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2001-065AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH HELLMUTH, OBATA & KASSABAUM, LP FOR ENGINEERING, ARCHITECTURAL AND PLANNING SERVICES PERTAINiNG TO MASTER PLANNING FOR CITY FACILITIES, AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City Council deems it in the public interest to engage the firm of Hellmuth, Obata & Kassabaum, LP ("HOK"), to provide professional engmeenng, architectural and planmng services to the City pertmmng to master planning for City facd~tms, and WHEREAS, the City staff has reported to the City Council that there is a substantial need for the above-described professional services, and that hmlted City staff cannot adequately perform the services and tasks with its own personnel, and WHEREAS, Chapter 2254 of the Texas Government Code, known as the "Professional Services Procurement Act", generally provides that a City may not select a provider of professional services on the basis of competitive bids, but must select the provider on the basis of demonstrated competence, knowledge, and qualifications, and for a fair and reasonable price, and WHEREAS, the City Council finds that HOK is the most highly qualified provider of the proposed professional engmeenng, architectural and planning serwces, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the professional services, as set forth in the Professional Servmes Agreement, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION 1 The City Manager or his designee is hereby authorized to execute a Professional Services Agreement with HOK, for professional engineering, architectural and planning services to the City pertaining to master planning for City facilities, In substantially the form of the Professional Services Agreement attached hereto and incorporated herewith by reference SECTION 2 The award of tins Agreement by the City is on the basis of the demonstrated competence, knowledge, and qualifications of HOK and the ability of HOK to perform the professional services needed by the City for a fmr and reasonable price, and HOK has demonstrated that it is the most highly qualified provider of the proposed professional englneenng, architectural and plannmg services SECTION 3 The expenditure of funds as prowded in the attached Professional Services Agreement ~s hereby authorized SECTION 4 Th~s ordmance shall become effective ~mmedmtely upon ~ts passage and approval PASSED AND APPROVED th~s the ;~ day of J~~ ,2001 EULINE BROCK, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY By -~~~ Page 2 S \Our Documents\Ordmances\01XHOK-Faclht~es Manasement Ord doc PROFESSIONAL SERVICES AGREEMENT FOR FACILITIES MASTER PLAN STATE OF TEXAS § COt T¥ OF DENTON § . THIS AGREEMENT ~s made and entered ~nto as of the ~t~ day of ~ ~~, 2001, by and between the C~ty of Denton, Texas, a Texas munm~pal corporation, w~ff~ ~ts pnnc~pal office at 215 East McKanney Street, Denton, Denton County, Texas 76201, heremafter called "OWNER" and _Hellmuth, Obata +_Kassabaum, LP, w~th ~ts corporate office at 2001 Ross Ave, State 2800, Dallas, Texas 75201, heremafier called "CONSULTANT," acting herem, by and through their duly authorized representatives WITNESSETH, that m consideration of the covenants and agreements herem contmned, the parties hereto do mutually agree as follows ARTICLE I EMPLOYMENT OF CONSULTANT The OWNER hereby contracts w~th the CONSULTANT, as an ~ndependent contractor, and the CONSULTANT hereby agrees to perform the servmes hereto m connection w~th the Project as stated m the sections to follow, w~th diligence and ~n accordance w~th the h~gh professional standards of nationally recogmzed firms customarily obtmned for such servmes ~n the State of Texas The professional services set out here~n are m connection w~th the following described project The ProJect shall mclude, w~thout hm~tation the scope of servmes prowded ~n Article II below and, any adcht~onal services authorized by OWNER under Artmle III below ARTICLE II SCOPE OF BASIC SERVICES The CONSULTANT shall perform the following services ~n a professional manner A The CONSULTANT shall perform all those servmes as necessary and as described m the OWNER's RFP #2575, C~ty of Denton Request for Proposal for Master Plan Forecasting, Planmng and Archxtectural Servmes Related to Comprehenmve Famht~es Master Plan and Implementation, dated September 25, 2000, whmh ~s attached hereto and made a part hereof as Exhibit "A" as ~f written word for word here~n B The CONSULTANT shall perform all those services set forth ~n CONSULTANT's Proposal for C~ty of Denton Famhties Master Plan, whmh proposal ~s attached hereto and made a part hereof as Extub~t "B" as ffwntten word for word here~n C CONSULTANT shall perform all those servaces set forth in andavadual task orders wluch shall be attached to thas Agreement and made a part hereof for all purposes as separate agreements D If there as any conflact between the terms of thas Agreement and the exh~bats attached to thas Agreement, the terms and condations of this Agreement wall control over the terms and condat~ons of the attached exhabats or task orders ARTICLE III ADDITIONAL SERVICES Addataonal servaces to be performed by the CONSULTANT, if authorized by the OWNER, whach are not ancluded m the above-described Basac Servmes, are described as follows A Dunng the course of the ProJect, as requested by OWNER, the CONSULTANT will be available to accompany OWNER's personnel when meeting wath the Texas Natural Resource Conservataon Commass~on, U S Enwronmental Protection Agency, or other regulatory agencaes The CONSULTANT wall assast OWNER's personnel on an as- needed basis an prepanng comphance schedules, progress reports, and provading general techmcal support for the OWNER's comphance efforts B Asslstang OWNER or contractor an the defense or prosecuUon of htagat~on In connection wath or an addition to those servaees contemplated by this Agreement Such servtces, if any, shall be furmshed by CONSULTANT on a fee basis negotiated by the respective partaes outsade of and in addaUon to thas Agreement C Sampling, testing, or analys~s beyond that specifically ~ncluded an Basac Services D Creating computer reded draftang (CAD) electronic drawings of exastmg faclhtles, thear sates and sate amprovements and sates proposed for future city facflatms for the OWNER's use m a future CAD system E Prepanng apphcataons and supporting documents for government grants, loans, or planmng advances end provadmg data for detailed apphcataons F Appeanng before regulatory aganmes or courts as an expert watness an any htigation w~th tlurd partms or condemnation proceedings arising from the development or construction of the ProJect, lncluchng the preparation of enganeenng data and reports for assistance to the OWNER G Provachng geotechnlcal anvest~gataons for the sate, including sod bormgs, related analyses, and recommendataons Page 2 S \Our Documont~\Contraets'Ol\PROFESSIONAL SERVICES HOK 1 doc H Field measurements and detailed on-site investigations to verify and document exastlng cond~taons of facflmes, thear sites and site amprovements, and sites proposed for future caty facilities, as part of this study I Englneenng services necessary to lnvestagate and document exlstang condltaons of faethtaes, thear sites and site improvements, and sites proposed for future city faclhtaes, as part of thas study, or to make recommendations, including but not hm~ted to Mechamcal, Electrical, Plumbing, Fire Protection, Roofing, Waterproofing, Structural and Surveying ARTICLE IV PERIOD OF SERVICE This Agreement shall become effectave upon execution of this Agreement by the OWNER and the CONSULTANT and upon msue of a notice to proceed by the OWNER, and shall remain in fome for the period