1999-016AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT
APPLICATION WITH THE TELECOMMUNICATIONS INFRASTRUCTURE FUNDING
BOARD UNDER THE INTERNET ENHANCEMENT (PROGRAM B) GRANT FOR PUBLIC
LIBRARIES/LB3 AND APPROVING AN APPLICATION TO THE BOARD TO OBTAIN A
GRANT FOR INTERNET ENHANCEMENT OF THE DENTON PUBLIC LIBRARY,
RATIFYING THE ACTIONS OF THE CITY MANAGER, DIRECTOR OF THE LIBRARY,
AND OTHER CITY OFFICIALS IN REGARD TO THIS GRANT APPLICATION, AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City Council deares to authonze the City Manager or his designee to
submit an apphcat~on to the Telecommunications Infrastructure Funding Board for an lnternet
enhancement grant for the Denton Pubhe Library, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
~ That the City Manager is hereby authorized to make a grant application to
the Telecommun~catnons Infrastructure Funding Board to obtmn an lntemet enhancement grant
for the Denton Pubhc Library, to execute the grant apphcat~on, to make all certifications, and to
execute any contract or other documents necessary to obtmn financing for this program The
C~ty Attorney and any other City officmls are also authorized to make any such certfficatlons as
necessary
~ That all pnor actions of the City Manager, Library D~rector, and other City
officials in executing various documents and certfficat~ons w~th regard to said grant apphcatlon
are hereby approved and ratffied
~ That the C~ty Council has found and determined that the meeting at which
this ordinance is considered ~s open to the pubhc and that notme thereof was given in accordance
w~th the proms~ons of the Texas open meetings law, TEX GOV'T CODE ch 551, as amended,
and that a quorum of the City Council was present
~5..C~TIQ.N__LV_ That this ordinance shall become effective immediately upon ~ts passage
and approval
PASSED AND APPROVED this the /~ ~--~ day of q//~-~/~ ,1999
JA~
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPI~gf4ED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
Page 2
Telecommunication
Infrastructure
Fund
Board
Library
Proposal
Denton
Public
Library
January 12, 1999
FORM 1: LIBRARY COVER PAGE
NAME OF LIBRARY: n~nton Vnh~c L~brary
Name of Contact Person: ~*va Poole
Title of Contact Person: Direct:or of Library SerYtcea
Mailing~Address:502 Oaklana Street
Denton. TX ?f~2Q1
Telephone Number: _( 960 ) 349-773~ Fax Numbe~. _( 940 ) 349-8260
~Mail Address: edpoole@ctt:¥ofdent:on, corn
Federal Tax ID#: 756000516~ County Name: Denton
State Senator: Jane t~e]-on State Rep,: Ronny Cro~mover
ANNUAL CIRCULATION (check one): Less than 100,000
x Greater than 100,000
· TOTAL TIFB FUNDS REQUESTED $
· TOTAL LOCAL FUNDS FOR PROJECT $ 9.327
· If applicable, NAME OF COLLABORATIVE IN WHICH YOUR INSTITUTION IS
PARTICIPATING:
Date' January 121 1999
Signature
Print~ Name and Title
TIFB Form/l~lbrafy Cover PaBe (rev 7/98)
Information
Survey
Complete this form. Do not complete Form 2, which is found m the Application Gu:de
1 Name of Local Exchange Career' (~ · SWB, GTE, Central Texas Telephone Cooperative)
Texas l~omants University TWU
2 Monthly line charge'
0.00
3 Name of lap (Interact Service Prowder) °
Texas Higher Education Network (THEnet) J.s housed at the University
of T?xa. at: Austin THEnet
4 Monthly ISP casts"
$300.00
5 How are you connecting to the Internal? none
The Denton Public Library is connecting to the Internet through the = dial-up
= iSDN
Texas V-mnnts Oniverstty~e Ti 11ne/via a fiber optic backbone from our ~ T1
main library to the ~ campus. Wireless
= Other
S How will you be connecting to the Interact after the TIFB grant ~a ~mplementad? ' d~al.up
The Denton Publlc Library will cont:[aue to con~ect to Cbc Tnter~et via = ISDN
the ~ "'sateway'". ~ T1
Wireless
.=Other
7 How many Intamet ac, cesaible computers does your entity have currently?
9
8 How many Internal accessible camputars will your entity have AFTER the TIFB grant'2 (Note ~nclude all
computers that became accaaslble due to T[FB-funded drops, not just computers purchased with TIFB
