HomeMy WebLinkAbout061518 Friday Staff Report
City Manager’s Office
215 E. McKinney St., Denton, TX 76201 (940) 349-8307
OUR CORE VALUES
Integrity Fiscal Responsibility Transparency Outstanding Customer Service
MEMORANDUM
DATE: June 15, 2018
TO: The Honorable Mayor Watts and Council Members
FROM: Todd Hileman, City Manager
SUBJECT: Friday Staff Report
10300
I. Council Schedule
A. Meetings
1. Work Session of the City Council on Tuesday, June 19, 2018 at 2:00 p.m. in the
City Council Work Session Room.
2. Canceled - Mobility Committee Meeting Wednesday, June 20, 2018.
3. No Agenda Committee Meeting on Wednesday, June 20, 2018.
4. HOT Committee Meeting on Thursday, June 21, 2018 at 9:00 a.m. in the City
Hall Conference Room.
5. HaBSCo Committee Meeting on Thursday, June 21, 2018 at 4:00 p.m. in the
City Council Chambers.
6. Development Code Review Committee Meeting on Friday, June 22, 2018 at
11:00 a.m. in the City Council Work Session Room.
B. Upcoming Events
1. Chamber of Commerce Elected Officials Reception, Wednesday, June 20, 2018
at 5:00 p.m. at Best Western Premier, 2450 Brinker Rd.
2. Fire Station No. 4 Dedication Ceremony, Friday, June 22 at 10 a.m. at Fire
Station No. 4, 2116 E. Sherman Dr.
II. General Information & Status Update
A. Fire Station 4 In-Service – The new Fire Station 4 went into full service earlier
this week on Tuesday, June 12. Engine 4, Medic 4 and Brush 4 with ATV 4 is
housed and staffed at 2116 E. Sherman Drive. Thank you to all those who worked
from start to finish on the completion of this project to see that this state-of-the-art
fire station was done in a timely manner. A dedication will be held on Friday, June
22, 10 a.m. at Fire Station No. 4. Staff contact: Chief Kenneth Hedges, Fire
Department
B. Accepting Applications for CDBG Project Funding – The City of Denton has
$217,923 in 2018-19 Community Development Block Grant (CDBG) funds
available. The funds can be used to support public facilities projects in low to
moderate-income neighborhoods, and certain types of affordable housing projects
or improvements made to non-profit facilities that provide direct services to low
and moderate-income residents. On Monday, a notice was distributed to
community organizations to announce the available funding and the application
period and process.
Application training is available June 28 from 11 a.m. to 12 p.m. or July 10 from
5:30 to 6:30 p.m. at the Community Development Division located at 601 E.
Hickory St., Suite B. The deadline for application submission is Friday, July 20 at
4 p.m.
Interested organizations may contact Barbara Ross, Community Development
Manager, at (940) 349-7235 or Barbara.Ross@cityofdenton.com; or Luisa Garcia,
Community Development Coordinator, at (940) 349-7238 or
Luisa.Garcia@cityofdenton.com. Staff contact: Barbara Ross, Community
Development
C. Denton Development Code Update – Following a two-day work session with the
DDC Update Consultant, Clarion and Associates , on April 17-18, staff began a
series of presentations and discussion with the Development Code Review
Committee (Committee), presenting the Public Draft by Subchapters. During
those meetings, the Committee discussed several topics including, but not limited
to:
Nonconforming uses and structures;
The Development Review process;
The new Zoning Districts;
The draft Zoning Map;
Allowed Land Uses;
Housing options which are more affordable;
Manufactured Housing Developments;
Minimum Dwelling Unit square feet;
Open Space Requirements; and
Landscaping and Screening.
Over the next several weeks, the Committee will review and discuss policies and
direct staff on how to proceed with the topics covered. Concurrently, staff is
consolidating comments from the general public, the Committee, and from other
Departments into a singular document. Once complete, and with the Committee’s
recommendation, staff will send the document to Clarion to revise and to prepare
a Consolidated Draft. The schedule to have the Consolidated Draft published is in
the next 30-60 days. Following publication, staff will conduct additional Public
Open Houses and continue Committee meetings to solicit feedback on the
Consolidated Draft. After further refinement, an Adoption Draft will be prepared
and published in the next 120-160 days. Concurrently the Committee, the Planning
and Zoning Commission, and City Council will have an opportunity to review the
Adoption Draft during scheduled work sessions.
