2000-211ORDINANCENO o?PM-All
AN ORDINANCE ACCEPTING COMPETITIVE PROPOSALS AND AWARDING A CONTRACT
FOR THE PURCHASE OF PUBLIC OFFICIALS LIABILITY (POL) AND EMPLOYMENT
PRACTICES LIABILITY (EPL) INSURANCE, PROVIDING FOR THE EXPENDITURE OF FUNDS
THEREFORE, AND PROVIDING AN EFFECTIVE DATE (RFSP 2498 - PUBLIC OFFICIALS
LIABILITY AND EMPLOYMENT PRACTICES LIABILITY INSURANCE AWARDED TO GENESIS
INDEMNITY INSURANCE COMPANY THROUGH THEIR AGENT PALMER AND CAY OF
TEXAS, INC THE FIRST YEAR AMOUNT IS $40,740 THE THREE-YEAR OPTION IS ESTIMATED
TO BE APPROXIMATELY $122,220)
WHEREAS, the City has solicited, received and evaluated competitive sealed proposals for the
purchase of Public Officials and Employment Practices Liability Insurance in accordance with the
procedures of STATE law and City ordinances, and
WHEREAS, the City Manager or a designated employee has received and reviewed and
recommended that the herein described proposals are the lowest respondent proposals for the materials,
equipment, supplies or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be
used for the purchase of the materials, equipment, supplies or services approved and accepted herein,
NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the items in the following numbered request for proposal for materials,
equipment, supplies or services, shown in the "Bid Proposals" on file in the office of the Purchasing Agent,
are hereby accepted and approved as being the lowest responsible proposal for such items
RFSP ITEM
NUMBER NO CONTRACTOR APPROXIMATE AMOUNT
2498 1 Genesis Indemnity Insurance Company $40,740 / Year
Palmer and Cay, Inc (Agent)
SECTION II That by the acceptance and approval of the above numbered items of the submitted
proposals, the City accepts the offer of the persons submitting the proposals for such items and agrees to
purchase the materials, equipment, supplies or services in accordance with the terms, specifications,
standards quantities and for the specified sums contained in the Proposal Invitations, Proposals, and related
documents
SECTION III That should the City and person submitting approved and accepted
items and of the submitted proposals wish to enter into a formal written agreement as a
result of the acceptance, approval, and awarding of the proposals, the City Manager or his
designated representative is hereby authorized to execute the written contract, provided
that the written contract is in accordance with the terms, conditions, specifications,
standards, quantities and specified sums contained in the Proposal and related documents
herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered items
of the submitted proposals, the City Council hereby authorizes the expenditure of funds
therefor in the amount and in accordance with the approved proposals or pursuant to a
written contract made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective immediately upon its
passage and approval
PASSED AND APPROVED this the ao14day of 2000
EULINE BROCK, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
BY aZL/
CONTRACTUAL - RFSP 2498
EXHIBIT "A"
RFSP 2498
PUBLIC OFFICIALS LIABILITY INSURANCE
DESCRIPTION
VENDOR
Genesis Indemnity
Palmer and Cay of Texas, Inc
(Agent)
Principle Place of Business
Dallas
AMOUNT OF POLICY
PREMIUMS
$1,000,000
$30,394
$2,000,000
$32,435
$5,000,000
$40,740