2000-324FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING FOR AN EFFECTIVE
DATE (BID 2523 - SERVICE COORDINATION PROGRAM FOR EMERGENCY FINANCIAL
AID, AWARDED TO HELPNET OF THE GREATER DENTON AREA, IN THE AMOUNT OF
$22,500)
WHEREAS, the City has sohe~ted, received and tabulated competa~ve bids for the purchase of
necessary mater~sh, eqmpment, supphes or services tn accordance wahthe procedures of STATE law
and City ordinances, and
WHEREAS, the Cay Manager or a designated employee has reviewed and recommended that
the hereto descnhed b~ds are the lowest responsible bids for the materials, eqmpment, supphes or
sermces as shown tn the "Bid Proposals" submitted therefore, and
WHEREAS, the Cay Councd has provided m the City Budget for the appropnatton of funds
to be used for the purchase of the materials, eqmpment, supphes or services approved and accepted
hereto, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
~ That the following competitive bids for materials, equapment, supplies, or
services, described m the "Bid Proposals" on file m the office of Cay's Purchasing Agent filed
according to the b~d number assigned hereto, are hereby accepted and approved as being the lowest
responsible bids for such ~tems
BID ITEM
NUMBER NO ~ AMOUNT
2523 ALL HelpNet of the Greater Denton Area $22,500
EC~ That the acceptance and approval of the above competitive btds, the Cay
accepts the offer of the persons submitting the bids for such items and agrees to purchase the
matermls, eqmpment, supphes or services m accordance wtth the terms, specnfications, standards,
quantities and for the speerfied sums contained m the Bid Invitations, Bid Proposals, and related
documents
SEC~ That the Cay and pe-tsons submitting approved and accepted items and ofthe
submitted bids wLsh to enter into a formal written agreement as a result of the acceptance, approval,
and awarding of the bids, the City Manager or his designated representative ~s hereby anthonzed to
execute the written contracts wbach shall he attached hereto, provided that the written contract ~s m
accordance wtth the terms, conchtions, spechficattons, standards, quant~ties and specified sums
contained m the Bid Proposal and related documents hereto approved and accepted
SECTION IV That by the acceptance and approval of the above compet~tive bids, the City
Council hereby authorizes the expenditure of funds therefor tn the amount and m accordance with the
approved bids or pursuant to a written contract made pursuant thereto as author[zed hereto
SECTION V That tills ordinance shall become effective unmedmtely upon its passage and
approval.
~^~s~ ~, ~ow~ ~ x~- d~yo~&~m~, ~ooo
EULINE BROCK, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
~7 r
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
2000-2001 SERVICE AGREEMENT BETWEEN THE
CITY OF DENTON, TEXAS AND
HELPNET OF THE GREATER DENTON AREA
CONTRACT FOR BID #2523
Th~s Agreement ts hereby entered ~nto by and between the Ctty of Denton, Texas, a
Home Rule Mumc~pal Corporatton, hereinafter referred to as "Ctty", and HelpNET of the Greater
Denton Area, a non-profit corporatton, P O Box 1607, Denton, TX 76202 heretnaf~er referred to
as "Organtzat~on",
WHEREAS, C~ty's Human Servmas Committee ("HSC") has remewed the proposal for
servmes and has determined that Organtzat~on performs an tmportant servtce for the restdents of
Denton wtthout regard to race, rehg~on, color, age or nattonal ongm, and HSC recommends the
purchase of serwces, and
WHEREAS, C~ty has determmed that the proposal for servmes merits asststance and can
provtde needed serwce$ to c~ttzans of Ctty and has prowded funds tn tts budget for the purpose of
paying for contractual servtees,
NOW, THEREFORE, the part,es hereto mutually agree as follows
1.
