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2001-351ORDINANCE NO r~/- t~ff'/ AN ORDINANCE ACCEPTING COMPETITIVE BDS AND AWARDING A CONTRACT FOR SERVICE COORDINATION PROGRAM FOR EMERGENCY FINANCIAL AID, PROVIDING FOR THEiEXPEND1TURE OF FUNDS THEREFORE, AND PROVIDING FOR AN EFFECTIVE DATE (BID 2703 - SERVICE COORDINATION PROGRAM FOR EMERGENCY FINANCIAL ASSISTANCE, AWARDED TO HELPNET OF THE GREATER DENTON AREA, IN THE AMOUNT OF $22,500) WHEREAS, the City has solicited, received and tabulated competitive Nds for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used, for the purchase of the materials, equipment, supphes or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION 1 That the following competitive bids for materials, equipment, supplies, or services, described in the "Bid Proposals" on file in the office of City's Purchasing Agent filed according to the bid number assigned hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM NUMBER NO CONTRACTOR AMOUNT 2703 ALL HelpNet of the Greater Denton Area $22,500 SECTION 2 That the acceptance and approval of the above competitive bids, the City accepts the offer of the persons subrmttlng the bids for such items and agrees to purchase the matenals~ equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contmned in the Bid Invitations, Bid Proposals, and related documents SECTION 3 That the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the wntten contracts which shall be attached hereto, provided that the written contract is in accordanbe with the terms, conchtlons, specifications, standards, quantities and specified sums contained m the Bid Proposal and related documents herein approved and accepted SECTION 4 That by the acceptance and approval of the above competitive bids, the City Council hereby authorizes the expenchture of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized hereto SECTION 5 That th~s ordinance shall become effective ~mmed~ately upon ~ts passage and approval PASSED AND AeeROVEDth~sthe /~ dayof ~.~,ZTtg/~t~J~- ,2001 EULINEBROCK, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM 2703 SERV1CE COORDIN,~ PROGRAM FOR EMERGENCY FINANCIAL AID ORDINANCE 2001-2002 SERVICE AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS AND ItELPNET OF THE GREATER DENTON AREA CONTRACT FOR BID #2703 This Agreement is hereby entered into by and between the City of Denton, Texas, a Home Rule Municipal Corporatmn, hereinafter referred to as "City", and HelpNET of the Greater Denton Area, P O Box 1607, Denton, TX 76202, a non-profit corporation, hereinafter referred to as "Organization", WHEREAS, City's Human Services Advisory Committee ("HSAC") has reviewed the proposal for services and has determined that Organization performs an ~mportant servme for the residents of Denton without regard to race, religion, color, age or national ongm, and HSAC recommends the purchase of servmes, and WHEREAS, C~ty has determined that the proposal for services merits assistance and can prowde needed services to citizens of C~ty and has provided fimds in its budget for the purpose of paying for contractual services, NOW, THEREFORE, the part,es hereto mutually agree as follows 1 SCOPE OF SERVICES Organization shall in a satisfactory and proper manner perform the following tasks, for whmh the momes provided by City may be used A Malntmn a computer database ofchent assistance to assist service providers in determlmng tmmet needs of individual chents and how emst~ng services can best meet those needs B Provide a forum for inter-agency communication and pertinent topics to socml service agencies through monthly meetings of agency representatives C Provide a computer based service coordination system that can be accessed via computer modem or by telephone D P~omde a central apphcatlon point for providers of emergency financial assistance so that individuals seeking these services may call a central number, prowde relevant retake information, and make arrangements for a appmntment w~th the appropriate service provider E, Coordinate Christmas assistance and Back to School programs for local service prowders F Provide a full time social worker to assist chents w~th serwce coordination and to assist clients w~th accessing needed services in the commumty Page 1 of 18 Organization shall perform those services described an the Work Statement herem attached as Exbablt A and mcorporated herem by reference OBLIGATIONS OF ORGANIZATION In conslderataon of the receipt of funds from City, Orgamzatlon agrees to the following terms and condmons A Twenty-two Thousand Five Hundred Dollars ($22,500 00) may be prod to Organization by City, and the only expenditures reimbursed from these funds, shall be those in accordance with the project budget, attached hereto as Exhab~t B and ancorporated herean by reference, for those expenses hsted an the scope of servmes as prowded hereto Organazataon shall not utilize these funds for any other purpose B The