The goal is to conduct public hearings with Planning and Zoning Commission and
City Council to consider and adopt the new Denton Development Code before the
end of the calendar year. Staff contact: Scott McDonald, Development Services
D. City Council Proclamation Videos – At the June 5 City Council meeting, Council
Member Hudspeth asked if DTV could make individual videos of the
proclamations available for groups who received them. At this time, DTV would
be available to edit and produce an individual video clip for an organization or
proclamation recipient if a group makes that request. However, it can take a
substantial amount of time to edit the Council meeting videos given the file size.
As such, staff does not recommend producing such videos without a specific
request from an organization or individual. Any individual requests will continue
to be honored. There are, however, other ways for groups to share and enjoy
proclamation videos. The on-demand video player on the City’s website has a
“share” feature and we encourage using this as designed. Currently, the video
player indexes each Council meeting by agenda item, including indexing
individual proclamations separately. To access a specific proclamation, a viewer
would go to the Council meeting video, scroll to the proclamation section on the
index, then click on the specific proclamation they want to view. The video will
then begin playing at that proclamation. In addition, the archived videos can be
shared at a specific point in the meeting, so a viewer can share the video precisely
at the point in the meeting they want to view. Staff contact: Billy Matthews, DTV
E. Fight the Bite Campaign – City personnel have made reducing mosquito breeding
grounds a priority and are aggressively working to eliminate standing water in
drainage ditches. Water that cannot be eliminated is treated with a biological
mosquito larvicide called Bacillus thuringiensis israelensis (Bti). The City of
Denton Water Utilities Department has a limited supply of Bti briquettes that
residents can pick up in limited quantities (two per resident) while the supply lasts.
Residents will be required to show their driver’s license or a current City of Denton
utility bill to prove Denton residency. Bti briquettes can be picked up at Water
Administration in the Service Center (901-A Texas St.), Monday through Friday,
from 8 a.m. to 5 p.m. or at thea Beneficial Reuse (Dynodirt) Sales building in the
Pecan Creek Water Reclamation Facility (1100 S. Mayhill Rd.), Tuesday through
Saturday, from 7 a.m. to 3 p.m.
Environmental Services and Public Affairs are working together to keep the
community informed regarding West Nile Virus and mosquito controls, and has
included this information in a variety of communications platforms. On May 3,
the City issued a press release announcing Denton had entered Risk Level 2 of the
Mosquito Response and Control Plan. As part of this press release, information
was included that described how to use the Bti briquettes and where to pick them
up. Additionally, a quick link has been posted on the City’s homepage that links
directly to the Fight the Bite campaign webpage, which also includes information
on the Bti briquettes. In order to reach a broader audience, information on the Bti
briquettes was included in the June 2018 Citizen Connection (utility bill insert)
and was included in an ad in the Denton Record Chronicle (see attached). Staff
contact: Deborah Viera, Environmental Services/Jessica Rogers, Public Affairs
F. Election Information – The June Runoff Election will take place June 16, 2018.
Polling locations will be oen from 7 a.m. to 7 p.m. Additional information about
the runoff election, including polling locations can be found online at:
https://www.votedenton.com/upcoming-election-information/. Staff contact:
Jennifer Walters, City Secretary
G. Courthouse Sidewalks – Denton County will be advertising for bids to construct
new sidewalks around the court house in the next two weeks. The County
anticipates construction to begin later this summer and complete before the holiday
season this fall. In concert with this effort, the City is coordinating replacement of
the curb and gutter around the square utilizing the City’s existing contract with
Floyd Smith. The City and the County are working to coordinate these efforts as
the installation of the curb gutter just ahead of the sidewalk as this provides for a
better construction scenario to build the new sidewalks. This work will begin in
late July or early August. Staff contact: Todd Estes, Capital Projects
H. I-35 Express Phase I B Update – Mayhill, Brinker & Loop 288 – The TxDOT
project manager indicates the I-35Express project on the 35E corridor from
Mayhill to US 77 is currently on schedule to be substantially complete by
December 2018. TxDOT is pushing OHL, the contractor for the project, to
accelerate the project schedule to complete sooner. Current project notes include:
TxDOT anticipates the contractor, OHL, will open the southbound to
northbound U-turn at Mayhill Road within 30 days.
OHL will be working on completing bridge piers, embankments, and bridge
structures for Loop 288 and Brinker through the end of summer, weather
permitting.
Upon completion of the bridge structures the contractor will switch main lane
traffic to the new main lanes and bridge structures – TxDOT anticipates the
switch in the September to October time frame.
