2001-293 ORDINANCE NO
AN ORDINANC ACC PTINO co .Trrr BIDs AND AWARDING AN ANNU
CONTRACT FOR THE PURCHASE OF MULTI-PURPOSE (COPY/PRINTER) PAPER,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING AN
EFFECTIVE DATE (BID 2701 - MULTI -PURPOSE PAPER AWARDED TO XEROX CORP IN
THE ESTIMATED ANNUAL AMOUNT OF $125,000)
WI-~REAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and Ctty orchnances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein Idescnbed bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submatted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the matermls, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION 1 That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" on file in the office of the City
Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such
items
BID ITEM
NUMBER .NO VENDOR AMOUNT
2701 1-7 Xerox Corporation $125,000
SECTION 2 That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons subrmttmg the bids for such items and agrees
to pumhase the materials, eqmpment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contmned in the Bid Invitations, Bid
Proposals, and related documents
SECTION 3 That should the City and persons subnmtlng approved and accepted items and
of the subrmtted bids wish m enter into a formal written agreement as a result of the acceptance,
approval, and awarchng of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, concht~ons, spemficauons, standards, quantities and
specified'sums contmned in the Bid Proposal and related documents herein approved and accepted
~ That by the acceptance and approval of the above numbered items of the
submatted bids, the City Council hereby authorizes the expenditure of funds therefor m the amount
and m accordance vath the approved b~s or pursuant to a written contract made pursuant thereto as
authorized herein
SECTION 5 That tins urdmunce shall become effective unmedmtely upon its passage and
approval
PASSED AND APPROVEDtbas ~/~-~dayof //j./.L~dd~ ,2001
EULINE BROCK, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
2701
ATTACHMENT 1
TABULATION SHEET
BID # 2701 Date 8/2/01
WHITE MULTI-PURPOSE PAPER
No I Qty I DESCRIPTION VENDOR VENDOR
Professional Xerox
I Bus~ness Corporation
Principle Place of Bus~ness Add~son, TX Dallas, TX
S 1/2" X 11" WHITE PREMIUM GRADE 4
880 MULTIPURPOSE PAPER, MINIMUM 84% $23 97 $21 80
CARTONS BRIGHTNESS XEROX P/N 3R2047, HP P/N
1 HPC8511 OR EQUAL
8 1/2" X 11' WHITE PREMIUM GRADE 4
880 MULTIPURPOSE THREE HOLE PUNCH PAPER $25 50 $23 40
CARTONS MINIMUM 84% BRIGHTNESS XEROX P/N
2 3R2641 HP P/N HPC3HP OR EQUAL
200 8 1/2"X 11" WHITE, 24#, MINIMUM 93% BRIGHT $47 43 $55 86
CARTONS PAPER XEROX P/N 3R$464 OR EQUAL
3
300 11" X 17' WHITE, 24#, MINIMUM 93% BRIGHT $47 43 $55 86
CARTONS PAPER XEROX P/N 3R5465 OR EQUAL
4
200 81/2" x 11" WHITE, 80# GLOSS COATED PAPER NO $8388
CARTONS XEROX P/N 3R5574 OR EQUAL
5
300 11"X 17" WHITE, 24#, MINIMUM 93% BRIGHT NO $83 88
CARTONS PAPER XEROX P/N 3RE575 OR EQUAL
6
160 12' x 18" WHITE, 80# COATED COVER PAPER NO $90 25
CARTONS XEROX P/N 3R5573
7
DELIVERY 5 - 10 DAYS 3 - 5 DAYS
3