funds ) 27
9 Does your entdy maintain a webmta?
If yea, URL Yes
www. dentonlibrarZ. com
10 Is your entity netwod<ed with cther inctitutiona?
Tee
If yes pleats liM
Texas %loman t s University
11 Number of hram has (if applicable) t
12 Number of brain has havln~l puhlio acueea to the Interact? l
13 Number of bran~ has to receive the Internal and/or an Internet enhancement umng TIFB funds? 1
14 Are you partlclp~ ~ing in e technology caltaborative or cansortium? Please indicate yes only if you have a [] yea
formal agreement (i a, an Interlocal agreement) to share technology resources w~th one or more ~ no
orgamzationa If ,o, pleeee name
~Thiaistheentltythat provideayourdtal-up, 18DNorT1 service ltianot necaacarilyyourlongdistancacarfler
2 This is the monthly cast of your dial-up, ISDN, or T1 service It ia not your ISP costs
3 An ISP (Intemet Service Provider) ia a vendor or organization that prowdes accee$ or e gateway for customers to the Interact An
ISP may also provide a care group of Interact cervices such ee e-mail and news group readers Users typically reach their ISP by
either dialing-up with their own camputer, modem end phone line, or over a dedicated line such aa an ISDN or T1 installed by thmr
lO,hi exchange ca,er
ia ~s the monthly coat of your taP service It la not your dial-up, ISDN, or T1 casts
15 What ~s your g~:eaJest need rn regards to ;mpler~ent;ng technology m your organ;zat~on'~ [Z1 more wrong
Please rank the listed items with one (1) indicating your most ~mportant need You may use the blanks to infrastructure
~nclude and rank items not prowded IT1 workstations
.[3,J training
[~ wdao-conferenclng
[~ techmcal support
[~J susta~mng the
oject
16 Has the I~brary received a TSL lntemet Assistance Grant or a TIFB Intemet Ass~stanca Grant? [] Yes
[] No
17 How many I~braty staff members have completed an Intemet workshop or tra~mng?
,
18 Name the tl~ree organizations you use most frequently for technology tra~mng
FORM 3.' DESIGNATION OF GRANT OFFICIALS
PROJECT DIRECTOR
Name Eva Poole
T~tle Director of Library
Orgamzatlon Name. Denton Public Library
MmhngAddress 502 Oakland Street
Denten, TX 76201
Telephone' (940) 349-7r/~!i5 Fax ii (96,0) 349-8260
E-mad Address eduoole@cll:yo fdencon, eom
S~gnature Date
FINANCIAL OFFICER
Name. Kathy
T~tle Assistant Ci~y M~--~-r o~ Fiscal Mn..~o,.o.~ and M,m~e~n.1 ~e~ice~
Orgamzation Name City
MalhngAddress 215 ~ Ne~t..~y SCreec
DeaCoa. ~ 76201
Telephone: (940) 3a9-8228 Fax ~ (940) 349-7789
E-mad Address ekd~oae~elCTo~deatoa, c~
S~gnature. ~ ~03~ Date' January 12. 1999
AUTHORIZED O~FlClAL
Name H~e~e~
T~tle' ~v
O~amzat~on Name: ~iW of Denton
~mlm~ Address' 215 ~.
Telephone: ~9~0) 3~9-~07
S,snatu,,. Date'
TIFB Form/Grant Officials (1/98)
FORM 4: CERTIFIED ASSURANCES
The applicant hereby assures and certifies to the grant that:
1 It possesses legal authonty to apply for the grant, that a resolution, motion or similar action has
been duly adopted or passed as an official act of the apphcant's governing body, authorizing
the filing of the apphcatlon including all understandings and assurances contmned therein, and
d~rectlng and authonz~ng the person identff~ed as the official representative of the applicant to
act ~n connection with the apphcatlon and to prowde such addmonal ~nformat~on as may be
required
2. It is applying for funds to purchase equipment or services that are not already in the possession
of the applicant.
3. The programs contained in its application meet all reequlrements, that all the information is
correct, that there has been appropriate coordination with affected agencies, and that the
applicant will comply with all provisions of the grant and all other applicable federal and state
laws, regulation, and guidelines
4 Fund accounting, auditing, monitoring, and such evaluation procedures as may be necessary to
keep such record as TIFB shall prescribe, shall be provided to assure fiscal control, proper
management, and efficient disbursement of funds received under the grant.
5 It shall maintain such data and information and submit such reports, in such form, at such
times, and containing such information as TIFB may require
6 It will establish safeguards to prohibit employees from using their positions for a purpose that is
or 81yes the appearance of being motivated by a desire for private gain for themselves or
others~ particularly those with whom they have family business, or other ties
7 It will comply with Texas Government Code, Chapter 573, Vemon's 1994, by ensuring that no
officer, employee, or member of the applicant's governing body or of the applicant's contractor
shall vote or confirm the employment of any person related within the second degree by
affinity or the third degree by consanguinity to any member of the 8ovemln8 body or to any
other officer or employee authorized to employ or supe~,lse such person unless otherwise
expressly provided by law.
8. Will insure that all information collected, assembled or maintained by the applicant relative to
the project will be available to the public during normal business hours in compliance with
Texas Government Code, Chapter 552, Vernon's 1994, unless otherwise expressly prohibited
by law.
9 It will comply with the Texas Govemment Code, Chapter 551, Vernon's 1994, which requires
all regular, special or called meetings of governmental bodies to be open to the public, except
as otherwise provided by law or specifically permitted in the Texas Constitution
TIFB Fom~/Cen:A~urance~ (1/98)
10 It wdl comply w~th the State of Texas Uniform Grant Management Standards (UGMS) as
amended November, 1997, developed under the directwe of the Umform Grant and Contract
Management Act, Texas Government Code, Chapter 183
11 It wdl comply w~th the regulation, policies, gmdehnes, and requirements ~n OMB Circulars No
A-102, A-110, A-21, A-87, A-122, A-133 and the State of Texas Single Audit Circular, as they
relate to the application, acceptance and use of funds for the project
12 It wdl comply with all federal statutes relating to nondiscrimination which include, but are not
limited to, Title VI of the Civil Rights Act of 1964 (42 U 5.C 2000d et seq ), which prohibits
d~scriminat~on on the basis of race, color or natmnal origin, Title IX of the Education
Amendments of 1972, as amended (20 U S.C. 1681et seq ), wh,ch prohibits d~scrimination on
the basis of sex; Section 504 of the Rehabilitation Act of 1973, as amended (29 U S.C. 794),
Subtitle A, Title II of the Americans With Disabilities Act (42 U S C 12131-12134) and the
Department of Justice implementing regulation, 28 CFR Part 35, which prohibit state and local
governments from refusing to allow a person w,th a quahfied d~sablhty from participating ~n a
service, program, or activity simply because the person has a quahfied disability; the Age
D~scr~mination Act of 1974, as amended (42 U S.C. 6101 et seq ), which prohibits
discrimination on the basis of age; and the Department of Justice Nondiscrimination
Regulations, 28 CFR, Part 42, Subparts C, D, and G
13 It wdl in the event a federal or state court or federal or state administrative agency makes a
finding of discrimination after a due process hearing, on the ground of race, color, rehglon,
national origin, sex, age, or disability agmnst the project, forward a copy of the finding to
TeleCommunications Infrastructure Fund Board.
