2001-238 ORDINANCE NO fl~l-~,flJ~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PUReHASE oF PRINTING, TYPESETTING, DISTRIBUTION AND ADVERTISEMENT
SALES FOR THE PARKS AND RECREATION DEPARTMENT'S PLAY SEASONAL
BROCHURE, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND
PROVIDING AN EFFECTIVE DATE (BID 2681 - PARKS & RECREATION SEASONAL
BROCHURE AWARDED TO THE LOWEST BIDDER FOR EACH SECTION IN THE GROSS
AMOUNT OF $36,662 LESS $12,000 (ESTIMATE AD REVENUE) FOR A NET ESTIMATED
COST OF $24,662)
WHEREAS, the C~ty has sohc~ted, recmved and tabulated compennve b~ds for the purchase
of necessary materials, eqmpment, supphes or serwces ~n accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the C~ty Manager or a designated employee has rewewed and recommended that
the here~n described b~ds are the lowest responsible b~ds for the materials, eqmpment, supphes or
services as shown m the "B~d Proposals" subrmtted therefore, and
WHEREAS, the C~ty Councd has prowded ~n the C~ty Budget for the appropriation of funds
to be used for the purchase of the materials, eqmpment, supphes or serwces approved and accepted
heretn, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION 1 That the numbered ~tems m the following numbered b~ds for materials,
eqmpment, supphes, or serwces, shown ~n the "B~d Proposals" on file ~n the office of the City
Purchasing Agent, are hereby accepted and approved as bmng the lowest responsible b~ds for such
items
BID ITEM
NUMBER NO VENDOR AMOUNT
2681 1 Prestige Bus~ness Solutions $23,657
2681 2 FJ Business Form $ 2,205
2681 3 Denton Pubhshmg Co $10,800
2681 4 The Crouch Group 25% (Approx $12,000)
SECTION 2 That by the acceptance and approval of the above numbered ~tems of the
submitted b~ds, the C~ty accepts the offer of the persons subm2ttlng the bids for such ~tems and agrees
to purchase the materials, eqmpment, supphes or serwces ~n accordance w~th the terms,
spemficatlons, standards, quantmes and for the specified sums contained ~n the B~d Inwtanons, B~d
Proposals, and related documents
SECTION 3 That should the C~ty and persons subrmtttng approved and accepted ~tems and
of the subrmtted b~ds wlsh to enter into a formal written agreement as a result of the acceptance,
approval, and awarchng of the bids, the City Manager or his designated representative ~s hereby
authorized to execute the written contract which shall be attached hereto, prowded that the written
contract ~S m accordance wah the terms, conditions, specifications, standards, quantities and
specified sums contmned m the B~d Proposal and related documents here~n approved and accepted
SECTION 4 That by the acceptance and approval of the above numbered ~tems of the
subrmtted bids, the C~ty Council hereby authorizes the expenditure of funds therefor ~n the amount
and ~n accordance w~th the approved bxds or pursuant to a written contract made pursuant thereto as
authorized here~n
SECTION 5 That this orchnance shall become effective ~mmedmtely upon ~ts passage and
approval
PASSED AND APPROVED th~s /~q(~ day of ~(~ ,2001
EULINE BROCK, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
BY uP~
2681 S
ATTACHMENT 1
TABULATION SHEET
BID # 2681 Date .5/29/01
P A R D SEASONAL BROCHURES
~10~ Otyl DESCRIPtlON VENDOR VENDOR VENDOR VENDOR VENDOR VENDOR VENDOR
DFW PRESTIGE FJ BUSINESS
i NORTH TEXAS PUBLISHINGDENTON THE CROUCH RJK PRINTING BUSINESS FORMS
I GROUP PUBLISHING COMPANY
MAILING COMPANY
Pnnc~ple Place of Bus~ness DENTON DENTON DENTON FT WORTH ARLINGTON GRAPEVINE DENTON
I
PRINTING O1~ PARD $251 875 / $245 03 / $236 45 / 1000 TEXT $165 78
1000 BROCNURE~ PER 1000 1000 COVER $98 75
SPECIFiCATiONS ~8400/ISSU E
1
· YPESETTINGJLAYOU TEXT $21 / P8
PER T PER COVER $80 / LOT
PAGE SPECIFICATIONS
2
ADDRESSING/
DISTRIBUTION PER MA~LING 50/1000 ' $120/1000
1000 SPECIFICATIONS POSTAGE
125/1000
3
ADVERTISING
COMMISSION BASED 25%
% UPON TOTAL $$ 25%
AMOUNT OF ADS
SOLD
3