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HomeMy WebLinkAbout051118 Friday Staff Report City Manager’s Office 215 E. McKinney St., Denton, TX 76201  (940) 349-8307 OUR CORE VALUES Integrity  Fiscal Responsibility  Transparency  Outstanding Customer Service MEMORANDUM DATE: May 11, 2018 TO: The Honorable Mayor Watts and Council Members FROM: Todd Hileman, City Manager SUBJECT: Friday Staff Report I. Council Schedule A. Meetings 1. Historic Landmark Commission Meeting on Monday, May 14, 2018 at 5:30 p.m. in the City Council Work Session Room. 2. Reception honoring City Council on Tuesday, May 15, 2018 at 5:30 p.m. in the City Council Work Session Room followed by a Regular Meeting at 6:30 p.m. in the Council Chambers. 3. Agenda Committee Meeting on Wednesday, May 16, 2018 at 3:30 p.m. in the City Manager’s Conference Room. B. Upcoming Events 1. Police Awards & Appreciation Banquet Thursday, May 17, 2018 at 6:30 p.m. at The Clubhouse at Robson Ranch. II. General Information & Status Update A. Organizational Updates – Please see below a few organizational updates: 1. Public Safety Communications/Dispatch – The Communications Division serves both the Denton Police and Fire Departments by handling 9-1-1 calls and dispatching public safety resources. Through the last year, a Governance Board made up of Police, Fire, Technology Services, and City Manager’s Office representatives was formed to provide direction to the Communications Manager and division. This initiative was started recognizing the importance of the division as a service provider to both the Police and Fire departments and to comprehensively review, discuss, and plan for the needs of communications and dispatch. This has proven to be valuable; however, there are many organizational initiatives, service level enhancements, and major projects planned for the next year, including an RFP award for a new CAD/RMS system, radio system upgrade, and remodel of the Communications center. In order to accomplish these objectives, instill a service provider approach with a focus on quality assurance, and integrate planning for technology needs, the Communications Division began reporting to the Chief Technology Officer, Melissa Kraft, as of Wednesday, May 9. We are confident in Melissa’s leadership abilities to continue to move Dispatch forward and provide high- quality service to our public safety agencies. The Governance Board will continue to provide oversight, as well as the formation of an Operations Committee with command staff from Police and Fire to review operational matters, training needs, and policies and procedures related to dispatch. 2. Police Organizational Assessment – Recently, Chief Howell has initiated a strategic planning process for the Police Department. This is a cooperative effort that will involve input from all stakeholders. To that end, Chief Howell has engaged the Police Executive Research Forum (PERF) to complete an organizational assessment of the department. Founded in 1976, PERF is a premier police research organization and a provider of high quality management services, technical assistance, and training to support policing and the criminal justice system. PERF’s experience includes assisting state, county and local police departments, sheriffs’ offices, and federal law enforcement agencies, both within the United States and internationally. PERF will be examining organizational structure, policies and procedures, process for critical incidents, and organizational climate. A team from PERF will visit and be on-site to collect information, identify process improvements, and assist with the implementation of the organization’s strategic plan. This process will include personal interviews (e.g., department command and supervisory staff as well as rank-and-file employees, both sworn and non- sworn); the collection, review and analysis of available data; and personal observations from as many employees as possible. PERF will draft a report containing their findings, recommendations, and implementation plan moving forward based upon the data collected and the team’s observations. Throughout the process, DPD leadership may immediately act upon some of PERF’s recommendations and other department initiatives that are currently in progress, rather than waiting until full conclusion of the report. This independent assessment will be critical to helping DPD leadership evaluate the department, assess organizational climate, and formulate an implementation plan to address current and projected organizational needs. 3. Assistant to the City Manager – Rachel Smithson Wood has been hired as the Assistant to the City Manager. Rachel joins us from the City of Charlotte, NC where she has served in the capacities of Constituent Services Manager, Strategy Manager, and Strategy & Budget Analyst. Prior to her time in Charlotte, Rachel worked for the City of Lake Worth, FL and City of Savannah, GA. Rachel has a Master of Public Administration from UNT and is looking forward to returning to the area. Please help us welcome Rachel as she starts with the City next week Monday, May 14. Staff contact: Bryan Langley B. Fire Station 4 Dedication – A ribbon cutting ceremony and reception for new Fire Station 4 is being planned for the morning of Friday, June 22 beginning at 10 a.m. More details will be forthcoming with invitations. Construction on Fire Station 4 is wrapping up with the new station expected to be occupied by the Fire Department before the end of May. The addition of Medic 4, as a result of the federal SAFER grant award, went into service on April 1, 2018 out of the current fire station. Staff contact: Chief Kenneth Hedges C. Officer Cleared by Grand Jury – An independent investigation by the Texas Rangers into the shooting incident of February 19, 2018 was concluded and presented to a Denton County Grand Jury. The Grand Jury took no action meaning the use of force by our officer was justified, and no further action is warranted. An internal review of the incident found the actions of all officers were within policy. Attached is a press release sent today. Body cam videos are also being released upon request. Staff contact: Chief Lee Howell D. Landfill Landscape Buffer – During the City Council’s May 8, 2018 meeting, the Council requested an update on Solid Waste’s project to improve the landscape buffer that runs along Mayhill and Edwards Road. On February 20, 2018, staff provided Council with a presentation that outlined plans to plant trees and install irrigation along the buffer zone. During that presentation, staff recommended dividing the project into phases to avoid complications with a DME transmission line project and the Mayhill Road expansion. Staff expects all phases of landscape and irrigation design to be completed by Freese & Nichols by the end of summer; however, full implementation will be dependent on the completion of the Mayhill Road and DME transmission line projects. The first phase of tree planting is scheduled to occur this fall, and staff anticipates approximately 175+ new trees to be added behind Solid Waste’s buffer zone wall. Staff contact: Ethan Cox E. Board of Ethics – The Ethics Ordinance goes into effect on Tuesday, May 15. Staff is engaging Alan Bojorquez to assist in the next phase of implementation including developing training materials and providing training, and assisting the Board of Ethics in drafting rules and procedures. Staff is working with Alan to determine a scope and cost for providing this service. Complaint, conflict of interest disclosure, and business interest disclosure forms will be available in the City Auditor’s office on Tuesday, May 15 as those portions of the Ethics Ordinance will be in effect. Hearings and advisory opinions from the Board of Ethics have been tolled until the Board is appointed and rules and procedures have been adopted. Attached is a proposed timeline to meet the September 1, 2018 date set by Council. This timeline contemplates the Board of Ethics holding a first meeting during the week of July 23, requiring nominations to the Board of Ethics to be approved by City Council at the latest by the July 17 City Council meeting. Staff plans to add agenda items for discussion and consideration of nominations on the June 19 and June 26 City Council meetings. Please submit Board nominations to the City Secretary by June 13. Staff contact: Bryan Langley F. Update on Downtown Mini Mall – Economic Development staff contacted the owners of the Downtown Mini Mall on May 10, and the owners reiterated that they do not require assistance from the City at this time. The owners’ current plan is to retain ownership of the building and rebuild on the site, and they stated that they don’t have further updates regarding that plan. City staff is available to assist all the property owners affected by the Dec. 26 fire and will continue to monitor the safety and code compliance of the Mini Mall site and neighboring buildings. Beyond that, decisions about the properties are up to the owners alone.  According to Building Inspections, the exposed brick walls left after the fire were constructed to be their own freestanding walls and are acceptable under Denton’s code.  The Mini Mall site is secured with fencing that prevents unauthorized access. As long as the fencing remains in good repair, it can remain up indefinitely. Both the front and back fencing have been painted with a mural by local artist Kelsey Heinerman using paint donated by First State Bank.  