14 It wdl comply with the Drug-Free Workplace Act of 1988 (41 U.S C 701 et seq.) by certifying
that it will not engage in the unlawful manufacture, distribution, dispensing, possession, or use
of a controlled substance in conducting any activity w~th the 8rant; ~t wdl publish a statement
notifying employees that these activities are prohibited in the applicant organization's
workplace and specifying the actions that will be taken aga, nst employees for violation of such
prohibition; and by maintaining on file the place(s) that work ~s performed in connection w~th
the 8rant listing street address, city, county, state and zlpcode
15. It will comply with the minimum wage and maximum hours provisions of the Federal Fair
Labor Standards Act and the Intergovernmental Personnel ACt of 1970, as applicable.
16. Itwlll Insure that the facilities under lts ownership, lease or supervlsion which shall be utilized
in the accomplishment of the project are not listed on the Environmental Protections Agency's
(EPA) list of Vlolafln$ Facilities and that it will notify the Grantor Agency of the receipt of any
communication from the Director of the EPA Office of Federal Activities indicating that a
facility to be used in the project is under consideration for listens by the EPA. (EO 11738)
17. It will comply with the flood insurance purchase requirements of Section 102 (a) of the Flood
Disaster Protection ACt of 1973, Public Law 93-234 Section 102 (a) requires the purchase of
flood Insurance in communities where such insurance is available as a condition for the receipt
of any Federal financial assistance for construction or acquisition proposed for use in any area
that has been identified by the Secretary of the Department of Housing and Urban
Development as an area having special flood hazards.
TIFB Fon~/Ce~t A~unmces (rev 6/98)
18 It wllI comply w~th the prowslons of the Hatch Poht~cal Act~wty Act (5 U S C Sections 7321-
29) which hm~t the poht~cal actlwty of employees whose principal employment act~wt~es are
funded m whole or in part with Federal funds
19 It wdl prowde an Equal Opportumty Program ~f required to mmntam one, where the
apphcat~on ~s for $500 or more
By execution of this form the applicant cerbfies that it agrees to ab;de by the above-referenced
assurances. The assurance with regard to the above laws and regulations shall obhgate the
apphcant orgamzat~on for the period dunng which State financ;al assistance ~s extended
Organization Name: Denton Public Library
By: ~g Body
Jack Miller
Typed or Pnnted Name
Title
[ Michael ~. Jez
Typed or Printed Name
Ci:7
T~tle
~ ~ate of Stgnature
TIF8 Form/Ce~t Auurances (1/98)
LIBRARY NARRATIVE
In le~s thao 3 psges, describe your proposed prolect Provide Information about the type of connection you Intend to offer, and the type
Of eorvice and eesletance you will offer library patrone If you ara applying for Program B, describe why your organization Is able to
The Denton Public Library is committed to increasing access to xnformation to the
citizens of Denton and to area Denton County residents through the use of technology.
Students and area residents currently have limited access to reformation resources
available through the public library system and the Internet due to the lack of adequate
computers and the inability to access the library's onhne catalog through the world wide
web.
The Denton Public Librury has defined three goals to overcome these barriers to
information access: 1) Provide web access to all public access computers; 2) Improve speed
and reliability when accessing the Internet from the publtc library system, and 3) Provide
public library customers access to the extensive resources of the libraries at Texas Woman's
Untverstty (TWU), University of Nortk Texas (UNT), and North Central Texas College
(NCTC).
The Denton Public Library System has had the Dynix online ~ntegruted library
automated system, Version 161, running on an IBM RS-6000, m place sinee early 1995.
The library system bas only nine (9) public access stations and six printers dedicated to
Internet access. Denton Public Library is able to support this dedicated Interuet access via
the TWU "gateway". Through the generosity of Texas Woman's Umversity, Denton Public
Lnbrary has a written agreement with TWU to continue to use their T1 line through our
fiber optic eonneetion to provide enhanced Interuet service to public library users
TIFB Fom,./Ubra~y Narrative (1198)
t
The proposed project will provide enhanced graphical web browsing and global
network access to the public library online catalog. The current online public access
computers (OPACs) will be upgraded to permit the use of graphical user interface (gui)
rather than text-based programs.
The proposed project would enable the library to offer services such as the WWW,
text and graphical email, Web access to bibliographic reformation via Z39.$0 and local
Domain Name Server (DNS) services. The library would also be able to enhance the
features of its web page in-house to feature commumty informatmn and resources
The proposed project would enable the library to offer online resources and
databases provided by UNT, TWU, and NCTC. These resources will be available through
Internet access at any time that is convenient to users, and for the first time, the public
library customer will have access to university and college reference materials at their
public library.