Orgamzation will estabhsh, operate, and malntmn an account system for this program that will allow for a tracing of funds and a revaew of the financaal status of the program C The Orgamzatlon will permit authorized offimals of Caty to revaew ats books at any time D The Organization will reduce to writing all of ats rules, regulataons, and pohcles and file a copy with Caty's Commumty Services Office along with any amendments, additions, or revisions whenever adopted E The Orgamzataon will not enter into any contracts that would encumber City funds for a period that would extend beyond the term of thas Agreement F The Orgamzataon wall promptly pay all bills when submitted unless there as a discrepancy in a bill, any errors or discrepancies in balls shall be promptly reported to the Caty of Denton Community Services Dlvasaon The Orgamzatlon will appoint a representatave who will be avmlable to meet with City offimals when requested H The Organization will mdemmfy and hold harmless Caty from any and all clmms and suits arlsmg out of the actavataes of Organazataon, 1ts employees, and/or contractors I The Organlzataon will submit to Oty copaes of year-end audited financial statements 3 TIME OF PERFORMANCE The services funded by City shall be undertaken and completed by Organization within the following time frame Page 2 of 18 October 1,2001 through September 30, 2002, unless the contract 1s sooner terminated under Section 7 "Suspension or Termination" COMPLIANCE WITH FEDERAL~ STATE and LOCAL LAWS A Orgamzatlon shall comply wtth all apphcable federal laws, laws of the State of Texas and ordinances of the C~ty of Denton $ REPRESENTATIONS A Orgamzatton assures and guarantees that ~t possesses the legal authority, pursuant to any proper, approprmte and official motion, resolution or action passed or taken, to enter into this Agreement B The person or persons slgmng and executing th~s Agreement on behalf of Organization, do hereby warrant and guarantee that he, she, or they have been fully authorized by Orgamzatton to execute this Agreement on behalf of Organization and to validly and legally bind Orgamzat~on to all terms, performances and provisions here~n set forth C C~ty shall have the right, at its option, to etther temporarily suspend or permanemly terminate th~s Agreement if there ~s a dispute as to the legal authority of either Organization or the person signing the Agreement to enter into th~s Agreement Orgamzatlon is hable to C~ty for any money ~t has received from C~ty for performance of the provisions of th~s Agreement ff City has suspended or terminated th~s Agreement for the reasons enumerated m th~s Sectton D Organization agrees that the funds and resources provided Orgamzatton under the terms of th~s Agreement will ~n no way be subsUtuted for funds and resources from other sources, nor in any way serve to reduce the resources, services, or other benefits which would have been avmlable to, or prowded through, Organizat~on had th~s Agreement not been executed 6 COVENANTS A During the period ofttme that payment may be made hereunder and so long as any payments remmn tmhqmdated, Organization shall not, without the prior written consent of the Community Development Admimstrator or her authorized representative (1) Mortgage, pledge, or otherwise encumber or suffer to be encumbered, any of the assets of Organization now owned or hereafter acquired by ~t, or permit any pre- emsttng mortgages, hens, or other encumbrances to remmn on, or attached to, any Page 3 of 18 B C A B assets of Orgamzatlon which are allocated to the performance of this Agreement and w~th respect to whmh City has ownership hereunder (2) Sell, assign, pledge, transfer or otherwise d~spose of accounts receivables, notes or clmms for money due or to become due (3) Sell, convey, or lease all or substantml part of ~ts assets (4) Make any advance or loan to, or ~ncur any habfl~ty for any other firm, person, entity or corporation as guarantor, surety, or accommodation endorser (5) Sell, donate, loan or transfer any eqmpment or ~tem of personal property purchased with funds prod to Orgamzatmn by C~ty, unless C~ty authorizes such transfer Should Organization use funds received under th~s Agreement to acqmre or ~mprove real property under Orgamzat~on's control, Organtzatlon agrees and covenants (1) That the property shall be used to meet one of the national objectives stated ~n 24 CFR 570 until August 31, 2006 (2) That should Orgamzat~on transfer or otherwise dispose of smd property on or before August 31, 2006, Organlzat~on shall reimburse C~ty ~n the amount of the fmr market value of th~s property less any pomon of the value attributable to expenditures of non-CDBG funds for acqmsmon of, or ~mprovement to, the property Organization agrees, upon written request by C~ty, to require its employees to attend trmmng sessions sponsored by the Commumty Servmes Office 7 PAYMENTS PAYMENTS TO ORGANIZATION City shall pay to Orgamzat~on a