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2000-324FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING FOR AN EFFECTIVE DATE (BID 2523 - SERVICE COORDINATION PROGRAM FOR EMERGENCY FINANCIAL AID, AWARDED TO HELPNET OF THE GREATER DENTON AREA, IN THE AMOUNT OF $22,500) WHEREAS, the City has sohe~ted, received and tabulated competa~ve bids for the purchase of necessary mater~sh, eqmpment, supphes or services tn accordance wahthe procedures of STATE law and City ordinances, and WHEREAS, the Cay Manager or a designated employee has reviewed and recommended that the hereto descnhed b~ds are the lowest responsible bids for the materials, eqmpment, supphes or sermces as shown tn the "Bid Proposals" submitted therefore, and WHEREAS, the Cay Councd has provided m the City Budget for the appropnatton of funds to be used for the purchase of the materials, eqmpment, supphes or services approved and accepted hereto, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS ~ That the following competitive bids for materials, equapment, supplies, or services, described m the "Bid Proposals" on file m the office of Cay's Purchasing Agent filed according to the b~d number assigned hereto, are hereby accepted and approved as being the lowest responsible bids for such ~tems BID ITEM NUMBER NO ~ AMOUNT 2523 ALL HelpNet of the Greater Denton Area $22,500 EC~ That the acceptance and approval of the above competitive btds, the Cay accepts the offer of the persons submitting the bids for such items and agrees to purchase the matermls, eqmpment, supphes or services m accordance wtth the terms, specnfications, standards, quantities and for the speerfied sums contained m the Bid Invitations, Bid Proposals, and related documents SEC~ That the Cay and pe-tsons submitting approved and accepted items and ofthe submitted bids wLsh to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative ~s hereby anthonzed to execute the written contracts wbach shall he attached hereto, provided that the written contract ~s m accordance wtth the terms, conchtions, spechficattons, standards, quant~ties and specified sums contained m the Bid Proposal and related documents hereto approved and accepted SECTION IV That by the acceptance and approval of the above compet~tive bids, the City Council hereby authorizes the expenditure of funds therefor tn the amount and m accordance with the approved bids or pursuant to a written contract made pursuant thereto as author[zed hereto SECTION V That tills ordinance shall become effective unmedmtely upon its passage and approval. ~^~s~ ~, ~ow~ ~ x~- d~yo~&~m~, ~ooo EULINE BROCK, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY ~7 r APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY 2000-2001 SERVICE AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS AND HELPNET OF THE GREATER DENTON AREA CONTRACT FOR BID #2523 Th~s Agreement ts hereby entered ~nto by and between the Ctty of Denton, Texas, a Home Rule Mumc~pal Corporatton, hereinafter referred to as "Ctty", and HelpNET of the Greater Denton Area, a non-profit corporatton, P O Box 1607, Denton, TX 76202 heretnaf~er referred to as "Organtzat~on", WHEREAS, C~ty's Human Servmas Committee ("HSC") has remewed the proposal for servmes and has determined that Organtzat~on performs an tmportant servtce for the restdents of Denton wtthout regard to race, rehg~on, color, age or nattonal ongm, and HSC recommends the purchase of serwces, and WHEREAS, C~ty has determmed that the proposal for servmes merits asststance and can provtde needed serwce$ to c~ttzans of Ctty and has prowded funds tn tts budget for the purpose of paying for contractual servtees, NOW, THEREFORE, the part,es hereto mutually agree as follows 1. SCOPE OF SERVI~CES_ Or2an~zat~on shall ~n a sattsfactory and proper manner perform the following tasks, for wluch the momes promded by Ctty may be used A Maintain a computer database of chent assmtance to assist servtce provtders tn determtnmg unmet needs of mdavtdual ehents and how extsttng servtces can best meet those needs B Prowde a forum for rater-agency commumcatton and pertment toptcs to somal servtce ag,nctes through monthly meetangs of agency representattves C Prowde a computer based servtee eoordanatton system that can be accessed vta computer modem or by telephone D Provtde a central apphcat~on point for provtders of emergency financml assistance so that md~v~duals