1999-037 Om)INANCE NO 9-c)57
AN ORDINANCE AUTHORIZING THE EXECUTION OF A CHANGE ORDER #5 TO A
LEASE AGREEMENT FOR PC'S, MONITORS AND PERIPHERAL EQUIPMENT
BETWEEN THE CITY OF DENTON AND IBM CORPORATION, PROVIDING FOR AN
INCREASE IN THE QUANTITY OF ITEMS, ADDENDUM TO THE LEASE, AND AN
INCREASE IN THE ANNUAL LEASE PAYMENT AMOUNT, BASED ON EQUIPMENT
SUPPLIED BY NTCS, INC, A QUALIFIED INFORMATION SERVICES VENDOR (QISV)
FOR THE GENERAL SERVICES COMMISSION OF THE STATE OF TEXAS, AND
PROVIDING AN EFFECTIVE DATE (LEASE #2045 TO IBM CORPORATION IN THE
AMOUNT OF $1,229,588 26 + CHANGE ORDER #5 IN THE AMOLrNT OF $29,811)
WHEREAS, on 4-15-97, the City awarded a 36-Month Master Lease Agreement
for PC's, MONITORS, LAPTOP, DOCKING STATIONS AND PERIPHERAL
EQUIPMENT TO IBM CORPORATION in the mount of $897,268 total, and
WHEREAS, on 4-7-98, the City Council approved Change Order #I m the annual
mount of $68,422 42 plus a one time payment of $7,250 for a total of $75,672 50,
$212,517 26 master lease Increase, and
WHEREAS, on 11-17-98, the C~ty Council approved Change Order #3 In the total
amount of $14,276, and
WHEREAS, on 12-8-98 the C,ty Council approved Change Order #4 in the total
amount of $85,308, and
WHEREAS, the City Manager having recommended to the Cotmcfl that a change
order be authorized to amend such agreement with respect to the scope of price and said
change order being in compliance w, th the reqmrements of Chapter 252 022 of the Local
Government Code since the equipment being added to the master lease m listed on a
proposal approved by the State of Texas General Services Commlss,on and prices are
from a Qualified Informative Services Vendor's Catalogue (NTCS, Inc), NOW,
THEREFORE,
THE COUNCIL FOR THE CITY OF DENTON HEREBY ORDAINS
SECTION I That Change Order #5 increasing the quantity of ~tems, and adding
an addendum to the lease and ,nereasmg the amount of the annual lease payment in the
lease agreement between the City and IBM Corporation, a copy of which ~s attached
hereto, and made a part hereof for all purpose, m the amount of TWENTY NINE
THOUSAND EIGHT HUNDRED ELEVEN and no/100 ($29,811), relating to eqmpment
supplied by a Qualified Information Services Vendor (QISV) for the General Services
Commlss,on, is hereby approved and the expend, ture of funds therefor ~s hereby
anthonzed The master lease amount ~s amended to read $1,259,399 26
SECTION II That this ordinance shall become effective immediately upon its
passage and approval
PASSED AND APPROVED this the /~,,.-[4~ day of ~~_, 1999
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
PO#92723-CHANGE ORDER #5 ORDINANCE
j~l~ ...~'~ uenton Office Fort Worth OfficeA,,Ac N, Pr posal
3801 1-38 North, Suite 126930 W 1st Street, Suite 301
Denton, Texas 76207 Fort Worth, Texas 78102
(940) 387-0122 (817) 335-1350
!
Fax (940) 383-1352 Fax (817) 335-1352
10083 Date: 011os119s9
NTC$, Inc. Soouso, thow betw wn,c. .,nccom
Your Technology Partner
Jim Avery Phone Wk 940-349-7262
City of Denton - Information System Fax 940-349-8533 Cell
601 E H~okory
Denton TX 76205 Account Troy Tuomey
Manager 940-387-0122 x 741
Part I~ mber Description Price Extended
1) 316200.002 Armada NB 1700 6/233, 32MB, 3 2GB HDD 10 2,344 00 23 4~0 30
2) 314890.821 32MB Upgrade SDRAM 10 111 00 1 110 C~
3) 292813.B21 Netelligent 10/100Tx PC Card 7 115 00 805 -~ 0
4) 316239.001 Convemence Base - Ethernet 4 335 00 1 340 CO
5) CQWOf Black Carrying Case for Armada Notebook 10 75 00 750 CO
8) FM.AMMAI.36 3-Year Extended Warranty 10 98 00 980 30
J Client Purchase Order # I
Subtotal 28 42~ CO
TOTAL $28,425 00
LEASE 8
ATTACHMENT #4
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chac i~ s~ll Ce~.~e ,, ~ , ~e
January 20, 19N909CH~q~$ TO Tills AI)D~qD~ff .U~ AOTHO~Tm~
Addaudtm No. Q01613905-08
NO CI~.~Es 1'0 THIS ~LDDE~/)~d ARE
Jantmz~. 20, 1999
Ac~e~du~ No. Q01613905-08
.' := CERTIFICATE OF ACCEPTANCE Fags = of =
C~dit Corpor~io~
Customer Number 2273634
Name end Address Brenoh Office Address Agreement Number. Q266197
CITY OF DENTON 1605 L.BJ FREEWAY Supplement No' D00627T¢;
901-B TEXA~$T DALLAS , TX
DENTON , TX 76201-4354
Customer Reference.