Regarding the currently unoccupied buildings on either side of the Mini Mall site, the buildings are structurally sound and secured from the public. As such, they are not in violation of any code provisions. Staff contact: Caroline Booth, Economic Development G. Make Music Day – On June 21, more than 800 cities in 120 countries will observe the world’s largest annual music event: Make Music Day. For the first time, Denton will participate in this worldwide celebration. Launched in 1982 in France as the Fête de la Musique, this event is completely different from a typical music festival because it is open to anyone who wants to take part. Thousands of amateur musicians will play in public spaces, often for their first time. Professional musicians will perform for new audiences, and everyone is invited to sing along and enjoy the first day of summer. Denton’s Make Music Day will include a gathering of 40 bassists on the Courthouse lawn, a bucket band, and a Thursday Twilight Tunes concert. Economic Development is working with local businesses and musicians on many other activities and will provide a full schedule of events prior to June 21. Staff contact: Caroline Booth, Economic Development H. Neighborhood Block Parties – At Tuesday’s work session, Council requested more information regarding the requirements for neighborhood block parties. The following outlines the current requirements:  Traffic Control : Applicant fills out a Temporary Street Closure Form, which must include a Traffic Control Plan that meets Federal Manual Uniform Traffic Control Devices (MUTCD) standards. The traffic control plan must be developed by either a professional engineer or a barricade company that provides traffic control plans and barricades in compliance with the MUTCD. Traffic control device standards provide the warning and guidance needed for the uniform and efficient operation of all elements of traffic in a manner intended to minimize the occurrences of accidents and/or injury. Traffic Control Plans require MUTCD standard barricades and signs and are obtained by contracting a barricade company.  Notification and Petition: All property owners and/or tenants affected by the street closure must be contacted and informed of the proposed street closure, and indicate their favor or opposition by signing the Neighborhood Block Party Petition Form. Staff is looking into options for City Council consideration that would still abide by MUTCD, but change the responsibility of the traffic control plan and barricades from the neighborhoods to the City. This could require additional resources to be allocated for the City to purchase and have an inventory of barricades and staff their distribution and set-up. The City could also select a barricade company through a competitive process and provide funding for the events. Staff will report back with options for City Council to review and consider. Staff contact: Sarah Kuechler I. DME Arcing Demonstration Video – On Tuesday, DME staff presented a work session item to City Council regarding reliability for the electric distribution system. Unfortunately, the screen was not working and a video that had been prepared demonstrating new equipment could not be shown. The video has been uploaded and is available on the DTV YouTube channel here: https://youtu.be/jK- gYp1EQjg The video shows DME’s Arcing Demo Trailer that is typically used to demonstrate Electrical Safety for school aged children and the public. The primary voltage present on this demo and on DME’s high voltage primary distribution single phase conductors is 7,620 volts. The following is a description of the video from DME staff:  At the start of the video you will see a porcelain cutout and fused door that is opened and closed, showing that when the door is opened slowly that a very large arc occurs. Inside the fused cutout door is a fuse that blows when an electrical fault occurs during a lightning strike, or when a squirrel gets across a grounded surface and touches a primary conductor. The sound of the fuse blowing is loud similar to a shotgun blast, which causes the door to very quickly drop, thus minimizing the arc length and duration of the arc at the top of the pole.  Next you will see one of the old style wildlife protectors that is installed on many poles across town. It is the mounted on top of one of the transformer bushings. This demonstration has a small piece of sausage at the end of the yellow hot-stick, it represents a squirrel standing on top of the grounded transformer and reaching up and touching the wildlife protector - you will note that depending on how or where the squirrel touches the old style wildlife protector that it is possible to still create an electrical arc which would cause an electrical outage (especially as they age). These older style wildlife protectors are still available to purchase, but as you can see they do not completely prevent electrical arcs.  Next, field personnel replace the old style wildlife protector with a newer style that staff started testing nearly a year ago. The results were that this new wildlife protector actually accomplished what the originally available product was supposed to accomplish. DME now only installs the new style wildlife protector on all new installations and is going back through our system to retrofit and replace the older style units in areas that are prone to wildlife caused power outages.  Finally it shows how a tree branch when touching a primary conductor will smoke and can create an electrical arc and ultimately will burn the tree branch and sometimes creates fires at the tops of poles or causes arcs or flaming tree debris to fall onto the ground. Staff contact: Brent Heath J. Cycle with the City – The fourth Cycle with the City event was held on Wednesday, May 9. Around 70 friends and neighbors joined the City on a bike ride led by Council Member Dalton Gregory along the Evers Trail. Special thanks to Engineering staff putting on a great event. Contact: Pritam Deshmukh K. Ed Davis Litter Enforcement Award for Lancine Bentley – Lancine Bentley, Community Improvement Services Manager was awarded the Ed Davis Litter Enforcement Award from Keep Texas Beautiful. This award recognizes an enforcement professional who has gone above and beyond in their approaches to enforcing environmental laws and regulations. Congratulations to Lancine on this honor. Staff contact: Brad Lahart III. Community Events A. Carl Gene Young Sr. Park Sprayground Opening – The City of Denton Parks and Recreation Department and volunteers are excited to announce the sprayground is ready for play and invites residents to join in a family-friendly celebration on Saturday, May 12 from noon to 1 p.m. at Carl Gene Young Sr. Park. Staff contact: Maria Denison IV. Attachments A. Press Release – Officer Cleared by Grand Jury B. Proposed Draft Board of Ethics Timeline V. Informal Staff Reports A. 2018-053 DCAD 2019 Budget B. 2018-054 Airport Parallel Runway Timeline C. 2018-055 Counseling Services D. 2018-056 Loose or Stray Animals E. 2018-057 Engineering Contract Negotiations VI. Council Information A. Council Requests for Information B. Draft Agenda (May 22) C. Council Calendar D. Future Council Items E. Street Construction Report FOR IMMEDIATE RELEASE Bryan Cose  (940) 349-7998  Bryan.Cose@cityofdenton.com OUR CORE VALUES Integrity  Fiscal Responsibility  Transparency  Outstanding Customer Service ADA/EOE/ADEA www.cityofdenton.com TDD (800) 735-2989 Officer Cleared by Grand Jury February 19, 2018 Officer Involved Shooting DENTON, TX, May 7, 2018 – On May 3rd, 2018 the officer involved in a February 19th, 2018 Officer Involved Shooting of an armed subject was cleared by the Denton County Grand Jury and an internal investigation by the Denton Police Department Office of Professional Standards. The Texas Rangers conducted an extensive investigation of this incident at the request of the Denton Police Department. The Denton County Grand Jury completed their review of the incident which occurred on February 19th, 2018 in the 1700 block of Spencer Road and concurred with the findings of the Texas Ranger’s investigation. On February 19th, 2018 Officer John Landolfo, a 7-year veteran, and his trainee, Officer Je’Ni Nelson, were sitting in their marked patrol Tahoe in a parking lot along Spencer Rd when a male suspect approached the back of their vehicle and began yelling at the officers. When the officers exited their vehicle to check on the male, he produced a knife. The suspect threatened the officer with the knife and then began to walk away toward a wooded area. Concerned for the safety of the public, both officers walked behind the suspect while giving him instructions to stop and to drop the knife. Several yards off of the roadway, the suspect disappeared from view into a densely wooded area. When the suspect returned to the officers’ view he was swinging the knife and approaching the officers swiftly and aggressively. Officer Landolfo deployed his dual-cartridge TASER X2 in an attempt to stop the suspect’s advance. The male initially fell to the ground, but quickly got back to his feet. A second TASER cartridge was deployed, but failed to incapacitate the suspect. As the suspect continued to advance on the officers, Officer Landolfo was forced to drop his TASER and use his sidearm. Officer Landolfo fired two rounds from his pistol striking the suspect in his upper body. Paramedics were immediately called to the scene and officers rendered first aid using a medical/trauma kit carried into the woods by the first backup officer to arrive. Despite the immediate lifesaving efforts, the Denton Fire Department determined that the suspect was deceased upon their arrival. The suspect has been identified as Lawrence Shaw (DOB 12-13- 1972). Contact: Bryan Cose, (940) 349-7998, Bryan.Cose@cityofdenton.com ### Visit www.cityofdenton.com for more news and to stay updated. 