2001-156ORDINANCE NO 401 -150
AN ORDINANCE AUTHORIZING THE EXECUTION OF CHANGE ORDER THREE TO A
CONTRACT FOR LEASE PURCHASE FINANCING OF PC'S, MONITORS, AND
PERIPHERAL EQUIPMENT BETWEEN THE CITY OF DENTON AND DELL FINANCIAL
SERVICES, PROVIDING FOR AN INCREASE IN THE QUANTITY OF ITEMS, INCREASE IN
THE ANNUAL LEASE PAYMENT AMOUNT, AND PROVIDING FOR THE EXPENDITURE
OF FUNDS THEREFORE, AND PROVIDING AN EFFECTIVE DATE (FILE 2495 - DELL
FINANCIAL SERVICES AWARDED IN THE AMOUNT OF $943,398 AND CHANGE ORDER
ONE IN THE AMOUNT OF $19,656 68 PLUS CHANGE ORDER TWO IN THE AMOUNT OF
$337,710 30 AND CHANGE ORDER THREE IN THE AMOUNT OF $64,920)
WHEREAS, pursuant to Resolution 92-019, the State Purchasing General Services
Commission has solicited, received and tabulated competitive bids for the purchase of necessary
materials, equipment, supplies or services in accordance with the procedures of state law on behalf of
the City of Denton, and
WHEREAS, on March 21, 2000, the City awarded a 36 Month Master Lease Agreement for
PC's, Monitors, Laptop, and Peripheral Equipment to Dell Financial in the amount of $943,398, and
WHEREAS, on May 31, 2000, the City awarded Change Order One to the Master Lease
Agreement for PC's, Monitors, Laptop, and Peripheral Equipment to Dell Financial in the amount of
$19,656 68, and
WHEREAS, on December 12, 2000, the City awarded a Change Order Two to the Master
Lease Agreement, for PC's, Monitors, Laptop, and Peripheral Equipment to Dell Financial in the
amount of $337,710 30, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described materials, equipment, supplies or services can be purchased by the City
through the General Services Commission programs at less cost than the City would expend if
bidding these items individually, and
WHEREAS, the City Manager having recommended to the Council that a change order be
authorized to amend such lease agreement with respect to the scope and price and said change order
being in compliance with the requirements of Chapter 252 of the Local Government Code,
exempting such purchases from the competitive bid process, NOW THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the change order three increasing the amount of the lease agreement
between the City and Dell Financial Services copy of which is on file in the office of the Purchasing
Agent, in the amount of Sixty Four Thousand Nine Hundred Twenty and no/100 ($64,920), is hereby
approved and the expenditure of funds therefore is hereby authorized The master lease annual
amount is amended to read $1,365,684 98
SECTION II That by the acceptance and approval of change order two to the master lease
on file in the office of the Purchasing Agent, the City accepts the offer of the persons submitting the
bids to the General Services Commission for such items and agrees to purchase the materials,
equipment, supplies or services in accordance with the terms, conditions, specifications, standards,
quantities and for the specified sums contained in the bid documents and related documents filed
with the General Services Commission, and the purchase orders issued by the City
SECTION III That should the City and persons submitting approved and accepted items set
forth in the change order two wish enter into a formal written agreement as a result of the City's
ratification of bids awarded by the General Services Commission, the City Manager or his
designated representative is hereby authorized to execute the written contract which shall be
substantially the same as the documents on file in the office of the Purchasing Agent, provided that
the written contract is in accordance with the terms, conditions, specifications and standards
contained in the Proposal submitted to the General Services Commission, quantities and specified
sums contained in the change order two, and related documents herein approved and accepted
SCTION IV That by the acceptance and approval of the listed items set forth in the change
order two, the City Council hereby authorizes the expenditure of funds therefor in the amount and in
accordance with the purchase orders issued by the City or pursuant to a written contract made
pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this 17 'day of1~~~p
~ '2001
/O 060
EULINE BROCK, MAYOR
ATTEST
JE FER WALTERS CITY SECRETARY
B. V 1--a 111~ *III,)
APPROVED AS LEGAJ%FORM
HERBERT OUTY Y ATTORNEY
BY U~(anc~
File 2495 Dell Finial C General Services Commission 2001
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