maximum amount ofmoney not to exceed Twenty-two Thousand Five Hundred Dollars (22,500 00) for services rendered under this Agreement C~ty will pay these funds on a reimbursement bas~s to Orgamzatlon within twenty days after C~ty has received supporting documentation Orgamzat~on's failure to request reimbursement on a timely basis, may jeopardize present or future funding EXCESS PAYMENT Organization shall refund to C~ty w~th~n ten (10) working days of C~ty's request, any sum of money which has been prod by City and which City at any t~me thereafter determines (1) has resulted in overpayment to Organization, or Page 4 of 18 C D E A B C (2) has not been spent strictly ~n accordance vnth the terms of th~s Agreement, or (3) ~s not supported by adequate documentauon to fully justify the expenditure Organlzatlon's reimbursement request for any one month period will not exceed one-fifth (1/5) of any budgeted line items for costs as specffied ~n Exhibit B DEOBLIGATION OF FUNDS/REVERSION OF ASSETS In the event that actual expenditures deviate from Organization's prows~on of a corresponding level of performance, as ~specffied in Exhibit A, City hereby reserves the right to reappropnate or recapture any such under expended funds If City finds that Organization ~s unwflhng and/or unable to comply with any of the terms of th~s Contract, C~ty may reqmre a refund of any and all money expected pursuant to this contract by Organ~zaUon, as well as any remmmng unexpended funds, which shall be refunded to C~ty within ten worhng days of a written request to organ~zauon to revert these financial assets The reversion ofthese flnanmal assets shall be in addmon to any other remedy avmlable to C~ty e~ther at law or in equity for breach of this contract CONTRACT CLOSE OUT Organization shall submit the contract close out package to C~ty, together w~th a final expenchture report, for the time period covered by the last mvome requesting reimbursement of funds under th~s Agreement, within fifteen (15) worhng days following the close of the contract period OrgamzaUon shall utthze the form agreed upon by Ctty and Organization ge MAINTENANCE OF RECORDS Organization agrees to mmntaln records that will prowde accurate, current, separate, and complete disclosure of the status of the funds received under this Agreement, in comphance with the provisions of Exhibit B, attached hereto, and with any other applicable Federal and State regulations estabhshmg standards for financial management Organization's record system shall contmn sufficient documentation to prowde xn detml full support and justfficat~on for each expenditure Nothing in this Section shall be construed to relieve Organization of fiscal accountablhty and habthty under any other provision ofth~s Agreement or any apphcable law Orgamzatlon shall include the substance of this provision in all subcontracts Organization agrees to retmn all books, records, documents, reports, and written aocountlng procedures pertaining to the operatmn of programs and expenditures of funds under this Agreement for five years and under the conditions specffied by C~ty Nothing in the above subsections shall be construed to reheve Organ~zatlon of responslblhty for retaunng accurate and current records that clearly reflect the level and Page 5 of 18 benefit of services provided under this Agreement D At any reasonable time and as often as City may deem necessary, the Organization shall make avmlable to C~ty, HUD, or any of their authorized representatives, all of Its records and shall permit City, HUD, or any of their authorized representatives to audit, examine, make excerpts and cop~es of such records, and to conduct audits of all contracts, ~nvmces, materials, payrolls, records of personnel, conditions or employment and all other data requested by smd representatives 9 REPORTS AND INFORMATION At such times and in such form as City may reqmre, Organization shall furnish such statements, records, data and information as City may request and deem pertinent to matters covered by this Agreement Orgamzatton shall submit quarterly beneficiary and finanmal reports to City no less than once each three months The beneficiary report shall detml chent information, including race, ~ncome, female head of household and other statlstms reqmred by City The financial report shall include mformat~on and data relative to the begmmng date spemfied in Section 1 of this Agreement Unless the City has granted a written exemption, Orgamzatlon shall submit an audit conducted by ~ndependent examiners with ten days after receipt of such 10 EVALUATION Organization agrees to participate in ala implementation and mmntenance system whereby the services can be continuously monitored Organization agrees to make avmlable its financml records for rewew by City at City's discretion In addition, Orgamzat~on agrees to prowde City the following data and reports, or copies thereof A All external or ~ntemal audits Organization