These resources include:
~ College and Universities online catalogs. Improwng the public library web access
will give public library customers the ability to search the two million plus
combined volume collections of these entities and determine if ~tems are checked
out or on the shelf before physically visiting that academic library.
P Government documents. UNT maintains a Government Publications Office
(GPO) gateway. It is the only one in thc state. Pubhc library customers would
have access to a vast amount of electronic government information available
online.
2
QmckReference tools. Public library customers would find links to a number of
electronic almanacs, maps, atlases, and biographical resources.
Statistical Information. Statistical resources would be listed by subject and
include short abstracts providing vital information for public library customers.
£xhlblts and speclal projects. These include graphics of materials from both
UNT and TWU Rare Books and Texana collections as well as their Archives.
FORM 11: SYSTEM, INFRASTRUCTURE AND NETWORK
Eatabll.h guldalinee for tee~nlaal inctallation determine what hardware and eoflwam is needed and how the system can accommodate growth
(scalablllty) Bdefly deeertbe project network with regard to placement and intended use of resources show how the network Integratee with
the applicant organ~.atlon e long range technctogy plan Explain how eeftware and hardware acquired ee part of the propoeed project will be
upgrodaiJ, repaired, maintained and supposed In the future
TO meet the goals of this project, the purchase of a new integrated library software
and hardware package and computers that meet the minimum standards specified by the
TIF Board is required. The City of Denton is committed to ensuring that any new
investment in technology meets current guidelines and addresses the long-range technology
plans of the City and its public library system.
The current library online public access computers cannot meet the need for
Interact access, as library customers can only access a very limited number of resources
only through dialup capability or in-house usage. To provide full Internet access to the
Denton Public Library online catalog for users at the library, and over the Internet, the
NetConneet integrated software package wdl be purchased. NetConnect will work with
our existing library automation system to offer enhanced services such as the WWW, text
and graphical emaH, Web access to bibliographic mformatnon via Z39.50, and local domain
name services.
The NetConnect and Z39.50 software can be run on several hardware platforms
including the Sun Mierosystems Ultra 10 system server. Sun is the recommended platform
for the library because Sun hardware will support the current Interact conneetian and web
presence at the library. In addition, the Sun Ultra 10 server is designed for up to 200
concurrent users and allows easy upgrade to additional capacity and capability.
The proposed hardware and software will be integrated into the library's existing
fiber optic backbone system and installed in accordance with standard industry practice.
TIFB Forrn/~jstem, Infrastructure & Network (1/98)
4
The Sun server will be installed in the City's Information Services Department with
connection to the network via the existing high-speed backbone switch.
In the main library, 20 OPAC computers will be replaced and installed with
Internet access. Existing fiber optic connection will be used to connect the workstations via
the Interuet. Seven (7) printers will be replaced and installed. Seven (7) OPAC computers
will be replaced and installed at the Branch library with three (3) printers replaced and
installed.
All proposed hardware will be integrated into the existing City infrastructure and
will support increased usage as outlined in the library's technology plan The NetConnect
software and hardware will include a first year on-site maintenance agreement. All system
hardware will be added to existing maintenance agreements covering critical system
components through the library's existing budget for Dynix maintenance, which is
increased 5% each year. The personal computers and printers will be included in a three
year maintenance agreement under the grant and then added to the City's Technology
Plan to ensure financial support for future equipment maintenance agreements, upgrades,
and repairs.
OE_~!~c~_~: NETWORK DIAGRAM
Diagram should present a clear view of how network equipment will be used Wiring, routers concentrators, CSU/DSUs, etc, should be
deposed w~th connea~ons clearly wslble Pnnted diagrams may be subm~tled on separate paper but must be labeled 'Form 12 Network
Diagram '
Network DiaEram is submitted on separate paper.
TIFB Form/Network Diagram (1/98)
6
FORM 12 Network D~agram
Denton Pubhc L~bmry System
I Cisco 4000 I
I router I
I I
, lObt Hub lObt Hub I 1OM Hub at
at I S at Main South
I 1OM Hub at Novell
10 M Hub at
In
Both Library buildings have Category G wiring Connections between the buildlng~ are Fast Etbemet Fiber
The coflflaction to the Internst via TheNet ld through Texas Woman'e Unlvemlty
7
FORM 13: EXISTING EQUIPMENT INVENTORY
like Itema toaether In the IIBflna. ADoli~ant~ will nat be nenallzIKI for documentlna exlstlncl reaources.
