2002-139O NANCE NO. q
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING AN ANNUAL
CONTRACT FOR THE PURCHASE OF PRINTER AND PLOTTER CARTRIDGES AND
PARTS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING
AN EFFECTIVE DATE (BID 2831- ANNUAL CONTRACT FOR THE PURCHASE OF
PRINTER AND PLOTTER CARTRIDGES AND PARTS AWARDED TO GDA MICRO
TECHNOLOGIES, INC. IN THE ESTIMATED AMOUNT OF $54,434,90).
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" on file in the office of the City
Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such
items:
BID ITEM
NUMBER NO VENDOR AMOUNT
2831 1-81 GDA Micro Technologies, Inc. Exhibit A
SECTION 2. That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION 3. That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto; provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted.
SECTION 4. That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein.
SECTION 5. That this ordinance shall become effective immediately upon its passage and
approval.
EULINEBROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
HERBER~ CITY ATTORNEY
EXHIBIT A
BID #2831 PRINTER & PLOTTER CARTRIDGES & PARTS Date: 4/9/02
STOCK# I DESCRIPTION QTY UNIT TOTALS
GDA
1 205-79-669 CART INK FOR EPSON PRINTERTO03011 BLACK 10 PK $ 235.70
2 205-79-670 CART. INK FOR EPSON PRINTERT005011 COLOR 10 PK $ 285.10
4 205-79-679 CART. INK FOR HP 2000CHPC4842AYELLOW 10 PK $ 267.90
5 205-79-676 CART. INK FOR HP 2000CHPC4844A BLACK 10 PK $ 267.90
6 205-79-651 INKCART. COLOR FOR HP DESK 500 10 EA $ 251.70
7 205-79-650 [NKCART, BLACK HP DESKJET 500 40 EA $ 979.60
8 205-79-656 INK CART. FOR DESKJET 600&660 30 EA $ 734.70
9 205-79-652 NKCARTFORPAINTJETXL300 10 EA $ 178.30
10 205-79-655 NKCART FOR PAINTJET XL300 5 EA $ 99.50
11 205-79-654 NKCARTFORPAINTJETXL300 5 EA $ 99.50
12 205-79-653 NKCARTFORPAINTJETXL300 5 EA $ 99.50
13 205-79-658 ,IK CART. DESKJET 1200/650C 20 EA $ 489.80
14 205-79-659 NKCART. FORDESKJET 1200 10 EA $ 254.20
15 205-79-660 ;NK CART. FOR DESKJET 1200 10 EA $ 254.20
16 205-79-661 INK CART. FOR DESKJET 1200 10 EA $ 254.20
17 205-79-666 3ART. INK FOR 850 COLOR 10 EA $ 251.70
18 205-79-665 ;ART. INK FOR 850 & 1600 20 EA $ 489.80
19 205-79-657 INKCART. FORDESKJET600&660 10 EA $ 251.70
20 205-79-662 [NKCARTFORDESKJET650C 5 EA $ I27.10
21 205-79-663 qKCARTFORDESKJET650C 5 EA $ 127.10
22 205-79-664 INKCARTFORDESKJET650C 5 EA $ 127.I0
23 205-79-681 CART. INK FOR RP 932C DESKJETRP6578DCOLOR 5 EA $ 137.40
24 015-25-006 LASERJET4L 80 EA $ 5,940.00
25 015-25-012 TONERCARTRIDGE/LASERJETlll 10 EA $ 963.10
26 015-25-010 TONERHPLASERJETII&LDPlll 5 BX $ 403.55
27 015-25-005 LASERJET4,4M,4P,5,5M,5N 10 EA $ 769.00
28 205-79-667 CART. HP DESK JET 10 EA $ 272.10
