2002-004ORDINANCE NO. ~ffO~- ffO~
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS
AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NUMBER THREE
TO THE CONTRACT BETWEEN THE CITY OF DENTON AND ARCHER WESTERN
CONTRACTORS, LTD.; PROVIDING FOR AN INCREASE IN THE SCOPE OF WORK AND
AN INCREASE IN PAYMENT AMOUNT; PROVIDING FOR THE EXPENDITURE OF FUNDS
THEREFORE; AND PROVIDING AN EFFECTIVE DATE [ORDINANCE NO. 2001-192; BID
NO. 2612 - LAKE RAY ROBERTS 20 MGD WATER TREATIVlENT PLANT AWARDED TO
ARCHER WESTERN CONTRACTORS, LTD. IN THE AMOUNT OF $35,785,257; PLUS
CHANGE ORDER NUMBER THREE IN THE AMOUNT NOT TO EXCEED $71,328.36; WILL
BE PAID FROM FUNDS WITHIN THE EXISTING CONTRACT (ALLOWANCE BB)].
WHEREAS, on May 1,2001 by Ordinance No. 200 I-192, the City awarded a public works
contract to Archer Western Contractors, Ltd., in the mount of $35,785,257 for the construction of
the Lake Ray Roberts 20 MGD Water Treatment Plant and related improvements; and
WHEREAS, the Staff having recommended, and the City Manager having recommended to
the Council that a change order be authorized to amend such contract agreement with respect to the
scope of work, materials, labor and an increase in the payment amount, and said change order being
in compliance with the requirements of Chapter 252 of the Local Government Code; NOW
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That Change Order No. Three, increasing the amount of the public works
contract between the City and Archer Western Contractors, Ltd., which is on file in the office of the
Purchasing Agent, in the amount of Seventy One Thousand Three Hundred Twenty Eight and
36/100 ($71,328.36) Dollars, is hereby approved and the expenditure of funds therefore is hereby
authorized in accordance with said change order. The total purchase order amount remains at
$35,785,257 and the funds allocated in the existing contract under Allowance BB thereto will be
used for payment to Archer Western Contractors, Ltd. therefor.
SECTION 2. That this ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this ~-~ day of ~/~~ ,2002.
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
By:
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
S:\Our Documen ts\Ordinanees\02LM'cher Western Change Order bio. 30rd.doc
2
FREESE o NICHOLS
Lake Ray Roberts Water Treatment Plant
City of Denton, Texas
CHANGE ORDER
PROJECT:
OWNER:
CONTRACTOR: Archer Western Contractor, Ltd. 201052
ENGINEER: Freese & Nichols, Inc. DNT00343
PROJECT NUMBER:
CHANGE ORDER NO.: 003
DATE: 114/02
Make the following additions, modifications or deletions to the work described in the Contract
Documents:
· Provide and install two (2) dual rated primary transformers. (Service: 15kV ~ 25kV)
· Change Order No. 003 is not to exceed $71,328.36
.See attached PCM-002 \ Primary Transformem
· The compensation agreed upon in this Change Order is full, complete and final payment for all costs
the Contractor may incuras a result of or relating to this change whether said costs are known,
unknown, foreseen or unforseen at this time, including without limitation, any cost for delay,
extended overhead, dpple or impact cost, or any other effect on changed or unchanged work as a
result of this Chan~/e Order.
Original Contract Amount
Original Bid item \ Allowance BB
Previously Approved Change Order Amount
Previously Approved \ Allowance BB Amount
Adjusted Contract Amount
Proposed Change Order Amount
Adjusted Bid Item \ Allowance BB
Proposed Bid Item \ Allowance BB
Revised Contract Amount
Previous Contract Time
Previous Substantial Completion Date
Previous Final Completion Date
Net Change in Contract Time
Revised Contract Time
Revised Substantial Completion Date
Revised Final Completion Date
($700,000.00)
($578,940.85)
($507,612A9)
$ 35,785,257.00
$ 121,059.15
$ (121,059.15)
$ N/A
$ 71,328.36
$ (71,328.36)
$ 35,785,257.00
704 Days
Februa~ 2003
April 2003
None
N/A
N/A
N/A
Recommended by
FREESE AND NICHOLS, INC.
