.00) 3,167.00 City of Demton Extended 64,225.00) 0 35,700.00) 7,455.00) t ,400.00) 770.00) 5,145.00) 3,74.500) 2,905.00) 121,345.00) (-10,500.000 110,845.001 Page 3 - Miscellaneous Equipment: QB'. Description 50 BDN6677A Ea~ Micmtphone 50 0180300E83 Bodys~Sttch P-I-T 50 4280369E44 Microphone Access. 50 0180358B33 Adjustablle Eatholder 66 66 66 NTN7144 Batteries for' MTS2000 Portable N~6193 Speaker Mi~¢s for MTS2000 NTN1168 Charger fort MTS2000 Misc. Equipment Cio' of Denton Unit Extended 168.30 8.415.00 /35.15 6,757.50 1.36 68.00 16.15 807.50 38.00 2,508.00 72.00 4,752.00 l 17.00 7,722.00 31,030.00 Page 4 Cio-of Denton Potice Radios Fire Radios Misc. Equipmexnt Total Equipment Note: 578,680.0© 110.845.00 31,030.0~ 720,555.0~} * Motomtla offers a 1.25 % additional savings from the to~tal project for Cash With Order. (I.E. on above $720,555.00 - a savings o~f S9,007.00 woulld be realized. Standard Terms: Net 30 Days from receipt of equipmemt. Equipm{ent will ship week of 12/28i02 Pricing ~quoted valid ttu'ough 12,. 1602