Summary Supplement No
Location Leased/F~nanced Item Plant Order Contract SeRal No Manufacturer's Serial No
Customer Type Model or ME$ No DesDnption
2273634 COMN TAK
233MHZ PENTIUM I132MB N
2273634 COMN TAK
233MHZ PENTIUM II 32MB N
2273634 COMN TAK
233MHZ PENTIUM II 32MB N
2273634 COMN TAK
233MHZ PENTlUM II 32MB N
2273634 COMN TAK
233MHZ PENTIUM I132MB N
2273634 COMN TAK
233MHZ PENTIUM I132MB N
2273634 COMN TAK , ,
233MHZ PENTIUM II 32MB N
2273634 COMN TAK
233MHZ PENTIUM 1132MB N
2273634 COMN TAK
233MHZ PENTIUM II 32MB N
THE UNDERSIGNED ("CUSTOMER") IS A LESSEE OR CU~I'OMER UNDER THE TERM LEASE MASTER AGREEMENT, INSTALLME'~T
PAYMENT MASTER AGREEMENT, QUICKLEASE AGREEMENT OR OTHER AGREEMENT REFERENCED ABOVE ("AGREEMENT") WrTH
EITHER IBM CREDIT CORPORATION OR INTERNATIONAL BUSINESS MACHINS~ CORPORATION (IN EITHER CASE, 'IBM ) CUSTOMEF~
REPRESENT~ AND CERTIFIES THAT THE ITEM8 lISTED ABOVE OR ITEMiZED ON AN ATTACHMENT TO THIS CERTIFICATE OF
ACCEPTANCE ("ACCEPTED ITEMS") HAVE BEEN ACCEPTED BY CUSTOMER ON THE ACCEPTANCE DATE INDICATED BELOW ANC
LABELS, IF SUPPLIED, HAVE BEEN AFFIXED TO EACH ACCEPTED ITEM OF EQUIPMENT CUSTOMER AUTHORiZES ISM TO PAY
CUSTOMER'8 SUPPLIER FOR THE ACCEPTED ITEMS AMOUNTS DUE UNDER THE AGREEMENT SHALL COMMENCE UPON THE
ACCEPTANCE DATE INDICATED BELOW UNLESS OTHERWISE NOTED BY LESSOR ON THE SUPPLEMENT IF CUSTOMER IS SUBJECT TO
PROCUREMENT OR APPROPRIATION LAWS OR REGULATIONS, CUSTOMER REPRESENTS AND CERTIFIES THAT IBM'S DIRECT PAYMENT
TO CU~I'OMER'8 SUPPLIER FOR THE INVOICE AMOUNT~ INDICATED ON THIS CERTIFICATE OF ACCEPTANCE WILL BE IN FULL
COMPLIANCE WITH ANY AND ALL RELEVANT 8TATS LAW8 AND REGULATION8 OR ANY OTHER LEGAL REQUIREMENTS RELATING TO
CUSTOMER S PROCUREMENT OR APPROPRIATION ACTIVITIES
IN ORDER FOR THIS CERTIFICATE OF ACCEPTANCE TO BE EFFECTIVE, CUSTOMER MUST PROVIDE IBM WITH SERIAL NUMBERS FOR
EACH ACCEPTED ITEM OF EQUIPMENT CUSTOMER AUTHORFZEB IBM TO COMPLETE OR UPDATE ANY EQUIPMENT IDEN'I1FICATION
INFORMATION ON THE REFERENCED AGREEMENT OR SUPPLEMENT TO THE AGREEMENT FOR ANY ACCEPTED ITEM OF EQUIPMENT
WITHOUT FURTHER ACTION OR CONSENT BY CUSTOMER
DELIVERY OF ANiEXECUTED COPY OF THIS CERTIFICATE OF ACCEPTANCE BY FACSIMILE OR ANY OTHER RELIABLE MEANS SHALL BE
DEEMED TO BE AB EFFECTIVE FOR ALL PURPOSF.~ AB DELIVERY OF A MANUALLY EXECUTED COPY CUSTOMER UNDERSTANDS TH AT
IBM MAY MAINTAIN A COPY OF THIS CERTIFICATE IN ELECTRONIC FORM AND AGREES THAT A COPY PRODUCED FROM SUCH
ELECTRONIC FORM OR BY ANY OTHER RELIABLE MEAN8 (FOR EXAMPLE, PHOTOCOPY, IMAGE OR FACSIMILE) SHALL IN ALL RESPECTS
BE CONSIDERED EQUIVALENT TO AN ORIGINAL
Acceptedby CITY OF DENTON
Customer
ACCEPTANCE DATE, By
(Must Be Completed) Aulhor~zecl Signs[ute
Name ('rype or Print)
PLEASE RETURN TO BRANCH OFFICE ADDRESS LISTED ABOVE
Z125 5137-0~ (05/97}
'-' '~--'?~= CERTIFICATE OF ACCEPTANCE page 2 ~:
Customer Number: 2273634
Name and Addrees Branch Office Address Agreement Number Q26619;'
CITY OF DENTON 1605 LBJ FREEWAY Supplement No D0062--~.
901-B TEXAS ST DALLAS , TX
DENTON , TX 76201-4354
Customer Reference
Summary Supplement No
Location Leased/Financed Item Plant Order Contract Senal No Manufacturer's Senal No
Customer Type Model or MES No Description
2273634 COMN TAK
233MHZ PENTIUM II 32MB N
2273634 9994 001
VENDOR SOURCED PRODUCTS/SVCS