SCOPE OF SERVI~CES_
Or2an~zat~on shall ~n a sattsfactory and proper manner perform the following tasks, for wluch
the momes promded by Ctty may be used
A Maintain a computer database of chent assmtance to assist servtce provtders tn determtnmg
unmet needs of mdavtdual ehents and how extsttng servtces can best meet those needs
B Prowde a forum for rater-agency commumcatton and pertment toptcs to somal servtce
ag,nctes through monthly meetangs of agency representattves
C Prowde a computer based servtee eoordanatton system that can be accessed vta computer
modem or by telephone
D Provtde a central apphcat~on point for provtders of emergency financml assistance so that
md~v~duals seeking these serwcas may call a central number, provtde relevant mtake
tnformatton, and make arrangements for a appmntment wtth the appropriate servme provtder
E, Coordinate Christmas assistance and Back to School programs for local service providers
F Provtde a full trine social worker to assist chents wtth servtce coordmaUon and to assist
chents wtth accesstng needed serwces tn the commumty
Page 1 of 18
Organlzataon shall perform those services described in the Work Statement herein attached as
Exhlbat A and mcotporated herein by reference
2.
OBLIGATIONS OF ORGANIZATION
In conaderataon of the receipt of funds from Caty, Orgamzatlon agrees to the following terms
and conditions
A Twenty two thousand five hundred ($22,500 00) Dollars may be pad to Organization by
City, and the only expenditures reimbursed from these funds, shall be those an accordance
with the project budget, attached hereto as Exhibit B and incorporated herein by reference,
for those expenses hsted m the scope of services as provided herem Orgamzataon shall not
utilize these funds for any other purpose
B The Orgamzatlon will establish, operate, and maintain an account system for this program
that wall allow for a tramng of funds and a revaew of the financial status of the program
C The Organazataon wtll permat authorized officmls of City to review its books at any time
D The Orgamzation wtll reduce to wntmg all of its rules, regulations, and policies and file a
copy w~th Caty's Community Development Office along with any amendments, additions, or
revlaons whenever adopted
E The Organization will not enter mto any contracts that would encumber Caty funds for a
pc}nod that would extend beyond the term of this Agreement
The Organization will promptly pay all bills when submitted unless there is a discrepancy an
F
a ball, any errors or diserepanmes in balls shall be promptly reported to City's Executive
Darector of Finance, or her authorized representative, for further dlrectaon
G The Orgamzataon wall appoint a representative who will be avalable to meet with City's
Executave Darector of Finance and other City officials when requested
H The Organization will mdemmfy and hold harmless City from any and all clams and suits
ansmg out of the activities of Orgamzation, its employees, and/or contractors
I The Organizataon wall submit to City copies of year-end audited financial statements
3.
TIME OF PERFORMANCE
The servaces funded by City shall be undertaken and completed by Organization wlthm the
followmg time frame
Page 2 of 18
October 1, 2000 through September 30, 2001, unless the contract ~s sooner tenmnated under
Section ? ,,Suspension or Tenulnataon"
4
COMPLIANCE WITH FEDERAL, STAT_E a.n.~fl LOCAL LAWS
A Orgamzat~on shall comply w~th all apphcable federal laws, laws of the State of Texas and
ordinances of the C~ty of Denton
REPRESENTATION~S
A OrgamzaUon assures and guarantees that at possesses the legal authority, pursuant to any
proper, appropriate and official motion, resolutaon or acuon passed or taken, to enter into
tins Agreement
B The person or persons s~gumg and executing tins Agreement on behalf of Organazat~on,
do hereby warrant and guarantee that he, she, or they have been fully authorized by
Orgamzat~on to execute tins Agreement on behalf of Orgamzataon and to vahdly and
legally brad Organazat~on to all terms, performances and prov~saons hereto set forth
C Caty shall have the right, at ars option, to e~ther temporarily suspend or permanently
terminate tins Agreement ~f there ~s a daspute as to the legal authority of e~ther
Orgamzat~on or the person s~gnmg the Agreement to enter mto tins Agreement
Orgamzat~on as hable to C~ty for any money at has received from Caty for performance of
the prov~saons of tins Agreement ~f Caty has suspended or terminated tins Agreement for
the reasons enumerated an tins Sectaon