shall submit a copy of the annual independent audit to City within ten (10) days of receipt B All external or internal evaluatton reports C Quarterly performance/beneficiary reports to be submitted ~n January, April, July and October, to include the following data number of persons served, number of households served, race, income, female head of household, d~sabfilttes and other information if requested by C~ty Orgamzatlon will provide the above mformat~on on beneficmry report form prowded by C~ty Quarterly beneficiary reports shall be due to City w~thln 15 worlang days after the completion of each quarter Page 6 of 18 D Organization agrees to submit quarterly financial statements in January, April, July, and October Each statement shall include current and year-to-date period accounting of all revenues, expenditures, outstanding obligations and beginning and ending balances Financial statements shall be due to City wltlun 15 working days after the completion of each quarter E An explanation of any major changes in program services F To comply with this section, Organization agrees to matntaln records that will provide accurate, current, separate, and complete disclosure of the status of funds received and the services performed under flus Agreement Organization's record system shall contmn sufficient documentation to provide in detail full support and justification for each expenditure Organization agrees to retain all books, records, documents, reports, and written accounting procedures pertaining to the serwces provided and expenditure of funds under this Agreement for five years G Nothing in the above subsections shall be construed to relieve Organ~zation of responslbdlty for retmnmg accurate and current records, wluch clearly reflect the level and benefit of services provided under this Agreement 11 DIRECTORS' MEETINGS During the term of this Agreement, Organization shall deliver to C~ty copies of all notices of meetings of its Board of Directors, setting forth the time and place thereof Such notice shall be delivered ~o City in a timely manner to give adequate notice, and shall include an agenda and a brief description of the matters to be discussed Organization understands and agrees that City's representatives shall be afforded access to all meetings of ~ts Board of Directors Minutes of Board meetings shall be submitted to the City within 10 days after Board approval 12 SUSPENSION OR TERMINATION A The City may terminate this Agreement for cause ffthe Orgamzatlon violates any covenants, agreements, or guarantees of flus Agreement, the Organazation's insolvency or filing of bankruptcy, dissolution, or receivership, or the Organization's violation of any law or regulation to which it is bound under the terms of this Agreement The City may terminate this Agreement for other reasons not specifically enumerated in this paragraph B The City may terminate this Agreement for convemence at any time If the City terminates this Agreement for convenience, Organization will be pa~d an amount not to exceed the total Page 7 of 18 amount of accrued expenditures as ofthe effective date oftermlnatlon In no event will this compensation exceed an amount, which bears the same ratio to the total compensation as the services actually performed bears to the total services of Organization covered by the Agreement, less payments previously made In case of suspension, City shall advise Organization, in writing, as to conditions precedent to the resumption of fnndmg and specify a reasonable date for compliance In case of termination, Organization will remit to City any unexpended City funds Acceptance of these funds shall not constitute a waiver of any claim City may otherwise have arising out of this Agreement 13. PERSONNEL POLICIES Personnel policies shall be estabhshed by Orgamzat~on and shall be avmlable for examination Such personnel pohcles shall A Be no more hberal than C,ty's personnel pohc~es, procedures, and practices, ~ncludlng policies with respect to employment, salary and wage rates, working hours and holidays, fringe benefits, vacation and sick leave pnwleges, and travel, and B Be ~n writing and shall be approved by the governing body of Orgamzat~on and by C~ty 14 EQUAL OPPORTUNITY AND COMPLIANCE WITH LAWS A Organization will submit for City approval, a written plan for comphance with the Equal Employment and Affirmative Action Federal provisions, wath~n one hundred twenty (120) days of the effective date of this Agreement B Organization shall comply with all applicable equal employment opportumty and affirmative action laws or regulat,ons C Organization will furmsh all information and reports requested by City, and wall permit access to its books, records, and accounts for purposes of investigation to ascertmn compliance wath local, State and Federal roles and regulations D In the event of Organlzatloffs non-comphance with the non-dlscnnnnation requirements, the Agreement may be