which may reasonably be required for the completaon of the ProJect, including Addltaonal Servmes, ff any, and any required extensions approved by the OWNER Tlus Agreement may be sooner termanated an accordance with the provaslons hereof Tame as of the essence an this Agreement, but the time for performance shall be extended for delays caused by events outsade the CONSULTANT'S reasonable control The CONSULTANT shall make all reasonable efforts to complete the services set forth herein as expedatlously as possible and to meet the schedule estabhshed by the OWNER, acting through its Caty Manager or his desagnee ARTICLE V COMPENSATION A COMPENSATION TERMS 1 "Subcontract Expense" is defined as expenses ancmred by the CONSULTANT in employment of others in outside firms for services in the nature of cavil engmeenng and cost estimating 2 "Direct Non-Labor Expense" is defined as that expense for any assignment memred by the CONSULTANT for supphes, transportation and eqmpment, travel (alrfare llmated to coach fare), commumcatlons, subsistence, and lodging away from home, and samflar ancadental expenses in connectaon wath that assignment B BILLING AND PAYMENT For and in consideration of the professaonal servmes to be performed by the CONSULTANT hereto, the OWNER agrees to pay CONSULTANT, based on the hourly rates shown in Exh~bat "C" whmh as attached hereto and made a part of thas Agreement as If written word for word herean for work perform under thas contract, including any subcontract expense and reimbursement for d~rect non-labor expenses, but the total mount for basra servmes shall not to exceed $361,533 Page 3 S \Our Documont~\Contraets~01\PROFESSIONAL SERVICES HOK 1 doe Partial payments to the CONSULTANT will be made on the basis of detmled monthly statements rendered to and approved by the OWNER through its C~ty Manager or his designee, however, under no c~mutnstances shall any monthly statement for services exceed the value of the work performed at the time a statement is rendered The OWNER may withhold the final five percent (5%) of the contract amount until completion of the Project Notbang contmned m this Article shall require the OWNER to pay for any work not submitted in compliance with the terms of this Agreement The OWNER shall not be reqmred to make any payments to the CONSULTANT when the CONSULTANT is in default under this Agreement It is specifically understood and agreed that the CONSULTANT shall not be authorized to undertake any work pursuant to this Agreement which would require additional payments by the OWNER for any charge, expense, or reimbursement above the maximum not to exceed fee as stated, without first having obtained written authorization from the OWNER The CONSULTANT shall not proceed to perform the services listed in Article III "Additional Services," w~thout obtmnlng prior written authorization from the OWNER C ADDITIONAL SERVICES For additional services authorized ~n writing by the OWNER in Article III, the CONSULTANT shall be paid based on the Schedule of Charges at an hourly rate shown in Exhibit "C" Payments for additional services shall be due and payable upon submms~on by the CONSULTANT, and shall be in accordance with subsection B hereof Statements shall not be submitted more frequently than monthly D PAYMENT If the OWNER falls to make payments due the CONSULTANT for services and expenses within s~xty (60) days afier receipt of the CONSULTANT's undisputed statement thereof, the amounts due the CONSULTANT will be ~ncreased by the rate of one percent (1%) per month from the said sixtieth (60th) day, and, in addition, the CONSULTANT may, afier giving seven (7) days' written notice to the OWNER, suspend services under this Agreement until the CONSULTANT has been paid in full all amounts due for servmes, expenses, and charges, prowded, however, nothing herein shall require the OWNER to pay the late charge of one percent (1%) set forth here~n if the OWNER reasonably determines that the work is unsatisfactory, in accordance with this Article V, "Compensation" ARTICLE VI OBSERVATION AND REVIEW OF THE WORK The CONSULTANT will exercise reasonable care and due diligence in dlscovenng and promptly reporting to the OWNER any defects or deficiencies in the work of the CONSULTANT or any subcontractors or subconsultants Page 4 S \Our Documents\Contracts~01\PROFESSIONAL SERVICES HOK 1 doc ARTICLE VII OWNERSHIP OF DOCUMENTS All documents prepared or fiUmlshed by the CONSULTANT (and CONSULTANT's subcontractors or subconsultants) pursuant to this Agreement are instruments of service, and shall become the property of the OWNER upon completion of the work under this Agreement, or upon termination of this Agreement The CONSULTANT is entitled to retain copies of all such documents The documents prepared and furnished by the CONSULTANT are intended only to be applicable to flus Project, and OWNER's use of these documents in other projects shall be at OWNER'S sole risk and expense In the event the OWNER uses any of the Information or materials developed pursuant to this Agreement in another project or for other purposes than specified hereto, CONSULTANT is released from any and all habIhty relating to their use in that project ARTICLE VIII INDEPENDENT CONTRACTOR CONSULTANT shall provide services to OWNER as an Independent contractor, not as an employee of the OWNER CONSULTANT shall not have or claim any right arising from employee status ARTICLE IX INDEMNITY AGREEMENT The CONSULTANT shall indemnify and save and hold harmless the OWNER and its officers, agents, and employees from and against any and all habihty, clmms, demands, damages, losses, and expenses, including, but not hmlted to court costs and reasonable attorney fees incurred by the OWNER, and including, without limitation, damages for bodily and personal injury, death and property damage, resulting from the neghgent acts or omissions of the CONSULTANT or ~ts officers, shareholders, agents, or employees ~n the executmn, operation, or performance of flus Agreement Ngthing in this Agreement shall be construed to create a habfl~ty to any person who is not a party to this Agreement, and nothmg herein shall waive any of the parties' defenses, both at law or equity, to any claim, cause of action, or htlgatlon filed by anyone not a party to th~s Agreement, including the defense of governmental ~mmumty, whmh defenses are hereby expressly reserved ARTICLE X INSURANCE Dunng the performance of the services under th~s Agreement, CONSULTANT shall maintain ~he following msurance with an insurance company licensed to do business in the State of Texas by the State Insurance Commission or any successor agency that has a rating with Best Rate Cam[ers of at least an A- or above Page 5 S \Our Documont~\Contracts\01~PROFESSlONAL SERVICES HOK 1 doe A Comprehensive General Liability Insurance with bo&ly injury limits of not less than $500,000 for each occurrence and not less than $500,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate B Automobile Llablhty Insurance with bodily injury hmits of not less than $500,000 for each person and not less than $500,000 for each accident, and with property damage limits of not less than $ I00,000 for each accident C Worker's Compensation Insurance in accordance with statutory requirements, and Employers' Liabdlty Insurance w~th hmlts of not less than $100,000 for each accident D Professional Lmbfl~ty Insurance w~th hm~ts of not less than $1,000,000 annual aggregate E The CONSULTANT shall furnish insurance certificates or insurance policies at the OWNER's request to evidence such coverages The insurance policies shall name the OWNER as an add~tlonal insured on all such pohc~es, except professional liablhty pohcles, and shall contain a prowslon that such Insurance