The TxDOT Area Office has indicated support of a request for the
realignment/re-stripe of the northbound Frontage Road lanes near the
Brookshire’s shopping center prior to Teasley Lane. The Frontage Road is
currently constricted to a single lane to weave with northbound 35E main lane
off-ramp traffic at Teasley. The realignment of lanes will increase capacity
from a single lane to two lanes alleviating construction congestion associated
with the project, specifically the closure of the northbound I-35E on-ramp near
the Mall. The realignment has been reviewed, approved, and submitted
through the City of Denton Traffic Engineer. Staff anticipates final
approval/decision within five to seven business days.
Staff contact: Mark Nelson, Director of Transportation
I. Monarch City USA - City Council requested information about how to become a
registered Monarch City USA. Communities with the Monarch City USA
designation are asked to commit to the following actions:
Publicly proclaim that your city is committed to helping the monarch
butterflies survive by your immediate and future actions.
Encourage citizens to plant private milkweed and nectar gardens
throughout your city.
Work with gardening, landscaping, and/or arboretum clubs in your city.
Support the national movement to support monarch butterfly habitat
development by purchasing and placing Monarch City USA signs at
appropriate sites.
Convert abandoned lands to monarch butterfly habitat.
Re-establish native milkweed and nectar plants where possible.
Host an annual monarch butterfly festival. Integrate monarch butterfly
conservation into the city's future land use planning efforts.
Work with the local K-12 school system and educators to promote a better
understanding of land use conservation.
Investigate possible Monarch Butterfly Sanctuary sites.
Registration as a Monarch City USA member involves paying a $50 lifetime fee
and purchasing one or more Monarch City USA signs. Signs are $150 each and
are intended to notify residents and visitors of the community’s Moncarch City
USA designation. Monarch City USA requirements are very similar to those for
the Bee City USA designation. The City has already completed several of the
designation requirements. Staff will provide additional information or bring a
resolution forward to designate the City as a Monarch City USA if directed by
Council. Staff contact: Katherine Barnett, Sustainability
J. Keep Denton Beautiful Awards - Keep Denton Beautiful, Inc. (KDB) staff, board
members, and local partners attended the annual Keep Texas Beautiful conference
in Georgetown, Texas June 11 – 13, 2018. This annual conference provides
valuable training and networking to affiliates and honors outstanding achievement
in the areas of environmental leadership, education, enforcement, and
programming. Statewide, KDB was the most honored affiliate, bringing home the
following four awards:
Ed Davis Litter Law Enforcement Award (Recipient: Lancine Bentley)—
Award recognizing an individual law enforcement professional, such as a
police officer, prosecutor, judge or environmental compliance officer, who
has gone above and beyond in their approaches to enforcing environmental
laws and regulations.
Civic Organization Award (Recipient: Denton County Master Gardeners
Association)—Recognizes contributions by civic organizations that
support the Keep Texas Beautiful mission.
Government Award (Recipient: Denia Recreation Center)—Recognizes
outstanding contributions to the Texas environment made by government
departments, divisions, or agencies.
Sadie Ray Graff Educational Institution Award (Recipient: Immaculate
Conception Catholic School)—Recognizes the efforts of educators and
educational institutions who encourage youth involvement and promote
the Keep Texas Beautiful mission through environmental education.
Staff contact: Julie Anderson, Keep Denton Beautiful
K. Pollinator Story Time – Denton Public Library and Sustainability are partnering
to celebrate Pollinator week. The Library will have a special pollinator-themed
StoryTime inside the education center at Clear Creek Natural Heritage Center on
Tuesday, June 19 at 10 a.m. After the StoryTime, Sustainability has many fun,
family-friendly activities planned- volunteers of all ages can help plant flowers in
one of the butterfly gardens, participate in activities, and learn about pollinators
(See attached flier). Staff contact: Jennifer Bekker, Libraries/Katherine Barnett,
Sustainability
L. A-train Service Impacts during Positive Train Control Testing - DCTA is
modifying service for its A-train commuter rail to conduct Positive Train Control
(PTC) testing to meet the federal mandate required by the Federal Railroad
Administration (FRA). DCTA is suspending the last two trains on Friday evenings
and the first train on Saturday mornings to accommodate the required PTC testing.