5/11/2018 Proposed Ethics Timeline May May 1- Ordinance Approved May 15- Ordinance Effective Date  Deliverables o Complaint Form (Bojorquez Law Firm) o Business Interest Disclosure Form (City of Denton) o Conflict of Interest Disclosure Form (City of Denton) June Week of June 18- Materials Review by Staff  Deliverables o Training materials for City Officials, Boards and Commissions, and City Council (Bojorquez Law Firm) o Ethics Training Manual (Bojorquez Law Firm) June 19- City Council Meeting  Consideration of nominations to the Board of Ethics June 26- City Council Meeting  Consideration of nominations to the Board of Ethics July Week of July 1- Training Session for City Officials, Boards and Commissions, and City Council  Recorded for future training use  Deliverables o Draft Board of Ethics rules and procedures (Bojorquez Law Firm) July 17- City Council Meeting  Board of Ethics nominations approved Week of July 23- First Board of Ethics Meeting with Alan Bojorquez  Training session  Review and revise draft rules and procedures August August 7- City Council Meeting  Discussion of Board of Ethics rules and procedures Week of Aug. 14- Board of Ethics Meeting  Discuss changes related to Council discussion August 28- City Council  Council adopts Board of Ethics rules and procedures September September 1- Council’s Requested Implementation Date Date: May 11, 2018 Report No. 2018-053 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Denton Central Appraisal District 2019 Proposed Budget BACKGROUND: The Finance Department has received the 2019 Denton Central Appraisal District (DCAD) Proposed Budget (attached) that includes a memo from Rudy Durham, Chief Appraiser. A summary of the proposed budget and public hearing notice for May 24, 2018 are also attached. The approval process for the appraisal district budget is to give notice to all taxing jurisdictions of the date of the hearing and vote by the appraisal district to approve their budget. Under State Law “If approved by the appraisal district board of directors at the public hearing, this proposed budget will take effect automatically unless disapproved by a majority of the governing bodies of the county, school districts, cities, and towns served by the appraisal district.” DCAD has proposed a budget increase of $846,421.40 or 6.94% from the prior year. The proposed budget of $13,041,943.15 includes the use of fund balance to partially offset increases to the taxing jurisdictions which will pay an additional $1,270,438.31 or 11.3.0% from the prior year. Since the DCAD budget will take effect automatically, no action by City Council is necessary. Please let me know of any questions or any desire for disapproval of the DCAD budget by City Council. If there is a desire for disapproval of the DCAD budget, please let me know no later than May 16, 2018 so that staff is able to put this on the City Council’s May 22, 2018 agenda. ATTACHMENT(S): 1. Memorandum, Notice of Public Hearing, and proposed 2019 DCAD budget 2. DCAD Annual Financial Report for the period ended December 31, 2017. STAFF CONTACT: Antonio Puente, Jr. Director of Finance (940) 349-7283 Antonio.Puente@cityofdenton.com Date: May 11, 2018 Report No. 2018-054 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Airport Parallel Runway Project BACKGROUND: The Parallel Runway project includes the construction of a 5,000’ x 75’ runway with a weight bearing capacity of 30,000 pounds. This project provides for enhancements to the existing and future airport capacity and to have the ability to accommodate larger midsize corporate aircraft on this runway. Furthermore, the auxiliary runway can assist in maintaining operational capacity of the Airport when the primary runway is down for maintenance or during incidents on the primary runway. The total estimated cost is $8.5M (Texas Department of Transportation – Aviation Division (TxDOT) - $5.9M, Denton - $2.6M). The City’s amount includes the 85:15 (State:Local split) for the TxDOT funded portion of the runway and the enhanced scope at 100-percent local cost. A wire transfer to TxDOT in the amount of $2,300,528 was completed in March 2018. The TxDOT amount is capped at $5.9M and the City will be responsible for any cost overruns on this project. If necessary, TxDOT will make formal requests for additional City funding for any approved change orders. DISCUSSION: The final phase prior to construction is the completion of the Environmental Assessment (EA). The EA process started in December 2014, being prepared by the airport consulting firm Kimley Horn. A Public Hearing was conducted on December 13, 2017 in conjunction with the Airport Advisory Board meeting, with the comment period ending on January 14, 2018. No public comments were received and the draft EA was prepared and submitted to the Federal Aviation Administration (FAA) for review and approval on May 2, 2018. Following a few modifications to the draft EA, the FAA completed their review and approval. Formal notice of the Finding of No Significant Impact (FONSI) is anticipated by May 25, 2018. CONCLUSION: Upon receipt of the FONSI, TxDOT will begin the formal procurement process for the selection of a construction contractor in the next several weeks. TxDOT anticipates the following timeline:  Project to advertise late May (30 days).  Mobilization and start of construction to begin by the end of July 2018. The project will be managed by TxDOT.  The nine month project is anticipated to be completed in May 2019. Staff will keep the Council apprised as to any changes to the anticipated timeline. ATTACHMENT(S): Image of Parallel Runway Date: May 11, 2018 Report No. 2018-054 STAFF CONTACT: Scott Gray Airport Manager Scott.Gray@cityofdenton.com 940-349-7744 Date: May 11, 2018 Report No. 2018-055 Page 1 of 5 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Counseling Services for First Responders EXECUTIVE SUMMARY: As part of the benefits package, the City of Denton offers an Employee Assistance Program (EAP) to all City of Denton employees and their dependents (“members”). The current EAP provider is Deer Oaks. Deer Oaks provides members 24-hour phone access to a licensed counselor as well as 6 in-person, telephonic, or Facetime counseling sessions per incident, per member. If there is a traumatic company incident, Deer Oaks can respond quickly to provide Critical Incident Stress Management Services as well-for both group interventions and one-on-one support. Additional counseling or support is available to first responders through services offered by their department or other resources available to them as a first responder. BACKGROUND: At the conclusion of the May 1, 2018, City Council meeting, Councilmember Briggs requested a report on the counseling services available to first responders. This report provides information on those services. DISCUSSION: The City of Denton has contracted with the Deer Oaks EAP to offer counseling services and other work/life resources to all employees and their dependents. Unlimited telephonic support and crisis intervention is available 24 hours per day, 7 days per week. In-person, short-term assessments (6 per member per incident) and counseling services are available as well. While in-person sessions are recommended, counseling services can be obtained via phone or through a Smartphone App if that is more convenient for the member. EAP services are provided to the members at no cost. In the event an employee needs more than 6 counseling sessions, Deer Oaks will refer them to a provider in the City’s health insurance network. Or, if the employee chooses to do so, they can access mental health care through the City’s health plan without going through the EAP first. The employee would be responsible for any applicable co-payments, as with any other similar medical treatment, if they seek counseling in this manner. Deer Oaks also provides management resources such as on-site Critical Incident Stress Management Services, on-line training, and a mandatory employee referral option in the event an employee’s behavior is negatively impacting the workplace or their performance. Date: May 11, 2018 Report No. 2018-055 Page 2 of 5 In addition to the EAP provided through Deer Oaks, both the Fire and Police Departments provide resources for counseling and support services for their Civil Service employees. Information on these services, as reported by a representative from each department, is outlined below. A. Fire 1. Critical Incident Stress Management (CISM) The CISM process includes education and awareness. CISM is a comprehensive range of integrated services, procedures, and intervention strategies designed to mitigate the effects of exposure to a critical incident. The Denton Fire Department currently has 13 members trained and ready to respond to CISM situations. The core components of CISM are: a. Defusing: A front line response to a critical incident or potential critical incident. It is provided immediately, within the first 12 hours after a crisis event to minimize the effect of acute critical incident stress. Its goal is to reduce intense reactions to the event; to normalize the experience; to provide practical information (stress education); to develop expectancies about recovery, and to assess the need for follow up with a Critical Incident Stress Debriefing (CISD). This process is used primarily to assist small groups of individuals who were directly exposed to and most seriously affected by a critical event. An (in house) defusing may be conducted by Denton Fire CISM personnel for Denton Fire Department members. b. Critical Incident Stress Debriefing: A structured seven-phase group process utilized in the normalization of critical incident stress or traumatic stress and integrates crisis intervention strategies with educational techniques. It is best conducted in the short-term aftermath of a critical incident, approximately 24 hours post-incident, but usually within first 72 hours (later if circumstances require). A CISD is called for after deeply disturbing events that may overwhelm the coping skills of those involved. Typically a 1-3 hour confidential group intervention is led by a trained CISM team member and assisted by trained employee peers. After delivery, follow up is essential. A CISD must be conducted by CISM members from a different organization than the one experiencing the critical incident crisis. c. Individual Intervention (One-On-One): An individual intervention provided by a Peer Team Member after a critical incident or potential critical incident. Individual Intervention is used to support, stabilize, and provide stress education and to help assess the need for a formal Debriefing, in a group setting, if other individuals were involved. It is best provided within 24 to 72 hours of an incident (later if circumstances require) and may be conducted by specially trained peers, in person or by telephone. An Individual Intervention should Date: May 11, 2018 Report No. 2018-055 Page 3 of 5 NOT substitute if working with a group of individuals. After delivery, follow up is essential and a referral may be required. 