shall not be canceled or modffied without thmy (30) days' prior written notice to OWNER and CONSULTANT In such event, the CONSULTANT shall, prior to the effective date of the change or cancellation, serve substitute pohcies furmshlng the same coverage ARTICLE XI ARBITRATION AND ALTERNATE DISPUTE RESOLUTION The parties may agree to settle any d~sputes under ttus Agreement by submitting the chspute to arbitration or other means of alternate d~spute resolutmn, such as medlatmn No arbitration or alternate thspute resolution arising out of or relating to th~s Agreement, involving one party's disagreement, may include the other party to the disagreement without the other's approval ARTICLE XII TERMINATION OF AGREEMENT A Notwithstanding any other prowsmn of this Agreement, either party may terminate by giwng thirty (30) days' advance written notice to the other party B This Agreement may be terminated in whole or in part in the event of either party substantially fathng to fulfill ~ts obligations under this Agreement No such termination wall be affected unless the other party xs given (1) written notice (delivered by certified mml, return receipt requested) of intent to terminate and setting forth the reasons specifying the non-performance, and not less than thirty (30) calendar days to cure the failure, and (2) an opportumty for consultation with the terminating party prior to termination Page 6 S \Our Documents\Contracts\01~PROFESS1ONAL SERVICES HOK I doe C If the Agreement ~s terminated prior to completion of the services to be prowded hereunder, CONSULTANT shall ~mmedmtely cease all services and shall render a final bill for serwces to the OWNER within thirty (30) days after the date oftermlnat~on The OWNER shall pay CONSULTANT for all services properly rendered and for reimbursable expenses to tenmnatlon recurred prior to the date of termination, in accordance w~th Article V "Compensation" Should the OWNER subsequently contract wath a new consultant for the continuation of servmes on the Project, CONSULTANT shall cooperate ~n provld~ng reformation The CONSULTANT shall turn over all doeumants prepared or furnished by CONSULTANT pursuant to this Agreement to the OWNER on or before the date of termination, but may mmntam copies of such documents for its use ARTICLE XIII RESPONSIBILITY FOR CLAIMS AND LIABILITIES Approval by the OWNER shall not constitute, nor be deemed a release of the responsibility and laablllty of the CONSULTANT, 1ts employees, assocaates, agents, subcontractors, and subconsultants for the accuracy and competency of their designs or other work, nor shall such approval be deemed to be an assumption of such respons~bahty by the OWNER for any defect m the design or other work prepared by the CONSULTANT, its employees, subcontractors, agents, and consultants ARTICLE XIV NOTICES All notices, commumcatmns, and reports rcqmred or permitted under this Agreement shall bc personally dehvered or marled to the respective parties by depositing same in the Umtcd States marl to the address shown below, certffied marl, retum receipt requested, unless otherwise specified here~n Mmled notices shall be deemed commumcated as of three (3) days after mmllng To CONSULTANT To OWNER Hellmuth, Obata + Kassabaum, LP City of Denton Gordon Gilmore, Vine President (Name and Title) 2001 Ross Ave, Suite 2800 215 East McKmney Dallas, Texas 75201 Denton, Texas 76201 All notmas shall be deemed effective upon receipt by the party to whom such notice is given, or w~th~n three (3) days after mmlmg Page 7 S \Our Documents\Contraets\01~PROFESSIONAL SERVICES HOK 1 doc ARTICLE XV ENTIRE AGREEMENT This Agreement, consisting of pages and exhibits, constitutes the complete and final expression of the agreement of the parties, and is intended as a complete and exclusive statement of the terms of their agreements, and supersedes all prior or contemporaneous offers, promises, representations, negotiations, discussions, communications, and agreements which may have been made in connection w~th the subject matter hereof ARTICLE XVI SEVERABILITY If any provision of th~s Agreement is found or deemed by a court of competent jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of this Agreement and shall not cause the remainder to be lnvahd or unenforceable In such event, the part, es shall reform this Agreement to replace such stricken provision with a valid and enforceable provision which comes as close as possible to expressing the retention of the stricken provision ARTICLE XVII COMPLIANCE WITH LAWS The CONSULTANT shall comply with all federal, state, and local laws, rules, regulations, and ordmanees appheable to the work covered hereunder as they may now read or hereinafter be amended ARTICLE XVIII DISCRIMINATION PROHIBITED In ~performlng the services required hereunder, the CONSULTANT shall not discriminate against any person on the basis of race, color, rehglon, sex, national orlg~n or ancestry, age, or physical hanchcap ARTICLE XIX PERSONNEL A The CONSULTANT represents that ~t has or will secure, at its own expense, all personnel required to perform all the services required under this Agreement Such personnel shall not be employees or officers of, or have any contractual relations with the OWNER CONSULTANT shall inform the OWNER of any conflict of interest or potential eonfl~et of interest that may arise dunng the term of this Agreement Page 8 S \Our Documonts\Contraota\01~PROFESSlONAL SERVICES HOK 1 doc B All sermces reqmred hereunder will be performed by the CONSULTANT or under ~ts superms~on All personnel engaged ~n work shall be quahfied, and shall be authorized and permitted under state and local laws to perform such servmes ARTICLE XX ASSIGNABILITY The CONSULTANT shall not assign any ~nterest In th~s Agreement, and shall not transfer any interest ~n th~s Agreement (whether by assignment, novation, or otherwise) w~thout the prior written consent of the OWNER ARTICLE XXI MODIFICATION No waxver or modification of th~s Agreement or of any covenant, cond~tlon, or limitation herem contmned shall be vahd unless m writing and duly executed by the party to be charged therewxth, and no ewdenee of any waiver or modfficatlon shall be offered or received ~n ewdence in any proceeding arising between the partxes hereto out of or affecting thxs Agreement, or the rights or obhgatmns of the part,es hereunder, and unless such waiver or modfficat~on ~s in writing and duly executed, and the part,es further agree that the prows~ons of th~s section will not be wmved unless as set forth hereto ARTICLE XXII MISCELLANEOUS A The following exh~bxts are attached to and made a part of thru Agreement Exhibit "A"- The Request for Proposal Exhxb~t "B"- The Proposal and Scope of Work Exfub~t "C"- Hourly Rates B CONSULTANT agrees that OWNER shall, until the exp~ratlon of three (3) years after the final payment under th~s Agreement, have access to and the right to examine any darectly pertinent books, documents, papers, and records of the CONSULTANT ~nvolvmg transactions relating to this Agreement CONSULTANT agrees that OWNER shall have access dunng normal working hours to all necessary CONSULTANT facfl~tles and shall be prowded adequate and appropnate working space m order to conduct audits ~n comphance w~th th~s section OWNER shall g~ve CONSULTANT reasonable advance notice of ~ntended auihts C Venue of any stat or cause of action under th~s Agreement shall he exclusively ~n Denton County, Texas Thru Agreement shall be construed ~n accordance w~th the laws of the State of Texas Page 9 S \Our Documents\Contracts\01~PROFESSIONAL SERVICES HOK 1 doc D For the purpose of this Agreement, the key persons who will perform most of the work hereunder shall be Pamela Owen Adams, Jennifer Hennkson, and Gordon Gilmore_ However, nothing here~n shall hm~t CONSULTANT from using other qualffied and competent members of its firm to perform the serwees reqmred hereto E CONSULTANT shall commence, carry on, and complete any and all projects w~th all appheable dispatch, m a sound, economical, and efficient manner and m accordance w~th the prows~ons hereof In accomphshmg the projects, CONSULTANT shall take such steps as are appropriate so that the work revolved is properly coordinated with related work being earned on by the OWNER F The OWNER shall assist the CONSULTANT by placing at the CONSULTANT's dmposal all avmlable information pertinent to the ProJect, including previous reports, any other data relative to the Project, and arranging for the access thereto, and make all prows~ons for the CONSULTANT to enter an or upon pubhc and private property as required for the CONSULTANT to perform services under thru Agreement G The captions of tbas Agreement are for informational purposes only, and shall not ~n any way affect the substantive terms or condmons ofth~s Agreement IN WITNESS HEREOF, the City of Denton, Texas has caused th~s Agreement to be executed by ars duly authorized C~ty Manager, and CONSULT,4~,~ has executexJ ttl~s Agreement through ~ts duly authorized undersigned officer on th~s the ~fff~// day of ~ , 2001 ? JEN~FER W. ALTERS,]CITY SECRETARY APPR/OVED AS T.D LEGAL FORM HERBER~c~~O~Y ATTORNEY CONSULTANT HELLMUTH, OBATA + KASSABAUM, L P Vine President Page 10 S \Our Documcn~\Contrae~s\01~PROFESSIONAL SERVICES HOK 1 doc EXHIBIT RFSP # 2575 CITY OF DENTON REQUEST FOR PROPOSAL FOR FACILITIES MASTER PLAN FORECASTING PLANNING AND ARCHITECTUAL SERVICES RELATED TO COMPREHENSIVE FACILITIES MASTER PLAN AND IMPLEMENTATION INTRODUCTION The City of Denton invites your firm to submat a proposal for provadmg a Facflatles Master Plan for the City of Denton The process for selecting consultants will involve a written response to this request for proposal, a further "short listing" of firms for lntervacws, conductang the lntcrvaews, selection of firm(s), and contract negotiations Consultants may want to parmer wath another firm m order to provide a quality product Questions regardmg the project or the consultant selectaon process should be referred to Primary Contacts Bruce Henmgton Dave Hill Director of FacihtleS Assistant City Manager - Management Development Services (940) 349-7200 (940) 349-8307 OVERVIEW The City of Denton is an historic, full-service commtmaty, wath a population of about 80,000, located in rapidly growing Denton County on the ~nge of the Dallas-Ft Worth metroplex The C~ty is developing a Comprehensive Facilities Master Plan to guide 1ts development for the next twenty years, with a focus on the next ten years The geographic scope of the plan has been tentatively set as the current city boundaries, plus a 5-mile extratemtonal junsdactaon (m antaclpatlon of the City of Denton population level exceeding 100,000 within the 20-year tame horizon of the plan) PRE-PROPOSAL MEETING A pre-proposal meeting will be held on Wednesday, October 4, 2000, at 10.00 a.m., in the Purchasll~g Department at the C~ty of Denton Service Center, 901-B Texas Street, Denton, Texas The meeting will provade a forum to address questions NATURE OF CONTRACT The contract may contain language that sets up certmn tasks to be Phase II tasks such that they are par~ of a subsequent contract amendment that depends on the successful completion of Phase I tasks Tlus contract may bc helpful to the C~ty to allow budgeting for the project m multiple fiscal years The selected consultant w~ll be asked dunng the contract negotiation phase to prepare a cost proposal that outhnes the requested fee amount for each task PROPOSAL The proposal will help Denton to select a firm that can best satisfy Denton's particular needs Contents.'. Each proposal shall address at least the areas ~dentafied below Additional areas may be addressed · Table of Contents · Scope of Work Discuss how your firm would perform the services Include a proposed schedule of tasks to be performed and show when these tasks would be performed relative to the overall project schedule Also include any suggested coordination procedures or concems your firm has about the contract F~rms are encouraged to suggest changes ~n the Scope of Work or all items · Proleet Team: Provide the name and quahficatlons of the pnnc~pal ~n charge, project manager(s) who will be assigned to the project ~fthe firm ~s selected, and key member of the project team Include their position with the company, location of their office, role on the project, and related experience, etc · Subcontractor If the firm intends to utdlze a subcontractor, please ~dent~fy the work to be aceomphshed, the length of previous professional relationship between the part,es, their relevant project experience, nature of work on th~s project that they would be performing and the personnel who w~ll be working on the project · Experience: Promde a hst of projects for which the firm prowded architectural or planmng serwces that are Slnnlar ~n nature to the types of services (a total Comprehensive Facilities Master Plan) being sought by the C~ty of Denton Include name of client, type of service prowded, and a reference person and telephone number, date of project completaon, data on whether project was completed on time, and nature of any pubhc part~mpat~on by the consultant, ff any on that project · AI}pendix: Any ad(ht~onal mformat~on shall be ~ncluded m th~s section 2 SUBMITTAL Ten cop~es of the proposal shall be addressed and dehvered to: Tom Shaw Purchasing Agent 901-B Texas Street Denton, TX 76201 No later than 2:00 p m on Thursday, November 2, 2000 Proposals shall be placed ~n a large sealed dewce clearly ~ndlcat~ng that the firm ~s submitting a proposal for the Factht~es Master Plan and reference Request for Proposal # 2575 SELECTIONS The C~ty of Denton w~ll form a Selection Committee to analyze each proposal submitted to make a "short hst" of firms to receive an mwtat~on to ~nterv~ew Select~on criteria used to rate the firm's proposal are described below Appropriateness of Work Plan (50%) · Related ProJect Experience-relative to the needs of Denton (15%) · Comprehensiveness and s~ze of other projects (4%) · Adequac~es of resources-to complete the project successfully (4%) · Staff-Pnne~pal-ln Charge and Project Manager's expertise (15%) · Appropriateness of schedule and ability to debver services on t~me (4%) · References (4%) · Suggestion changes and/or ~mprovements m the Scope of Work (4%) FINAL SELECTION PROCESS AND PROJECT SCHEDULE The schedule for the consultant select~on process is as follows City sends RFP to firms Monday, September 25~ 2000 Pre-Proposal meeting (not mandatory) Wednesday, October 4, 2000 Deadline for submitting proposals Thursday, November 2, 2000 Interwews of consultants Week of December 4 -8, 2000 Selection of consultant(s) On or before December 22, 2000 Contract Approval M~d - January, 2001 Project Start Date February 1, 2001 The C~ty of Denton reserves the right to revise this schedule as conditions warrant PROJECT COMPLETION SCHEDULE Consultants should submit a recommended project schedule extending no further than October, 2001 CONSULTING SERVICES SOUGHT The City Seeks professtonal architectural, planmng and/or englneenng services to assist the City as ~nchcated m the Scope of Work Interested firms are encouraged to assemble project teams that can address both long-term planmng ~ssues and shorter-term project issues Separate consulting firms may team up to develop a proposal ehgthle for consldaratlon SCOPE OF WORK The project proposal should address, at mlnmaum, the work elements Identified in the outhne provided below The outhne as a draft intended to convey the