PTC testing started Friday, May 18, 2018, and may continue through September
2018. DCTA encourages riders who typically utilize these specific A-train
schedules to make plans to board an alternate train schedule. See attached for
additional information related to PCT testing. Staff contact: Mark Nelson,
Transportation
M. 2016 Sidewalk Café Informal Staff Report – City Council requested a copy of the
attached Informal Staff Report that was distributed in June 2016. Since the
distribution of the report, staff has been evaluating sidewalk café requirements
along with the downtown development standards currently being developed, as
well as the updates to the Denton Development Code. Rather than having a series
of separate ordinances, a more holistic set of guidelines for businesses throughout
the City (i.e. near transit, Fry Street and along McKinney). Staff will provide City
Council with a status update on the proposed standards later this summer. Staff
contact: Scott McDonald.
III. Community Events
A. Juneteenth Event – 2018 Juneteenth activities started last weekend on Sunday,
June 10 with the Juneteenth 101 discussion at the Emily Fowler Library. A Gospel
Explosion will be held at the Fred Moore Park CH Collins Stage on Friday, June
15 at 7:00 p.m. The Juneteenth Parade will begin at noon on Saturday, June 16
from the Civic Center, parade lineup begins at 11:00 a.m. A full listing of
Juneteenth 2018 events is attached.
IV. Attachments
A. Fight the Bite Campaign Information
B. Pollinator Story Time Flier
C. A-Train Positive Train Control Testing
D. June 10, 2016 Sidewalk Café Ordinance Informal Staff Report
E. Juneteenth Flier
V. Informal Staff Reports
A. 2018-071 Mid-Year Stoke Update
B. 2018-072 CO & GO Bond Sale
C. 2018-073 Railroad Quiet Zones
D. 2018-074 Wastewater Budget Information
E. 2018-075 Water Supply
F. 2018-076 PARD Partial Scholarship Program
VI. Council Information
A. Council Requests for Information
B. Draft Agenda (June 26)
C. Council Calendar
D. Future Council Items
E. Street Construction Report
The key to having a reliable water supply in the future is to use it wisely now. This edition of the
Citizen Connection is filled with helpful tips and information about the City’s water system and how you
can partner with us to help conserve our water and protect our watersheds for future generations.
The City of Denton strives to keep our water safe and affordable. Each year, the City conducts a
water-loss audit, which is a detailed measurement of how much water was produced, and of that
produced water, how much actually made it to our customers. The difference between what was
produced versus what was sold is then carefully analyzed, which provides insight into the health of
the water system and the practices used to manage it.
In the water loss audit reported to the Texas Water
Development Board for the time period of Oct. 1, 2016
to Sept. 30, 2017, Denton’s system lost an estimated
13.11 percent of the system input volume. This loss
includes 8.7 percent Real Loss and 4.4 percent Apparent
Loss. Real Loss is water that never made it to a customer,
representing water that was used operationally as well
as water lost through main breaks and leaks. Real Loss
is mitigated by proactively replacing pipes, fittings, and valves as they age, and by timely repair of
known water leaks. Apparent Loss is mitigated by the City’s meter testing and replacement program. It
represents water that reached a customer, but was not fully billed, due to older water meters having a
tendency to under register.
By following a few water-wise tips, you can partner with the City to help ensure clean and plentiful
water for the future: repair leaky faucets and toilets, water lawns no more than twice a week, and
frequently check your irrigation system.
The 2017 Water Quality Report was mailed out last month. To download a copy in either English or
Spanish, visit www.cityofdenton.com/water.
PARTNER WITH THE CITY TO ENSURE CLEAN
AND PLENTIFUL WATER FOR THE FUTURE
CITIZEN
CONNECTION
JUNE 2018
CITY OF DENTON
A watershed is an area of land that drains into one location such as a stream or lake. These
water bodies supply our drinking water, offer recreational opportunities, irrigate crops, and
provide habitats for animals and plants. Unfortunately, they are also susceptible to pollution, which
can degrade their health and our water quality, increasing treatment costs. Watershed protection
means protecting a stream and lake by managing the areas which drain into it. And no, you do
not need a stream in your backyard to make a difference. We are all part of the Lewisville Lake
watershed, which is a part of the larger Trinity River Watershed.
What are the leading types of pollution and what can you do? The most common pollutants are
sediment, nutrients (phosphorus and nitrogen), and bacteria. Too much of these pollutants can
cause our water bodies to be impaired, which means that they do not meet their intended uses
such as drinking, swimming, or consuming the fish that are caught. Sediment can clog the gills of
fish and aquatic insects, and reduce lake storage capacity. Excess nitrogen and phosphorus causes
algae blooms, which block sunlight from reaching desirable vegetation. When the plants and algae
die, they decay, which can lead to low oxygen levels and kill fish.
