2000-074 O OIN CE NO
AN ORDINANCE ACCEPTING COMPETITWE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF FLEET VEHICLES, PROVIDING FOR THE EXPENDITURE OF FUNDS
THEREFOR, AND PROVIDING AN EFFECTIVE DATE (BID 2457 - FLEET VEHICLES
AWARDED AS LISTED IN THE TOTAL AMOUNT OF $453,859)
WHEREAS, the C~ty has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City or&nances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herem described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has prowded in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown m the "Bid Proposals" on file in the office of the Purchasing
Agent, are hereby accepted and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER NO VENDOR AMOUNT
2457 1 Eckert Hyun&a $ 35,340
2457 2,5,10 Bill Utter Ford $ 158,499
2457 3 Phllpott Ford $ 16,140
2457 4,6-9,11-13 Vdlage Ford $ 243,880
SECTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items
and of the subnutted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract wbach shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contmned in the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered ~tems of the
submitted bids, the City Council hereby anthonzes the expenditure of funds therefor ~n the mount
and ~n accordance w~th the approved Nds or pursuant to a written contract made pursuant thereto as
authorized, herem
SECTION V That tNs ordinance shall become effective ~mmedmtely upon its passage and
approval
PASSED AND APPROVED th;s ~/~ {~9~L~fl~
- day of ,2000
JAC~ILLER, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
ATTACHMENT 1
B~d # 2457 TABULATION SHEET Date 2-1-00
FLEET VEHICLES
.~l~?. ,I ~ [, ?,E,S. CRIF rlON VI~DOR VENDOR VENDOR VENDOR VENDOR VENDOR VENDOR VENDOR
~ ~ ~ ,~ ~ ~ Phllpott Eckert Bill Utter
I I I~ ,t Village Ford Showcase J~m McNatt Lee Jarmon Huffines
" I ~ ~ ~ Lew~swlle Chevrolet Honda Ford Dodge Ford Hyundla Ford
~ '~ ~'~ TX Dallas, TX Denton, TX Carrollton Lew~swlle, Nederland, Denton, TX Connth, TX
1 2 4 DR SUV NB $21,630 NB $19,696 NB NB $17,670 $20,887
!
2 1 MINI VAN NB $19,100 NB $21,446 $21,900 $17,971 NB $21,199
FOUR DOOR
3 1 SEDAN $15,450 $15,570 NB $15,062 $19,050 $15,315 $15,900 $15,536
4 1 1/2-TON PICKUP
SWB $15,750 $16,460 NB $15,930 NB $15,915 NB $15,818
5 2 1/2 TON PICKUP
LWE $16,950 $16,710 NB $16,560 NB $15,951 NB $16,444
1/2-TON PICKUP,
6 1 LWB 4 WHEEL $18,750 $19,050 NB $19,345 NB $18,881 NB $18,796
DRIVE
7 1 3/4-TON PICKUP $20,175 NB NB $20,601 NB $20,720 NB NB
3/4-
8 1 TON CAB/CHASSIS $24,795 NB NB $24,802 NB $25,933 NB $24,910
EXTENDED CAB
3/4-TON PICKUP,
9 1 EXTENDEDCAB $24,295 NB NB $24,505 NB $24,525 NB NB
'10 4 3/4-TON PICKUP, 4
DOOR CREW CAB $25,125 NB NB $25,283 NB $25,452 NB $25,118
1 -TON
1'1 1 CAB/CHASSIS FOR $19,195 $22,800 NB $19,305 NB $19,271 NB $19,305
FLATBED DUMP
I
12 3 I 1/2 TON
CAB/CHASSiS $27,350 NB NB $27,389 NB $27,427 NB $27,631
1 1/2-TON
13 1 CAB/CHASSIS 4 $29,800 NB NB $29,830 NB $29,992 NB $30,082
DOOR CREW CAB
DELIVERY 45-210 90-150 *Price firm 60-90 60-120
DAYS DAYS t~ll 3-1-00 DAYS 90 DAYS 30 DAYS DAYS