2000-143OP, m ANCE NO
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR AN
EMERGENCY PURCHASE OF TESTING FOR INFESTATION OF FUNGI AT
CENTRAL FIRE STATION IN ACCORDANCE WITH PROVISIONS OF STATE
LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF
COMPETITIVE BIDDING, AND PROVIDING AN EFFECTIVE DATE (PURCHASE
ORDER 04125 TO THE PROVIDENT GROUP IN THE AMOUNT OF $7,250 PLUS
CHANGE ORDER 1 IN THE AMOUNT OF $19,400 FOR A TOTAL OF $26,650)
WHEREAS, state law and ordinance require that certain contracts requmng an
expendRure or payment by the City m an amount exceeding $15,000 be by competitive bids,
except In the case of pubhc calamity where it becomes necessary to act at once to appropriate
money to relieve the necessity of the citizens of the city, or in case of unforeseen damage to
public property, maclunery or equipment, and,
WHEREAS, the City Manager has recommended to the City Council that ~t is necessary
to purchase goods or services due to the following emergency conditions outlined in the
memorandum attached hereto, incorporated herein by reference, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
~ That the City Council hereby determines that there is a public calamity
that makes it necessary to act at once to appropriate money to relieve the necessity of the citizens
of the mty, or to provide for unforeseen damage to public property, machinery or equipment, and
by reason thereof, the following emergency purchases of materials, equipment, supplies or
serwces, as described in the "Purchase Orders" referenced herein, are hereby approved
PURCHASE
04125
VENDOR
T~ProvldentGroup
AMOUNT
$26,650
SECTION II That because of such emergency, the City Manager or designated
employee is hereby authorized to purchase the materials, equipment, supplies or services as
described in the attached Purchase Orders and to make payment therefore in the amounts therein
stated, such emergency purchases being in accordance with the provisions of state law exempting
such purchases by the City from the requirements of competmve bids
~ This ordinance shall become effective immediately upon its passage and
approval -- day of ~ ,2000
PASSED AND APPROVED fins the / ~ ~
JAC~EI~ MAYOR
ATTEST
JENNIFER W~ ALTERS, CITY SECRETARY
PII. OVED 0 rEO
0~41Y25 THE PROViDe'- ~'~ ~ ~p £MEROENCY PURCHASE ORDER ORDINANCE
ATTACHMENT 1
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ATTACHMENT 2
TIlE PROVIDENT GROUP
P:of~lonal Environmental & E~inee~in~ Consultants
Apxll 6, 2000
Mr Max Blackburn
City of]Denton
D~llton, Texas
Subject: Proposal - Professional Services; Central Fire Station - E~ensive evaluation
Staehybotr~s
Mr Blimkbum
THE PROVIDENT GROUP is plcas~x[ lo have th~ opportumty to subnut this proposal to conduct
the followm8 a~tivitics at the Ceutial
assessing ihe ~ of mf~a~on of S~hybol~ (and other) f'tm~ m th~ butld,-~ and on Rs vanous
l~a'md su.rfac~ Tills e,aduatlon vnll require "destructive" ~-smphng (actually mvesUgatmg ln$1d~
walls, under floor eownnss, et~ )
Scope:
!
2
3
4
5
6
7
8
9
Condu~t a thorough v~sual mspe~tmn of all areas m and under the braiding
Remove sccuons (lxl foot square) of each of thc walls m the living quarters ami the old
office area and collect samples
lfv~stble evidence of mold is apparent, remove larger areas to md in assessing further the
extent of mfesta~on and the possible cause
Investtgate and sample any areas w~th vlmblc signs of water damage including baseboards,
crawlspaces, ~ov~ ceilings, and trader c~
Thoroughly evaluate ent~p~ I-IVAC system remowag appropriate scctmns to collect surface
samples
All activities u~lcl~ tile ~t~pe~t ai~a~ will L~ ~ondu~t~d m full ~ute~,t~ve ~lotlang including,
appropriate respirator, Tyvek suits, mbb~r boots and gloves Un~l cleared, no lnrsonn¢l wdl
be allowed m these areas mthout the prescribed protective eqmpment
Dunn~ the mvesUgauon of the crawl spaces, reqmrements for confined spa~e entry wdl be
utilized and enforced
All samples wall tm handled, boxed, labeled and slapped prop~ly and in accordance w~th
all DOT mqmrsmants
Evezy prooaution will be taken to avoid any potentml contamination of other areas or the
Assistance Needed From the Fire Department:
Wh~m enl~y rote the omwl slmoos is conducted, the eleotnoal power in the bmlchng shall be
locked out and tagged to avoid dangers to electrical hazards In the moist/wet environment
under the bull01ng i! possible an electric generator (perhaps from or on thc tire micks) Is
needed
2
Ooly properly muncd and cxpcncncc personnel wdl b~ used All activities will be conduot~t under
the chrect~on of a Board Certified Safety Professional (CSP), Registered Environmental Manager
(REM), and Board C~fied Indusinal Hygiemst As the process proceeds, findings and status of
the project vail he commumc~ted to C~ty officials on a daily basis
Tramed personnel (2-3) for apprommately a week
All required eqmpment except as needed from thc Ftre Department
All [.~soiml ptotct~Uv~ ~qmpm~ut and thspusabl~s
All analy~cal/laboratory services
Transportation and handling of samples to [ab
l~valuatton of raw data
Develop of draft and final reports
commumcat~on of results to staff and other personnel as needed
TOTAL (lump sum). ................................................................................... $19,400.00
Note I F~cs do not include rcsponslblhty for repairs to ~tcms/matcrmls removed
Inve~lgatlml
2 THE PROVIDENT GROUP vail double-bag/drum waste materials and make
re.,~ommendatloRs relal~ve to proper chspossl The proposed fees do not include expense for
drums, bags, or final disposition and dasposal of any generated wastes
Please contact us for any questions or clanfica~on at 940-898.0861
Sincerely,
THE PP, OVIDBNT OROUP
Jaraes D Wilson CIH, REM, CSP, CHMM, CPSM
Prcmdcot