2001-271 ORDINANCE NO '2/
CONSIDER APPROVAL OF AN ORDINANCE ACCEPTING SEALED PROPOSALS AND
AWARDING A CONTRACT FOR THE SERVICES OF A INSURANCE BROKER OF RECORD
FOR THE CITY OF DENTON, PROVIDING FOR THE EXPENDITURE OF FUNDS
THEREFORE AND PROVIDING AN EFFECTIVE DATE (RFSP 2686 - INSURANCE
BROKER OF RECORD AWARDED TO MCGRIFF, SEIBELS & WILLIAMS OF TEXAS, INC
1N THE AMOUNT OF $94,000 OVER A THREE YEAR TIME PERIOD)
WHEREAS, the City has solicited, received and evaluated competitive sealed proposals for
the purchase of services of a Insurance Broker of Record in accordance with the procedures of
STATE law and City ordinances, and
WHEREAS, the City Manager or a designated employee has received and reviewed and
recommended that the herein described proposals are the most advantageous to the City consldenng
the relative importance of price and the other evaluation factors included in the request for proposals,
and
WHEREAS, the City Council has provided in the C~ty Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION 1 That the items in the following numbered request for proposal for materials,
equipment, supplies or services, shown in the "Request Proposals" on file in the office of the
Purchasing Agent, are hereby accepted and approved as being the most advantageous to the City
consldenng the relative importance of price and the other evaluation factors included in the request
for proposals
RFSP
NUMBER CONTRACTOR AMOUNT
2686 MCGRIFF, SEIBELS & WILLIAMS OF TEXAS, INC $ 94,000
SECTION 2 That by the acceptance and approval of the above numbered items of the
submitted proposals, the City accepts the offer of the persons submxttlng the proposals for such items
and agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards quantities and for the specified sums contained in the Proposal Invitations,
Proposals, and related documents
SECTION 3 That should the C~ty and person submitting approved and accepted ~tems and
of the submitted proposals w~sh to enter ~nto a formal written agreement as a result of the
acceptance, approval, and awardmg of the proposals, the City Manager or h~s demgnated
representative ~s hereby authorized to execute the written contract, provided that the written contract
is in accordance w~th the terms, conditions, specifications, standards, quantities and spemfied sums
contmned ~n the Proposal and related documents herein approved and accepted
SECTION 4 That by acceptance and approval ofthe above numbered ~tems ofthe submitted
proposals, the City Council hereby authorizes the expenditure of funds therefor ~n the amount and in
accordance w~th the approved proposals or pursuant to a written contract made pursuant thereto as
authorized herren
SECTION 5 That this ordinance shall become effective ~mmedlately upon its passage and
approval
ASSED AND APPROVED th~s the ,/](pt.- day of~~.~, 2001
EULINE BROCK, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO~EGAL F,,0RM
HERB~~dT~ ATTORNEY
cBoYNTRACTU2 (Not ~bl~orks) i RFSP 2686
ATTACHMENT 1
INSURANCE BROKER OF RECORD
RFSP #2686
EVALUATION OF PROPOSALS
Arthur J Marsh McGnff, Se~bels & Palmer & Cay
Gallagher & Co Will,ams of Texas
10 5 25 15
Economic evaluation of the Proposed Fee Schedule
(25%)
25 20 25 20
Responsiveness to the Request for Proposal (25%)
1 Requested ~nformation included and thoroughness of
response No Claims
2 Understanding and acceptance of the scope of No Actuarial Audit Fee
services Fee Provided
3 Acceptance of the RFP and Contract requirements Provided
4 Clanty and conciseness of the response
BROKER's capablhty to provide the services requested 50 40 50 40
md mformat~on contained In the Insurance Broker of
Record Quahficatlon Questionnaire (Attachment 'A")
(50%)
1 Background of BROKER and support personnel,
including professional qualifications and length of brae
working ~n BROKER's capacity
2 Relevant experienca of the BROKER
3 Specific expenence with public entity clients
especially large municipalities, Includ~ng problems
experienced with those clients and BROKER's solution References References
Other resources, ~ncludlng the total number of
~mployees, number and location of offices and affihatad
:ompanles
References with contact names and telephone
~umbers
TOTAL POINTS 85 65 100 75
RANKING 2 4 t 3