29 )15-25-061 COLLECTION KIT COLORJET 5/5M 10 EA $ 221.50
30 015-25-002 LASERJET5P,5MPPRINTER 5 EA $ 328.15
31 )15-25-024 TONER FOR HP LAS£RJET 5J 5 EA $ 248.40
32 015-25-019 LASERJETSSI,SSIMX 5 EA $ 701.65
33 015-25-060 COATING KIT COLORJET 5/5M 5 EA $ 214.80
34 015-25-063 DEVELOPER. COLOJET5/5MBLACK 5 EA $ 775.35
35 015-25-062 DEVELOPER, COLOJETS/5MCOLOR 5 EA $ 2,211.95
36 015-25-067 DRUM. COLORJETSI5M 5 EA $ 1,362.75
37 015-25-064 BELT TRANS., COLORJET S/SM 5 EA $ 728.40
38 015-25-065 FUSER, COLORJET5/5M 5 EA $ 1,033.75
39 015-25-066 FUSER, COLORJET5/5M 5 EA $ 1,085.80
40 205-79-675 TONERFOR 4000N PRINTER 25 EA $ 2,563.00
41 015-25-068 TONER, HP8500 BLACK 25 EA $ 2,288.50
42 015-25-069 TONER, HP8500 CYAN 10 EA $ 1,424.00
43 015-25-070 TONER. HP8500MAGENTA 10 EA $ 1,424.00
44 015-25-071 TONER, HP8500YELLOW 10 EA $ ],424.00
EXHIBIT A
BID #2831 PRINTER & PLOTTER CARTRIDGES & PARTS Date: 4/9/02
I STOCK# I DESCRIPTION QTY UNIT TOTAES
45 015-25-072 DRUM KIT HP8500 5 EA $ 631.60
46 015-25-073 TONER KiT FOR HP8500 5 EA $ 1,624.70
47 015-25-074 FUSERKITFORHP8500 5 EA $ 1,312.40
48 205-79-671 CART. INK FOR HP4500 PRINTER 20 PK $ 1,379.20
49 205-79-672 CART. INK FOR HP4500 PRINTER 10 PK $ 1,000.80
50 205-79-673 CART. INK FOR HP4500 PRINTER 10 PK $ 1,000.80
51 205-79-674 2ART. INK FOR HP4500 PRINTER 10 PK $ 1,000.80
53 205-79-677 DART. INK FOR HP2000C 15 PK $ 40].85
54 205-79-678 .3ART. INK FOR HP2000C 15 PK $ 401.85
55 205-79-687 ~ARTRIDGEFOR970CXIPTR 10 EA $ 274.80
56 205-79-682 :ART INK FOR §00 PRINTER 5 EA $ ! 15.70
57 015-25-151 rONERFORHPPRINTER4100 5 EA $ 512.60
58 015-25-057 tONER, COLORJET 5/5M CYAN 5 EA $ I61.]0
59 015-25-059 rONER, COLORJET 5/5M YELLOW 5 EA $ 161.10
60 015-25-058 rONER, COLORJET 5/5M MAGENTA 5 EA $ 161.10
61 015-25-056 tONER, COLORJET 5/5M BLACK 5 EA $ 33.55
62 015-25-013 rONERCARTRIDGE-LASERPRINTER 5 EA $ 1,351.30
63 015-25-018 _EXMARK LASER JET PRINTER 25 EA $ 4,242.00
64 205-79-685 :YANINKCART.-BROTHERPTR 5 EA $ 26.05
65 205-79-686 VlAGENTA INK CART-BROTHER PTR 5 EA $ 26.05
66 205-79-688 3LACK INK CART. FOR BROTHER PT 5 EA $ 67.10
67 205-79-689 3YAN CART.-9200 BROTHER PTR 5 EA $ 38.55
68 205-79-690 VlAGENTA CART-9200 BROTHER PTR 5 EA $ 38.55
69 205-79-691 {ELLOWCART.-9200BROTHERPTR 5 EA $ 38.55
70 205-79-683 3LACK INK CART BROTHER MFC PRT 5 EA $ 48.50
71 205-79-684 ~'ELLOW INK CART.-BROTHER PTR 5 EA $ 26.05
76 205-79-692 NK CART. FOR 5000 PLOTTER 10 EA $ 1,649.40
77 205-79-693 NKCART. FOR 5000 PLOTTER 10 EA $ 1,649.40
78 205-79-694 NK CART. FOR 5000 PLOTTER 10 EA $ 1,649.40
79 205-79-697 !CYAN INK CARTRIDGE FOR 755 CM 10 EA $ 254.20
80 205-79-698 MAGENTAINK CART. FOR 755CM 10 EA $ 254.20
81 205-79-699 YELLOW INK CART. FOR755CM 10 EA $ 254.20
TOTALS I$ 54,434.901