2000-257 ORDINANCE No d OO? OW
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING AN ANNUAL
CONTRACT FOR THE SUPPLY OF CONTROL HOUSES AND SWlTCI-IGEAR FOR
SUBSTATION CONSTRUCTION, PROVIDING FOR THE EXPENDITURE OF FUNDS
THEREFORE, AND PROVIDING AN EFFECTIVE DATE (BID 2546 - CONTROL HOUSES
AND SWITCHGEAR AWARDED TO POWELL INDUSTRIES IN THE ESTIMATED AMOUNT
OF $1,071,000)
WHEREAS, the C~ty has sohmted, received and tabulated competitive Nds for the purchase
of necessary materials, eqmpment, supphes or services ~n accordance w~th the procedures of STATE
law and C~ty ordinances, and
WHEREAS, the City Manager or a demgnated employee has rewewed and recommended
that the herren described Nds are the lowest responsible Nds for the materials, eqmpment, supphes
or servmes as shown m the "B~d Proposals" submitted therefore, and
WHEREAS, the C~ty Cotmml has prowded m the C~ty Budget for the appropnatxon of funds
to be used for the purchase of the materials, eqmpment, supphes or services approved and accepted
hereto, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered ~tems m the following numbered Nds for materials,
eqmpment, supphes, or services, shown ~n the "B~d Proposals" on file ~n the office of the C~ty
Purchasing Agent, are hereby accepted and approved as being the lowest responmble Nds for such
items
BID ITEM
NUMBER .NO VENDOR AMOUNT
2546 ALL Powell Industries Exh~Nt "A"
SECTION II That by the acceptance and approval of the above numbered ~tems of the
subrmtted Nds, the C~ty accepts the offer of the persons subm~tnng the Nds for such ~tems and
agrees to purchase the materials, eqmpment, supphes or serwces ~n accordance w~th the terms,
specfficat~ons, standards, quantutles and for the spemfied sums contamed ~n the B~d Inwtat~ons, B~d
Proposals, and related documents
SECTION III That should the C~ty and persons submitting approved and accepted ~tems and
of the submitted bids wmh to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the Nds, the C~ty Manager or Ns destgnated representative ~s hereby
authorized to execute the wntten contract which shall be attached hereto, prowded that the written
contract ~s ~n accordance w~th the terms, conditions, spemficatmns, standards, quantities and
spemfied sums contmned m the B~d Proposal and related documents here~n approved and accepted
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby anthonzes the expenditure of funds therefor m the amount
and m accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECTION V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this
day of ~~__~, 2000
EULINE BROCK, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SUPPLY oRDINANCE 2000 - BID 2546
ATTACHMENT 1
BID# 2546 CONTROL HOUSE SWITCHGEAR
EVALUTION SHEET
BID NAME Control House & Swltchgear
BID OPEN July 20, 2000
Evaluation by Daniel Scott - Superintendent System Operations
Cost Evaluation Summary Table
Vendors Powsll Induatrles Lan T Deloney Prleater Wesco Seeco
Total Items 1, 2, 3, and 4 $t,071,072 00 $t,056,593 00 $0 00 $0 00 $0 00
Total Items lA, 2A, 3A, and 4A $t~07t.072.(~0 $o.00 S0.00 S0.00 $0.00
Total Bid Price $2,142,144 00 $t,056,593 00 $0 00 $0 00 $0 00
Cost for Assembly No Cost ~750 per day Plus Expenses
Lan T Deloney did not follow bid instructions On pag~ three of'bid apeclflcatlona it states Award of the purchase, If any, will be to the lowest
qualfled bid that meets specification Sufficient Information la required with the bid to allow comparative evaluation Only one vendor will be chosen
Evaluation will be by adding the prices together for one complete building of each size Including dellverly and installation and a full compliment of
breakers
Design 3 3, 3 4, & 4 3 - Roof & Walls shall be on '16" centers Lan T Deloney - 24" centers, page 11 of 26
Design 3 8 Doors Shall ba 14 gauge galvanized steel - Lan T D?loney Under Equipment supplied and Installed Page t0 of 26 Item I 18 gauge
Evaluation Factors
Delivery Time ARO 140 Days ARO 196 Days ARO NIA NIA NIA
Lan T Deloney On page three of bid specifications It states DME Is seeking bids of the purchase of completely assenbleed and tested substation
control buildings aa described in this specification Slemena ewltahgear Is shipped seprate In sections with a maximum shipping lenth of 15 feet
Control House Specifications
Metal-Clad Switchgear Specification
I am unable to evaluate Lan T Deloney'a bid due to not pricing units pre assembled and not prowding prices for items IA, 2A, 3A, 4 and 4A
Evaluation Rating #t Unable to Evaluate No Bid No Bid No Bid
EXHIBIT "A"
Bid 2546
Control Houses and Switchgear
Item 1 Configuration I $288,935 Each Powell Indusmes
2 Configuration II $319,177 Each Powell Industries
3 Configuration III $460,450 Each Powell Indusmes
4 Revenue Meter $ 2,510 Each Powell Indusmes
MATERIALS MANAGEMENT DIVISION
90lB' TEXAS STREET · DENTON, TEXAS 76201 · 940 349 7100 · DFW METRO 817 267 0042 · FAX 940 349 7302
July 31, 2000
James Fadner
Powell Electrical Mfg
PO Box 12818
Houston, TX 77217
Dear Mr Fadner
This letter IS intended to notify you and Powell Electrical Mfg of a pending purchase of Control
houses and swaehgear The pending order will not be placed until considered and approved by
Cxty Council on August 15, 2000 If approved the order will consist of
· 2 each Configuration II Control Houses
· 1 each Revenue Meter and Installation
Any assistance you may be wflhng to offer as far as productxon scheduling without obhgatlng the
C~ty of Denton, or Powell Electrical Mfg will be apprecmted Fundxng for the order is in place and
the associated projects have been deternuned to be a major part of our upgrading and expanding of
our electric distribution system
Sincerely,
Tom D Shaw, C P M
Purchasing Agent
3371 DOC
cc Dan Scott (~ ;~
S~d Keasler - Keasler and Associates