canceled, terminated, ar suspended ~n whole or in part, and Orgamzat~on may be barred from further contracts vath C~ty Page 8 of 18 15 WARRANTIES ORGANIZATION represents and warrants that A All reformation, reports and data heretofore or hereafter requested by C~ty and furmshed to C~ty, are complete and accurate as of the date shown on the ~nformatlon, data, or report, and, since that date, have not undergone any significant change without written not~ce to City B Any supporting financial statements heretofore requested by C~ty and furnished to C~ty, are complete, accurate and fmrly reflect the financml condmons of Organization on the date shown on smd report, and the results of the operation for the period covered by the report, and that since smd date, there has been no material change, adverse or otherwise, ~n the financial condition of Organization C No httgat~on or legal proceedings are presently pending or threatened agmnst Organlzat~on D None of the prows~ons here~n contravene or are ~n conflict with the authority under which Organization is doing business or w~th the prows~ons of any ex~stlng ~ndenmre or agreement of Organization E Organization has the power to enter into this Agreement and accept payments hereunder, and has taken all necessary action to anthonze such acceptance under the terms and condmons of this Agreement F None of the assets of Organization are subject to any hen or encumbrance of any character, except for current taxes not delinquent, except as shown in the financial statements furmshed by Orgamzat~on to C~ty Each of these representations and warrant~es shall be cont~nmng and shall be deemed to have been repeated by the submission of each request for payment 16 CHANGES AND AMENDMENTS A Any alterations, additions, or deletions to the terms of this Agreement shall be by written amendment executed by both parties, except when the terms of thxs Agreement expressly provide that another method shall be used B Organization may not make transfers between or among approved line ~tems within budget categories set forth in Exhibit B w~thout prior written approval of the Commumty Development Adm~mstrator for the C~ty Organization shall request, ~n writing, the budget rews~on in a form prescribed by C~ty, and such request for revision shall not increase the Page 9 of 18 total monetary obhgatlon of City under this Agreement In addition, budget revisions cannot significantly change the nature, intent, or scope of the program funded under flus Agreement C Organization will submit revised budget and program information, whenever the level of funding for Organization or the program(s) described herein is altered according to the total levels contmned in any portion of Exhibit B D It IS understood and agreed by the parties hereto that changes in the State, Federal or local laws or regulations pursuant hereto may occur dunng the term ofthls Agreement Any such modifications are to be automatically incorporated into this Agreement without written amendment hereto, and shall become a part of the Agreement on the effective date specified by the law or regulation E City may, from time to time dunng the term of the Agreement, request changes in Exhibit A which may include an increase or decrease in the amount of Organization's compensation Such changes shall be incorporated in a written amendment hereto, as provided In Subsection A of this Section F Any alterations, deletions, or additions to the Contract Budget Detml incorporated in Exhibit B shall reqmre the prior written approval of City G Orgamzatlon agrees to notify City of any proposed change in physical location for work performed under this Agreement at least thirty (30) calendar days in advance of the change H Organization shall notify City of any changes in personnel or governing board composition It is expressly understood that neither the performance of Exhibit A for any program contracted hereunder nor the transfer of funds between or among smd programs will be permitted 17 NOTIFICATION OF ACTION BROUGHT In the event that any claim, demand, suit or other action is made or brought by any person(s), firm corporation or other entity against Organization, Orgamzatlon shall give written notice thereof to City within two working days after being notified of such clmm, demand, suit or other action Such notice shall state the date and hour of notification of any such claim, demand, suit or other action, the names and addresses of the person(s), firm, corporation or other entity making such claim, or that instituted or threatened to institute any type of action or proceeding, the basis of such clmm, action or proceeding, and the name of any person(s) against whom such clmm is being made or threatened Such written notice shall be dehvered either personally or by mml Page 10of 18 A B A B C D E 18 INDEMNIFICATION It is expressly understood and agreed by both parties hereto that City is contracting with Orgamzatlon as an independent