2002-059O ANCE NO. Ob-7
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS
AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NUMBER FOUR TO
THE CONTRACT BETWEEN THE CITY OF DENTON, TEXAS AND ARCHER WESTERN
CONTRACTORS, LTD.; PROVIDING FOR AN INCREASE IN THE SCOPE OF WORK AND
AN INCREASE IN PAYMENT AMOUNT; PROVIDING FOR THE EXPENDITURE OF FUNDS
THEREFOR; AND PROVIDING AN EFFECTIVE DATE (ORDINANCE NO. 2001-192; BID NO.
2612 - LAKE RAY ROBERTS 20 MGD WATER TREATMENT PLANT AWARDED TO
ARCHER WESTERN CONTRACTORS, LTD. IN THE AMOUNT OF $35,785,257; PLUS
CHANGE ORDER NUMBER FOUR IN THE AMOUNT NOT TO EXCEED $1,006,626.31; FOR
INSTALLATION OF RAW WATER SUPPLY PIPELINES AND RELATED FACILITIES
THERETO FOR A TOTAL REVISED CONTRACT AMOUNT OF $36,791,883.31).
WHEREAS, on the 1't day of May, 2001, the City Council of the City of Denton enacted
Ordinance No. 2001 - 192, thereby awarding a public works contract to Archer Western Contractors,
Ltd., in the amount of $35,785,257 for the construction of the Lake Ray Roberts 20 MGD Water
Treatment Plant and related improvements; and
WHEREAS, the Staffhaving recommended, and the City Manager having recommended to
the City Council that a change order be authorized to amend such contract with respect to the scope
of work, materials, labor and an increase in the payment amount; and said Change Order Number
Four, being in compliance with the requirements of Chapter 252 of the Texas Local Government
Code; NOW THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That Change Order No. Four, increasing the amount of the public works
contract between the City of Denton, Texas and Archer Western Contractors, Ltd., which is on file in
the office of the Purchasing Agent, in the amount of One Million Six Thousand Six Hundred Twenty
Six and 31/100 ($1,006,626.31 ) Dollars, is hereby approved; and the expenditure of funds therefor is
hereby authorized in accordance with said Change Order Number Four. The total purchase order
amount for said Contract therefore increases, and is amended to read $36,791,883.31, which funds
shall be used for payment pursuant to said Contract to Archer Western Contractors, Ltd.
SECTION 2.
approval.
PASSED AND APPROVED this /~'~ dayof (t~Q-~
EULINE BROCK, MAYOR
That this ordinance shall become effective immediately upon its passage and
,2002.
ATTEST:
JENN~ER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
By:
S:\Our Documents\ordinances\02~Archer Western Change Order No. 4 ord.doc
CHANGE ORDER
(4.43/C0.004)
PROJECT: Lake Ray Roberts Water Treatment Plant PROJECT NUMBER:
OWNER: City of Denton, Texas
CONTRACTOR: Archer Western Contracto;', Ltd. 201052
ENGINEER: FreeSe & Nichols, Inc. DNT00343
CHANGE ORDER NO.: 004
DATE: 3125/02
Make the following additions, modifications or deletions to the work described in the Contract
Documents:'
· Install a raw water pipeline from the Raw Water Pump Station to the Ozone Water Treatment Plant.
· See attached PCM-005 (Raw Water Pipeline) for details·
· Conformance of product and work shall comply with the Contract Documents.
The compensation agreed upon in this Change Order is full, complete and final payment for all costs
the Contractor may incur as a result of or relating to this change whether said costs are known,
unknown, foreseen or unforseen at this time, including without limitation, any cost for delay,
extended overhead, #pple or impact cost, or any other effect on changed or unchanged work as a
result of this Change Order.
Original Contract Amount
Original Bid Item \ Allowance BB
Previously Approved Change Order Amount
Previously Approved \ Allowance BB Amount
Adjusted Contract Amount
Proposed Change Order
Revised Contract Amount
Previous Contract Time
Previous Substantial Completion Date
Previous Final Completion Date
Net Change in Contract Time
Revised Contract Time
Revised Substantial Completion Date
Revised Final Completion Date
($700,000.00)
($5o7,612.49)
$ 35,785,257.00
$ 192,387.51
$ (192,387.51)
$ N/A
$ 1,006,626.00
$ 36,791,883.00
704 Days
February 2003
April 2003
None
N/A
N/A
N/A
Recommended by
FREESI~D NICH.OLS, INC.