issues considered by city staff to be slgmficant to address facility needs properly Each respondent xs encouraged, however, to modify or reorganize the outlane, based on the firm's experience and expertise ~n facflataes planning and programming, ur order to improve the contents and value of the final product 1. Obleetlves a Anticipate facilities needs for next 20 years, with focus on next 10 years b Determane facility needs priorities based upon antxclpated growth e Identify service dehvery trends and ~mpact on facilities needs d Determine feasibility of"Early Acqmsltlon" Program for pubhe facilities land e Develop facilities construction quahty and maurtenance standards f Develop internal design review process for all city facilities g Develop strategy that coordinates facahtaes programrmng, land acquisition, construction, and maintenance oversight responslbflxtles 2 Phase I: Existing Conditions / Inventory a Inventory of all city-owned properties b Inventory and assessment of condition of all city-owned structures & improvements c Inventory of programmed but not yet constructed facahtxes d Identlfieatxon of role / treatment ofDME ~n the master plan e Summary of relevant Denton Plan & city master plans as related to facilities Population Growth Projectmns il Expansaon of Servtce Areas Master Plan recommendanons 4 3. Phase II' Development of Service Delivery Pnnc~ples a Using F~eld Servmes Committee input, interviews, Denton Plan / master plans, and other mformatmn, make pohey recommendations regarding Centrahzatmn vs Decentrahzatlon n Pubhc / Private Partnerslup Opportumtles Shared Use Opporttm~t~es Interdepartmental& Mult~-Junsdmt~onal Neighborhood Center / Land Use Compat~bthty Pnnc~ples v Rewew and revise as necessary minimum space standards for offices, working spaces, conference rooms, eqmpment and vehicle storage w Develop standards for technologic conncct~mty and infrastructure needs Develop design standards for famhtms (structure & s~te elements) to apply for new constructmn and rehabthtat~on vm Develop mmntenance standards for all facthtles 4 Phase III: Master Plan Recommendations a Geograpluc representatmn of servme area overlays for estimated 2020 c~ty hm~ts b Identfficatmn of facility priorities & estimated costs Identffieatlon of Early Land Acqms~t~on Program "zones", ff apphcable, ~ntended to support new facthtles w~tlun g~ven t~me frames d Identfficatmn of shared use or pubhc/pnvate partnership opportumt~es 5. Phase IV: Specific Facdities Recommendations 3-5 years a Develop short-term strategy to optimize use of ex~stmg faetht~es, including ummproved or unoccupied space for Pubhe Safety n Field Services / Pubhc Works ru Parks & Recreation facthtles L~brary Servmes v Admlmstrat~ve Offices & Operations 6 Phase V: Specific Facilities Recommendations. 5-10 years a Develop capital funding strategy for longer-term facilities needs to support Pubhc Safety n F~eld Serwces / Pubhc Works m Parks & Recreation faClllt~es L~brary Services v Adm~mstratlve Offices &Operattons 5 Proposal to THE CITY OF DENTON for Facilities Master Plan Fomcas[Ing Planning & Architectural Services Related to (~omprehenslve Faclldles Master Plan & Implemenladon (RFP # 2675) Exhibit B Proposal for City of Denton Facilities Master Plan Submitted By Hellmuth, Obata + Kassabaum, LP February 7, 2001 HELLMUTH OBATA + KA~SABAUM LP Proposal to THE CiTY OF DENTON for Fscllt[les Master Plan Foreca$[Ing Planning & Architectural Services Related to Comprehensive Facilities Master Plan & Implemenlation (RFP # 2575) Project Understanding The City of Denton is at an important stage in planning for the development of the city for the next twenty years Having completed The Denton Plan, a growth management strategy has been developed and it is now time to develop a Comprehensive Facilities Master Plan This plan will focus on the next ten years, which is one the critical first steps to posltlomng the city to gain a complete understanding of its assets, develop service dehvery optmns for future growth, as well as a framework to grade the master planned improvements resulting in specific famhtles recommendations optimization strategy for the short term plan (3-5 years), capital fundmg strategy for the long term plan (5-10 years), and a master planned tmplementatton/phasmg schedule Project Approach HOK has assembled a best-in-class project team to prowde pre-design and decision support servmes, mcludmg faclhttes programmmg, feasibility testing and strategm planmng We have the addlt~onal ability to call upon specialists within the larger HOK network for adwce at the pre- design stage Including architects, interior designers, landscape architects, urban design spemahsts and engmecrs We reahze that there are spemal challenges tn working on a mummpal project for the City of Denton many stakeholders and diverse object~ves, multiple real estate/financial options and the need to achieve exemplary results with hmtted resources We are familiar with these challenges and have developed pmgrammmg tools and facilitation techniques to successfully achieve your objectives The project team will utilize HOK's Problem Seeking methodology to establish goals, collect and analyze facts, uncover and test concepts, determine needs and state the problem The programming and planmng process ts chent-partlclpatory and will involve a series of interactive workshops on-site to collect base data, · define goals, objectives and work tasks, · collect and review program input with client representatives, resolve program d~recttons voth client decision makers Project Workplan HOK has organized the approach to develop an appropriate Master Plan for the City of Denton by discrete phases that include the following process steps as requested in the C~ty's RFP 0 ProJect Imitation/Objectives and Vision, 1 Data Colle¢taon and Analysis, 2 Sermce Dehvery Pnnclples, 3 Faelhty Master Plan Development, 4 Specific Facility Recommendabons (3-5 years), 5 Specific Facility Recommendations (5-10 years) We have included three exhibits to fully illustrate our project approach · Process Diagram A wsual diagram that conveys the phased process HOK wall undertake to develop a comprehensive faethty master plan for the City of Denton mcludmg aettmttes/task, process, decision meetings/milestones/approvals and deliverables · Project Schedule Using the process diagram, the specific tasks under each process step have been outlined within a calendar schedule to indicate the relataonshtp of actlwttes to one HELLMUTH OBATA + KA88ABAUM LP Proposal to THE CITY OF DENTON for Facilities Master Plan Forecasting Planning & Architectural Services Related to ~omp~ahenaive Facilities Master Plan & Implementation (RFP # 2575) another m time The t~me indicated is actual work time of our project team Knowing that the actual amount of tame required for rewew and approval by the caB' and/or eiB' council may impact the schedule, we have indicated four update/approval meetings at the end of major phases which may add to the actual length of the project beyond our control Scope of Work Outline Outline of the process which describes the sequence of major aet~vat~es, goal of the task, outline of act~vittes w~thm the task, antlmpated duration and expected deliverables HOK is pleased to submat this outline ofa workplan to describe the approach we will undertake to develop a Comprehensive Famht~es Master Plan for the City of Denton Below we have prepared cursory descriptions of the steps we will take, including the key activities, goals to aeeomphsh, duration, key dehvembles and prerequisites of each item 0 0 Project Initiation Goal Understand the issues and objectives of the study, the expectations and priorities of the stake-holders, the demsion-maklng and approval process, and