seeking these serwcas may call a central number, provtde relevant mtake tnformatton, and make arrangements for a appmntment wtth the appropriate servme provtder E, Coordinate Christmas assistance and Back to School programs for local service providers F Provtde a full trine social worker to assist chents wtth servtce coordmaUon and to assist chents wtth accesstng needed serwces tn the commumty Page 1 of 18 Organlzataon shall perform those services described in the Work Statement herein attached as Exhlbat A and mcotporated herein by reference 2. OBLIGATIONS OF ORGANIZATION In conaderataon of the receipt of funds from Caty, Orgamzatlon agrees to the following terms and conditions A Twenty two thousand five hundred ($22,500 00) Dollars may be pad to Organization by City, and the only expenditures reimbursed from these funds, shall be those an accordance with the project budget, attached hereto as Exhibit B and incorporated herein by reference, for those expenses hsted m the scope of services as provided herem Orgamzataon shall not utilize these funds for any other purpose B The Orgamzatlon will establish, operate, and maintain an account system for this program that wall allow for a tramng of funds and a revaew of the financial status of the program C The Organazataon wtll permat authorized officmls of City to review its books at any time D The Orgamzation wtll reduce to wntmg all of its rules, regulations, and policies and file a copy w~th Caty's Community Development Office along with any amendments, additions, or revlaons whenever adopted E The Organization will not enter mto any contracts that would encumber Caty funds for a pc}nod that would extend beyond the term of this Agreement The Organization will promptly pay all bills when submitted unless there is a discrepancy an F a ball, any errors or diserepanmes in balls shall be promptly reported to City's Executive Darector of Finance, or her authorized representative, for further dlrectaon G The Orgamzataon wall appoint a representative who will be avalable to meet with City's Executave Darector of Finance and other City officials when requested H The Organization will mdemmfy and hold harmless City from any and all clams and suits ansmg out of the activities of Orgamzation, its employees, and/or contractors I The Organizataon wall submit to City copies of year-end audited financial statements 3. TIME OF PERFORMANCE The servaces funded by City shall be undertaken and completed by Organization wlthm the followmg time frame Page 2 of 18 October 1, 2000 through September 30, 2001, unless the contract ~s sooner tenmnated under Section ? ,,Suspension or Tenulnataon" 4 COMPLIANCE WITH FEDERAL, STAT_E a.n.~fl LOCAL LAWS A Orgamzat~on shall comply w~th all apphcable federal laws, laws of the State of Texas and ordinances of the C~ty of Denton REPRESENTATION~S A OrgamzaUon assures and guarantees that at possesses the legal authority, pursuant to any proper, appropriate and official motion, resolutaon or acuon passed or taken, to enter into tins Agreement B The person or persons s~gumg and executing tins Agreement on behalf of Organazat~on, do hereby warrant and guarantee that he, she, or they have been fully authorized by Orgamzat~on to execute tins Agreement on behalf of Orgamzataon and to vahdly and legally brad Organazat~on to all terms, performances and prov~saons hereto set forth C Caty shall have the right, at ars option, to e~ther temporarily suspend or permanently terminate tins Agreement ~f there ~s a daspute as to the legal authority of e~ther Orgamzat~on or the person s~gnmg the Agreement to enter mto tins Agreement Orgamzat~on as hable to C~ty for any money at has received from Caty for performance of the prov~saons of tins Agreement ~f Caty has suspended or terminated tins Agreement for the reasons enumerated an tins Sectaon D. Organ~zataon agrees that the funds and resources prowded OrgamzaUon under the terms of thus Agreement will m no way be substituted for funds and resources from other sources, nor m any way serve to reduce the resources, servaces, or other benefits winch would have been avmlable to, or provided through, Orgamzat~on had thus Agreement not been executed 6 _CO _VENANT_S A Dunng the period of t~me that payment may be made hereunder and so long as any payments remaan unhqmdated, Organ~zatxon shall not, wathout the prior written consent of the Commumty Development