2001-010 ORDINANCE NO ,~P~/," ~/~5)
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF A VIBRATORY ROLLER, PROVIDING FOR THE EXPENDITURE OF
FUNDS THEREFORE, AND PROVIDING AN EFFECTIVE DATE (BID 2584 - VIBRATORY
ROLLER AWARDED TO CLEMONS TRACTOR CO, IN THE AMOUNT OF $34,606 WITH A
BUY BACK OFFER OF $23,000 FOR A 36 MONTH COST OF $11,606)
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance w~th the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the pumhase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" on file in the office of Purchasing
Agent, are hereby accepted and approved as being the lowest responsible bids for such items
ltd VENDOR AMOUNT
2584 Clemons Tractor Co $ 34,606
SECTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees
to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered ~tems of the
submitted b~ds, the City Council hereby authorizes the expenditure of funds therefor ~n the amount
and ~n accordance with the approved b~ds or pursuant to a wmten contract made pursuant thereto as
authorized here~n
SECTION V That th~s ordinance shall become effecttve ~mmedmtely upon ~ts passage and
approval
PASSED AND APPROVED th~s a,~/g~dayof ¢/7 _~,~ ,2001
EULINE BROCK, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY ~
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
2 8 .suPP 200
ATTACHMENT1
TABULATION SHEET
B~d # 2584 Date 11/21/00
VIBRATORY ROLLER
No, IQty~ Di 40 ~IPTi~ VENDOR VENDOR VENDOR VENDOR
~ ~ I I~, ~ , ?t DARR CLEMONS NICHOLS
~ ' ~ ;I t, ,~ , NO BID
, I ¢ EQUIPMENT TRACTOR MACHINERY
Principle Place of Business FORT WORTH, TX =ORT WORTH, TX DALLAS, TX
1 VIBRATORY DRUM $51,731 $34,606 $33,300 BANE
1 ROLhER BASE BID MACHINERY
Guaranteed Buy Back at BUY BACK
36 Months $21,500 $23,000 NOT RDO
2 AVAILABLE
Total Expenditure after Buy
Back $30,231 $11,606 N/A
3
Denton FOB-DENTON FOB-DENTON
FOB DELIVERY
90 Days 60-90 DAYS 60-90 DAYS