the uses for the deliverables/products Key Activtttes HOK will meet wath City staffto discuss the study obJect, yes and confirm the workplan, schedule and participant roles (including forming the steerlng/declslon- ma~ng/approval groups and the technical resource group) Three major milestone aet~vaties include · project Management Meetings - One-day meeting to organize the project team, rewew and adjust project schedule, identify the demsmn-mal4ang process, agree to the format, level of detml and content of the deliverables to be prepared by HOK by remewlng samples from other projects · Steering Committee Creation - Identtficat~on of members of the Steenng Committee who will provide the primary direet~on for the project Composed of decision-makers and del~artment heads representing the affected groups, this group would meet in the forum of pre~entatlon of findings at key milestones in the project · Vision Session - HOK will facilitate a one-day V~mon Session with senior management and/or project stakeholders to adentlfy the ultimate goals and objectives of a master plan The meeting will be conducted in an interactive style, utthmng our Problem Seekang methodology that is intended to ehmt many viewpoints of all participants resulting in the establishment of priorities and parameters to focus the study Our purpose ~n these sessaons is not to produce solutions, but rather, to identify all aspects of the problem to be solved, so that eventual solutions eff¢cttvely address as many issues as possible Durat, on 1 Week Key Dehverables · Finalized scope, schedule, fee and deliverables · "Leadersbap D~rectlon" Summary Prereqms~tes · Notfficatlon to proceed HELLMUTH OBATA + KASSABAUM LP Proposal to THE Cl~' OF DENTON for Facilities Master Plan Forecasting Planning & Architectural Services Related to ¢~mpmhensive Facilities Master Plan & Implementation (RFP # 2575) I Condition Assessment/Macro Program Goal l~vo fold focus 1) Development &database of Ctty of Denton assets which will serve as a single source to record the basehne data, assessment of the facility condition and suggested improvements 2) The development of a "macro program" which will serve as the demand criteria to develop strategies encompassing ex~stmg asset opUm~zatlon and new asset definition Key Aet~wttes HOK will assemble two teams to concurrently collect and analyze data relevant to the study The two teams vall test their findings agmnst planning standard filters leading to analytical synthesis of the supply versus the demand condition and the development of the "macro program" · Supply Condition - HOK will assemble a team to develop a database framework to consistently report the assets City owned propemes, structures, improvements and programmed famlmes HOK vall work with key C~ty personnel to create a "checkhst" for the evaluation in order to promde consistent evaluatton mfonnat~on Facthty database roll be based on data - drawings and previous reports - prowded by Cxty of Denton HOK will prepare a table summarizing data on all lease and rental agreements concerning buildings and land, according to mformat~on promded by the C~ty (Optional) If the C~ty requests this addmonal sermce, HOK can manage conversion of exlstmg facthty drawings ~nto CAD · Demand Condition - Th~s task vail beg~n vath the C~ty gathenng and conveying to HOK the most recent mformat~on relevant to staffing and faclhty demand (growth forecasts, service area expansions, programmed famht~es) HOK w~ll rewew previous departmental master plan recommendations and other relevant prevtous studies which m~ght reform the development of the new "macro program" A quest~onnmre will be prepared to gather additional data from depat hilents, and lntenstve on-site lnterwews/worksess~ons will be held w~th department heads ~n Week 3 In Weeks 3-4, HOK wdl prepare estimates of demand m terms of staffing and order of magnitude famhty needs over the planning t~meframe 0mmedmte 1-3 years, mldterm 3-5 years, and long term 5-10 years ) · Planning Guidelines - HOK wtll test the findings from the data collection of the supply and demand teams against mdustry best practices, planning guidelines and standards, and currently avadable benchmark data to vahdate the mfonuatmn syntheslzcd Supply/Demand Analysis and Synthesis - HOK will analyze and sytheslze the growth forecasts, facility needs and use understanthng, comparison of supply and demand over ttme, and opportumt~es for shered use based on the coordinat~on of department master plans HOK will ~dentify critical facthty needs, 1 e "hot spots" Duration 7 Weeks Proposal to THE CITY OF DENTON for FacllRies Master Plan Forecasting Planning & Architectural Services Related [o Comprehen$iw FacllRles Master Plan & Implemenlatton (RFP # 2575) Key Dehverables · Conditions Assessment Database Macro Development Program Prerequisites · Development of Assessment Evaluation Checkhst/Stmcture Growth Forecast Information · Preexisting Departmental Master Plans · Building Conditions Reports · Existing Drawings of City Facilities lA Urgent Action Issues Goal Address identffied issues needing urgent early action, specifically regarding decisions on potential land acqmsltlon and lease terminations coming up in the early months before study findings are complete Key Activities The two key issues identified in City briefings concern · Expansion of Service Center site - HOK will undertake focused early studies to guide the City's decision whether to option or purchase additional land adjacent to the Service Center · Downtown Sites - The team's studies in the downtown area will be aimed at determining if the City should continue to lease City Hall East space out, or if the City needs this space for its own expansion Duration 2 Weeks Key Dehverables · Recommendations on urgent land acqmsmon and lease demslons Prerequisites · Base information on downtown and Service Center sites IIA $ewlce Delivery Principles Goal Identify service delivery trends and impact on facilities Set priorities to guide the development of macro scenarios Use a consistent and object~ve process to evaluate options leading to a recommended strategy and policy recommendations Key Activities HOK will lead~facilitate several workshops wtth Ctty personnel to set the direction, test and evaluate concepts leading to a recommendation of Service Delivery Prmmples The workshops will be focused activities within the overall project process and are highlighted below · Top Down Direction - HOK will facilitate a workshop to understand the management vision, setting parameters and criteria for evaluation, and solicitation of concepts regarding service delivery, investment strategy, implementation strategy and cursory outline of amenities "Macro" Scenario Option Development - Based on the direction from the "Top Down Direction" meeting, HOK will identify "macro" level scenarios based on various growth strategies to consider service delivery concepts Topics which could be addressed include HELLMUTH OEATA + KASSABAUM LP centrahzaUon/decentrahzatton, pubhc/pnvate opportunities, shared use opportumtles, and potential concepts for satellite neighborhood centers Duratwn 3 5 Weeks Key Dehverables · Service Dehvery Concepts/Principles Prerequlsttes · Approval of the Macro Level Program by Steering Committee and City Council, if reqmred · Key Decision Makers from the City must be available and participate m the workshops in order to meet the timeframe outlined in the schedule II1' Master Plan Development Goal To prowde geographic representation of serwce overlays for estimated 2020 city hmlts Identffieatmn of famhty prmrmes and estimated costs Determine feasthahty of"Early Aqmsltion" Program for public facilities land Identfficatlon of shared use or pubhe/pnvate partnership