H~ah Soeed Data L~nks
Fiber optic connections from library buildings to City of Denton router
Fiber optic connection from router to Texas Woman's Umvers~ty
Router connection to T-1 access at Texas Woman's Umvers~ty to THEnet
Infr~str~tcture SuoDort E(3ulcment
1 C~sco 4000 series router (City of Denton)
8 Synoptms Latt~sHub 16-port 2813 hubs
3 Synoptlcs Latt~sHub 16-port 2803 hubs
3 MlcroAnnex 8-port terminal sewers
1 IBM RS6000-C10 (UNIX) Dynlx server
1 Novell 4 1 Acer Open Pentlum VI15G
1 IBM Netflnlty 3500 cataloging server (C~ty of Denton)
1 D,scPort 28 drive tower (C~ty of Denton)
1 7-drive tower
Public Access Computers
Computers aro IBM PC model PS/l, 486SX, 33MHz, 170 MB hard drive, 4MB RAM
12 text-only at Ma~n branch
1 tiffed w~th Kid's Catalog at Ma~n branch
2 text-only at South branch
TIFB Form/Existing Equip Inventory (1/98)
8
1 tiffed w~th Kid's Catalog at South branch
ADA umts are WYSE Decision 486SI Scalable PCs
1 ADA-titted with V-Voice and V-V~ew at Main branch
1 ADA-fitted w~th V-Voice and V-View at South branch
Pubhc Use Comouters - Word Pmcessino
1 Acer Pent~um 100 PCI/ISA, 1 2 GB hard drive, 16 MB RAM at Ma~n branch
1 IBM PC model PS/l, 486SX, 33 MHz, 170 MB hard dnve, 4MB RAM at South
branch
Pul~l~c Use Comouters - CD-ROM Use
1 Acer Open Pent~um, 1222 MB hard dnve, 16 MB RAM at Ma~n branch
1 Acer Open 486SX, 33 MHz, 16 MB RAM at Ma~n branch
2 Acer Open 80486DX2, 66 MHz, 8 MB RAM at Ma~n branch
1 Acer Open Pent~um, 16 MB RAM at South branch
Dedicated Internet Access Computers
2 Acer Pent~um 100 PCI/ISA, 1 2 GB hard drive, 16 MB RAM at Ma~n branch
1 Acer Pent,urn P54C, 1 2 GS hard drive, 16 MB RAM at Ma~n branch
1 Acer 80486DX2, 66 MHz, 1282 MB hard dnve, 16 MB RAM at Ma~n branch
1 HP Vectra VL5, 1 2 GB hard drive, 16 MB RAM at Ma~n branch
Public A(3cess Comouters w~th Intemet Access
1 Acer Pent,urn P54C, 1 2 GB hard dnve, 16 MB RAM at South branch
1 Acer Penflum MMX, 233 MHz, 16 MB RAM at South branch
1 Acer 80486DX2, 16 MB RAM at South branch
1 Acer Penfium, 16 MB RAM at South branch
Staff Comouters w~th Internet Access
Computers are C~ty of Denton lease, IBM Pemonal Computer 340
23 at Main branch
6 at South branch
Staff Comouters wIthout Internet Access
Computers w~th IBM PC model PS/l, 486SX, 33 MHz, 1 2 MB hard drive, 16 MB RAM
6 at Ma~n branch
Computers w~th IBM PC model PS/l, 486SX, 33 MHz, 170 MB hard drive, 4 MB RAM
4 at Ma~n branch
2 at South branch
lO
FORM 14: PROJECT EQUIPMENT
List all supplied, equipment and noaware to be purchaned, anticipated cost, and a brief description of why It Is necesearj to the project.
(Enoh listed item should be Included In tho proJeot budget on either 8cheduls D or Schedule E, where funding source and coast Juotlfl~flon
ITEM QUANTITY UNIT TOTAL NECESSITY OF NEED
PRICE PRICE
Multimedia 27 $850.00 $22,950.00 The new computers are
Computers required to improve and
increase access to state-of-
the-mt computers and the
Internet for the public and
students
Printers 10 $335.00 $3,350.00 Replacing current printers
and adding two new printers
at each site to increase
accessibility for the public
and students
NETConnect I $10,000 $10,000 Dynix core software and
Software database software to network
setup
DntaSaSe Software 1 $6,000 $6,000 Xnet license will provide
external public access
Sun Ultra l0 System I $21,598 $21,598 The server is the hardware
Server platform for the catalog
system
Fortres 101 2 $100.00 $200 Allows complete control over
every aspect of Windows
Software operation
File-Lok II 25 $20.95 $524 Restricts access to floppy
disk drive
Winlock 95 2 $139.00 $278 Additional security software
Software that covers components that
Fortres 101 does not
Printer Cartridges 224 26.95 $6,037 Will provide printing from
the public access printers
Computer Paper 672 reams 2.10 $1,411 Will provide paper copies of
resources printed from the
OPAC's
TIFB Form/Project Equipment (1/98)
ll
FORM 15 SUeTAINABILITY/SECURING FUNDING
AddrzaB WayB applicant organization Intend~ to eeoure future funding to lustaln proJe~L Examine different outlets for funding,
community In.kind donetlone and caeh, Federal end other 8rate grants Discuss meaBurza that employ co~t-effectlve procndure~ for
Implerne;ttlng the proJe~-t.
The Denton City Council and management team are dedicated to successfully
implementing a five year plan that focuses resources and obtains funding commitment for
the development of an integrated computer environment for the City. As a result of this
effort, most library staff members are equipped with state-of-the-art computers at their
workstations. Under this plan, new personal computers will be leased every three years.
As the existing library online public access computers (OPACs) were purchased in
1995 with certificate of obligation bonds, as well as the automated library automation
system, OPAC's will not be eligible to fall under the City's technology plan for replacement
until 2005. This grant will therefore enable the library to buy new state-of-the-art
computers in 1999, and be in the queue to receive new OPACs when the next line of new
computers are again leased by the City By uffiizmg our current automated system we still
can provide enhanced Internet access without migrating to a totally new integrated library
automation system and the inherent costs that would incur.
In the unlikely event that the C~ty of Denton should choose not to purchase future
OPACs, our Emily Fowler Library Foundation Fund will be instrumental in providing
needed financial support for the library's technology needs. Th~s endowed fund creates a
permanent source of revenue for the library and can be used for discretionary
expenditures.
In purchasing technology equipment for this project, a centralized bidding process
will be used to ensure that equipment is purchased in the most cost-effective manner and
TIFB Form/Bugtalnablllty-Fundlng (1198)
12
with long*term goals in mind. All technology purchases will be coordinated with the
Information Services Department to guarantee that all hardware and software interface
with current equipment and network specifications. This eliminates the purchase of
technology components that are not compatible with the City's system.