D. Organ~zataon agrees that the funds and resources prowded OrgamzaUon under the terms
of thus Agreement will m no way be substituted for funds and resources from other
sources, nor m any way serve to reduce the resources, servaces, or other benefits winch
would have been avmlable to, or provided through, Orgamzat~on had thus Agreement not
been executed 6
_CO _VENANT_S
A Dunng the period of t~me that payment may be made hereunder and so long as any
payments remaan unhqmdated, Organ~zatxon shall not, wathout the prior written consent
of the Commumty Development Adm~mstrator or her anthonzed representatave
(1) Mortgage, pledge, or otherwxse encumber or suffer to be encumbered, anY of the
assets of Orgamzat~on now owned or hereafter acqmred by xt, or permit any pre-
ex~st~ng mortgages, hens, or other encumbrances to remam on, or attached to, any
assets of Orgamzat~on winch are allocated to the performance of tins Agreement
and wxth respect to winch C~ty has ownersinp hereunder
Page 3 of 18
Sell, assign, pledge, transfer or otherwise dispose of accounts receivables, notes or
(2) elaams for money due or to become due
(3) Sell, convey, or lease all or substantial part of its assets
(4) Make any advance or loan to, or recur any liability for any other finn, person,
entity or corporation as guarantor, surety, or accommodation endorser
Sell, donate, loan or transfer any equipment or item of personal property
(5) purchased with funds paid to Organization by City, unless City authorizes such
transfer
B Should Orgamzatlon use funds received under this Agreement to acquire or improve real
property under Organization's control, Organization agrees and covenants
(1) That the property shall be used to meet one of the national objectives stated in 24
CFR 570 until August 31, 2006
(2) That should Organization transfer or otherwise dispose of said property on or
before August 31, 2006, Organization shall reimburse City in the amount of the
fair market value of this property less any portion of the value attributable to
expenditures ofnon-CDBG funds for acquisition of, or improvement to, the
property
C Organization agrees, upon written request by City, to require its employees to attend
tratmng sessions sponsored by the Community Development Office
Page 4 of 18
+
PAYMENTS_
A PAYMENTS TO ORGANIZATION City shall pay to Organization a maximum amount of money
not to exceed Twenty Two Thousand Five Hundred ($22,500 00) Dollars for services
rendered under tins Agreement City will pay these funds on a reimbursement basis to
Orgarnzatlon within twenty days after City has received supporting documentation
Organization's failure to request reimbursement on a timely basis, may J eopardrze present or
future funding
B ExcEss PAYMENT Orgamzatlon shall refund to City wltinn ten (10) working days of City's
request, anY sum of money winch has been paid by City and which City at any time
thereafter deterrmnes
(1) has resulted in overpayment to Organization, or
(2) has not been spent strictly m accordance w~th thc terms of this Agreement, or
(3) is not supported by adequate documentation to fully justify the expenditure
C Orgamzatlen's reimbursement request for any one month period will not exceed one-fifth
(1/5) of any budgeted line Items for costs as specified m Exhibit B
D DEOBLIGATION OF FUNDSfREVERSION OF ASSETS In the event that actual
expenchtures deviate from OrgamzaUon's provision of a corresponding level ofperfonnance,
as specified m Exinblt A, City hereby reserves the right to reappropnate or recapture any
such under expended funds If City finds that Organization is unwilling and/or unable to
comply with any of the t~rrns of this Contract, City may require a refund of any and all
money expected pursuant to this contract by Organization, as well as any remaining
unexpended funds, which shall be refunded to City within ten working days of a written
request to organization to revert these financial assets The reversion ofthcse frnanclal assets
shall be m addition to any other remedy available to City either at law or m equity for breach
of tins contract
E CONTRACT C~.OSE OUT OrgamzaUon shall submit the contract close out package to City,
together with a final expenthture report, for the time period covered by the last mvmce
requesting reimbursement of funds under this Agreement, within fifteen (15) working days
following the close of the contract pen°d Orgamzataon shall uUhze the form agreed up°n bY
C~ty and Organization
8
MAINTENANCE OF RECORDS.