Adm~mstrator or her anthonzed representatave (1) Mortgage, pledge, or otherwxse encumber or suffer to be encumbered, anY of the assets of Orgamzat~on now owned or hereafter acqmred by xt, or permit any pre- ex~st~ng mortgages, hens, or other encumbrances to remam on, or attached to, any assets of Orgamzat~on winch are allocated to the performance of tins Agreement and wxth respect to winch C~ty has ownersinp hereunder Page 3 of 18 Sell, assign, pledge, transfer or otherwise dispose of accounts receivables, notes or (2) elaams for money due or to become due (3) Sell, convey, or lease all or substantial part of its assets (4) Make any advance or loan to, or recur any liability for any other finn, person, entity or corporation as guarantor, surety, or accommodation endorser Sell, donate, loan or transfer any equipment or item of personal property (5) purchased with funds paid to Organization by City, unless City authorizes such transfer B Should Orgamzatlon use funds received under this Agreement to acquire or improve real property under Organization's control, Organization agrees and covenants (1) That the property shall be used to meet one of the national objectives stated in 24 CFR 570 until August 31, 2006 (2) That should Organization transfer or otherwise dispose of said property on or before August 31, 2006, Organization shall reimburse City in the amount of the fair market value of this property less any portion of the value attributable to expenditures ofnon-CDBG funds for acquisition of, or improvement to, the property C Organization agrees, upon written request by City, to require its employees to attend tratmng sessions sponsored by the Community Development Office Page 4 of 18 + PAYMENTS_ A PAYMENTS TO ORGANIZATION City shall pay to Organization a maximum amount of money not to exceed Twenty Two Thousand Five Hundred ($22,500 00) Dollars for services rendered under tins Agreement City will pay these funds on a reimbursement basis to Orgarnzatlon within twenty days after City has received supporting documentation Organization's failure to request reimbursement on a timely basis, may J eopardrze present or future funding B ExcEss PAYMENT Orgamzatlon shall refund to City wltinn ten (10) working days of City's request, anY sum of money winch has been paid by City and which City at any time thereafter deterrmnes (1) has resulted in overpayment to Organization, or (2) has not been spent strictly m accordance w~th thc terms of this Agreement, or (3) is not supported by adequate documentation to fully justify the expenditure C Orgamzatlen's reimbursement request for any one month period will not exceed one-fifth (1/5) of any budgeted line Items for costs as specified m Exhibit B D DEOBLIGATION OF FUNDSfREVERSION OF ASSETS In the event that actual expenchtures deviate from OrgamzaUon's provision of a corresponding level ofperfonnance, as specified m Exinblt A, City hereby reserves the right to reappropnate or recapture any such under expended funds If City finds that Organization is unwilling and/or unable to comply with any of the t~rrns of this Contract, City may require a refund of any and all money expected pursuant to this contract by Organization, as well as any remaining unexpended funds, which shall be refunded to City within ten working days of a written request to organization to revert these financial assets The reversion ofthcse frnanclal assets shall be m addition to any other remedy available to City either at law or m equity for breach of tins contract E CONTRACT C~.OSE OUT OrgamzaUon shall submit the contract close out package to City, together with a final expenthture report, for the time period covered by the last mvmce requesting reimbursement of funds under this Agreement, within fifteen (15) working days following the close of the contract pen°d Orgamzataon shall uUhze the form agreed up°n bY C~ty and Organization 8 MAINTENANCE OF RECORDS. A OrganlzaUon agrees to maintain records that will provide accurate, current, separate, and Page $ of 18 complete disclosure of the status of the funds received under this Agreement, in compliance wxth the provisions of Exhibit B, attached hereto, and with any other apphcable Federal and State regulations estabhsh~ng standards for financial management Organization's record system shall contain sufficient documentation to provide in detail full support and justification for each