The system administrator personnel will receive traimng on the maintenance and
use of equipment from the manufacturer. Each system administrator staff member will be
responsible for training the Reference staff at each library. Reference staffwdl provide
training for the public. This "train-the-trainer" concept will lower the costs of training and
increase it's impact on the project.
FORM 18' BUDGET PLAN (one page)
Describe hOM tha applicant organization will maintain financial records for the grant. Briefly diaausa feature~ of the propoaal which
enhan=e co~t-effe~tIveneae of the project aunh aa matching funda and in-kind uontdbutlona, how the proposal builds upon exiaang
reaouree baae and how funda from other aouroaa will Da uaad In GonJnnctlon with grant funds Indicate how participating organizations
will share r~K)umel (e g, training, multimedia rucuroea, pereonnel)
The Denton Public Library will comply with the TIF Board grant guidelines for
successful management of all funds. The project director will accept responsibility for the
acceptance and administration of the grant that will include managing the programmatic,
financial, and reporting aspects of the project. By having the City of Denton's fiscal
management staff set up a grant account, all financial aspects of the project can be
monitored by utilizing the City of Denton's Local Government Financial System (LGFS)
accounting software package. Grant activity can be electronically accessed and monitored
on a daily basis. Monthly financial statements and reports can also be produced for
monitoring grant expenditures.
Record retention of all transactions for the grant project will be accurately
maintained throughout the grant period. All project records will be retained for three
years from the ending date of the grant period.
Relying on current financial and human resources allows the Denton Pubhc Library
to design a eost. effecfive project. The library system is committed to providing $3,600
annually for the Internet connection, dedication of personnel time, and all library staff
travel costs related to the TIF grant for training. Also, utilizing current staff to provide tn-
house training provides a low*cost method to effectively train staff and the public on
technology uses.
TIFB Form/Budget Plan (1/98)
FORM 19: BUDGET SUMMARY
Applicant Name Denton Public
BUDGET SCHEDULE TIFB Funds Local Funds* In-Kind* Total
A Personnel $ $ $ $
B. Contractual Services
19,536 3,600 23.136
C Travel
$ 1.31/~ 1.31&
D. Supplies and Materials
~-/~,361 &.~,13 17.ISO
E. Eqmpment
$ 6.8.10~' &8.103
TOTAL DIRECT EXPENSES $ $ $ $
82_.~ 000 9.327 aq. ?n~
Pro~ram Income (~f known) $
*Please Ideptifi/Source:
Source Amount
Library oraantzational funds $ 9.327
NOTE' TIFB Funds should contain D~rect Costs only No ~ndtrect costs can be ,ncluded
I approve the budget for this project and agree to abide by all financial guidehnes.
SI 8. at urca'af..F, lOar~la-]'Offlcer S',gKature o[^uth~e al
gathy Ouaose, ~stsCanC City ~nager of
Typed or Pr~nt~ Name and T~fle Typed or Pnnt~ Name and Title
Janua~ 12. 1999 Janua~ 12a 1999
Date Date
TIFB Form/Budset Summary (1/98)
15
SCHEDULE A - PERSONNEL
Apphcant Name Denton Public Library
Type of Expense In-Kind Total
Quantity/ I TIF, B Funds I Local Funds
Durati°~~l~
a Substitutes $ $ $
_
Total D~rect Expense $ $ $
Note Us~n$ the Justification Attachment form, justify and br(efly descnbe the bas~s for arnwn8 at the
cost of each hne ~tem, ~ncludmg the type of service, number of hours, and rate per hour
I approve the budget for this project and agree to ab~de by all financial gmdel~nes. /
S,gnatu- o~e. fil~n~c,al Off, cer S,i~tu/~ of Authorized ~2~i~1
~ ~ s Hicnael ~. Jez/Citv ~er
Typed or Printed Name and T~tle Typed or Pnnted Name and T~tte
Janua~ 12a 1999 Janua~ 12. 1999
Date Date
TIFB Form/Budget Sched A (1/98)
16
BUDGET SCHEDULE A - PERSONNEl
JUSTIFICATION ATTACHMENT
TIFB Form/Sched A Atlach (I/~8)
17
SCHEDULE B - CONTRACTUAL SERVICES
APPLICANT NAME n~.r~ p,,~
Typ~ of Expense Quantity/ TIFB Funds Local Funds In-Kind Total
Duration
Sectmn I: Te~Ornmumcations
a. Mo~ihl¥ iSP Fees 12 $ $ 3.600 $ $
b Monthly ~ine Charges
C ~et License 6~000 6.000
d
e
TotaIS~i~n 1 $ 6~ooo $ 3,600 $ $ 9.6oo
S~ion 2: Pr~j~
a Proje~ Design/Management $ $ $ $
b ReWork Installation gy~, 3~500 3~500
c D~ Z~q.50 ~F~are I 1-000 1.000
d ~site ~int. - a~l 5t286 5t286
Total S~ti~a 2 $ 9.786 $ $ $ 9.786
S~o. 3z Tr~:,~:,~
a T ~h Tmmm~ $ $ $ $
b D~ Un,AC Tra~n~a ~e erin ~t750
d
Total S~ien 3 $ 3. zsO $ $ S 3.~o
TOTAL DIRE~ ~PENSES
~om H~mg th~ lu~ifl~etion ~hm~nt form, lu~t~ and brmfly describe tho ba~ for arnwng at th~
cost of ~ach hn~ ~tem, including th~ ~p~ of ~co, number of hour~, rat~ p~r hour, and tmw~ cmt~ for
con~ul~nt~, ~f any.