2. IAFF Behavioral Health Treatment Center The IAFF Center of Excellence is an in-patient treatment center for firefighters suffering from Post Traumatic Stress Disorder and associated illnesses, including unlimited counseling sessions during their stay. Below is information that has been provided by the IAFF about their services: This 15-acre facility opened in 2017 and treats firefighters who suffer from PTSD. As more members are experiencing post-traumatic stress, the IAFF has undertaken an intensive effort to remove the stigma associated with behavioral health issues and provide resources for treatment and recovery. In continuing efforts to provide resources to help members suffering from post- traumatic stress, the International developed the IAFF Center of Excellence for Behavioral Health Treatment and Recovery. The concept is the first of its kind for this profession and this union, and a tremendous opportunity to build a program and facility to address post-traumatic stress in a residential setting and designed specifically for treating firefighters with post-traumatic stress and its co-occurring addictions, as well as to conduct additional research and develop new programs and protocols. With the help of Advanced Recovery Systems (ARS)— a leader in behavioral health care management — the Center of Excellence is staffed by a highly experienced team to treat the complex needs of our members seeking recovery. Both the IAFF and ARS share a commitment that members not be burdened with large or unexpected expenses after treatment, and have made it a priority to ensure all members can afford treatment. The IAFF is already reaching out to major insurance carriers to promote insurance coverage for this level of care. In some jurisdictions, current insurance plans already provide comprehensive coverage.” B. Police The Police Department has several options for their employees in crisis situations. Some are covered by departmental policy and some are not. The options are as follows: Date: May 11, 2018 Report No. 2018-055 Page 4 of 5 1. Family Services Richard Godoy, Family Services Coordinator, is a long term employee of the Police Department and is a Licensed Clinical Social Worker (LCSW). The LCSW is the highest license level, and it is a clinical license. It allows him to assess, diagnose and treat individuals, families, adolescents and teens. Most of his work centers on crime victims, but he is also available to employees of the Police Department as well as to other City of Denton employees. The types of incidents for which he has assisted employees of the City have been:  Employee critical incidents  Employee death  Employee terminations  Mediation Examples of types of counseling he has provided in the past are:  Crisis intervention  Trauma counseling  Grief/bereavement  Abuse  Stress management  Marital/divorce intervention 2. Chaplain Program: (General Order 15.5) The Denton Police Department Chaplain Program is established for the purposes of providing spiritual and emotional support to all members of the Department, their families and members of the public. It is the policy of the Department that the Chaplain Program shall be nondenominational, ecumenical ministry provided by volunteer clergy without financial compensation. Some of the duties provided by the Chaplain Program are:  Assisting in making notification to the families of department members who have been seriously injured or killed;  Counseling personnel with personal problems, when requested;  Providing liaison with other religious leaders in the community and  Making referrals in cases where specialized attention is needed or in cases that are beyond the chaplain’s ability to assist. 3. Peer Support Team: (General Order 12.4) The Peer Support Team is designed to assist in the identification and resolutions of concerns or problems (personal or job-related) which may adversely affect an employee’s personal or professional well-being and/or job performance. These personal concerns may include, but are not limited to: Date: May 11, 2018 Report No. 2018-055 Page 5 of 5  Health  Marital status  Family  Emotional/stress issues This policy is intended to supports officers after critical events. These events can include, but are not limited to the following:  Enforcement situations in which there is a discharge of a firearm;  Use of force situations in which there is death or serious injury of any person;  Vehicle pursuits with death or serious injury to any person; and  Death of an employee, both on and off duty. 4. Officer Involved Shootings (General Order 5.2) Most of this General Order covers steps that are taken investigating an officer involved shooting. However, it also dictates that an officer that is involved in a shooting that involves injury or death will participate in a “defusing” by a member of the Peer Support Team. It also dictates that the Office of Professional Standards will arrange counseling with a Department approved psychologist prior to the officer returning to full duty. The Departmental Family Services Coordinator and a member of the Departmental Chaplin Program may also be asked to assist if necessary. CONCLUSION: First responders can frequently encounter dangerous and even traumatic situations on the job, and, as a result, can be faced with a variety of physical and mental health issues. It is important that resources are available to assist them in dealing with such issues. As such, there are several counseling and support services provided to first responders through the Police and Fire departments as well as the City’s benefit providers. STAFF CONTACT: Carla Romine, Director of Human Resources 940-349-8344 Date: May 11, 2018 Report No. 2018-056 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Information on reporting loose domestic animals and notifications to citizens about reporting procedures. EXECUTIVE SUMMARY: On May 1, 2018 Council Member Briggs requested that information be provided on reporting loose dogs and methods for notifying citizens of this information. The City’s Animal Services Department handles reports regarding loose animals throughout the City. Citizens can call Animal Services at (940) 349-7594 Monday through Saturday from 8 a.m. to 5 p.m. and the police non-emergency number at (940) 349-8181 outside of those business hours. If there is an emergency (aggressive animal, animal hit by a car, etc.), citizens should call 911. Additionally, there is a form on the City’s website where reports can be made online. This information has been included in the upcoming issue of the Resident Update that will be mailed in early June. BACKGROUND: The City receives approximately 67 calls per month for loose dogs or cats and 60 percent of those result in officers unable to locate or apprehend the animal. The table below provides detail on the results of reports to the City for loose dogs and cats from October 1, 2015 to April 30, 2018. The average response time for animal service officers to respond to a call is less than an hour. Cat Reports FY 15-16 FY 16-17 FY 17-18 (YTD) Total Citation 0 0 0 0 Disregard by Citizen 6 1 3 10 Animal Impounded 9 13 7 29 Unable to Apprehend 1 2 2 5 Unable to Locate 14 6 5 25 Warning Issued 9 19 8 36 Grand Total 39 41 25 105 Dog Reports FY 15-16 FY 16-17 FY 17-18 (YTD) Total Citation 2 5 2 9 Disregard by Citizen 32 35 28 95 Animal Impounded 103 88 65 256 Unable to Apprehend 31 40 33 104 Unable to Locate 384 433 292 1109 Warning Issued 110 157 126 393 Grand Total 662 758 546 1966 Date: May 11, 2018 Report No. 2018-056 The more information that can be provided, the greater opportunity to successfully address the citizen’s concerns. Some helpful information to describe the situation, includes:  A specific address or location;  Specific times when the problem is occurring or more likely to occur;  How long the situation has been occurring;  Person(s) involved, if known; and,  If the Police Department or Animal Services has been previously notified about the situation, and the name of officer or staff person who was notified, if known. The addition of signage at 40 parks locations providing information on how to report loose animals would be approximately $600. These signs would be placed near the current park rules signage. Staff will procure and install these signs at the various park locations within 30 days. STAFF CONTACT: Sarah Kuechler Director of Public Affairs (940) 349-8356 Sarah.Kuechler@cityofdenton.com Date: May 11, 2018 Report No. 2018-057 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: At the May 8, 2018, City Council meeting, questions were asked regarding the methodology on how staff evaluates the fees for design and engineering consultants. The following provides a background on the City’s contract negotiations for professional engineering services. BACKGROUND: Contract negotiations are a critical component to project delivery. It sets the tone for the project and the expectations of both parties. The general process begins with a face to face meeting with the consultant to discuss the project limits and scope. A discussion of expectations follows, along with any questions to clarify the project’s intent. Next, the consultant responds to the scoping meeting by doing some preliminary investigation into the project and the expectations of the City to determine how much time and effort the consultant estimates is needed to complete the project including project basics as follows: 1. Topographic and Boundary Surveys – Determine all elevation challenges and legal boundaries for property acquisitions required to complete the project (easements, right of entry, right of way, etc.) 2. Geotechnical Exploration – determine all soils and their bearing capacity to design pavement thicknesses, embedment of utilities, etc. 3. Subsurface Utility Exploration – find all utilities (franchise and public) that reside within the project limits. 4. Professional design services – includes the actual design of the improvements and generation of either a study or construction documents. 5. Bid Document Creation – generate all specifications and bid documents required to let the project for construction, if warranted. 