[Date]
Approved by
'~'~wv ~u.E~ I-ID 'o~. [Date]
Approved by
Archer Western Contractor, Ltd.
/ '
[Date]
PROJECT: Lake Ray Roberts Water Treatment Plant
OWNER: City of Denton, Texas
CONTRACTOR: Archer Western Contractors, Ltd.
ENGINEER: Freese and Nichols '
SUBMITTAL TRANSMITTAL
PROJECT NO.
201052
DTN00343
REFERENCE DATA:
Contractor's Submittal No. PCM-002 Specification Section: 01380
Plan Sheet No: N/A Description: PRIMARY TRANS~ ' ,i,:/,(~
CONTRACTOR'S CERTIFICATION: I hereby certify that this submittal has been reviewed by the
Contractor and is in strict conformance with the Contract Documents as modified by Addenda, Change
DESCRIPTION
Of Progress
Shop Drawings
Date: 12118/01
DATE RETURNED:
#SENT #RTN'D
o Approved
O Approved as Noted
O Not Approved
O Revise & Resubmit
O Filed as Received
1 '~Final Dis;ribution'~..~
l C~ Order Issue;sued.....~
O Field Order IssUed
O Recommended for Approval
O Returned W/O Review
O Add'l Information Required
O Canceled
O See Review Comments
COMMENTS:
DISTRIBUTION
SENT TO
City of Denton - Fisher
City of Denton - Field
Freese & Nichols, Inc,
FNI Field Office
Montgomery Watson
FOR ENGINEER'S USE ONLY
I
SENT TO DEPT
REVIEW
BY SENT
RET'D
FREESE" NICHOLS
DEC 1 ? 2001
PROPOSED CONTRACT MODIFICATION
ATTACHMENT A
(4.41/)
PROJECT: Lake Ray Roberts Water Treatment Plant
OWNER: City of Denton, Texas
CONTRACTOR: Archer Western Contractors, Ltd.
ENGINEER: Freese & Nichols, Inc.
PROJECT NUMBER:
201052
DNT00343
DESCRIPTION Primary Transformers
NO. PCM-002
NOTIFICATION TO CONTRACTOR:
The Owner proposes to make the additions, modifications or deletions to the Work described in the
Contract Documents as shown in Attachment "A". We request that you take the following action within
10 calendar days:
[] Notify us that you concur that this change does not require a change in Contract time or
amount. A Field Order will be issued.
Submit a Price/Credit Proposal with detailed cost breakdown of labor, materials,
equipment and all other costs related to this change. Impacts on Contract Time shall be
shown in a revised schedule, included with the submitted proposal.
[] Proceed with the change. Payment will be made at the unit price bid.
[] Proceed with the change under the time and materials provisions of the Contr~-ct.
Authorization to proceed with changes must be approved by the Owner through Change Order in
accordance with the Contract Documents.
'By: Steve Wilson _ Date: 12/17/01
CONTRACTOR'S RE,SPONSE:
We respond to your request'as follows:
[]
By:
We propose that this is a no cost or time change. Issue Field Order.
We submit the attached Price/Credit Proposal with detailed cost breakdown~0i~
~l~.for performing the described change.
We are proceeding with the change at the unit price bid.
We are proceeding with the change under the time and materials provisions of the
C~,~.~. ~ ~ Date: /
ACTION TAKEN:
Proposed Contract Modification rejected. See comments.
Field Order will be issued.
Che~ Order will be_issued.
FREESE* NICHOLS
PROPOSED CONTRACT MODIFICATION
ATTACHMENT A
(4.4~ / )
The Owner proposes to make the following additions, modifications or deletions to the work described
in the Contract Documents. Authorization to proceed with these changes must be approved by Field
Order or Change Order in accordance with the Contract Documents, prfor to commencing the work
involved.
Comments:
1) Provide pdmary cable insulation class for 25kV.
2) Provide dual rated transformers that Would be required to allow the 24.94 kV on the primary.
