2002-082ORDINANCE NO. -PPg
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A SERIES OF
CONTRACTS FOR THE PURCHASE OF FLEET VEHICLES; AND PROVIDING FOR THE
EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE (BID
2781 -FLEET VEHICLES AWARDED TO THE LOWEST RESPONSIBLE BIDDER EACH ITEM
AS LISTED BELOW, TOTAL EXPENDITURE OF $412,251.79).
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
o fnecessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" on file in the office of the City
Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such
items:
BID ITEM VENDOR AMOUNT
2781 7,9,10,11 & 14 Lee Jarmon Ford $138,760.00
2781 1,5,6,8 & 13 Philpott Ford $231,156.00
2781 4 Jim McNatt Chevrolet $ 21,068.79
SECTION 2. The City Council hereby determines that the vendor set forth below has its
principal place of business in the City of Denton, Texas, its bid is within three per cent of the lowest
bid price received t~om a nonresident bidder and such local bidder offers the City the best
combination of price and adchtional economic development opportunities for the City created by this
contract award. The numbered items in the following numbered bids for materials, equipment,
supplies, or services from the below described local bidder and as shown in the "Bid Proposals" on
file in the office of the City Purchasing Agent, are hereby accepted and approved:
BID ITEM VENDOR AMOUNT
2781 2 Jim McNatt Dodge $ 21,267.00
SECTION 3. That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION 4. That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto; provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted.
SECTION 5. That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein.
SECTION 6. That this ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this ~¢day of ~/~ ~4~
,2002.
EUL1NE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
3-ORD-BID 2781 FLEET VEHI~,~SUPPLY & SERVICE ORDINANCE-2002
EXHIBIT A
BID#: 2781
FLEET VEHICLES
NO.= Qty: :: DESCI~ PT ON VENDOR VENDOR VENDOR ; 'VENDORi
ii , LEE JARMON JIM MCNATT
FORD TOYOTA PHILPOTF FORD JIM MCNATT
DODGE CHEV.
Principle Place of Business: CARROLTON, TX DENTON, TX PORT NECHES. TX SANGER, TX:
1 2 HYBRID4 DOORSEDAN $19,969
2 1 MINI-VAN 7 PASSENGER $19,708
3 2 MID SIZE4 DOORSEDAN $14,677
4 1 VAN, I TON 15 PASSENGER $19,793
5 1 PICKUP 1/2 TN LWB $15,307
6 2 PICKUP 1/2 TN LWB, 4 WD, GAS $18,071
7 1 PICKUP 3/4 TN LWB, 4 WD, DIESEL $24,261
PICKUP 3/4 TN, LWB, 4 WD, DIESEL
8 1 BED DELETED) $24,058
9 1 PICKUP EXTENDED CAB 3/4 TN, 4WD, DIESEL
SHORT BED $26,384
1 PICKUP EXTENDED CAB 3//4 TN, 4 WD, DIESEL
10 LONG BED $26,384
11 1 CAB/CHASSIS 1 TON. DIESEL, 60" CA $22,076
12 1 CAB/CHASSIS 1 1/2 TON, DIESEL, 84" CA $26,293
13 4 CAB/CHASSIS 1 1/2 TON, DIESEL, 84" CA 2 WD $26,989
14 1 CAB/CHASSIS 1 1/2 TON, 4 DR CREW CAB 60" CA $30,340
DELIVERY 45-120 DAYS 60 DAYS 95-'150 DAYS 90 DAYS
4-EXHIBIT A-BID 278'1 Fleet Services