contractor and that as such, Orgamzatlon shall save and hold City, ~ts officers, agents and employees harmless from all liability of any nature or land, including costs and expenses for, or on account of, any claims, audit exceptions, demands, stats or damages of any character whatsoever resulting in whole or in part from the performance or omission of any employee, agent or representative of Organization. Organization agrees to provide the defense for, and to lndemmfy and hold harmless C~ty its agents, employees, or contractors from any and all claims, suits, causes of action, demands, damages, losses, attorney fees, expenses, and liability arising out of thc use of these contracted funds and program administration and implementation except to the extent caused by the willful act or omission of City, its agents or employees 19. INSURANCE Organization shall observe sound business practices with respect to providing such bonding and insurance as would provide adequate coverage for services offered under this Agreement The premises on and in which the activities described in Exhibit A are conducted, the employees conducting these activities, shall be covered by premise liability insurance, commonly referred to as "Owner/Tenant" coverage with City named as an additional insured Upon request of Organization, City may, at its sole discretion, approve alternate insurance coverage arrangements Organization w~ll comply with applicable workers' compensatmn statutes and will obtmn employers' liability coverage where available and other appropriate liability coverage for program participants, if applicable Organization will mamtmn adequate and continuous liability insurance on all vehicles owned, leased, or operated by Organization All employees of Organization who are reqmred to drive a vehicle in the normal scope and course of their employment must possess a vahd Texas Driver's hcense and automobde hablhty Insurance Evidence ofthe employee's current possession of a valid license and insurance must be malntmned on a current basis in Organization's files Actual losses are not covered by insurance as required by this Section are not allowable costs under this Agreement, and remain the sole responsibility of Organization Pagellof 18 F The policy or pohctes of insurance shall contatn a clause which reqmres that Ctty and Organlzatton be notffied tn writing of any cancellation or change in the policy at least thirty (30) days prmr to such change or cancellation 20. CONFLICT OF INTEREST A Orgamzat~on covenants that netther tt nor any member of its govemtng body presently has any ~nterest, dtrect or mdtrect, whmh would conflmt tn any manner or degree with the performance of servtces reqmred to be performed under thts Agreement Organlzatton further covenants that ~n the performance ofthts Agreement, no person having such tnterest shall be employed or appointed as a member or,ts governing body B Organ~Zatlon further covenants that no member of tts govermng body or Its staff; subcontractors or employees shall possess any ~nterest ~n or use h~s/her position for a propose that ~s or gives the appearance of being motivated by desire for private gan for himself/herself, or others, particularly those w~th which he/she has family, busmess, or other t~es C No officer, member, or employee of C~ty and no member of ~ts govem~ng body who exercises any function or responsthfllttes in the revtew or approval of the undertalong or carrying out of this Agreement shall partmtpate tn any dectston relattng to the Agreement whmh affects hts or her personal mterest or the tnterest tn any corporatton, partnership, or association m whmh he or she has a d~rect or redirect tnterest 21 NEPOTISM Organization shall not employ ~n any prod capacity any person who is a member of the tmmedmte family of any person who ts currently employed by Organtzatlon, or is a member of Organlzatlon'sgovermngboard Theterm"memberoflmmedtatefamtly"lncludes wife, husband, son, daughter, mother, father, brother, stster, in-laws, aunt, uncle, nephew, niece, step-parent, step-chdd, half-brother and half-sister 22. NOTICE Any notme or other written ~nstmment reqmred or peruntted to be delivered under the terms of th~s Agreement shall be deemed to have been dehvered, whether actually recetved or not, when deposited ~n the Umted States mml, postage preptud, regtstered or certified, return receipt requested, addressed to Organization or City, as the case may be, at the following addresses Page 12 of 18 CITY Caty of Denton, Texas Attn Caty Manager 215 E McKmney Denton, TX 76201 ORGANIZATION HelpNET of the Greater Denton Area ATTN Lance Johnson, Execntave Director P O Box 1607 Denton, TX 76202 E~ther party may change ats mmhng address by sendang notme of change of address to the other at the above address by certified mml, return receapt requested 23 MISCELLANEOUS A Organlzataon shall not transfer, pledge or otherwise assign this Agreement or any interest