6. Construction Phase Assistance – Services here range from reviewing material submittals and quantities submitting by the contractor for pay, to taking a more active owner’s representative role onsite. Based on the scoping meeting, the consultant will determine how much time and how many people will be required to complete the project. This generally is summarized in a Level of Effort (LOE) matrix that defines all man hours and associated cost for each task in the project. A rough draft contract scope and LOE is submitted to the City’s project manager for review as to veracity of the efforts and costs anticipated. Many times staff reviews the LOE and scope to find either tasks not needed, or an excess of time built in to the LOE to accommodate a very conservative estimate on Date: May 11, 2018 Report No. 2018-057 the time required to complete the project. A primary reason for this is the consultants’ effort to try and assume that all potential project roadblocks are not known and they might need to have sufficient time built into the contract to work these issues as they arise without delay due to a contract amendment. Staff frequently reviews professional services contracts and questions how much time is really applicable to the project. This process allows staff to ensure that the City is getting the best value from our design consultants, while ensuring that both are on the same page about the expectations of the project. If staff cannot negotiate a contract to satisfaction, staff will terminate negotiations and move to negotiate with the next most qualified consultant(s) until a reasonable rate for services is reached. Attached is an example of a rate sheet and man hour breakdown by Teague, Nall, and Perkins for the City Owned Parking Lot design contract that was approved by City Council on May 8, 2018. ATTACHMENT(S): 2018 Parking Lots 2018 Parking Manhours STAFF CONTACT: Mario Canizares Assistant City Manager (940) 349-8535 Mario.Canizares@cityofdenton.com 1 ATTACHMENT ‘C’ TEAGUE NALL AND PERKINS, INC. Hourly Billing Rates by Employee Type Effective January 1, 2018 to December 31, 2018* Engineering /Landscape Architecture/ROW Hourly Billing Rate Principal $230 Team Leader $210 Senior Project Manager $200 Project Manager $170 Senior Engineer $220 Project Engineer $150 Engineer III/IV $120 Engineer I/II $100 Landscape Architect / Planner $125 Landscape Designer $100 Senior Designer $135 Designer $120 Senior CAD Technician $110 CAD Technician $90 IT Consultant $150 Clerical $60 Construction Inspector II $90 Construction Inspector III $105 Senior Construction Inspector $120 Construction Superintendent $170 ROW Manager $150 Senior ROW Agent $130 ROW Agent $110 Relocation Agent $120 Senior Utility Coordinator $130 Utility Coordinator $120 Intern $60 Surveying Survey Manager $210 Registered Professional Land Surveyor (RPLS) $170 Field Coordinator $120 S.I.T. or Senior Survey Technician $110 Survey Technician $95 1-Person Field Crew w/Equipment** $125 2-Person Field Crew w/Equipment** $160 3-Person Field Crew w/Equipment** $180 4-Person Field Crew w/Equipment** $200 Flagger $40 Abstractor (Property Deed Research) $85 Subsurface Utility Engineering (SUE) SUE Project Manager $185 SUE Engineer $160 Sr. Utility Location Specialist $100 Utility Location Specialist $85 1-Person Designator Crew w/Equipment*** $120 2-Person Designator Crew w/Equipment*** $145 2-Person Vac Excavator Crew w/Equip (Exposing Utility Only) $250 (4 hr. min) 2-Person Vac Excavator Crew w/Equip for QL-A **** $450 (4 hr. min.) Core Drill (equipment only) $750 per day All subcontracted and outsourced services shall be billed at rates comparable to TNP’s billing rates above or cost times a multiplier of 1.10. * Rates shown are for calendar year 2018 and are subject to change in subsequent years. ** Survey equipment may include truck, ATV, Robotic Total Station, GPS Units and Digital Level. *** Includes crew labor, vehicle costs, and field supplies. **** Rate applies to Quality Level A (QL-A) test holes on utilities that were designated by TNP as QL-B. 2 ATTACHMENT ‘C’ TEAGUE NALL AND PERKINS, INC. Reimbursed Direct Cost Items Effective January 1, 2018 to December 31, 2018* Direct Cost Reimbursables Photocopies: $0.154/sf letter, legal and 11” x 17” size bond paper, B&W $0.7701/sf letter, legal and 11” x 17” bond paper, color Prints: $0.154/sf letter, legal and 11” x 17” bond paper, B&W $0.7701/sf letter, legal and 11” x 17” bond paper, color Plots: $0.154/sf letter, legal and 11” x 17” bond paper, B&W $0.7701/sf letter, legal and 11” x 17” bond paper, color $0.50/sf 22” x 34” and larger bond paper or vellum, B&W $1.00/sf 22” x 34” and larger mylar or acetate, B&W Mileage $0.545/mile Plans on CD $20/each Denton 2018 Parking Lots BUDGET ESTIMATE TNP No. Prin Senior PM PE Engineer III Cad LA Clerical Reimb Total Total USE Service Center Conceptual Parking Study 26,550$ $26,600 Meeting to ID future plans 2 4 1,260$ Research 2 8 2,060$ Meetings with staff 4 8 2,520$ Option sketches 1 20 32 7,750$ Review meeting 2 4 1,260$ Draft site layout 6 20 3,400$ Aerial Photgraphy 2,000$ 2,000$ Report 2 8 2,060$ Revisions 4 8 1,680$ Final site layout 4 16 2,560$ Denia Rec Center 17,850$ $17,900 Cover 1 4 560$ General Notes, Typical Sections 2 6 940$ Demo plans 1"=20' 1 sht 3 4 8 1,760$ Parking Layout 1 sht 2 16 6 2,700$ Grading Plan 1 sht 4 16 6 3,100$ Dumpster Enclosure 8 8 2,320$ Details 6 5 10 2,650$ Quantities, Specs, Bid Docs, Estimates 8 2 1,780$ QA\QC 2 2 1 1,010$ Project Management 1 4 1,030$ 4,950$ $5,000 Landscape Plan 1 4 16 3,040$ Irrigation Plan 1 1 12 1,910$ Civic Center 36,680$ $36,750 Cover 1 4 560$ General Notes, Typical Sections 2 6 940$ Demo plans 1"=20' 2 sht 10 12 12 4,400$ Parking Layout 2 sht 6 32 12 5,800$ Grading Plan 2 sht 12 32 12 7,000$ Phasing Plan (3 shts)15 30 5,700$ Details 10 6 16 4,100$ Quantities, Specs, Bid Docs, Estimates 12 10 3,300$ TDLR Submittal 2 1,200$ 1,600$ QA\QC 4 2 2 1,620$ Project Management 2 6 1,660$ Landscape Plan 2 4 24 4,240$ 7,100$ $7,100 Irrigation Plan 2 1 18 2,860$ City Hall East 41,470$ $41,500 Cover 1 4 560$ General Notes, Typical Sections 2 6 940$ Demo plans 1"=20' 2 sht 8 12 12 4,000$ Parking Layout 2 sht 8 32 12 6,200$ Grading Plan 2 sht 12 30 12 6,780$ Details 12 10 16 4,940$ Storm Drain 8 24 10 5,140$ Retaining Wall 12 8 12 4,360$ Accessible Ramps 6 8 1,920$ Quantities, Specs, Bid Docs, Estimates 12 8 3,120$ QA\QC 4 2 2 1,620$ Project Management 3 6 1,890$ Landscape Plan 4 3 20 3,930$ 6,240$ $6,200 Irrigation Plan 3 1 12 2,310$ McKinney Street 50,220$ $50,200 Cover 1 4 560$ General Notes, Typical Sections 2 6 940$ Preliminary Layout 2 20 15 5,810$ Demo plans 1"=20' 1 sht 4 8 12 2,760$ Parking Layout 1 sht 12 24 30 7,740$ Grading Plan 1 sht 12 32 12 7,000$ Drainage Area Map 12 12 12 4,800$ On-Site Storm Drain Calcs & Plans 10 16 16 5,200$ Details 12 16 12 5,240$ Quantities, Specs, Bid Docs, Estimates 12 8 3,120$ TDLR Submittal 2 1,200$ 1,600$ QA\QC 3 4 2 1,790$ Project Management 2 16 3,660$ Lighting Plan 4 9,000$ 9,800$ Landscape Plan 1 8 30 5,630$ 9,640$ $9,650 Irrigation Plan 4 1 24 4,010$ Service Center - North Parking 20,570$ $20,600 Cover 1 4 560$ General Notes, Typical Sections 2 6 940$ Demo plans 1"=20' 1 sht 6 6 14 3,120$ Parking Layout 1 sht 3 16 4 2,720$ Grading Plan 1 sht 6 18 10 4,080$ Details 6 4 10 2,540$ Quantities, Specs, Bid Docs, Estimates 8 4 1,960$ TDLR Submittal 2 1,200$ 1,600$ QA\QC 3 2 2 1,390$ Project Management 2 6 1,660$ -$ Landscape Plan 2 2 16 2,820$ 5,830$ $5,800 Irrigation Plan 4 1 16 3,010$ Service Center - West Main Parking 31,830$ $31,800 Cover 1 4 560$ General Notes, Typical Sections 2 6 940$ Demo plans 1"=20' 2 sht 10 12 12 4,400$ Parking Layout 2 sht 12 32 12 7,000$ Grading Plan 2 sht 14 32 14 7,580$ Details 12 8 16 4,720$ Storm Drain -$ Quantities, Specs, Bid Docs, Estimates 12 8 3,120$ QA\QC 4 2 2 1,620$ Project Management 3 6 1,890$ Service Center - West Boundary Parking 18,230$ $18,200 Cover 1 4 560$ General Notes, Typical Sections 2 6 940$ Demo plans 1"=20' 1 sht 5 10 12 3,180$ Parking Layout 1 sht 4 12 6 2,660$ Grading Plan 1 sht 6 16 8 3,680$ Details 6 8 10 2,980$ Quantities, Specs, Bid Docs, Estimates 8 4 1,960$ QA\QC 2 2 1 1,010$ Project Management 2 4 1,260$ Service Center - South of Texas Street Parking 18,920$ $18,900 Cover 1 4 560$ General Notes, Typical Sections 2 6 940$ Demo plans 1"=20' 1 sht 5 8 12 2,960$ Parking Layout 1 sht 4 12 8 2,840$ Grading Plan 1 sht 8 16 6 3,900$ Details 6 8 12 3,160$ Quantities, Specs, Bid Docs, Estimates 8 6 2,140$ QA\QC 2 2 2 1,160$ Project Management 2 4 1,260$ Landscape Plan 2 4 16 3,240$ 5,550$ $5,600 Irrigation Plan 3 1 12 2,310$ SUBTOTAL Hours 56 616 14 607 -$ 311,430$ 301,630$ $301,800 April 24, 2018 Senior Cad Tech LA Designer Revision Date 05/11/18 Council Requests for Information Request Request Date Staff Responsible Status 1. Information on cost determination for curb rate vs drop-off rate at landfill 6/5/17 Cox Consultant has been hired and started work on a cost of service study. A presentation to Council is expected in July. 2. Work session on HOT funds and potential uses (historic preservation, public art, cultural district, etc) and administration of sponsorships 2/27/18 Puente A work session is scheduled for June 12. 3. Work session on plan for downtown and homelessness 3/20/18 Kuechler A work session will be scheduled for June 12. 4. Work session on water plan 3/20/18 Banks A work session is tentatively scheduled for June 5. 5. Work session with a broad posting to discuss Red Light Camera program, contract, traffic signal management, and intersection safety 3/27/18 Deshmukh/Howell/ Puente A work session is tentatively scheduled for May 22. 6. Search for “smoking” in Code of Ordinances and ensure consistency with new ordinance (look at 22.31(13) and 22.31(1)) 4/17/18 Rosendahl An ordinance is being prepared; tentatively for May 22 Council meeting. 7. Work session on increasing the homestead exemption 4/24/18 Puente A work session will be held on June 5 with overall budget update. 8. ISR on noise ordinance 1) any issues from Police for bars/restaurants close to residential and 2) for zoning, will bars/restaurants be allowed near residential areas 4/24/18 Howell/McDonald An ISR is being prepared for May 25 Friday report. 9. Update on bike racks downtown and if we plan to or can add more 5/1/18 Deshmukh/Booth Working with downtown associations. 10. ISR on first responders/gap analysis on counseling services vs. other cities 5/1/18 Romine An ISR is included in the Friday May 11 report. 