By: Steve Wilson - - Date: 17./17101
LAKE RAY ROBERTS WTP
AUBREY, TEXAS
PENDING CHANGE REQUEST COST ANALYSIS
To ~ compk~d by Coeaeral Contractor or SubconU'a~'tor
as outlined in the Uniform C_~gtal Conditions gw.~lan 6.6.1
Work performed by:.
( ) Ganeral CouUactor
( X ) Sulxanu'ac~x
PROIECT: LAKE RAY ROBERTS WTP
Tia~ ~ (iF ~):
Description of Change:
25KV UPORADB
PCM~:
CPl.:
R~I#:
ASI#:
2
ADDITIONS A_,ND/OR [CREDITS] EX:i~,~I$ION
A B C D
I~ri~tian ~tit~ UnR Cost/~ait Ms~erlal I.~lmrEquip, T~-- S~
25KV P~ ~ ~~ 2 ~ ~.~ $I~.~ S~,~ $120.~
25KV ~Y 8~ 2 EA $II,~.~ ~1~6~,00 ~.~ $216.00 ~.80
25KV ~ t~ ~ ~S~OR 2 EA $1~620.~ . $3,120.~ $120.00 $31.20 $1,20
2~V C~A~ON S~DY I EA ~,~.00 i $~6~.00 $0.~ $36.00 $0.~
~50 2~V 133% ~0 1,~ ~ $528.~ $9~504.~ ~.~ $95.~ $0.~
5' PVC COA-/~ ~ ~W 4 EA $382.73 $1~70,51 ~.~ $12.71 ~.~
~N~ 10 ~ $105.00 $9~.~ $150.~ $9.00 $1.50
p~O DU~ B~" I EA $960.~ $0.~ $960.00 $0.~ $9.60
S~ $52,511.23 ~,~8.80 g.~ $525.11
Line 1: Enter total of Columns A+B+C+D
Liuo II: If Line I indicates an ADD. Eater 15% of Line I.
If Line I indicat~ CREDIT, e~r -0-
Line Iff: Enter ~ Col 1~ ($toxago)
$55~943.93
$8t391.59
$29
Line IV: Ent~ 40.4% of Col B for Worlrm~n'S
Comp. Social gecurity, and ~ tax~
Linc V: Tolal Line I tltm Line 1V
K.~r here and on ~umnasy Sheei
$1~163.04
__ $65,527.35
_ SIGNATURE._' ......
SIGNATURE:
CONTRAC~)R / 8UBCON'rRAC'IDR
DATE:
DATI~:
TOTIqL P. 02
i FIELD CHANGE JUSTIFICATION i I II
PROJECT LAKE RAY ROBERTS I
CI~( AUBREY DATE: 12/18101I
COUNTY DENTON [
ITEM OF WORK DUAL VOLTAGE PRIMARY TRANSFORMER I ! I
ESTIMATED QUANTITY I'LUMPSUM ! I
DESCRIPTION QUANTITY PRICE LABOR MATERIAL EQUIPMENT i SUB
LABOR I 72 $ 16.00 $ 1,152.00
I
55%INSURANCE AND TAXE~¢ $ 633.60
15% COMPENSATION $ 95.04
TOTAL LABOR COST $ 1,880.64
MATERIAL
CONCRETE 8 S 70.00 i $ 560,00 I
05$ [
05 I
os I
SUSTOTAL I i i I i S 560.00 i
15% COMPENSATION ; I I iS 84.00! i I
TOTAL MATERIAL DOST i i I $ 644.60 I
EQUIPMENT ! II i i'
,SUBTOTAL i I I $ i
15% COMPENSATION $
tOTAL EQUIPMENT COST I I $ ,
6UBCONTRACTOR I ~ I
PERATrACHED $ 65,527,35 t
SUBTOTAL I I S 65'527'353,276.37
5% COMPENSATION I $
TOTAL SUBCONTRACTOR COST I Ii $
68,803.72
I
I I 71,326.36
TOTAL DOST OF FIELD CHA.GE ITEM $ I '
IINrr PRICE OF FIELD CHANGE ITEM $ 71.328.36 I I
I I I ~ I I
PLEASE NOTE THAT OWNER IS RESPONSIBLE FOR ANY IMPACT THIS CHANGE MAY HAVE ON COMPLETION DATE OF PROJECT