A OrganlzaUon agrees to maintain records that will provide accurate, current, separate, and
Page $ of 18
complete disclosure of the status of the funds received under this Agreement, in
compliance wxth the provisions of Exhibit B, attached hereto, and with any other
apphcable Federal and State regulations estabhsh~ng standards for financial management
Organization's record system shall contain sufficient documentation to provide in detail
full support and justification for each expenditure Nothing in this Section shall be
construed to relieve Organization of fiscal accountabdlty and habihty under any other
provision of tlus Agreement or any applicable law Organization shall include the
substance of this provision in all subcontracts
B Orgamzatlon agrees to retain all books, records, documents, reports, and written
accounting procedures pertmmng to the operation of programs and expenditures of funds
under tins Agreement for five years and under the conditions specified by City
C Notlung m the above subsections shall be construed to relieve Organization of
responsibility for retmmng accurate and current records that clearly reflect the level and
benefit of services provided under tbas Agreement
D At any reasonable time and as often as City may deem necessary, the Orgamzat~on shall
make avmlable to City, HUD, or any of their anthonzed representatives, all of its records
and shall permit City, HUD, or any of their anthonzed representatives to audit, examine,
make excerpts and copies of such records, and to conduct audits of all contracts, invoices,
materials, payrolls, records of personnel, conditions or employment and all other data
requested by said representatives
9.
REPORTS AND INFORMATION_
At such times and in such form as City may reqmre, Organization shall furnish such
statements, records, data and information as City may request and deem pertinent to matters
covered by this Agreement
Organization shall submit quarterly beneficiary and financial reports to City no less than
^~ h,three months The beneficiary report shall detml client information, including race,
once
income, female head of household and other statistics required by City The financial report shall
include Information and data relative to all programmatic and financial reporting as of the
beginning date specified m Section 1 of this Agreement
Unless the City has granted a written exemption, Organization shall submit an audit
conducted by independent examiners with ten days after receipt of such
10.
EVALUATION
Orgamzatlon agrees to participate in an lmplcnnentatlon and mmntenance system whereby the
servlcas can be continuously momtored Orgamzatlon agrees to make available Its financial rec°rds
Page 6 of 18
for revieW by City at City's discretion In addition, Organization agrees to provide City the
following data and reports, or copies thereof
A All external or internal audats Organization shall submit a copy of the annual ~ndepenflent
audit to Cxty within ten (10) days of receipt
B All external or internal evaluation reports
C Quarterly performance/benefimary reports to be submitted in January, April, July and
September, to mclude the following data number of persons served, number of households
served, race, income, female head of household, d~sabflmes and other lnformat~on if
requested by City Organization will prowde the above information on beneficiary report
form prowded by City
D Orgamzat~on agrees to submxt quarterly financial statements in January, April, July, and
September Each statement shall mclude current and year-to-date period accounting of all
revenues, expendxtures, outstandmg obhgat~ons and beglnmng and ending balances
E An explanation of any major changes xn program services
F To comply w~th th~s sectxon, Organizat~on agrees to mamtmn records that will provide
accurate, current, separate, and complete d~sclosure of the status of funds received and the
services performed under this Agreement Organization's record system shall contain
sufficient documentation to provide xn detail full support and 3ustlficatlon for each
expenchture Organ~zatxon agrees to retmn all books, records, documents, reports, and
wnXten accounting procedures pertmmng to the services provided and expenditure of funds
under th~s Agreement for five years
G Nothing in the above subsections shall be construed to relieve Organization of responsibilitY
for retarnmg accurate and current records, which clearly reflect the level and benefit of
servxces provided under this Agreement
11.