11. Information on loose dogs in parks; Can information be provided in utility bills or resident update; Can signs be added in parks 5/1/18 Packan/Howell An ISR is included in the Friday May 11 report. 12. TWU master plan and how trees are impacted; Can trees be saved and protected; next steps 5/1/18 McDonald Scheduling for TWU to give a brief presentation on their Master Plan sometime in June. 13. Current and projected student counts for Denton compared to other cities in DISD 5/7/18 Kuechler Request Request Date Staff Responsible Status 14. Update on homeless students in DISD and Denton and how they are counted 5/7/18 Kuechler 15. ISR with update on SUP/Landscaping plan for the landfill 5/8/18 Cox An update is included in the Friday May 11 report. 16. ISR on leaf trucks (potential use and budget) 5/8/18 Cox Staff is researching. 17. Coordinate with TWU for a sidewalk along Mingo Road 5/8/18 Estes/Deshmukh An update will be provided in the Friday May 18 report. 18. Inquiry when FS4 ribbon cutting will be held and when Medic 4 will be operational 5/8/18 Hedges Planned for morning of Friday June 22. 19. Inquiry for options for old substation properties 5/8/18 Morrow 20. Information on DCTA autonomous vehicle pilot program with City of Frisco 5/8/18 Canizares/Nelson An update will be provided in the Friday May 18 report. 21. Location of polling places for run-off election 5/8/18 Walters Will be included with an ordinance for City Council consideration on May 15 City Council City of Denton Meeting Agenda City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Work Session Room & Council Chambers2:00 PMTuesday, May 22, 2018 After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Work Session on Tuesday, May 22, 2018 at 2:00 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: 1. Citizen Comments on Consent Agenda Items This section of the agenda allows citizens to speak on Consent Agenda Items only. Each speaker will be given a total of three (3) minutes to address any items he/she wishes that are listed on the Consent Agenda. A Request to Speak Card should be completed and returned to the City Secretary before Council considers this item. 2. Requests for clarification of agenda items listed on the agenda for 3. Work Session Reports Receive a report, hold a discussion, and give staff direction regarding the various options to cost effectively complete reconstruction projects for the Street Rehab Bond Program. ID 18-649A. Receive a report, hold a discussion, and give staff direction on the City of Denton Facilities Master Plan study. ID 18-801B. Receive a report, hold a discussion and give staff direction regarding the Denton Municipal Electric FY 2018-19 Operating Budget and Capital Improvement Program ID 18-817C. Receive a report, hold a discussion, and give staff direction regarding the City’s Automated Traffic Signal Enforcement Program. ID 18-853D. NOTE: The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. Regular Meeting of the City of Denton City Council at 6:30 p.m. in the Council Chambers at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: 1. PLEDGE OF ALLEGIANCE A. U.S. Flag B. Texas Flag “Honor the Texas Flag – I pledge allegiance to thee, Texas, one state under God, one and indivisible.” 2. PROCLAMATIONS/PRESENTATIONS Denton Citizen Forester GraduationID 18-669A. Page 1 Printed on 5/9/2018 May 22, 2018City Council Meeting Agenda Building Safety MonthID 18-818B. 3. PRESENTATION FROM MEMBERS OF THE PUBLIC A. Review of procedures for addressing the City Council. B. Receive Scheduled Citizen Reports from Members of the Public. This section of the agenda permits any person who has registered in advance to make a citizen report regarding a public business item he or she wishes to be considered by the City Council. This is limited to no more than four (4) speakers per meeting with each speaker allowed a maximum of four (4) minutes to present their report. At the conclusion of each report, the City Council may pose questions to the speaker or may engage in discussion. If the City Council believes that a speaker's report requires a more detailed review, the City Council will give the City Manager or City Staff direction to place the item on a future work session or regular meeting agenda and advise staff as to the background materials to be desired at such meeting. C. Additional Citizen Reports - This section of the agenda permits any person not registered for a citizen report to make comments regarding public business on items not listed on the agenda. This is limited to two speakers per meeting with each speaker allowed a maximum of four (4) minutes. Such person(s) shall have filed a "Blue Card" requesting to speak during this period prior to the calling of this agenda item. NOTE: If audio/visual aids during presentations to Council are needed, they must be submitted to the City Secretary 24 hours prior to the meeting. 4. CONSENT AGENDA Each of these items is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent Agenda (Agenda Items A – O). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – O below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. Consider adoption of an ordinance of the City of Denton, a Texas home rule municipal corporation (“CITY”), approving a real estate exchange and abandonment agreement ("AGREEMENT") between the CITY and Warehouser of Denton, L.P., a Texas limited partnership ("WAREHOUSER"), for the abandonment, vacation and conveyance to WAREHOUSER by the CITY of a 0.103 acre right-of-way tract in exchange for conveyance from WAREHOUSER of (I) a 0.039 acre fee tract, and (II) a 0.003 acre sidewalk easement, and (III) a 0.06 temporary pedestrian access easement, all tracts situated in the H. Cisco Survey, Abstract No. 1184, City of Denton, Denton County, Texas, authorizing the City Manager in accordance with Local Government Code 272.001(B)(3) to execute the AGREEMENT; and providing an effective date. (400 block East Oak Street - partial abandonment) ID 18-423A. Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the City Manager to accept competitive bids and ID 18-604B. Page 2 Printed on 5/9/2018 May 22, 2018City Council Meeting Agenda award a contract to Mega Promotions for concession stand service rights to the North Lakes and Denia Softball Complex concession; providing for the revenue of funds therefor; and providing an effective date (RFP 6650- awarded three (3) year contract to Mega Promotions Inc.). Consider approval of the minutes of April 3, April 10, April 17, and April 24, 2018.ID 18-688C. Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, providing for, authorizing, and approving competitive proposals and awarding a contract for Micro Surfacing Services for the City of Denton Street Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 6659- awarded to Intermountain Slurry Seal in the three (3) year not-to-exceed amount of $2,500,000). ID 18-692D. Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract for Fiber Optic Cable Installation Services with Sunrise IT Solutions Group; providing for the expenditure of funds therefor; and providing an effective date (RFP 6703 - awarded to Sunrise IT Solutions Group, in the three (3) year not-to-exceed amount of $2,000,000). ID 18-693E. Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract for background check service with Quick Acquisition LLC. dba Quick Search; providing for the expenditure of funds therefor; and providing an effective date (RFP 6712 - awarded to Quick Acquisition LLC. dba Quick Search, in the three (3) year not-to-exceed amount of $114,000). ID 18-694F. Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract for street milling service with Dustrol, Inc.; providing for the expenditure of funds therefor; and providing an effective date (RFP 6726- awarded to Dustrol, Inc., in the four (4) year not-to-exceed amount of $2,176,000). ID 18-695G. Consider adoption of an ordinance authorizing the city manager to execute an Interlocal Cooperation Agreement (MOU) on behalf of the City of Denton with the Texas Department of Public Safety, relating to the enforcement of State Laws on uniform commercial vehicle weight enforcement within Texas Transportation Code Chapter 621, Subchapter F; and providing an effective date. ID 18-787H. Consider adoption of an ordinance authorizing the City Manager, or his designee, to sign a Confidentiality Agreement with TrailStone Power LLC (TrailStone) to enable the City of Denton to review TrailStone’s annual financial statements in connection with the negotiation of an EEI Master Power Purchase and Sale Agreement to support Denton Municipal Electric’s EMO operations. ID 18-815I. Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the approval of Change Order No. 4 to the contract between the City of Denton and Zachry Construction; and providing an effective date (IFB 6389- Change Order No. 4 reduces the contract by $840,035.19 for a total ID 18-822J. Page 3 Printed on 5/9/2018 May 22, 2018City Council Meeting Agenda contract award aggregating to $35,104,469.66). Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract for 69kV and 138 kV instrument transformers with Techline, Inc., for the City of Denton Distribution Center; providing for the expenditure of funds therefor; and providing an effective date (RFP 6554- awarded to Techline, Inc., in the three (3) year not-to-exceed amount of $1,000,000). ID 18-828K. Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a Professional Services Agreement for the FY 2018 Sidewalk improvement project with Dannenbaum Engineering Company - Dallas LLC, for design services as set forth in the agreement, and providing an effective date (RFQ 6590-007 Professional Services Agreement for design services awarded to Dannenbaum Engineering Company - Dallas LLC in the not-to-exceed amount of $183,839.97). ID 18-829L. Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a Professional Services Agreement for the Hickory Creek (East) FM 2181 to FM 2499 street improvement project with TranSystems Corporation Consultants, for design services as set forth in the agreement, and providing an effective date (RFQ 6590-011 Professional Services Agreement for design services awarded to TranSystems Corporation Consultants in the not-to-exceed amount of $240,000). ID 18-830M. Consider adoption of an ordinance of the City of Denton, Texas approving a consent to assignment of an Airport Lease between Petersen Hangars, LLC, and Mark Hicks Transport, LLC and providing an effective date. The Council Airport Committee recommends approval (3-0). ID 18-834N. Consider adoption of an ordinance of the City of Denton, Texas approving a consent to Collateral Assignment of an Airport Lease Mark Hicks Transport, LLC and Guaranty Bank; and providing an effective date. The Council Airport Committee recommends adoption of the ordinance (0-0) ID 18-835O. 5. PUBLIC HEARINGS Hold a public hearing and consider adoption of an ordinance of the City of Denton, Texas designating a certain area within the City limits of Denton as Fisher 59/Miller of Denton Reinvestment Zone No. IX for commercial/industrial tax abatement; establishing the boundaries of such zone; making findings required in accordance with Chapters 311 and 312 of the Texas Tax Code; ordaining other matters relating thereto; providing a severability clause; providing for repeal; and providing an effective date. ID 18-442A. Hold a public hearing and consider adoption of an ordinance regarding a proposed revision to the Denton Development Code; specifically to update parking requirements in Subchapter 14 Parking Standards related to minimum and maximum parking space requirements, on-street parking credits, and providing administrative parking requirement relief; providing for a penalty in the maximum amount of $2,000.00 for violations thereof; DCA18-0003 a B. Page 4 Printed on 5/9/2018 May 22, 2018City Council Meeting Agenda providing a severability clause and an effective date. (DCA18-0003, Parking, Hayley Zagurski). Hold a public hearing and consider an ordinance of the City of Denton regarding a request by 518 Acme Ltd. and Kelsoe Construction & Development, Inc. for a zoning change from Downtown Residential 1 (DR-1) zoning district to Downtown Commercial General (DC-G) zoning district. The four parcels comprising of 1.057 acres are generally located at the northwest corner of the intersection of W. Eagle Drive and Myrtle Street, the west side of Myrtle Street, and the southeast corner of Maple Street and Pacific Street, in the City of Denton, Denton County, Texas. Z18-0004bC. 6. ITEMS FOR INDIVIDUAL CONSIDERATION Consider adoption of an ordinance authorizing the Mayor to execute a Tax Abatement Agreement with Fisher 59/Miller of Denton setting forth all the required terms of the Tax Abatement Agreement in accordance with the terms of Chapter 312 of the Texas Tax Code; setting forth the various conditions precedent to Fisher 59/Miller of Denton; receiving the tax abatement; providing for a severability clause; and providing an effective date. ID 18-443A. Consider adoption of an ordinance establishing an Economic Development Program under Chapter 380 of the Local Government Code for making grants of public money to promote economic development and to stimulate business activity in the City of Denton; approving an Economic Development Program Grant Agreement with Fisher 59/Miller of Denton, setting forth the various conditions precedent to Fisher 59/Miller of Denton receiving the program grant; providing for a severability clause; and providing an effective date. ID 18-444B. Consider adoption of an ordinance establishing an Economic Development Program under Chapter 380 of the Local Government Code for making grants of public money to promote economic development and to stimulate business activity in the City of Denton; approving an Economic Development Program Grant Agreement with U.S. Cold Storage, setting forth the various conditions precedent to U.S. Cold Storage receiving the program grant; providing for a severability clause; and providing an effective date. ID 18-445C. Consider adoption of an ordinance of the City of Denton, Texas amending the Fiscal Year 2017-2018 Budget and Annual Program of Services of the City of Denton to allow for an adjustment to the Electric Fund of $24,000,000 for the purpose of funding Capital Improvement Projects, and Solid Waste Fund of $774,682 for the purpose of funding a reimbursement to Electric; declaring a municipal purpose; providing a severability clause; providing an open meetings clause; and providing for an effective date. ID 18-749D. Consider adoption of an ordinance considering all matters incident and related to the issuance, sale and delivery of up to $10,110,000 in principal amount of "City of Denton Certificates of Obligation, Series 2018" for General Government activities; authorizing the issuance of the Certificates; delegating the authority to certain City officials to execute certain documents relating to the sale of the Certificates; approving and authorizing instruments and procedures relating to said Certificates; enacting other provisions relating ID 18-847E. Page 5 Printed on 5/9/2018 May 22, 2018City Council Meeting Agenda to the subject; and providing an effective date. Consider adoption of an ordinance considering all matters incident and related to the issuance, sale and delivery of up to $__________ in principal amount of "City of Denton General Obligation Bonds, Series 2018"; authorizing the issuance of the Bonds; delegating the authority to certain City officials to execute certain documents relating to the sale of the Bonds; approving and authorizing instruments and procedures relating to said Bonds; and enacting other provisions relating to the subject; and providing an effective date. ID 18-848F. 7. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. B. Possible Continuation of Closed Meeting topics, above posted. C E R T I F I C A T E I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the ________day of ___________________, 2018 at ________o'clock (a.m.) (p.m.) __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM AND COUNCIL CHAMBERS ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY’S OFFICE. Page 6 Printed on 5/9/2018 5/11/2018 2:38 PM May 2018 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 12:00 pm CC Work Session 6:30 pm CC Regular Session 2 3 4 p.m. Public Art Committee 4 5 6 7 8:30am Public Utilities Board 11:00am-2pm Joint Council/DISD Luncheon Meeting 5:30 pm Traffic Safety Commission Park Board TOUR 5 pm 8 12:00 pm 2nd Tuesday Session 9 11:00am EDP Board 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 10 11 12 13 14 5:30pm HLC 15 5:30 Council Reception 6:30 Election Meeting 16 11:30am Mobility Committee- cancelled 17 HaBSCo Meeting Cancelled 18 19 20 21 1:00pm Committee on the Environment 4:00 pm ZBA 6:00pm Public Utilities Board 22 10:00 am Council Airport Committee 2:00 pm CC Work Session 6:30 pm CC Regular Session 23 12:00 DT TIF 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 24 25 26 27 28 Memorial Day - City Holiday 29 No Council Meeting 30 31 5/11/2018 2:38 PM June 2018 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 11:30 am Council Luncheon 1:30pm Committee on the Environment 5:30pm Traffic Safety Commission Park Board 6 pm 5 2:00 pm CC Work Session 6:30 pm CC Regular Session 6 7 4 p.m. Public Art Committee 8 9 10 11 9:00am Public Utilities Board 5:30pm HLC 12 2:00 pm 2nd Tuesday Session 13 11:00am EDP Board 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 14 15 16 17 18 19 2:00 pm CC Work Session 6:30 pm CC Regular Session 20 11:30am Mobility Committee 21 HaBSCo Meeting HOT Committee 9-12 (Tentative) 22 23 24 25 6:00pm Public Utilities Board 4:00 pm ZBA 26 2:00 pm 4th Tuesday Session 27 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 28 29 30 CA-Consent Agenda IC-Individual Consideration WS-Work Session CM-Closed Meeting PH-Public Hearing 5/09/18 FUTURE CITY COUNCIL ITEMS Note: This is a working draft of pending Council items and is subject to change without notice. Meeting Date DeadlinesItemMay 22 – Work/Regular Session Captions – May 7 Backup – May 18 WS – Red light cameras WS – DME budget presentation WS – Street Rehab Program WS – City Hall discussion May 29 – No Meeting Memorial Day holiday observed- City Offices closed 5/28 June 4 – Luncheon – 11 a.m. – 2:00 p.m. Captions – May 21 Backup – May 31 WS – Department Budget Presentations WS – Teen Council update WS – Courthouse Square design discussion June 5 – Work/Regular Session Captions – May 21 Backup – June 1 WS – Preliminary Budget Discussion WS – Department Budget Presentations WS – Water supply discussion WS – Drainage and floodplain discussion WS – UNT Bike Share discussion IC – Comm. Dev. 2018/19 Action PlanJune 12 – 2nd Tuesday Session Captions – May 25 Backup – June 8 USCM, Boston, 6/8-6/11 WS – Department Budget Presentations WS – HOT/sponsorship discussion WS – Mews Street discussionJune 19 – Work/Regular Session Captions – June 4 Backup – June 15TCMA, Galveston, 6/21-24 WS – Department Budget PresentationsJune 26 – 4th Tuesday Session Captions – June 11 Backup – June 22WS – Department Budget Presentations WS – Tree discussion July 2 – No Luncheon July 3 – No Meeting July 4th holiday observed – City Offices closed July 10 – No Meeting July 17 – Work/Regular Session Captions – July 2 Backup – July 13 WS – 2nd Preliminary Budget Discussion WS – Department Budget Presentations IC – EDP Board nominating committeeJuly 24 – 4th Tuesday Session Captions – July 9 Backup – July 20WS – Department Budget Presentations WS – Chamber ED contractJuly 31 – No Meeting August 2 – Budget Workshop Captions – July 16 Backup – July 27 CA-Consent Agenda IC-Individual Consideration WS-Work Session CM-Closed Meeting PH-Public Hearing Meeting Date DeadlinesItemAugust 6 – Luncheon Captions – July 23 Backup – August 2WS – Department Budget Presentations August 7 – Work/Regular Session Captions – July 23 Backup – August 3WS – Department Budget Presentations WS – Budget WorkshopAugust 14 – 2nd Tuesday Session Captions – July 30 Backup – August 10WS – Budget Workshop August 21 – Work/Regular Session Captions – August 6 Backup – August 17WS – Budget Workshop IC – Chamber ED contractAugust 28 – 4th Tuesday Session Captions – August 13 Backup – August 24WS – Budget Workshop PH – 1st Public Hearing on the Tax Rate September 3 – No Luncheon Labor Day holiday September 4 – No Meeting September 11–Special Called Work/Regular Session Captions – August 27 Backup – September 7 WS – Budget Workshop PH – 2nd Public Hearing on the Tax Rate PH – Public Hearing on the BudgetSeptember 18 – Work/Regular Session Captions – August 31 Backup – September 14WS – Budget Workshop IC – Adoption of BudgetSeptember 25 – 4th Tuesday Session Captions – September 10 Backup – September 21 October 1 – Luncheon Captions – September 17 Backup – September 27 October 2 – No Meeting National Night Out October 9 – 2nd Tuesday Meeting Captions – September 24 Backup – October 5TML, Fort Worth, 10/9-10/12 October 16 – Work/Regular Session Captions – October 1 Backup – October 12 October 23 – 4th Tuesday Session Captions – October 8 Backup – October 19WS – Stoke annual report October 30 – No Meeting November 5 – Luncheon Captions – October 22 Backup – November 1 November 6 – Work/Regular Session Captions – October 22 Backup – November 2 NLC, Los Angeles, 11/7-11/10 IC – Stoke contract renewalNovember 13 – 2nd Tuesday Session Captions – October 29 Backup – November 9 November 20 – No Meeting Thanksgiving Holiday observed–City Offices Closed 11/22-23 November 27 – 4th Tuesday Session Captions – November 12 Backup – November 21Tentative-Based on Need CA-Consent Agenda IC-Individual Consideration WS-Work Session CM-Closed Meeting PH-Public Hearing Meeting Date DeadlinesItemDecember 3 – Luncheon Captions – November 19 Backup – November 29 December 4 – Work/Regular Session Captions – November 19 Backup – November 30 December 11 – 2nd Tuesday Session Captions – November 26 Backup – December 7 December 18 – Work/Regular Session Captions – December 3 Backup – December 14Tentative-Based on NeedDecember 25 – No Meeting Christmas Holiday observed–City Offices Closed 12/24-25 Street/Intersection From To Proposed Date of Construction Proposed Date of Completion Brief Description of Construction Department Letters Other Communication Department Contact: Ashcroft Ln. Cobblestone Row North Dead End 5/14/18 6/15/18 Street Reconstruction (Temporary Road Closures)Streets (940) 349-7160 Ave. A Maple Eagle 3/19/18 6/30/18 UNT 2018 Residence Hall Project (Temporary Lane Closures)Engineering N/A Coordinate with UNT (940) 349-8910 Barbara St.Audra Beverly 5/7/18 5/21/18 Curb and Gutter Repairs (Temporary Lane Closures)Streets 4/26/18 (940) 349-7160 Bonnie Brae St.Roselawn West of UPPRR Line Vintage 7/1/17 8/30/18 Street Widening (Phase 1)Engineering N/A (940) 349-8910 Bonnie Brae St.Hwy 380 Intersection 3/14/18 TBD Commercial Driveway Construction Building Inspections N/A (940) 349-8360 Canterbury Ct.Hollyhill I-35 4/9/18 6/15/18 Drainage Improvements (Temporary Lane Closures)Engineering 3/26/18 Door Hangers (940) 349-8910 Gober St.Scripture Panhandle 4/22/18 5/28/18 Street Resurfacing, Curb and Gutter (Temporary Lane Closures)Streets 4/9/18 Door Hangers (940) 349-7160 Hereford Rd.Bighorn Paint 5/7/18 6/8/18 Concrete Panel Repairs (No Detours)Streets 4/26/18 (940) 349-7160 Holiday Park Phase 2 Manhattan Kings Row 11/10/17 12/1/18 Wastewater Main Construction (Temporary Road Closures Possible)Wastewater 11/16/18 Door Hangers 940-349-7300 Holiday Park Phase 2 Yellowstone Sherman 3/6/18 TBD Water Main Construction (Temporary Road Closures Possible)Water 2/28/18 Door Hangers (940) 349-7181 Hollyhill Ln.Pennsylvania Dr.Longridge 5/9/18 6/1/18 Wastewater Main Construction (Temporary Road Closures Possible)Wastewater 940-349-7300 Construction Projects Report Week of May 14-20, 2018 CURRENT PROJECTS See Yellow Highlighted for Major Closures Street/Intersection From To Proposed Date of Construction Proposed Date of Completion Brief Description of Construction Department Letters Other Communication Department Contact: CURRENT PROJECTS See Yellow Highlighted for Major ClosuresHollow Ridge Dr Paint Dr.Big Horn Trail 5/14/18 6/29/18 Concrete Street Panel Repair (Temporary Road Closures Possible)Streets (940) 349-7160 Linda Ln.Cobblestone Row North Dead End 4/23/18 6/8/18 Street Reconstruction (Temporary Road Closures)Streets 4/9/18 (940) 349-7160 Linden Dr.Malone Ponder 4/18/18 5/14/18 Street Resurfacing (Temporary Lane Closures)Streets 4/9/18 Door Hangers (940) 349-7160 McKinney St.Loop 288 Ryan H.S 5/29/18 TBD Sidewalk Construction (Temporary Lane Closures)Engineering (940) 349-8910 Market St.Loop 288 N Blake 4/16/18 5/14/18 Street Resurfacing, Curb and Gutter (Temporary Lane Closures)Streets 4/9/18 Door Hangers (940) 349-7160 Mayhill Rd.US 380 Edwards 9/1/17 2/1/20 Street Reconstruction (Temporary Road Closures)Engineering 1/3/18, 1/24/18 Door Hangers (940) 349-8910 Mild Creek Ln.Rambling Rock Cul de Sac 4/30/18 6/8/18 Concrete Panel/Sidewalk Repairs No Detours Streets 4/26/18 (940) 349-7160 Montecito Dr. El Paseo Seville 5/21/18 6/8/18 Curb and Gutter Repairs (Temporary Lane Closures)Streets (940) 349-7160 Panhandle St.Carroll Bolivar 4/18/18 5/20/18 Street Resurfacing, Curb and Gutter (Temporary Lane Closures)Streets 4/9/18 Door Hangers (940) 349-7160 Prominence Pkwy.Mayhill Atlanta 1/31/18 8/31/18 Water and Wastewater Crossing (Road Closure)Engineering 1/24/18 (940) 349-8910 Riney Rd.N Elm Solana 9/29/17 7/29/18 Road Removal and Replacement (Road Closure)Engineering Yes (940) 349-8910 Roselawn Dr.Bonnie Brae Kansas City Southern RR 3/26/18 TBD Drainage and Roadway Construction (One Lane traffic control)Engineering N/A (940) 349-8910 Sagebrush Dr.Multiple Multiple TBD TBD Streets Construction (Temporary Road Closures Possible) Streets (940) 349-7160 Street/Intersection From To Proposed Date of Construction Proposed Date of Completion Brief Description of Construction Department Letters Other Communication Department Contact: CURRENT PROJECTS See Yellow Highlighted for Major ClosuresSena St.Malone Ector 4/23/18 7/20/18 Street Reconstruction (Temporary Lane Closures)Streets 4/17/18 (940) 349-7160 Spencer Rd. Mayhill Lowe's Driveway 4/2/18 9/29/18 Water Line Replacement (Road Closure)Water 3/16/18 Contacted departments affected (940) 349-7181 Spencer Rd. Mayhill Lowe's Driveway 4/2/18 9/29/18 Drainage Rebuild (Road Closure)Drainage 3/16/18 Contacted departments affected 940-349-8488 Spencer Rd. Mayhill Lowe's Driveway 4/2/18 9/29/18 Road Reconstruction (Road Closure)Engineering 3/16/18 Contacted departments affected (940) 349-8912 Sun Valley Dr.Stuart Dead End West 5/14/18 6/29/18 Street Resurfacing, Curb and Gutter (Temporary Lane Closures)Streets (940) 349-7160 Valley View Rd.Kings Row Sun Valley 5/14/18 6/29/18 Street Resurfacing, Curb and Gutter (Temporary Lane Closures)Streets (940) 349-7160 Welch St.Mulberry Chestnut 4/11/18 6/30/18 UNT 2018 CVAD Project Drive approach/Sidewalk (Temporary Lane Closures) Engineering 3/19/18 3/30/2018 (940) 349-8910 Auburn Dr.Georgetown Bowling Green 2/19/18 4/30/18 Mill/Overlay (Temporary Road Closures)Streets 1/31/18 Door Hangers (940) 349-7160 Brandywine Cir.Briarwood Dead End 2/20/18 5/7/18 Street Reconstruction (Temporary Lane Closures)Streets 2/16/18 Door Hangers (940) 349-7160 Brandywine St.Briarwood Brandywine Cr.2/20/18 5/7/18 Street Reconstruction (Temporary Lane Closures)Streets 2/16/18 Door Hangers (940) 349-7160 Country Home/Eagle Wing Clear River Cul de Sac 4/9/18 5/14/18 Concrete Panel Repairs (No Detours)Streets N/A Door Hangers (940) 349-7160 Egan St.Amarillo Malone 2/5/18 5/7/18 Mill/Overlay (Temporary Road Closures)Streets 1/24/18 Door Hangers (940) 349-7160 Hickory St.Bonnie Brae N Texas 1/2/18 5/11/18 Street Reconstruction (Temporary Road Closures)Streets 2/7/18 Door Hangers, Public Meetings (940) 349-7160 COMPLETED PROJECTS Street/Intersection From To Proposed Date of Construction Proposed Date of Completion Brief Description of Construction Department Letters Other Communication Department Contact: CURRENT PROJECTS See Yellow Highlighted for Major ClosuresLocust St.Walnut Oak 4/23/18 4/27/18 Base Failure Repairs (Temporary Lane Closures)Streets 4/9/18 Contacted through Julie Glover (940) 349-7160 McKinney St.Bolivar Cedar 11/14/17 4/29/18 Parking Lot Reconstruction Engineering 11/2/17 (940) 349-8910 Mockingbird Ln.McKinney Paisley 10/23/17 5/1/18 Street Reconstruction (Temporary Road Closures)Streets 10/10/17 Public Meeting, Door Hangers (940) 349-7160 Sagebrush Dr.Multiple Multiple 2/15/18 5/11/18 Wastewater Main Construction (Temporary Road Closures Possible)Wastewater 2/9/18 Door Hangers 940-349-7300 Shiloh Rd.Natchez Trace Shenandoah 3/19/18 4/30/18 Concrete Panel Repairs (Temporary Lane Closures)Streets 3/7/18 Door Hangers (940) 349-7160 Unicorn Lake Blvd.Wind River State School 3/12/18 5/11/18 Concrete Panel Repairs (Temporary Lane Closures)Streets 3/7/18 Door Hangers (940) 349-7160 Wood St Sycamore Dead End 4/18/18 5/25/18 Parking Lot Construction (Complete Closure Parking Area /Park) Streets N/A (940) 349-7160 Bonnie Brae St.US 377 I35W 2018 2020 Street Widening (Phase 2)Engineering (940) 349-8910 Bonnie Brae St.US 377 I35E 2019 2021 Street Widening (Phase 1)Engineering (940) 349-8910 Bonnie Brae St.TBD TBD TBD TBD Street Widening (Phase 1)Engineering (940) 349-8910 Capetown Dr.Desert Willow Bishop Pine Summer 2018 TBD Street Panel Repair (No detours)Streets (940) 349-7160 Fulton St.TBD TBD Water, Wastewater, and Streets Multiple Hettie St.TBD TBD Water, Wastewater, and Streets Multiple UPCOMING PROJECTS Street/Intersection From To Proposed Date of Construction Proposed Date of Completion Brief Description of Construction Department Letters Other Communication Department Contact: CURRENT PROJECTS See Yellow Highlighted for Major ClosuresHinkle Dr.TBD TBD Water, Wastewater, Drainage, Streets Multiple Londonderry Ln.Teasley Westminster 9/1/18 TBD Street Improvements (Temporary Lane Closures)Streets (940) 349-7160 Malone St.Crescent Westminster Summer 2018 Water Main Construction Water (940) 349-7181 PEC 4 - Engineering In Design Installing Underground Box Culvert Engineering (940) 349-8910 Smith-Johnson Summer 2018 Water, Wastewater, Drainage, Streets Engineering (940) 349-8910 Stuart Rd.Windsor Kings Row TBD TBD Concrete Curb and Gutter Repair (Temporary Lane Closures)Streets (940) 349-7160 Thomas St.TBD TBD Water, Wastewater, and Streets Multiple W. Walnut St.S. Elm Cedar TBT TBT Utility Construction (Temporary Road Closures)Engineering N/A (940) 349-8910 Wayne St. TBD TBD Water, Wastewater, and Streets Multiple Windsor Dr.TBD TBD Water, Wastewater, Drainage, Streets Engineering (940) 349-8910