I approve the budget for this project and agree to abide by all financial guidelines.
Signature b~ar~lal Officer g~ / o~/ '
· athy DuBose, Assistant City I~anager of Iai-
Fiscal Nana~ement aRd Mun4e~.~al Services ltichaet~. Jez~ City
Typed or Printed Name and Title Typed or Pnnted Name and T~tle
January 12~ 1999 January 12~ 1999
Date Date
TIFB ro~,.~l~_M~Sched B (1/98)
18
BUDGET SCHEDULE B - CONTRACTUAL SERVICES
JUSTIFICATION ATTACHMENT
The City of Denton will continue to pay telecommunication costs of $3,600 to The
Texas Higher l~ducation Network (THinner) for Internet access. The X-net license will
provide external public access to our library holdings of approxnmately 157,855 ntems. The
X-net license will cost $6,000.
Project management costs include network installatnon for network setup,
configuration and onsite installation at $3,500 and software installation of the Dynix Z39.50
server. The Dynix Z39.$0 will allow easy searching of multiple library catalogs and full-
text data boxes. A one year annual manntenance agreement will be purchased for the entnre
NETConnect system which includes a warranty for core software, network license, the
Dynix Z39.50 server setup, and hardware for the SUN Ultra 10 system server. The $5,286
mcluded in Schedule B is for the first year. The City of Denton will pay for the annual
maintenance agreement following the conclusion of the project.
Training costs include one Dynix UniPAC Trmnmg for up to slx people. $3,750 will
provide on-site training for up to two days training by a Dymx trainer on Dyntx Public
Access for Windows and Dynix WebPAC modules.
TIFB Form/~ed B Atta=h (1198)
'19
SCHEDULE C - TRAVEL
APPLICANT NAME n,~-,~ Public Libra:~y
Type of Expense TIFB Funds Local Funds In-K;nd Total
a Transportation $ $ $ $
234.00 234.00
b Lodging '
c Meals
1.080.00 1.080. oo
TOTAL DIRECT EXPENSE $ $ 11314.00 $ $ 1.314.00
Note Ustn8 the Justification Attachment form, justify and bnefly describe the bas~s for arnwng at the
cost of each hne Item Describe the apphcant's travel pohcy (~ e, mdeage and per dtem reimbursement
rates) Spec~6/purpose for each ~tem of travel Break out costs of each trip to separately show the spectfic
costs of transportatton and per d~em
I approve the budget for this project and agree to ab;de by all financial gmdelines.
Slgnatu~of FIn~lclal Officer $1~at'u~ of ~uthonz~ird~C~fflc,at
Kathy D~ose, Assiat~t City ~nager of
F~sca~ ~ement and ~n~c~a~ Sea,cea N~chae~ ~Jez, C~t~ ~nager
Typed or Pn~t~ Name and T~tle Typed or Pnnted Name and T~tle
Janua~ 12. 1999 January 12. 19~
Date Date
TIFB Form/Budset Sched C
2O
BUDGET SCHEDULE C - TRAVEL
JUSTIFICATION ATTACHMENT
The City of Denton will provide transportation costs and meals for e~ght (8) library
staff members to attend the TIFTech training in Dallas. Transportation costs are based on
the City's rate for mileage reimbursement at $.325 per mile estimating 40 miles each way to
Dallas, and up to $25 per meal.
Based on nine days of travel at 80 males per day times $.325 per mile, transportation
costs will total $ 234.00. The costs of meals for eight staff members to eat one meal (lunch)
during the nine days of training will total close to $1,080.
TIFB Fom~/Sched C Attach (1198)
21
SCHEDULE D - SUPPLIES & MATERIALS
APPLICANT NAME Denton Public Library
Typ~ of Expense I Quantity
Sect,on 1:iSDn'ware I TIFB Funds I Local Funds I In-Kind I Total
a Web ,~uthorln~ $ $ $ $
b Operating System I lo,o0o
c Web S~rver 1o,ooo
d E-mall
, e Anti-Virus
Security softtva~~ 4 802 802
TotaISection 1 $ ln_Sn~- , $ $ $ 10,802
Section 2~ Other
a Eqmpment Rack $ $ $ $
b Ftle-Lok II 25 524 524
c Comouter under 672 .a~o 1.411 1~411
d Printer eartrid~es ~2~ 1-6Z4 ~,413 6,037
e
Total SeCtion 2 $ 3.559 $ 4.41} $ $ 7,~72
I TOTAL DIRECT EXPENSES
Note Usm8 the Justification Attachment form, justify and briefly describe the bas~s for arriving at the
cost of each hne ~tem See Section 4, Page 3 of the Apphcat~on Grade for additional information
I approve the budget for thts project and agree to abide by all financial guidelines.
S~gnat u'l~6f_Fl~nc~al Officer
Kathy D~os&, Assistant City ~naser of
Fiscal ~a~ent and ~n~ctpal Settees H/chael ~, ~ezI City M~-~ger
Typed or ~rlnted Name and Title Typed or Pnnt~ Name and Title
Janus. 1~. l~t~ ]anua~ 12, 1999
Oate Date
TIFB Form/Budllet Sched D (I/98)
22
BUDGET SCHEDULE D - SUPPLIES & MATERIALS
JUSTIFICATION ATTACHMENT
The core software for the NetConnect system at a cost of $10,000 includes the Dynix
public access text version, the Dynix public access for Windows, the Dynix WebPAC and
one DialPAC account. Security software includes (two sttes ~ $100.00 each) Fortres 101,
from Fortres Grand Corporation, is a security agent which resides mvistbly between the
user and the computer. Fortres 101 provides total security for the Windows workstation so
that icons cannot be moved or renamed, files cannot be modified or deleted, system
configurations may not be changed and only specified software titles may be run. Winlock
95 security software (two sites ® $139.00 each) provides coverage for components not
covered by Fortres 101.