DIRECTORS' MEETINGS
During the term ofthxs Agreement, Organization shall deliver to City copies of all notices of
Board of Directors, setting forth the time and place thereof Such not,ce shall be
meetangs of ~ts grve adequate notice, and shall include an agenda and abner
dehvered to Cxty m a timely manner to
description of the matters to be d~scussed Organization understands and agrees that City's
representatives shall be afforded access to all meetings of its Board of Directors
Minutes of all meetings of Orgamzation's governing body shall be available to City within
ten (10) working days of approval
Page 7 of 18
12
SUSPENSION OR TERMINATION_
A The City may terminate this Agreement for cause if the Organization molates any covenants,
agreements, or guarantees of this Agreement, the Organization's insolvency or filing of
barflcruptey, dissolution, or receivership, or the Organization's violation of any law or
regulation to which it is bound under the terms oftMs Agreement The City may terminate
this Agreement for other reasons not specifically enumerated in this paragraph
B The City may terminate this Agreement for convenience at any time If the City terminates
this Agreement for convemence, Organization will be paid an amount not to exceed the total
amount of accrued expenchtures as of the effective date °f termmatl°n In no event will tMs
compensation exceed an amount, which bears the same ratio to the total compensation as the
servmes actually performed bears to the total services of Organization covered by the
Agreement, less payments prevmusly made
In case of suspension, City shall advise Organization, in writing, as to conditions precedent
to the resumption of funding and spemfy a reasonable date for compliance
In case of termination, Orgamzation will remit to City any unexpended City funds
Acceptance of these funds shall not constitute a wmver of any clmm City may otherwise have
arising out of this Agreement
13.
p_PERSONNEL POLICIES
Personnel policies shall be estabhshed by Organization and shall be available for
examination Such personnel policies shall
Be no more liberal than City's personnel policies, procedures, and practices, including
A
pohmes with respect to employment, salary and wage rates, working hours and holidays,
fnnge benefits, vacation and sick leave pnmleges, and travel, and
B Be in writing and shall be approved by the governing body of Orgamzat~on and by City
14.
EOUAL OPPORTUNITY AND COMPLIANCE WITH LAWS
A Organizat~on will submit for City approval, a written plan for comphance with the Equal
Employment and Affirmative Action Federal promslons, within one hundred twenty (120)
days of the effective date oftlus Agreement
B Organization shall comply with all applicable equal employment opportunity and affirmative
action laws or regulations
Page 8 of 18
C Orgamzatlon will furmsh all mformat~on and reports requested by City, and will penmt
access to ~ts books, records, and accounts for purposes of investigation to ascertain
compliance w~th local, State and Federal rules and regulations
D In the event of Organization's non-comphance with the non-chscnmmation requirements, the
Agreement may be canceled, terminated, or suspended ~n whole or in part, and Orgamzatlon
may be barred from further contracts w~th City
Page 9 of 18
15.
_WARRANTIES
ORGANIZATION represents and warrants that
A All ~nformat~on, reports and data heretofore or hereaRer requested by C~ty and fumtshed to
C~ty, are complete and accurate as of the date shown on the ~nformat~on, data, or report, and,
s~nce that date, have not undergone any s~gmficant change w~thout written notme to C~ty
B Any supportmg financial statements heretofore requested by Ctty and furmshed to C~ty, are
complete, accurate and fairly reflect the finanmal condttlons of OrgamzaUon on the date
shown on smd report, and the results of the operation for the period covered by the report,
and,that since smd date, there has been no material change, adverse or otherwtse, m the
financml condition of Orgamzat~on
C No ht~gatlon or legal proceedings are presently pending or threatened agmnst Orgamzat~on
D None of the promslons harem contravene or are in confhct w~th the authority under winch
OrgamzaUon ~s doing business or w~th the prov~s~ons of any existing ~ndenture or agreement
of Organization
E Organ~zaUon has the power to enter rote ttus Agreement and accept payments hereunder, and
has taken all necessary acUon to authorize such acceptance under the terms and condmons of