oppommlt~es Generate options at the Funetaonal Massing, Site Concepts and specific Site/Braiding and evaluate leadmg to a Master Plan Recommendation Key ,4cttvtttes HOK's previous experience with the City of Denton in prepanng growth management scenarios offers valuable insight m this phase of the Facilities Master Plan The level of lntelhgenee HOK has acquired relevant to the City's populatxon forecast, market position, eompome oppormmttes, constraints map and growth scenarios provides value added expertise critical in the placement of services overlaid on potential development zones within the city This effort is divided into two key phases w~th separate evaluation and recommendanons The Master Plan Option development is the first step followed by work at two scales Cltywlde Loeat~onal Concepts/Pr~nmples, and representalave prototyplcal Site/Braiding Testing · Master Plan Option Development - The project team will validate the growth forecast developed m thc "Macro Program" phase of this study to ensure accuracy of the development options Using the rccommendatmns from thc Service Dchvery Principles phase, HOK will develop physical responses to program criteria The following topics will be addressed in each master plan option - Service Delivery Overlays - Land Acqulsltaon Zones - Growth Models / Facility Response - Neighborhood Center / Land Use - Facility Utilization - Shared Used Opportumtles - Cost Review / Cash Flow · Citywide Loeational Concepts/Principles - HOK will test functional massing and site concept prmmples in response to the master plan options developed in the previous step Topics which will be addressed include --which functions should be centralized vs dispersed --which locataons are best suited for which uses HELLMUTH OBATA + KASSABAUM LP Proposal to THE CITY OF DENTON for Facilities Master Plan Forecasting Planning & Archi[ectura[ Ser~ces Related to ~omprehensive Facilities Master Plan & Impleme~ltatlon (RFP # 2575) --what famlmes might be shared among functions --how might reformation technology open up different locatlonal options Due to the iterative process of option development and testing, this task should be conducted currently with the slte/bmldrng testing option development · Site/Building Tests - HOK will test specific site and building options in response to the "macro" scenarios developed in the previous step We anticipate that for the purpose of these site/building tests, special emphasis will be placed on certain actiwty clusters, such as the downtown and ser~nce center factht~es, which account for the majority of space and key dnwng ~ssues such as --what is the optimal use for avmlable City facthtles9 --what are the most cost-effective strategies to achieve best usage from existing land and buildings? --are there any instances where it would be better to rebuild than renovate/expand'~ Topics which will be addressed include clustering of functions, floorplate/typical floor sizes, access/circulation patterns, open space amenities, code analysis, technology connectivity and mfrastmcturefomldmg systems · Evaluation - Based on the criteria developed during the "Top Down Dlrectaon" meeting, HOK will rank and weight criteria which will be used to judge the options presented The results of the Master Plan Options evaluation will feed directly into the development of functional massing, site concepts and specific site/braiding options · Recommendations - Using the criteria set dunng the evaluation step, HOK will lead a worksesslon to compare options developed resulting in a recommended direction for service delivery and site/braiding concepts and prmmples Duration 8 weeks Key Deliverables · Master Plan Recommendation · Site / Bmldmg Concepts and Prmmples Prerequisites * Approval of the Serrate Delivery Principles by Steering Committee and City Council, if mqmred · Validation of growth forecasts II-B Design/Maintenance Standards Goal Develop performance criteria and workplace gmdehnes to ensure smooth translation of programming requirements into architectural design Develop mmntenance standards for all facilities m the current and forecasted growth Key Activities HOK will work with C~ty personnel to develop gmdehne statements regarding facility and maintenance standards for adaptive reuse of existing facilities and new construction · Facilities Standards - HOK will review City of Denton current pohcles, guldehnes and standards and modify if reqmred based on the master plan recommendataons and Denton HELLMUTH OBATA + KAEEABAUM LP Proposal to THE CITY OF DENTON for Facilities Master Plan Forecasting Planning & Architectural Services Related {o Comprehensive Facllgies Master Plan & implementation (RFP # 2575) Comprehensive Plan make pohcy recommendations for new construction and rehabthtatlon design standards Areas of conslderaUon Include S~te plannmg gmdehnes Bmldlng criteria Workplace gmdelmes · Telecommumcatmns network *Maintenance Standards - HOK will review City of Denton current policies, gmdehnes and standards and make pohey recommendattons based on the master plan recommendations HOK will recommend standards m order to detennme O&M costs, meludmg how to allow for future cost inflation Areas of consideration mclude mamtenance/operauons standards, new construction guidelines and the incorporation of technology connectivity and how ~t will ~mpact the facflmes Duratton 5 Weeks Key Dehverables Rewslon of ex~stmg standards (for areas of consideration as noted above) · Rewsed Facility Standards Pohey Recommendations · Revised Maintenance Standards Pohcy Recommendations Prerequtsttes · Approval of the Service Delivery Prlnmples by Steenng Committee and C~ty Council, ffreqmred · Approval of the Master Plan options by Steenng Committee IV Specific Recommendations 3-$ Year Plan Goal To create a development strategy to opt~mtze the use of ex~sttng famhtaes, ~ncludmg adaptive reuse, generating a priority hst of ~mprovements and assomated order of magnitude cost esUmate Key Acttwttes HOK will work with key C~ty personnel to develop a short-term strategy to optimize use of emst~ng famhtaes, including tm~mpmved or unoccupted space · Optimization Strategy Development - Based on the prlortt~zed hst of facilities developed dunng the Master Plan Recommendation phase of this study, HOK will develop spemfic facility recommendataons for the short-term (3-5 year) plan for Pubhe Safety, Field Sermces/ Public Works, Parks & Recreation Facflmes, L~brary Services, Admlmstrat~on Offices & Operations HELLMLiTH OBATA + KASSABAUM LP Proposal to THE CITY OF DENTON for Facilities Master Plan Forecasting Planning & Archi[eclural Services · Evaluation - Based on the criteria developed dunng the "Top Down D~rect~on" meeting, HOK will rank and weight criteria which w~ll be used to judge the options presented Recommendations -Ustng the criteria set dunng the evaluation step, HOK will lead a worksessxon to compare options developed resulttng ~n a recommended d~rect~on for servme dehvery and stte/bmldmg concepts and pnnmples HOK w~ll recommend cost estimating standards and gmdehnes for future land and bmld~ngs Durat,on 6 Weeks Key Dehverables · Short-term Master Plan - Optxmtzat~on Strategy Prerequtsttes * Approval of the Master Plan Recommendatxon by Steenng Commtttee and C~ty Council, tf reqmred V Specific Recommendations $-10 Year Plan Goal To create a priority hst of long-term famhty needs and develop appropriate capital funding strategies to achieve the desxred results Key Act~vzttes HOK w~ll work w~th key C~ty personnel and our Real Estate Economist to develop a capxtal fundmg strategy for long-term famht~es needs for the City of Denton · Capital Funding StratelO, Development - Based on the prioritized hst of facllmes developed during the Master Plan Recommendation