2002-306ORDINANCE NO. 0 9-200
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF A MOTOR GRADER AND RUBBER TIRE LOADER; PROVIDING FOR
THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE
(BID 2889-MOTOR GRADER, RUBBER TIRE LOADER AWARDED TO HOLT CAT IN THE
AMOUNT OF $371,706).
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of State
law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" on file in the office of the City
Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such
items:
BID
NUMBER ITEM VENDOR AMOUNT
2889 1 Holt CAT $192,510
2889 2 Holt CAT $179,196
SECTION 2. That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION 3. That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto; provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted.
SECTION 4. That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein.
SECTION 5. That this ordinance shall become effective immediately upon its passage and
approval.
tlfw
PASSED AND APPROVED this _17~ day of eDir6 2002.
&d4ftt'' Atal
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
BY: _
2889 Motor
Attachment 1
Bid # 2889
Date: 8/27/02
Motorqrader, Rubber Tire Loader
No. DESCRIPTION
VENDOR
VENDOR
VENDOR
VENDOR.
VENDOR
RDO Equipment
Future Equipment
Continental
Romco
Holt Cat
Equipment
Equipment
Principle Place of Business:
Irving, TX.
Euless, TX
Dallas, TX
Dallas; TX
Fort Worth, TX
1
Motor Grader
$148,910.00
No Bid
$164,000.00
$167,850.00
$174,210.00
2
36 Month Buy Back
! $85,000.00
No Bid
$130,000.00-
$135,910.00
$143,950.00-
3
Net 36 Month Cost
$63,910.00
No Bid
$34,000.00
$31,940.00
$30,260.00
4
Optional Service Contract
$20,835.46
No Bid
$13,000.00
$11,800.00
$18,300.00
5
Delivery
40-45-Days
No Bid
90 Days
I- 60-90 Days:
. 84 Days
6
Rubber Tire Loader
$157,300.00
$110,932.87
$162,000.00
$185,650.00°
$162,496.00
7
36Month Buy Back .
$80.,000:00
$0.
$74,520,.00.•
$127,050.00
$106,300.00
8
Net 36 Month Cost
$77,300.00
$110,932.87
$87,480.00
$58,600.00
$56,196.00
9
Optional Service Contract
$20,373.86
$7,825.35
$18,500.00
$11,900.00
$16,700.00
10
Delivery
45 Days
.60.'Days
90 Days
60-90 Days
84,bays
11
Addendum 1
Yes
Yes
Yes
Yes
Yes