.y
[Date]
Approved by
City of Denton, Texas
Approved by
Archer Western Contractor, Ltd.
[Date]
SUBMITTAL TRANSMITTAL
PROJECT: Lake Ray Roberts Water Treatment Plant PROJECT NO.
OWNER: City of Denton, Texas
CONTRACTOR: Archer Western Contractors, Ltd. 201052
ENGINEER: Freese and Nichols DTN00343
REFERENCE DATA:
Contractor's Submittal No. PCM-005 Specification Section:
Plan Sheet No: Description: RAW WATER PIPELINE
CONTRACTOR'S CERTIFICATION: I hereby certify that this submittal has been reviewed 'by the
Contractor and is in strict conformance with the Contract Documents as modified by Addenda, Change
i Orders and Field Orders.~,,~/.-~ ,
Certified by:~--"~//'~-"'"~.~ Date: 02/11/02
DATE RECEIVED:~.~'~.o~ ' BY: k'ht~, DATE RETURNED: ,=J-~$-op. BY:
TYPE # DESCRIPTION #SENT #RTN'D
CMR Contractor's Modification Request O Approved
CTR Certified Test Report O Approved as Noted
EIR EqUipment Installation Report O Not Approved
O&M Operation & Maintenance Manual
O Revise & Resubmit
NBC Notification By Contractor O Filed as Received
PCM 005 Proposed Contract Modification 1 ~' O Final Distribution
PR Payment Request
PP Project Photographs O Field Order Issued
RD Record Data O Recommended for Approval
RFI Request For Information O Returned W/O Review
SAM Sample O Add'l Information Required
SCH Schedule Of Progress O Canceled
SD Shop Drawings O See Review Comments
COMMENTS:
· - DISTRIBUTION I -. · REVIEW .
NO SENT TO NO SENT TO DEPT BY SENT RET'D
1 City of Denton - Fisher
1 City of Denton - Field
1 Freese & Nichols, Inc.
1 · FNi Field Office ........
Montgomery Watson .....
FREESE o NICHOLS
PROPOSED CONTRACT MODIFICATION
ATTACHMENT A
(4.4f/5)
PROJECT: Lake Ray Roberts Water Treatment Plant
OWNER: ~ City of Denton, Texas
CONTRACTOR: Archer Westem Contractors, Ltd.
ENGINEER: Freese & Nichols, Inc.
PROJECT NUMBER:
201052
DNT00343
DESCRIPTION Raw Water Pipeline
NO. PCM-005
NOTIFICATION TO CONTRACTOR:
The Owner proposes to make the additions, modifications or deletions to the Work described in the
Contract Documents as shown in Attachment "A". We request that you take the following action within
10 calendar days:
[] Notify us that you concur that this change does not require a change in Contract time or
amount. A Field Order will be issued.
Submit a Price/Credit Proposal with detailed c~o~ L;~akdown of labor, materials,
equipment and all other costs related to this change. Impacts on Contract Time shall be
shown in a revised schedule, included with the submitted proposal·
[] Proceed with the change: Payment will be made at the unit pdce bid.
[] Proceed with the change under the time and materials provisions ~f the Contract.
Authorization to proceed with changes must be approved by the Owner through Change Order in
accordance with the Contract Documents.
By:"" Steve:Wilson
Date: 2/11/02
CONTRACTOR'S RESPONSE:
We respond to your request as follows:
[] We propose that this is a no cost or time change. Issue Field Order.
[~ We submit the attached Price/Gre~'Proposal with detailed cost breakdown and revised
· schedule for perfo.rming the described change.
[] We are proceeding with the cha~ige at the unit price bid.
[] We are proceeding with the change under the time and materials provisions of the
C°ntract~v//,~,
By: /'/,~/C_~ .-': Date:
'2...
ACTION TAKEN:
[]
[]
Proposed Contract Modification rejected. See comments.
Field Order will be issued.
X Chang_e Order will be issued.
Date:
FREESE o NI~:HOI-S
PROPOSED CONTRACT MODIFICATION
ATTACHMENT A
(4.4f/5)
The oWner proposes to make the following additions, modifications or deletions to the work described
in the Con'tract Documents. Authorization to proceed with these changes must be approved by Field
Order or Change Order in accordance with the Contract Documents, pdor to commencing the work
involved.