The 25 File Lok II's will prevent unauthorized copying of data from the library
network or hard drive by restricting access to the floppy disk drive. The locks cost $20.95
each for a total cost of $ 524.00.
It will be necessary to add costs for supplies. With the additional computers and
printers, our supply budget will be greatly impacted. Based on the current usage by the
Main branch of $3,880.80 per year on printer cartridges, the increase tn the number of
printers and the anticipated increase of usage by patrons, we calculate our printer
cartridge usage will increase to $6,036.80 per year.
Paper supplies for the current printers we have at the Main branch now run
$252.00 per year. Using the same criteria as for the printers, the paper costs is calculated
to be $1,411.20 per year.
TIFB Form/8(3hed D Attach (1/98)
23
I SCHEDULE E - EQUIPMENT / FIXED ASSETS
APPLICANT NAME Denton Public Llbraz7
I
Typ,:of Expense I quantity I TIFB Funds I Local Funds I In-Kind I Total
Section 1: ~letwork Hardware
a CSU/D! U $ $ $
b Hub
c Router
d Etherne~ Switch
e UPS
f Wdeoc~nferenc~nlt
h
Total Section 1 $ $ $ $
Section 2: (:omputer Hardware
a Server I $ 21~803 $ $ $ 21t803
b Remote Access Server
c Workst; t~on 27 22~950 22,9.50
d t.aptop,
e
lotal $~flon 2 $ $ $ $
bSectl°n 3:eet WirlnR:
a Cable~Supphes I I [ I I
Total S_;.Ion 3 $ $ $ $
Section 4: Other
Equipment
a Dl~Kal ~..amera
b Scanner
Laser
Prlnter 10 ~ 3,350 ~ ~tt350
C
d Momto~
e Prolect~r
f
Total Sec!ion 4 $ $ $ $
TOTAL DIRECT EXPENSES $ 4.8,103 $
SECTIONI1 + 2 + 3 + 4 =
$
Note Usi~tg the lustlfication Attachment form, justify and bnefly describe the bas~s for arnwng at the
cost of each line item. See Section 4, Page 3 of the Application Grade for additional ~nformatlon
I approve the budget for this project and agree to abide by ail flnancml guldellne~.
S~snaturXe~ Financial Officer S~8'na(ui'e of u~l~or - oal
Date Januar~ 12. lggg Date Jan~uarv 12. 1999
TIFB Fotm/Budlle~ Sched E
24,
BUDGET SCHEDULE E - EQUIPMENT/FIXED ASSETS
JUSTIFICATION ATTACHMENT
A Sun Enterprise Ultra 10 system server will be purchased at a cost of $21,805 as
the hardware platform for operating the Dynix system. The Sun Ultra 10 server has
300MHz/128MB DRAM and 4.2 GB memory. It is a highly scalable solution that provides
substantial growth potential without requiring major change m operating systems or
retraining of system administration personnel.
To increase student and public access, 27 multimedia workstations with Internet
capability will be purchased. Each personal computer will meet the minimum
specifications required by the TIF Board, including Pentium II 333MHz, 64MB of memory
configuration and a minimum of 2GB hard drive. The average cost per unit is $ 850.00 for
a total cost of $22,950.00.
Ten laser printers will be purchased at a cost of $335.00 each. These printers will be
network ready laser printers with at least 600 dp~ capacity and six pages per minute
printing. The printers will be capable of letter, legal, and plain paper or transparency
printing. All but one of the printers will be accessible to the public and students This
printer will replace the existing one used by the System Administrator for administrative
reports and statistical data. The total cost for all the printers is $3,350.00.
TIFB Fonn/Sched E Attadl (1198)
25
APPLICATION CHECKLIST for RFP LB3
Program A & Program B
1 FORM 1: COVER PAGE
2. INFORMATION SURVEY
3 FORIvi 3: DESIGNATION OF OR. ANT OFFICIALS
4 FORM 4: CERTIFIED ASSURANCES
5 LIBRARY NARRATIVE
Program B Only
6. FORM 11: SYSTEM, INFRASTRUCTURE, AND NETWORK
7 FORM 12: NETWORK DIAGRAM
8 FORM 13 EXISTING EQUIPMENT INVENTORY
9 FORM 14: PROJECT EQUIPMENT
I0 FORM 15: SUSTAINABILITY/SECURING FUNDING
Program A & Program B
Il FORM 18. BUDGETPLAN
12. FORM 19. BUDGET SUMMARY FORM
13 SCHEDULE A: PERSONNEL - COSTS RELATED TO TRAINING
14 SCHEDULE B. CONTRACTUAL SERVICES
15 SCHEDULEC TRAVEL
16 SCHEDULE D: SUPPLIES AND MATERIALS
17 SCHEDULE E EQUIPMENT/FIXED ASSETS
18 APPLICATION CHECKLIST
Organization Name: Denton l~blic Library
By:_ ~ctor
Eva Poole
Typed or Printed Name
Trle
J~,m,,,','v 12. 1999
Oate of $~snature
26