thcrean, or any clmm arising thereunder to any party or partaes, bank, trust company or other financial mstatutlon without the prior written approval of Caty B If any provision of this Agreement as held to be mvahd, illegal, or unenforceable, the remmmng provisions shall remain in full force and effect and continue to conform to the onganal antent of both partms hereto C In no event shall any payment to Organazatlon hereunder, or any other act or failure of Clty to insist an any one or more instances upon the terms and condltaons of this Agreement constitute or be construed in any way to be a wmver by Caty of any breach of covenant or default which may then or subsequently be committed by Organlzataon Neither shall such payment, act, or omission m any manner ampmr or prejudice any right, power, pnvdege, or remedy avmlable to Caty to enforce ats rights hereunder, which rights, powers, privileges, or remedies are always spemfically preserved No representatave or agent of City may wmve the effect of thas provaslon D This Agreement, together with referenced exhablts and attachments, constatutes the entire agreement between the partaes hereto, and any prior agreement, assertion, statement, understanding, or other commitment occurring dunng the term of this Agreement, or subsequent thereto, have any legal force or effect whatsoever, unless properly executed in writing, and if appropriate, recorded as an amendment of this Agreement E In the event any disagreement or dispute should arise between the partaes hereto pertmmng to the lnterpretataon or meamng of any part of thas Agreement or ats govermng rules, codes, laws, ordinances, or regulations, City as the party ultimately responsable to HUD for matters of compliance, vall have the final authority to render or to secure an interpretation Page 13 of 18 F This Agreement shall be ~nterpreted ~n accordance w~th the laws of the State of Texas and venue of any ht~gat~on concerning this Agreement shall be in a court of competent junsdmtlon s~ttmg ~n Denton County, Texas IN WITNESS WHEREOF, the part~es do hereby ~ffix their s~gnatures and enter ~nto th~s Agreement as of the J~'d~ dayof ~,~,/9~./7~f' CITY OF DENTON, TEXAS ATTEST BY APPROVED AS TO LEGAL FORM Page 14o£ 18 ATTEST /~ OARD SECRETARY HELPNET OF THE GREATER DENTON AREA I~X~CUTIVE 6IRECT~R/ - Page 15 of 18 City of Denton - Community Services Division Quahfying Income Limits for Federally Assisted Programs FY 2001/2002 Maximum Income Levels FamIly Moderate Income Low Income Very. Low Income Extremely. Low Income SIze 80% AMI - <65% AMI 66% AMI - <50% AMI 50% AMI - <30% AMi _<30% AMI 1 $36,050 - 29,316 $29,315 - $22,551 $22,550- $13,531 $13,530 or Below 2 $41,200 - $33,476 $33,475 - $25,751 $25,750 - $15,451 $15,450 or Below 3 $46,350 - $37,701 $37,700 - $29,001 $29,000 - $17,401 $17,400 or Below 4 $51,500 - $41,861 $41,860- $32,201 $32,200- $19,321 $19,320 or Below 5 $55,650 - $45,241 $45,240 - $34,801 $34,800 - $20,881 $20,880 or Below 6 $59,750 - $48,556 $48,555 - $37,351 $37,350 - $22,411 $22,410 or Below 7 $63,900 - $51,936 $51,935 - $39,951 $39,950 - $23,971 $23,970 or Below 8 $68,000 - $55,251 $55,250 - $42,501 $42,500 - $25,551 $25,550 or Below Source: U S Department of Housing and Urban Development Effective: October 2001 Page 16of 18 EXHIBIT "A" WORK STATEMENT HELPNET OF THE GREATER DENTON AREA Maintain a computer database of chent assistance to assist service providers in determlmng unmet needs of clients and how local resources can best meet those needs Provide a forum for inter-agency commtm~cat~on and ~nformatlon pertinent to social service agencies through monthly meetings of agency representatives Provide computer based reformation and referral system that can be accessed via computer modem or by telephone Provide a central application point for providers of emergency financial assistance so that individuals seeking these services may call a central number, provide relevant intake information, including income status and make arrangements for a appointment with the appropriate service provider Coordinate Christmas assistance and Back to School programs for local service providers Participate in Denton County Homeless Coalition meetings throughout the year and report information to the Denton County Homeless Coalition when requested Provide a full time social worker to assist chents with service coordination and to assist clients wath accessing needed services in the community Outcome Measures Assist an additional 100 households (above the previous year) wth service coordination services through the computer database/client tracking system Add at least 3 agencies and/or churches to the existing service coordination system Page 17 of 18 EXHIBIT "B" BUDGET HELPNET OF THE GREATER DENTON AREA City of Denton TOTAL Contract Budget $22,500 00 Salary of Full-t~me Social Worker $22,500 00 (To pay for the salary of a full-time social worker including salary and employer taxes) Page 18 of 18