2000-444ORDINANCE NO d0/~Q-¢~P~/
AN ORDINANCE AWARDING CHANGE ORDER TWO TO A CONTRACT FOR LEASE OF
DESKTOP PCS, NOTEBOOKS, SOFTWARE AND PERIPHERALS AS AWARDED BY THE
STATE OF TEXAS GENERAL SERVICES COMMISSION, DEPARTMENT OF
INFORMATION RESOUCES (DIR) BETWEEN THE CITY OF DENTON AND DELL
FINIANCIAL SERVICES PROVDING FOR AN INCREASE 1N QUANTITY OF ITEMS AND
INCREASE 1N THE ANNUAL PAYMENT LEASE PAYMENT AMOUNT, PROVIDING FOR
THE EXPENDITURE OF FUNDS, THEREFOR AND PROVDING FOR AN EFFECTIVE DATE
(FILE 2495-DELL FINANICIAL SERVICES AWARDED IN THE AMOUNT OF $943,398 AND
CHANGE ORDER ONE IN THE AMOUNT OF $19,656 68 PLUS CHANGE ORDER TWO IN
THE AMOUNT OF $337,710 30)
WHEREAS, pursuant to Resolution 92-019, the State Pumhaslng General Services
Commmmon has sohclted, received and tabulated competitive bids for the purchase of necessary
materials, eqmpment, supphes or services in accordance with the procedures of state law on behalf of
the City of Denton, and
WHEREAS, on March 21, 2000, the City awarded a 36 Month Master Lease Agreement for
PC's, Momtors, Laptop, and Peripheral Eqmpment to Dell Flnanmal in the amount of $943,398, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described materials, equipment, supplies or services can be purchased by the City
through the General Services Commission programs at less cost than the City would expend if
bidding these ~tems individually, and
WHEREAS, the City Manager having recommend to the Council that a change order be
authorized to amend such lease agreement with respect to the scope and price and said change order
being in compliance with the requirements of Chapter 252 of the Local Government Code,
exempting such purchases from the competitive bid process, NOW THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the change order two increasing the amount of the lease agreement
between the City and Dell Financial Serwces copy ofwNch is on file in the office of the Purchasing
Agent, in the amount of Three Hundred Thirty Seven Thousand Seven Hundred and Ten and no/100
(337,710 30), ~s hereby approved and the expenditure of funds therefore is hereby authorized The
master lease annual amount is amended to read $1,300,764 98
SECTION II That by the acceptance and approval of change order two to the master lease
on file in the office of the Purchasing Agent, the City accepts the offer of the persons submitting the
bids to the General Services Commission for such ~tems and agrees to purchase the materials,
eqmpment, supplies or servmes m accordance with the terms, contht~ons, specfficat~ons, standards,
quantities and for the specified sums contained in the bid documents and related documents filed
w~th the General Services Commission, and the purchase orders assued by the C~ty
SECTION III That should the Caty and persons submattlng approved and accepted items set
forth an the change order two wash enter into a formal written agreement as a result of the City's
ratlficataon of bids awarded by the General Services Commlssaon, the Caty Manager or has
demgnated representative is hereby authorized to execute the written contract whach shall be
substantially the same as the documents on file an the office of the Purchasing Agent, provided that
the written contract is m accordance with the terms, conditions, speclficataons and standards
contmned m the Proposal submatted to the General Serrates Commlsmon, quantmes and specified
sums contmned m the change order two, and related documents here~n approved and accepted
SECTION IV That by the acceptance and approval ofthe hsted atems set forth in the change
order two, the City Council hereby authorizes the expenditure of funds therefor in the amount and an
accordance with the purchase orders issued by the City or pursuant to a written contract made
pursuant thereto as authorized hereto
SECTION V That thru ordinance shall become effective ammedlately upon ats passage and
approval
PASSED AND APPROVEDthls /e~'~ day of ~-/~'{~ ,2000
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED
n ERB~~___Y ATTORNEY
BY t,--/_~..~-- f ~ oo
File 2495 Dell Fm~General Seduces Commission-20
EULINE BROCK, MAYOR