expenditure Nothing in this Section shall be construed to relieve Organization of fiscal accountabdlty and habihty under any other provision of tlus Agreement or any applicable law Organization shall include the substance of this provision in all subcontracts B Orgamzatlon agrees to retain all books, records, documents, reports, and written accounting procedures pertmmng to the operation of programs and expenditures of funds under tins Agreement for five years and under the conditions specified by City C Notlung m the above subsections shall be construed to relieve Organization of responsibility for retmmng accurate and current records that clearly reflect the level and benefit of services provided under tbas Agreement D At any reasonable time and as often as City may deem necessary, the Orgamzat~on shall make avmlable to City, HUD, or any of their anthonzed representatives, all of its records and shall permit City, HUD, or any of their anthonzed representatives to audit, examine, make excerpts and copies of such records, and to conduct audits of all contracts, invoices, materials, payrolls, records of personnel, conditions or employment and all other data requested by said representatives 9. REPORTS AND INFORMATION_ At such times and in such form as City may reqmre, Organization shall furnish such statements, records, data and information as City may request and deem pertinent to matters covered by this Agreement Organization shall submit quarterly beneficiary and financial reports to City no less than ^~ h,three months The beneficiary report shall detml client information, including race, once income, female head of household and other statistics required by City The financial report shall include Information and data relative to all programmatic and financial reporting as of the beginning date specified m Section 1 of this Agreement Unless the City has granted a written exemption, Organization shall submit an audit conducted by independent examiners with ten days after receipt of such 10. EVALUATION Orgamzatlon agrees to participate in an lmplcnnentatlon and mmntenance system whereby the servlcas can be continuously momtored Orgamzatlon agrees to make available Its financial rec°rds Page 6 of 18 for revieW by City at City's discretion In addition, Organization agrees to provide City the following data and reports, or copies thereof A All external or internal audats Organization shall submit a copy of the annual ~ndepenflent audit to Cxty within ten (10) days of receipt B All external or internal evaluation reports C Quarterly performance/benefimary reports to be submitted in January, April, July and September, to mclude the following data number of persons served, number of households served, race, income, female head of household, d~sabflmes and other lnformat~on if requested by City Organization will prowde the above information on beneficiary report form prowded by City D Orgamzat~on agrees to submxt quarterly financial statements in January, April, July, and September Each statement shall mclude current and year-to-date period accounting of all revenues, expendxtures, outstandmg obhgat~ons and beglnmng and ending balances E An explanation of any major changes xn program services F To comply w~th th~s sectxon, Organizat~on agrees to mamtmn records that will provide accurate, current, separate, and complete d~sclosure of the status of funds received and the services performed under this Agreement Organization's record system shall contain sufficient documentation to provide xn detail full support and 3ustlficatlon for each expenchture Organ~zatxon agrees to retmn all books, records, documents, reports, and wnXten accounting procedures pertmmng to the services provided and expenditure of funds under th~s Agreement for five years G Nothing in the above subsections shall be construed to relieve Organization of responsibilitY for retarnmg accurate and current records, which clearly reflect the level and benefit of servxces provided under this Agreement 11. DIRECTORS' MEETINGS During the term ofthxs Agreement, Organization shall deliver to City copies of all notices of Board of Directors, setting forth the time and place thereof Such not,ce shall be meetangs of ~ts grve adequate notice, and shall include an agenda and abner dehvered to Cxty m a timely manner to description of the matters to be d~scussed Organization understands and agrees