tins Agreement
F None of the assets of Organization are subject to any lien or encumbrance of any character,
except for current taxes not dehnquent, except as shown m the financial statements furmshed
by OrgamzaUon to City
Each of these representations and warrant~es shall be continuing and shall be deemed to have
been repeated by the submlssmn of each request for payment
16
C~HANGES AND AMENDMENTS
A Any alteratmns, addmons, or deletmns to the terms of tins Agreement shall be by written
amendment executed by both parties, except when the terms of this Agreement expressly
promde that another method shall be used
B Orgamzatlon may not make transfers between or among approved hne 1terns wttinn budget
categories set forth m ExhthR B w~thout prior written approval of the Community
Development Administrator for the C~ty Orgamzat~on shall request, in writing, the budget
rewslon m a form prescribed by C~ty, and such request for rews~on shall not ~ncrease the
Page 10 of 18
total,monetary obhgat~on of Ctty under thts Agreement In add~tton, budget revts~ons cannot
stgnificantly change the nature, mtent, or scope of the program funded under th~s Agreement
C Orgamzat~on will subnnt revised budget and program ~nformatlon, whenever the level of
funding for Orgamzatlon or the program(s) described here~n is altered according to the total
levels contmned ~n any port,on ofExhtbtt B
D It ~s understood and agreed by the parttes hereto that changes tn the State, Federal or local
laws or regulations pursuant hareto may occur dunng the term °f th~s Agreement Any such
mochficat~ons are to be automattcally incorporated tnto th~s Agreement w~thout written
amendment hereto, and shall become a part of the Agreement on the effective date specffied
by the law or regulatton
E City may, from t~me to time dunng the term of the Agreement, request changes in Exhibit A
whlch may mclude an mcrease or decrease m the amount of Orgamzatmn's compensation
Such changes shall be incorporated m a written amendment hereto, as prowded tn Subsection
A of this Section
F Any alterations, deletions, or adcht~ons to the Contract Budget Detad mcorporated in Exlubtt
B shall reqmre the prior written approval of City
G Organization agrees to notify City of any proposed change tn phystcal locatton for work
performed under thas Agreement at least thtrty (30) calendar days tn advance of the change
H Orgamzatlon shall notify C~ty of any changes ~n personnel or govermng board compos~tion
It is expressly understood that neither the performance of Exhibit A for any program
contracted hereunder nor the transfer of funds between or among smd programs wall be
permitted
17,
NOTIFICATION OF ACTION BROUGHT
In the event that any clmm, demand, stat or other actton ~s made or brought by any person(s),
firm corporation or other enttty against Organtzat~on, Organization shall gtve written notme thereof
to Ctty w~thm two working days after being notffied of such clmm, demand, stat or other action
Such not, ce shall state the date and hour of notfficatton of any such clmm, demand, stat or other
actton, tlce names and addresses of the person(s), firm, corporatton or other enttty making such
claim, o~ that mst~tuted or threatened to institute any type of action or proceeding, the bas~s of such
clatm, action or proceeding, and the name of any person(s) agatnst whom such claim ~s being made
or threatened Such written nottce shall be dehvered etther personally or by mad
18.
INDEMNIFICATION
Page 11 of 18
A It ~sl expressly understood and agreed by both part~es hereto that City is contracting
with Organization as an independent contractor and that as such, Orgamzat~on shall
save and hold City, its officers, agents and employees harmless from all liability of any
nature or kind, including costs and expenses for, or on account of, any claims, audit
exceptions, demands, suits or damages of any character whatsoever resulting m whole
or in part from the performance or omission of any employee, agent or representanve
of Organization
B Organization agrees to provide the defense for, and to mdemmfy and hold harmless
City its agents, employees, or contractors from any and all clmms, stats, causes of
action, demands, damages, losses, attorney fees, expenses, and iiabihty arising out of the
use of these contracted funds and program administration and implementation except
to the extent caused by the willful act or omission of C~ty, ~ts agents or employees.