phase of th~s study, HOK wtll develop a capital funding strategy to prowde famhtles needs for the long-term (5-10 year) plan for - Pubhc Safety, - F~eld Services / Pubhc Works, - Parks & Recreatuon Fac~httes, L~brary Sermces, Admmxstrat~on Offices & Operations HOK will collaborate w~th key Cxty personnel, finanmal consultant and other appropriate HOK team members to develop strategaes, evaluate to appropriateness leading to a recommendation · Evalnatlon - Based on the er~tena developed during the "Top Down Direction" meettng, HOK wull rank and weight criteria whmh w~ll be used to judge the options presented · Recommendations - Using the criteria set dunng the evaluataon step, HOK will lead a worksess~on to compare opttons developed resulttng ~n a recommended d~rect~on for sermce dehvery and sxte/bmldmg concepts and pnnmples HOK wall recommend cost estimating standards and gmdehnes for future land and bmld~ngs Duratton 6 Weeks Key Dehverables · Long-term Master Plan - Capital Funding Strategy HELLMUTH OBATA + KASSABAUM LP Proposal to THE CITY OF DENTON for Facillttas Mastar Plan Forecasting Planning & Arch~tactural Serwces Related to Comprehensive Facilities Master Plan & Implementation (RFP # 2575) Prerequtsttes · Approval of the Specific Facilities Recommendations 3-5 Year Plan by Steenng Committee and C~ty Council, if required IV-V MP Implementation/Phasing Goal To create a schedule outhnmg act~wt~es to achieve the results outhned tn the Spemfic Master Plan Recommendations consldenng a phased approach taking into account logistics and the cr~tacal path To develop an electromc tool that the City of Denton wdl utthze to monitor and track activities to achieve the desired results Key Acttvtttes HOK will work with key City personnel to develop an ~mplementatlon schedule to achieve the Comprehensive Master Plan strategms · Schedule and Phasing Strategy Development - Based on the priority list generated dunng the Short-term Spemfic Factht~es Recommendation phase of th~s study, HOK will develop an electronic tool that the C~ty of Denton can take ownership of and update penodmally Key elements of th~s strategy include - Logrst~cs required m adapttve reuse and new construction, - Cntmal Path for development and approval, - Schedule that is dynam~c and can be easily updated, Limited multiple moves for groups wherever possible Duration 6 Weeks Key Dehverables · Implementation Strategy Prerequtsttes · Approval of the Spemfic Faclht~es Recommendations 3-5 Year Plan by Steenng Committee and City Councd, ff required · Approval of the Spemfic Facilities Recommendahons 5-10 Year Plan by Steenng Commtttee and City Council, ff reqmred Deliverables HOE will prowde the approprmte level of documentation reqmred for each phase of the project A general descnptmn of key dehverables ~s included w~th the tasks above HOK will prowde documentatton of progress at End of Phase, C~ty Council Rewews and Final Report m the following quantities and formats Quantity Format HELLMUTH OBATA + KASSA~UM LP Proposal to THE CITY OF OENTON for Facilities Master Plan Forecasting Planning & Arch~[ectural Services Related to Comprehensive Fa~illtle~ Master Plan & Imptemefltetlon (RFP # 2575) End of Phase 1 Black & White Original, (1 lx17 max ) 1 Electronic copy - MS Office, with graphics m pdf, jpg or GIS as required City Council Rewew 1 Black & White Original, (11x17 max ) 1 Electronic copy - MS Office, with graphics m pdf, jpg or GIS as required 24"x36' board for color graphics Final Report 1 Print-ready reproducible original, (llx17 max with color) 1 Electronic copy - MS Office, with graphics in pdf, jpg or GIS as reqmred Milestone / City Council Approval Meetings We have included m our workplan milestone meetings with input and decision-making groups at the conclusion of each major stage of work (Week 14, 25, 34 and 42 as noted on workplan) Due to the nature ofpubhc work, we are aware that approval from City Council is xmperative to the success m funding the masterplan strategies We have indicated in our schedule two appropriate points for this approval (at study midpoint and completion) HELLMUTH OBATA + KASSABAUM LP Proposal to THE CI~P,' OF DENTON for Facilities Master Plan Forecasting Planning & Architectural Services Related to Comprehensive Facilities Master Plan & Imptementellon (RFP # 2575) Team Leadership Pamelg Owen Adams Pr~ncipal-In-Charge V~ce President Master of C~ty and Regional Plannnmg m Urban Design, Harvard Umvers~ty, 1980 Bachelor of Smence in Architecture, (Magna Cum Lauda) Umvers~ty of Texas, 1975 Architect, Cahfomm C14717 Gordon K Gilmore, AIA Project Manager/Semor Designer V~ce President Bachelor of Architecture, Umversity of Texas at Austin, 1973 Architect, Texas 6537 Jennifer S Hennkson, AIA Lead Programmer Senior Associate Master of Architecture, Umverslty of Houston, 1999 Bachelor of Arolutecturer, Umvers~ty of Texas at Arlington, 1989 Architect, Texas NCARB HELLMUTH OB^TA* KASSABAUM LP Proposal to THE CITY OF DENTON for Facsimiles Master Plan Forecasting, P~annlng & Architectural Services Related to Comprehensive Facilities Master Plan & Implementation (RFP # 2575) Exh~bl~ C Fees by Phase HOK Consultants Direct Costs Total/Phase Project Imtaat~on $17,960 $2,382 $20,342 Phase I CondmonAssessment/Macro Program $55,010 $9,200 $4,086 $68,296 Phase IA Urgent Aetaon Issues $22,860 $3,000 $2,639 $28,499 Phase IIA Servme Dehvery Pnnctples $27,450 $1,373 $28,823 Phase IIB Deslgn/Mamtenence Standards $I6,200 $1,866 $18,066 Phase III Master Development Plan $56,430 $19,800 $3,841 $80,071 Phase IV 3-5 Year Plan $53,640 $6,000 $3,832 $63,472 Phase V 5-10 Year Plan $23,790 $4,500 $1,907 $30,197 Phase IV&V Implementatmn/Phasmg $21,660. $2~107 $23,767 Total $295,000 $42,500 $24,033 $361,533 Personnel Hourly Rate Pnnmpal $ 175 O0 ProJect Manager $ 150 00 Semor Architectural Designer $ 15000 LeadProgrammer $ 125 00 Architect $ 100 00 Staff $ 85 00 HELLMUTH OBATA + KASSABAUM LP H[-000515059 00 Marsh USA Inc RO EIGHTS UPON THE CERTIFICATE HOLBER O~ ~ 7~0S$ .~OWO$O ~ T~S 800 Manet S~eet Suite 2600 PoucY THIS CERTIFICATE DOES NOT AMEND EXTEN0 OR ALTER THE COVERAGE SL Louis MO 63101 2500 AFFORDED ~Y THE POLICIES DEBCRISED HEREIN A~ Al~ed A Petedeso COMPANIES AFFORDING COVERAGE COMP~ ~13807-MM-C&P 01/02 A ST PAUL GUARDIAN INS CO INSURE~ C0MP~ HO~ G~up, Inc B AMERICAN MOTORISTS INS CO One Metmpoli~n S~are 21~ N Broa~y Suite ~00 co~ SL Louis, MO 63102 2733 C N/A COMPA~ D ~1S ~S TO CERTIFY THAT POLICIE~ OF INSU~CE DESCRIBED HEREIN ~ BEEN ISSUED TO THE INSURED NAMED HEREIN FOR ~E POLICY PER~OD ~NDICATED NO~ITHSTANDING ~Y REQUIREMENT TERM OR CONDITION OF ANY CONTACT OR O~ER DOCUMENT WITH RESPECT TO ~ICH THE CERTIFICATE MAY BE ~SSUED OR MAY PERTNN THE I~U~CE ~FO~ED BY ~E POLICIES DESCRIBED HEREIN 18 ~U~E~ TO ALL ~E TERMS CONDITIONS ~D EXCLUSIONS OF SUCH POLICIES LIMITS SHOWN ~Y ~VE BEEN REDUCED BY PAID C~;MS LTR TYPE OF iNSURANCE POLICY NUMBER DATE (MM/DDIYY) DATE (MM/DDIYY} UMITS A GENERAL LIASlLI~ CK01203160 01/01/01 01/01/02 GENE~L AGGREGATE $ 2 000 000 ~ COMME~L GENE~L L~alL~ PRODUCTS COMPIOP AGG $ 2 000 000 I c~ ~ ~u; ";~O.~ADWNJURY $ 1 000 00O ~ O~E~ & CO~CTO~ PROT ~CH OCCURRENCE $ 1 000 000 ~ ~;;; DAUA=~(~ ~m) $ 300 000 MED E~ (~ p~m) $ 10000 A AUTOMOmL; L~AmU~Y CK01203160 01101/01 01/01/02 COMBINED SINGLE LIMIT $ I 000 000 SCHEDULED AUTOS (P~ person) ~ ~ HIRED AUTOS BODILY INJURY X ~N~WNED AUTOS (P~ accident) ~ ;omprehens~ve $500 PROPERTY DAMAGE ~ ;olhs~on $1 0~ Deductible ~ ~Y AUTO OTHER THAN AUTO ONLY EACH ACCIDENT AGGREGATE DESCRIPTION OF OPERATIONalLOCATIONSlVEHIC~ESlSPEClAL ITEMS (LIMITS MAY SE SUBJECT TO DEDUCTIBLES OR RETENTIONS) The Ce~ficate Holder is included as Additional Insured on the General L~ab~h~ and Automobde Pohc]es as respects work pedormed by the HOK Group Inc