that City's representatives shall be afforded access to all meetings of its Board of Directors Minutes of all meetings of Orgamzation's governing body shall be available to City within ten (10) working days of approval Page 7 of 18 12 SUSPENSION OR TERMINATION_ A The City may terminate this Agreement for cause if the Organization molates any covenants, agreements, or guarantees of this Agreement, the Organization's insolvency or filing of barflcruptey, dissolution, or receivership, or the Organization's violation of any law or regulation to which it is bound under the terms oftMs Agreement The City may terminate this Agreement for other reasons not specifically enumerated in this paragraph B The City may terminate this Agreement for convenience at any time If the City terminates this Agreement for convemence, Organization will be paid an amount not to exceed the total amount of accrued expenchtures as of the effective date °f termmatl°n In no event will tMs compensation exceed an amount, which bears the same ratio to the total compensation as the servmes actually performed bears to the total services of Organization covered by the Agreement, less payments prevmusly made In case of suspension, City shall advise Organization, in writing, as to conditions precedent to the resumption of funding and spemfy a reasonable date for compliance In case of termination, Orgamzation will remit to City any unexpended City funds Acceptance of these funds shall not constitute a wmver of any clmm City may otherwise have arising out of this Agreement 13. p_PERSONNEL POLICIES Personnel policies shall be estabhshed by Organization and shall be available for examination Such personnel policies shall Be no more liberal than City's personnel policies, procedures, and practices, including A pohmes with respect to employment, salary and wage rates, working hours and holidays, fnnge benefits, vacation and sick leave pnmleges, and travel, and B Be in writing and shall be approved by the governing body of Orgamzat~on and by City 14. EOUAL OPPORTUNITY AND COMPLIANCE WITH LAWS A Organizat~on will submit for City approval, a written plan for comphance with the Equal Employment and Affirmative Action Federal promslons, within one hundred twenty (120) days of the effective date oftlus Agreement B Organization shall comply with all applicable equal employment opportunity and affirmative action laws or regulations Page 8 of 18 C Orgamzatlon will furmsh all mformat~on and reports requested by City, and will penmt access to ~ts books, records, and accounts for purposes of investigation to ascertain compliance w~th local, State and Federal rules and regulations D In the event of Organization's non-comphance with the non-chscnmmation requirements, the Agreement may be canceled, terminated, or suspended ~n whole or in part, and Orgamzatlon may be barred from further contracts w~th City Page 9 of 18 15. _WARRANTIES ORGANIZATION represents and warrants that A All ~nformat~on, reports and data heretofore or hereaRer requested by C~ty and fumtshed to C~ty, are complete and accurate as of the date shown on the ~nformat~on, data, or report, and, s~nce that date, have not undergone any s~gmficant change w~thout written notme to C~ty B Any supportmg financial statements heretofore requested by Ctty and furmshed to C~ty, are complete, accurate and fairly reflect the finanmal condttlons of OrgamzaUon on the date shown on smd report, and the results of the operation for the period covered by the report, and,that since smd date, there has been no material change, adverse or otherwtse, m the financml condition of Orgamzat~on C No ht~gatlon or legal proceedings are presently pending or threatened agmnst Orgamzat~on D None of the promslons harem contravene or are in confhct w~th the authority under winch OrgamzaUon ~s doing business or w~th the prov~s~ons of any existing ~ndenture or agreement of Organization E Organ~zaUon has the power to enter rote ttus Agreement and accept payments hereunder, and has taken all necessary acUon to authorize such acceptance under the terms and condmons of tins Agreement F None of the assets of Organization are subject to any lien or encumbrance of any character, except for current taxes not dehnquent, except as shown m the financial statements furmshed by OrgamzaUon to City Each of these representations and warrant~es shall be continuing and shall be deemed to