2001-054 ORDINANCE NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING AN ANNUAL
CONTRACT FOR THE PRINTING OF LETTERHEAD, BUSINESS CARDS AND ENVELOPES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING AN
EFFECTIVE DATE (BID 2621 - PRINTING OF LETTERHEAD, BUSINESS CARDS AND
ENVELOPES AWARDED TO NU-ART PRINTING CO INC, IN THE ESTIMATED ANNUAL
AMOUNT OF $60,000)
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of State
law and C~ty ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the hereto described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bxd Proposals" submitted therefore, and
WHEREAS, the City Council has provided m the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COI.~NCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
eqmpment, supplies, or services, shown m the "Bid Proposals" on file in the office of Purchasing
Agent, are hereby accepted and approved as being the lowest responsible bids for such items
BJD VENDOR AMOUNT
2621 Nu-Art Pnntmg Co, Inc Exhibit "A"
SECTION II That by the acceptance and approval of the above numbered items of the
submitted b~ds, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals~ and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bads wish to enter into a formal written agreement as a result of the acceptance,
approval,~and awarding of the bids, the City Manager or his designated representative is hereby
authonzed to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bad Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered items of the
submlttec~ bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and m accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECTION V That th~s ordinance shall become effective lmmedmtely upon Its passage and
approval
PASSED AND APPROVED th~s /~ day of~, 2001
EULINE BROCK, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
2621 - S 2001
EXHIBIT "A"
B d,# 2621
PRINTING OF LETTERHEAD, BUSINESS CARDS AND ENVELOPES
Pnnc ple Place of Bus ness Denton
1 100,~0 ea C~ty or Demo~ lette~bca~ she]ls- (3-color) $ 5,608 00
la 1 bx 1 colo~ ove~nm of letterhead m reflex blue $ 28 00
lb 2 bx l-color ove~n~t of letterhead m ~eflex blue $ 34 00
lc 3 bx ]-colo~ ove~rmt of ]et[e~head m reflex blue $ 39 00
ld 4 bx 1-co]o~ ove~rmt of letterhead m ~eflex b[~e $ 45 00
le 5 bx 1-co]o~ overprint of letterhead m reflex blue $ 50 00
2 25,000 DME letterhead shells (2-color) $ 1,138 00
2a lbx 1-color ovc~rmt of letterhead m ~eflex blue $ 28 00
2b 2 bx 1-co]o~ ore.nm of letterhead m ~eflex bluc $ 34 00
3 200,000 ea City of Demo~ business card shells (3-colo~) $ 2,303 00
3a 1 bx 1-colo~ ovc~nm of c~ds m reflex blue $ 27 76
4 500,0~ Demo~ M~czpa] Electric business card shells $ 4,646 00
4~ 1 bx 1-color ove~rmt of cards m ~eflex blue $ 26 65
5 ~ 10 st~dard white envelope w~out window
5a 1 bx Price per box of 500 $ 27 50
5b 2 bx Price tor 2 boxes (1~0 total) $ 44 50
5c 4 bx Price for 4 boxes (2000 total) $ 77 15
Sd 5 bx Price for 5 boxes (2500 total) $ 94 50
6 ~10 stand~d whtte envelope w]~ window
6a 1 bx Prme per box of 500 $ 31 00
6b 2 bx Price for 2 boxes (10~ total) $ 51 00
6c 4 bx Price for 4 boxes (20~ total) $ 89 50
6d S bx ~lce for ~ boxes (2500 total) $ 109 50
Dehve~ ( m days) 10
FROM Mu-Art Printin9 Co FAX MO 940-38?-4588 Jan 31 2002 i0 06AM P1
M&TSRIAI~ MANA({~ DIVISION
~in ?~tXA$ 6?Iq~BT - DHN'TO~, T[iX~ ?(,20, - 940J49,7{00 · DFW Iron, lifO 617.26/004;' l;&x ~J~ ~49 7UUZ
Nu-ARPflnlin{ Company
Amt. I.awy Woodnon
310 South ]{hn
Dmtun, TX 76201
lief, Bid # 2621 Prblth{f ofL~tt, rbead, Budneu Cards & Envelopes
l~er Mr Woodmn,
sS Gm~a & envolopua m Nu-Afl Printing. This letter ia an o2tt~u ofthst
asreement, Theno i~ema we:~ npprovmi for a p~iod of one year and pr:om will romain
finn throush F~Bry 6, 2003 ludivldual puruhase o~m ~ b. insuad ~or quantities
Thank you for conttnuod ,utmost in tho City ofD~ton, li'~er8 is any way we can tUlat
y~u. please ju~ let mo know.
/ 3
c~:dJidtfllo 3631 ,,~