19
INSURANCE
A Orgamzatlon shall observe sound business practices with respect to prowdmg such bonding
and insurance as would provide adequate coverage for services offered under this
Agreement
B The premises on and in which the activities described in Exhibit A are conducted, the
employees conducting these aetlwtles, shall be covered by premise habfllty insurance,
commonly referred to as .Owner/Tenant" coverage with C~ty named as an additional insured
Upon request of Organization, City may, at its sole discretion, approve alternate ~nsurance
coverage arrangements
Organ~zation will comply with apphcable workers' compensation statutes and will obtain
C
employers' laabxhty coverage where available and other appropriate habfl~ty coverage for
program participants, if apphcable
D Orgamzatmn will maintain adequate and continuous habfllty insurance on all vehicles
owned, leased, or operated by Organ~zauon All employees of Orgamzat~on who are
a veluele m the normal scope and course of their employment must possess
required to drive
a vahd Texas Driver,s heense and antomobfle habfllty insurance Evidence of the employee s
current possession of a vahd heense and insurance must be moantamed on a current basis m
Organization's files
E Actual losses are not covered by insurance as reqmred by th~s Section are not allowable costs
under this Agreement, and remain the sole responsibility of Organization
F The policy or policies of insurance shall contain a clause which requires that City and
Organization be not~fied m writing of any cancellation or change in the policy at least thirty
(30) days prior to such change or cancellation
Page 12 of 18
20.
CONFLICT OF INTEREST
A Orgamzatlon covenants that neither it nor any member of its governing body presently has
any interest, direct or mdlrect, which would conflict in any manner or degree with the
performance of services required to be performed under this Agreement Organization
further covenants that in the performance of this Agreement, no person hawng such interest
shall be employed or appointed as a member of its govermng body
B Organization further covenants that no member of its governing body or its staff,
subcontractors or employees shall possess any interest in or use his/her position for a purpose
that is or gives the appearance of being motivated by desire for private gain for
himself/herself, or others, particularly those with which he/she has family, business, or other
ties
C No officer, member, or employee of City and no member of its governing body who
exercises any function or responsibilities in the review or approval of the undertaking or
carrying out of this Agreement shall participate in any decision relating to the Agreement
wluch affects Ins or her personal interest or the interest in any corporation, parmershlp, or
assoclaUon in which he or she has a direct or indirect interest
21
NEPOTISM
O~gamzatlon shall not employ in any paid capacity any person who is a member of the
lmmedlat~ family of any person who is currently employed by Organization, or is a member of
Orgamzatlon'sgovemlngboard Theterm,,memberofimmedlatefamlly"lncludes wife, husband,
son, daughter, mother, father, brother, sister, m-laws, aunt, uncle, nephew, niece, step-parent,
step-child, half-brother and half-sister
22
N~OTICE
Any notice or other written instrument required or permitted to be delivered under the terms
of this Agreement shall be deemed to have been delivered, whether actually received or not, when
deposited in the United States mall, postage prepmd, registered or certified, return receipt requested,
addressed to Organization or City, as the case may be, at the following addresses
CITY ORGANIZATION
City of Denton, Texas HelpNET of the Greater Denton Area
ATTN Lance Johnson
Attn City Manager P O Box 1607
215 E Mcganney
Denton, TX 76201 Denton, TX 76202
Page 13 of 18
Either party may change ~ts ma~hng address by sending notice of change of address to the
other at the above address by certified mml, return receipt requested
23
MISCEI JLANEOUS
A Orgamzatlon shall not transfer, pledge or otherwise assign th~s Agreement or any interest
therein, or any claim arising thereunder to any party or part~es, bank, trust company or other
financml restitution without the prior written approval of C~ty
B If any provision of thru Agreement is held to be ~nvahd, illegal, or unenforceable, the
remmmng provisions shall rem~un in full force and effect and continue to conform to the
ongmal intent of both part, es hereto
C In no event shall any payment to Organization hereunder, or any other act or ftulure of C~ty