have been repeated by the submlssmn of each request for payment 16 C~HANGES AND AMENDMENTS A Any alteratmns, addmons, or deletmns to the terms of tins Agreement shall be by written amendment executed by both parties, except when the terms of this Agreement expressly promde that another method shall be used B Orgamzatlon may not make transfers between or among approved hne 1terns wttinn budget categories set forth m ExhthR B w~thout prior written approval of the Community Development Administrator for the C~ty Orgamzat~on shall request, in writing, the budget rewslon m a form prescribed by C~ty, and such request for rews~on shall not ~ncrease the Page 10 of 18 total,monetary obhgat~on of Ctty under thts Agreement In add~tton, budget revts~ons cannot stgnificantly change the nature, mtent, or scope of the program funded under th~s Agreement C Orgamzat~on will subnnt revised budget and program ~nformatlon, whenever the level of funding for Orgamzatlon or the program(s) described here~n is altered according to the total levels contmned ~n any port,on ofExhtbtt B D It ~s understood and agreed by the parttes hereto that changes tn the State, Federal or local laws or regulations pursuant hareto may occur dunng the term °f th~s Agreement Any such mochficat~ons are to be automattcally incorporated tnto th~s Agreement w~thout written amendment hereto, and shall become a part of the Agreement on the effective date specffied by the law or regulatton E City may, from t~me to time dunng the term of the Agreement, request changes in Exhibit A whlch may mclude an mcrease or decrease m the amount of Orgamzatmn's compensation Such changes shall be incorporated m a written amendment hereto, as prowded tn Subsection A of this Section F Any alterations, deletions, or adcht~ons to the Contract Budget Detad mcorporated in Exlubtt B shall reqmre the prior written approval of City G Organization agrees to notify City of any proposed change tn phystcal locatton for work performed under thas Agreement at least thtrty (30) calendar days tn advance of the change H Orgamzatlon shall notify C~ty of any changes ~n personnel or govermng board compos~tion It is expressly understood that neither the performance of Exhibit A for any program contracted hereunder nor the transfer of funds between or among smd programs wall be permitted 17, NOTIFICATION OF ACTION BROUGHT In the event that any clmm, demand, stat or other actton ~s made or brought by any person(s), firm corporation or other enttty against Organtzat~on, Organization shall gtve written notme thereof to Ctty w~thm two working days after being notffied of such clmm, demand, stat or other action Such not, ce shall state the date and hour of notfficatton of any such clmm, demand, stat or other actton, tlce names and addresses of the person(s), firm, corporatton or other enttty making such claim, o~ that mst~tuted or threatened to institute any type of action or proceeding, the bas~s of such clatm, action or proceeding, and the name of any person(s) agatnst whom such claim ~s being made or threatened Such written nottce shall be dehvered etther personally or by mad 18. INDEMNIFICATION Page 11 of 18 A It ~sl expressly understood and agreed by both part~es hereto that City is contracting with Organization as an independent contractor and that as such, Orgamzat~on shall save and hold City, its officers, agents and employees harmless from all liability of any nature or kind, including costs and expenses for, or on account of, any claims, audit exceptions, demands, suits or damages of any character whatsoever resulting m whole or in part from the performance or omission of any employee, agent or representanve of Organization B Organization agrees to provide the defense for, and to mdemmfy and hold harmless City its agents, employees, or contractors from any and all clmms, stats, causes of action, demands, damages, losses, attorney fees, expenses, and iiabihty arising out of the use of these contracted funds and program administration and implementation except to the extent caused by the willful act or omission of C~ty, ~ts agents or employees. 