2000-209ORDINANCE NO a0676'o49
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING AN ANNUAL
CONTRACT FOR THE PURCHASE OF DENTON MUNICIPAL UTILITY ENVELOPES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING AN
EFFECTIVE DATE (BID 2511- DENTON MUNICIPAL UTILITY ENVELOPES AWARDED
TO PRECEPT, INC IN THE ESTIMATED AMOUNT OF $18,877 50)
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" on file in the office of the City
Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such
items
BID
ITEM
NUMBER
NO
VENDOR
AMOUNT
2511
1
Precept, Inc
$13 90 per/m
2511
2
Precept, Inc
$1127 per/m
SECTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECTION V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this 406h day of 12000
EULINE BROCK, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
BY (-ev"'4 / l Z
SUPPLY ORDINANCE 2000 - BID 2511
ATTACHMENT I
TABULATION SHEET
Bid # 2511 Date 5-23-00
DENTON MUNICIPAL UTILITY ENVELOPES
jj~ p OR
Q
VENDOR
VENDOR
VENDOR
VENDOR
ENDO
VEND
VENDOR
VENDOR
Precept
Compudata
Tension
Business FJ
CLC Business
Ashby
P
t
Alphagraphic
Herr
Business
Coopers
ies
Co
Inc
Envelopes
Forms
Products
rin
ing
Forms
p
Arlington
Dallas
Ft Worth
Denton
Denton
Dallas
Denton
Denton
Denton
Principle Place of Business
DENTON
MUNICIPAL
ENVELOPE,#10
750000
WITH WINDOW
$1390
$1613
$1620
$1577
$1881
$1485
$3414
$1829
$1940
EA
(9 1/2" BY 4 1 /8")
AS PER SAMPLE
1
PROVIDED
RETURN
ENVELOPE
(8 5/8" BY 3 3/4"),
750 000
WITH OUT
$11 27
$1402
$1480
$1343
$1785
$1277
$3803
$1475
$1899
EA
WINDOW AS PER
SAMPLE
2
PROVIDED
deliv®ry
15 days
15 days
30 days
12 days
30 days
5 days
7-10 days
7 days