Comments:
This cost proposal shall include the following items: · Slope Failure Repair
· Wetland Demolition
· French Drain System
· Sitework \ Clearing, Grubbing, Tree Removable, & Restoration ~_, Channel Drain Crossing
· 60" pipeline from Intake to Pump Station
· 42' pipeline from Pump Station to Treatment Plant
· NOte: The electrical shall be installed as per plan and specifications. (No Underground)
(See Attached Drawings \ for locations and details)
__ .By: Steve Wilson Date: 2/11/02 ........
ARCHER-WESTERN CONTRAC~fOR'S, LTD.
6874 BURGER ROAD
AUBREY, TX. 76227
CORRESPONDENCE
DATE: February 11, 2002
TO: Steve Wilson
FROM: JEFF POLAK
ARCHER WESTERN
FAX: (940) 4584265
PHONE: (940) 4584218
PHONE: (940) 458-3104
FAX: (940) 458-3431
RE: Raw water pipeline change order pricing
DEAR SIR:
In reference to the Lake Ray Roberts Water Treatment Plant, Archer Western is proposing a lump sum
price of $1,006,626.00 for the construction of a raw water pipeline to the plant. Attached for your review
is a break down of costs for this proposal. Our list of exoinsions on this work is as follows: l) No wetlands mitigation.
2) Utility relocations are not included in this pricing
3) Butterfly valves will be furnished with 2" square nut and extension stem.
4) No cost for full time security at corps of angineers gate.
5) Based on 40-hour workweek.
6) This pricing is good for 80 days
7) No impact on current CPM schedule
Please contact this office if you have any questions regarding this matter
Respectfully submitted
Project Manager
CC: SCOTT SMILEY
Tmvis Vick
Pat Kolb '
CHANGE ORDER JUSTIFICATION
PROJECT LAKE RAY ROBERTS
CITY ~AUBREY I I i DATE: i 2/11/20021
COUNTY DENTON :
ITEM OF WORK i RAW WATER PIPELINE
ESTIMATED QUANTITY ,3500LF
DESCRiP¥iON I ~ ! QUANTITY'
LABOR t ~ ] 6478.65! $
55% W/C INSURANCE AND TAXES
5% COMPENSATION
TOTAL LASOR COST i
MATERIAL
60" ~ ~ ~:~L PIPE i 295 $
42" $1 ~EL PIPE
AGGREGATE
CONC/FLW FILL
42" VALVES
aisc ACCESSORI~:S
PRICE LABOR i MATERIAL
54,161 51
355.93 2,708.08
~ 155,345.07
; $ 105,000.00
2602: $ 101.83 I
1: $ 77,500.00 I I
1 $ 33,164.00 1
2 $ 11,971.40 J
I $ 49,389.20
$ 264,964.00;
$ 77,500.00 ~
33,164.00
23,942.80
$ 49,389.20
FRENCH DRAIN ; 1 $ '4,468.00 i $ 4,468.00
SUBTOTAL i ~ $ 558,428,00
5% COMPENSATION i $ 27,921.40
TOTAL MATERIAL COST ~ $ 586,349.40
EQUIPMENT :
375 EXCAVATOR
EQUIPMENT
1. $ 50,000.00 ; $ 50,000.00
COMPACTOR I $ 17,000.00 $ 17,000,00
D-6DOZER I $ 33,000.00l $ 33,000.00
LOADER
PICKER
1'. $ 22,000.00
11 $ 9,932.00
$ 22,000.00
$ 9,932.00
SUBTOTAL ! $131,932.00
5% COMPENSATION I $ 6,596.60
TOTAL EQUIPMENT~, COST I I ,I $138.528.60
SUBCONTRACTOR ~ ;
TRUCKING ~ r
SEEDING
FENCING
WELDING
SUBTOTAL
I $ 25,000.001
11 $ 16,870.00 [
SUB
4,250.00
43,500.00
11,878.00
$ 25,000.00
$ 16,870.00
$ 4,250.00
I $ 43,560.00
MISC I ! $ 11,878.00
5% COMPENSATION
TOTAL SUBCONTRACTOR COST
TOTAL COST OF FIELD CHANGE ITEM
986,795.97
iNSURANCE j i i I $ 7,259.56
TEXAS BOND
5%ON INS/BOND
GRAND TOTAL
,626.47
944.30 ',
$101,498.00
$ 5,074.90
106,572.90