19 INSURANCE A Orgamzatlon shall observe sound business practices with respect to prowdmg such bonding and insurance as would provide adequate coverage for services offered under this Agreement B The premises on and in which the activities described in Exhibit A are conducted, the employees conducting these aetlwtles, shall be covered by premise habfllty insurance, commonly referred to as .Owner/Tenant" coverage with C~ty named as an additional insured Upon request of Organization, City may, at its sole discretion, approve alternate ~nsurance coverage arrangements Organ~zation will comply with apphcable workers' compensation statutes and will obtain C employers' laabxhty coverage where available and other appropriate habfl~ty coverage for program participants, if apphcable D Orgamzatmn will maintain adequate and continuous habfllty insurance on all vehicles owned, leased, or operated by Organ~zauon All employees of Orgamzat~on who are a veluele m the normal scope and course of their employment must possess required to drive a vahd Texas Driver,s heense and antomobfle habfllty insurance Evidence of the employee s current possession of a vahd heense and insurance must be moantamed on a current basis m Organization's files E Actual losses are not covered by insurance as reqmred by th~s Section are not allowable costs under this Agreement, and remain the sole responsibility of Organization F The policy or policies of insurance shall contain a clause which requires that City and Organization be not~fied m writing of any cancellation or change in the policy at least thirty (30) days prior to such change or cancellation Page 12 of 18 20. CONFLICT OF INTEREST A Orgamzatlon covenants that neither it nor any member of its governing body presently has any interest, direct or mdlrect, which would conflict in any manner or degree with the performance of services required to be performed under this Agreement Organization further covenants that in the performance of this Agreement, no person hawng such interest shall be employed or appointed as a member of its govermng body B Organization further covenants that no member of its governing body or its staff, subcontractors or employees shall possess any interest in or use his/her position for a purpose that is or gives the appearance of being motivated by desire for private gain for himself/herself, or others, particularly those with which he/she has family, business, or other ties C No officer, member, or employee of City and no member of its governing body who exercises any function or responsibilities in the review or approval of the undertaking or carrying out of this Agreement shall participate in any decision relating to the Agreement wluch affects Ins or her personal interest or the interest in any corporation, parmershlp, or assoclaUon in which he or she has a direct or indirect interest 21 NEPOTISM O~gamzatlon shall not employ in any paid capacity any person who is a member of the lmmedlat~ family of any person who is currently employed by Organization, or is a member of Orgamzatlon'sgovemlngboard Theterm,,memberofimmedlatefamlly"lncludes wife, husband, son, daughter, mother, father, brother, sister, m-laws, aunt, uncle, nephew, niece, step-parent, step-child, half-brother and half-sister 22 N~OTICE Any notice or other written instrument required or permitted to be delivered under the terms of this Agreement shall be deemed to have been delivered, whether actually received or not, when deposited in the United States mall, postage prepmd, registered or certified, return receipt requested, addressed to Organization or City, as the case may be, at the following addresses CITY ORGANIZATION City of Denton, Texas HelpNET of the Greater Denton Area ATTN Lance Johnson Attn City Manager P O Box 1607 215 E Mcganney Denton, TX 76201 Denton, TX 76202 Page 13 of 18 Either party may change ~ts ma~hng address by sending notice of change of address to the other at the above address by certified mml, return receipt requested 23 MISCEI JLANEOUS A Orgamzatlon shall not transfer, pledge or otherwise assign th~s Agreement or any interest therein, or any claim arising thereunder to any party or part~es, bank, trust company or other financml restitution without the prior written approval of C~ty B If any provision of thru Agreement is held to be ~nvahd, illegal, or unenforceable, the remmmng provisions shall rem~un in full force and effect and continue to conform to the ongmal intent of both part, es hereto C In no event shall any payment to Organization hereunder, or any other act or ftulure of C~ty to insist m any one or more instances upon the terms and conditions of this Agreement constitute or be