to insist m any one or more instances upon the terms and conditions of this Agreement
constitute or be construed in any way to be a waiver by C~ty of any breach of covenant or
default wlueh may then or subsequently be committed bY Orgamzat~°n Neither shall such
payment, act, or omission m any manner lmpmr or prejudme any right, power, pnwlege, or
remedy available to C~ty to enforce ~ts rights hereunder, which rights, powers, pnvdeges, or
remeches are always specfficallY preserved No reprasentative or agent of City may wmve
the effect of th~s provision
D This Agreement, together with referenced exhibits and attachments, constitutes the entire
agreement between the parties hereto, and any prior agreement, assertion, statement,
tmderstandmg, or other commitment occumng dunng the term of this Agreement, or
subsequent thereto, have any legal force or effect whatsoever, unless properly executed m
writing, and if appropriate, recorded as an amendment of th~s Agreement
E In the event any dmagreement or daspute should arise between the partms hereto pertaining to
the mterpretat~on or meamng of any part of this Agreement or its govermng rules, codes,
laws, orchnances, or regulations, Caty as the party ultimately responsible to HUD for matters
of eomphance, w~ll have the final authority to render or to secure an ~nterpretatlon
F This Agreement shall be interpreted m accordance with the laws of the State of Texas and
venue of any htlgatlon concerning this Agreement shall be ~n a court of competent
junsdict~on sitting in Denton County, Texas
IN WITNESS WHE]~. OF, the partiesjlo h~ereby ~.fix tl~,e~r s~gr~;t~;es and enter into this
Agreement as of the ~--~ .day of ~,~',.~72*f~f~2F.~ , zuu
CITY OF DENTON, TEXAS
Page 14 of 18
BY MICHAEL ~V/J~i, C~
ATTEST
BY ~I~ER~qALTERS' CITY SECRETARY
APPROVED AS TO LEGAL FORM
BY ~IERB ATTORNEY
El HELPNET OF THE GREATER DENTON
AREA
ATTEST
~Y ~om, SEe~T?~
Page 15 of 18
City of Denton - Commumty Development D~ws~on
Quahfying Income Limits for Federally Assisted Programs
FY 1999-2000
City of Denton - Community Development D~vlston
Qualifying Income Limits for Federally Assisted Programs
FY 1999-2000 ~
Maximum Income Levels ~
~ Moderate Income Low Income Very Low Income Extremely Low Income
Family Size 80% - 66% 65% - 51% AMI 50% - 31% AMI 30% & Below AMI
1 $32,600 - $26,501 $26,500 - $20,351 $20,350 - $12,201 $12,200 or Below
2 $37,250 - $30,251 $30,250 - $23,301 $23,300 - $13,951 $13,950 or Below
$41,900 - $34,051 $34,050 - $26,201 $26,200 - $15,701 $15,700 or Below
.y -- Below
4 ~46,550 - $37,851 $37,850 - $29,101 $29,100 $17,450 or
5 $50,300 - $40,851 $40,850 - $31,451 $31,450 - $18,851 $18,850 or Below
6 $54,000 - $43,901 $43,900 - $33,751 $33,750 - $20,251 $20,250 or Below
7 $57,750 - $46,901 $46,900 - $36,101 $36,100 - $21,651 $21,650 or Below
8 $61,450 - $49,951 $49,950 - $38,401 $38,400 - $23,051 $23,050 or Below
~ Source U S Deparlment ofHousm ~ment
Effective October 1_~1999
Page 16 of 18
EXHIBIT "A"
WORK STATEMENT
· Malntam a computer database of chent assistance to assist service providers in determining
unmet needs of clients and how local resources can best meet those needs
· Provide a forum for inter-agency commumcation and reformation pemnent to social sennce
agencies through monthly meetings of agency representatives
· Provide computer based reformation and referral system that can be accessed via computer
modem or by telephone
· Promde a central application point for providers of emergency financial assistance so that
individuals seeking these services may call a central number, provide relevant retake
information, including income status and make arrangements for a appointment with the
appropriate serwce prowder
· Coordinate Christmas assistance and Back to School programs for local sen~lee providers
Part~clpate m Continuum of Care Planning Committee meetings throughout the year
OUTCOME MEASURES
· Provide a full time social worker to assist chents with service coordmatton and to assist
clients with accessing needed services in the community
· Assist and additional 200 households with service coordination services through the
computer database / ehent tracking system
· Assist an adchtlonal 20 households with case management services
· Add at least 3 agencies and/or churches to the existing serwce coordination system
Page 17 of 18
EXHIBIT "B"
BUDGET
C~ty of Denton TOTAL Contract Budget $22,500 00
Personnel Expenses $22,500 00
(For Full T~me Social Worker mcludang Salary, Employer Tax Expenses)
Page 18 of 18