2000-446O ANCE NO ¥¢b
AN ORDINANCE ACCEPTING COMPETITiVE BIDS AND AWARDING A SERIES OF
CONTRACTS FOR THE PURCHASE OF FLEET VEHICLES, AND PROVIDING FOR THE
EXPENDITURE OF FUNDS THEREFORE, AND PROVDING AN EFFECTIVE DATE (BD
2578 - FLEET VEHICLES AWARDED TO LOWEST RESPONSIBLE BIDDER EACH ITEM AS
LISTED BELOW, TOTAL EXPENDITURE $937,658 20)
WHEREAS, the City has sohclted, received and tabulated competitive bids for the pumhase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described bids are the lowest responsible bids for the materials, equipment, supphes or
services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" on file in the office of Purchasing
Agent, are hereby accepted and approved as being the lowest responsible bids for such items
BID ITEM VENDOR AMOUNT
2578 1,2,10,13,16,20,22 Lee Jarmon Ford $189,915 20
2578 3,4,6,7,12,21 Phllpott Ford $405,913 00
2578 9,11,14,15,17,18,19 Village Ford $341,830 00
SECTION 1I That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees
to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specffied sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the b~ds, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, condmons, specfficanons, standards, quantities and
specified sums contmned in the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered ~tems of the
submitted btds, the City Council hereby authorizes the expenditure of funds therefor ~n the amount
and in accordance w~th the approved btds or pursuant to a written contract made pursuant thereto as
authorized hereto
SECTION V That th~s ordinance shall become effective ~mmed~ately upon tts passage and
approval
PASSED AND APPROVED th~s /~¢ dayof ~/~ ,2000
EULINE BROCK, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
BY ~~. 2000
2578.SUPPLY.SERV~~ANCE
ATTACHMENT #1
TABULATION SHEET
B~d # 2578 DATE 11/22/00
FLEET VEHICLES
!,..!??,.~ ,~..~..i! ....... ~ ........... I l, Phllpott Ford Lee Jarmon Ford Village Ford
PLACE OF BUSINESS Port Neches Carrollton Lewlswlle
$18,643 00
I 1 MINI VAN 7 PASSENGER WINDOW NB $21,534 60 (Full Size Van)
Diagnositc San Tool NB $480 00 N/C
Extended Warranty NB $510 00 $370 00
$17,580 00
2 1 MINI VAN 7 CARGO WINDOW VAN NB $18 653 60 (Full Size Van)
D~agnos[tc San Tool NB $480 00 N/C
Extended Warranty NB $510 00 $370 00
3 3 FOUR DOOR MID-SIZE SEDAN $15 268 00 $16,003 76 $15 844 00
Extended Warranty $360 00 $510 00 $360 00
4 1 FOUR DOOR FULL SIZE SEDAN, RWD $20 107 00 $20,439 35 $20 488 00
Extended Warranty $360 00 $510 00 $360 00
5 1 SUBURBAN 1/2 TON NB NB NB
Extended Warranty NB NB NB
6 10 PICKUP 1/2 TON LWB $2062900 $21,11465 $2099400
Extended Warranty $360 00 $510 00 $360 00
7 2 PICKUP 1/2 TON EXTENDED CAB BI- $22,509 00 $23,050 25 $22 966 00
FUEL
Extended Warranty $360 00 $510 00 $360 00
PICKUP 1/2 TON EXTENDED CAB NB $23 050 20 $22 966 00
8 1 GASOLINE
Extended Warranty NB N/A $360 00
9 1 PICKUP 1/2 TON LWB 4 WHEEL NB $24,458 25 $23 894 00
DRIVE BI-FUEL
Extended Warranty NB $615 00 $465 00
PICKUP 3/4 TON REGULAR CAB $22 568 00 $22 056 75 $22,844 00
10 2 DIESEL
Extended Warranty $430 00 $580 00 $430 00
PICKUP 3/4 TON EXTENDED CAB $24 771 00 $24,037 20 $23 788 00
11 1 DIESEL
Extended Warranty $430 00 $580 00 $430 00
12 2 3/4 Ton P~ckup Ext Cab LWD Diesel $23 759 00 $24 222 75 $24 977 00
Extended Warranty $430 00 $580 00 $430 00
ATTACHMENT #1
TABULATION SHEET
NO Qt¥, ~ ,' DESCRIPTION ' VENDOR VENDOR VENDOR
.~, , II~ ; ,,,,r, I = =~ Phllpott Ford Lee Jarmon Ford Village Ford
PLACE OF BUSINESS Port Neches Carrol[ton Lew~swlle
13 1 3/4 Ton P~ckup Cab/Chassis $22,368 00 $21,790 75 $22,250 00
Extended Warranty $430 00 $580 00 $430 00
PICKUP 3/4 TON EXTENDED CAB (8' $23 198 00 $22 182 50 $21,996 00
14 1 BED DELETED)
Extended Warranty $370 00 $520 00 $375 00
15 I PICKUP 3/4 TON 4 WHEEL DRIVE $25 513 00 $24,922 75 $23,895 00
LWB (8' BED DELETED)
Extended Warranty $585 00 $735 00 ~ ~1~O
16 1 CAB/CHASSIS, 1 TON, SINGLE REAR $24 978 00 $24,380 45 $24,87'7 00
WHEELS, EXTENDED CAB
Extended Warranty $540 00 $770 00 NB
17 4 CAB/CHASSIS, 1 1/2 TON, HD, Bi- $26,946 00 $25 340 35 $25 310 00
FUEL, DUAL REAR WHEELS
Extended Warranty $830 00 $1,230 00 $1,080 00
18 4 CAB/CHASSIS, 2 TON, BI-FUEL, DUAL $28 018 00 $27 742 35 $26,278 00
REAR WHEELS
Extended Warranty $1,080 00 $1 230 00 $1 080 00
CAD/CHASSIS, 2 TON BI-FUEL, DUAL $31 098 00 $29 801 35 $28,945 00
19 1 REAR WHEEL 4 W DRIVE
Extended Warranty $1,220 00 $1 370 00 NB
20 1 CAB/CHASSiS, 2 TON 4 DR CREW $33,671 00 $28 908 35 NB
CAB, BI-FUEL, DUAL R WHEELS
Extended Warranty $1,630 00 $1 230 00 NB
CAB/CHASSIS, 2 T,4 DR CREW $33 336 00 $33 284 45 NB
21 1 CAB,DIESEL,DUAL R WHEELS
Extended Warranty $1 220 00 $1 780 00 NB
22 1 PICKUP 3/4 TON CREW CAB DIESEL $25 865 00 $25 193 95 NB
Extended Warranty $485 00 $580 00 NB
DELIVERY IN DAYS 90 Days 80 Days 60-180 Days