construed in any way to be a waiver by C~ty of any breach of covenant or default wlueh may then or subsequently be committed bY Orgamzat~°n Neither shall such payment, act, or omission m any manner lmpmr or prejudme any right, power, pnwlege, or remedy available to C~ty to enforce ~ts rights hereunder, which rights, powers, pnvdeges, or remeches are always specfficallY preserved No reprasentative or agent of City may wmve the effect of th~s provision D This Agreement, together with referenced exhibits and attachments, constitutes the entire agreement between the parties hereto, and any prior agreement, assertion, statement, tmderstandmg, or other commitment occumng dunng the term of this Agreement, or subsequent thereto, have any legal force or effect whatsoever, unless properly executed m writing, and if appropriate, recorded as an amendment of th~s Agreement E In the event any dmagreement or daspute should arise between the partms hereto pertaining to the mterpretat~on or meamng of any part of this Agreement or its govermng rules, codes, laws, orchnances, or regulations, Caty as the party ultimately responsible to HUD for matters of eomphance, w~ll have the final authority to render or to secure an ~nterpretatlon F This Agreement shall be interpreted m accordance with the laws of the State of Texas and venue of any htlgatlon concerning this Agreement shall be ~n a court of competent junsdict~on sitting in Denton County, Texas IN WITNESS WHE]~. OF, the partiesjlo h~ereby ~.fix tl~,e~r s~gr~;t~;es and enter into this Agreement as of the ~--~ .day of ~,~',.~72*f~f~2F.~ , zuu CITY OF DENTON, TEXAS Page 14 of 18 BY MICHAEL ~V/J~i, C~ ATTEST BY ~I~ER~qALTERS' CITY SECRETARY APPROVED AS TO LEGAL FORM BY ~IERB ATTORNEY El HELPNET OF THE GREATER DENTON AREA ATTEST ~Y ~om, SEe~T?~ Page 15 of 18 City of Denton - Commumty Development D~ws~on Quahfying Income Limits for Federally Assisted Programs FY 1999-2000 City of Denton - Community Development D~vlston Qualifying Income Limits for Federally Assisted Programs FY 1999-2000 ~ Maximum Income Levels ~ ~ Moderate Income Low Income Very Low Income Extremely Low Income Family Size 80% - 66% 65% - 51% AMI 50% - 31% AMI 30% & Below AMI 1 $32,600 - $26,501 $26,500 - $20,351 $20,350 - $12,201 $12,200 or Below 2 $37,250 - $30,251 $30,250 - $23,301 $23,300 - $13,951 $13,950 or Below  $41,900 - $34,051 $34,050 - $26,201 $26,200 - $15,701 $15,700 or Below .y -- Below 4 ~46,550 - $37,851 $37,850 - $29,101 $29,100 $17,450 or 5 $50,300 - $40,851 $40,850 - $31,451 $31,450 - $18,851 $18,850 or Below 6 $54,000 - $43,901 $43,900 - $33,751 $33,750 - $20,251 $20,250 or Below 7 $57,750 - $46,901 $46,900 - $36,101 $36,100 - $21,651 $21,650 or Below 8 $61,450 - $49,951 $49,950 - $38,401 $38,400 - $23,051 $23,050 or Below ~ Source U S Deparlment ofHousm ~ment Effective October 1_~1999 Page 16 of 18 EXHIBIT "A" WORK STATEMENT · Malntam a computer database of chent assistance to assist service providers in determining unmet needs of clients and how local resources can best meet those needs · Provide a forum for inter-agency commumcation and reformation pemnent to social sennce agencies through monthly meetings of agency representatives · Provide computer based reformation and referral system that can be accessed via computer modem or by telephone · Promde a central application point for providers of emergency financial assistance so that individuals seeking these services may call a central number, provide relevant retake information, including income status and make arrangements for a appointment with the appropriate serwce prowder · Coordinate Christmas assistance and Back to School programs for local sen~lee providers Part~clpate m Continuum of Care Planning Committee meetings throughout the year OUTCOME MEASURES · Provide a full time social worker to assist chents with service coordmatton and to assist clients with accessing needed services in the community · Assist and additional 200 households with service coordination services through the computer database / ehent tracking system · Assist an adchtlonal 20 households with case management services · Add at least 3 agencies and/or churches to the existing serwce coordination system Page 17 of 18 EXHIBIT "B" BUDGET C~ty of Denton TOTAL Contract Budget $22,500 00 Personnel Expenses $22,500 00 (For Full T~me Social Worker mcludang Salary, Employer Tax Expenses) Page 18 of 18