We can all make mindful decisions to do our part to protect water quality. We can limit nutrients
running off by not over applying fertilizer, not applying it before a rain event where it washes off, or
better yet, going with native grass, which does not require fertilizer. Maintaining septic systems and
picking up pet waste prevents bacteria and viruses from washing into our waterways. Did you know
that curb drains go directly to the nearest stream without treatment? Blowing leaves into inlets, or
draining swimming pools into stormwater drains, impacts aquatic life and our drinking water
sources. Only rain down the drain! You can help us protect our waterways by reporting any
concerns to (940) 484-SPIL. To learn more, visit www.dentonwatersheds.com.
ONLY RAIN DOWN THE DRAIN:
WHY WATERSHED PROTECTION IS IMPORTANT
A publication of the City of Denton Communications Office
ADA/EOE/ADEA • TDD (800) 735-2989 • www.cityofdenton.com
Questions about the Denton Citizen Connection? Call (940) 349-8171.
Water—we need it, our lawns and plants
need it, and if we form wise usage habits
now, we can count on our supply being
available for generations to come.
The Lawn and Landscape Irrigation and Water
Waste Ordinance, which can be viewed in
its entirety at www.cityofdenton.com/water,
focuses on teaching residents and businesses
wiser ways to utilize our water. The ordinance
WATERING RESTRICTIONS RESUME
prohibits the watering of lawns and landscapes
between the hours of 10 a.m. and 6 p.m. from
June 1 to Sept. 30. This ordinance is enforced
annually, regardless of the amount of rainfall
Denton has received.
Watering during the proper times and no more
than twice a week will also encourage deep
root systems on plants and avoid scorching
the landscape.
To best protect yourself and your family
against mosquitoes and West Nile virus,
always remember the Four D’s:
• Drain standing water around your home,
yard, and neighborhood to put an end to
mosquito breeding grounds.
• Dusk and dawn are the times of day you
should try to stay indoors, for this is the time
of day mosquitoes are most active.
• Dress in long sleeves and pants when you
are outside, and spray thin clothing with
repellent.
• Defend yourself using an insect repellent
that contains DEET, Picaridin, or Oil of
Lemon Eucalypus.
Eliminating breeding grounds is the most
important and effective prevention measure
against mosquitoes and West Nile virus. Help
the City control Denton’s mosquito population
by removing standing water from these and
other common areas on and around your
property: open trash and recycling carts, boats
and pool covers, fountains and bird baths,
clogged rain gutters, water bowls for pets,
buckets and barrels, flowerpots and saucers,
wagons and other toys, neglected pools, tires,
and piles of trash or debris.
To treat stagnant water, use Bti briquettes. Each
briquette will treat 100 square feet of surface water
for 30 days without the use of toxic chemicals. To
apply, simply drop the briquette in standing water.
Bti can be purchased at local garden/hardware
stores. It is also available in limited supply from the
City at Water Administration, located in the Utility
Service Center at 901 A Texas St., or from the City’s
Composting Operations, located in the Pecan Creek
Water Reclamation Facility at 1100 S. Mayhill Rd.
The City’s communication efforts are a partnership
with the public. Be proactive and sign up to receive
CodeRed and eNews notifications by visiting
www.cityofdenton.com, follow the City of Denton
on Facebook and Twitter, and call (940) 349-8700
to make sure your contact information is correct.
FIGHT THE BITE: PROTECT YOURSELF
AGAINST MOSQUITOES THIS SUMMER
May 3, 2018, the City of Denton entered Risk Level 2
— Enhanced Response of the Mosquito Surveillance
and Response Plan. Risk Level 2 is triggered typically
before the mosquito season is underway and focuses
on activities citizens can do to help the City control the
mosquito population. At Risk Level 2, the probability
of human outbreak of the West Nile virus is low.
Strategies for protecting human health and methods for
minimizing mosquito populations are the main control
measures emphasized under Risk Level 2.
Eliminating breeding grounds is the most important and effective mosquito prevention
measure. Help the City control Denton’s mosquito population by eliminating standing water
from these and other areas around your property.
• Open trash/recycling carts • Flower pots and saucers
• Ponds • Boats and pool covers
• Buckets and barrels • Leaky hoses
• Fountains and bird baths • Wagons and other toys
• Low areas • Clogged rain gutters
• Neglected pools • Tires
•Water bowls for pets • Piles of trash or debris
City personnel have made reducing mosquito breeding grounds a priority and are
aggressively working to eliminate standing water in drainage ditches. Water that cannot
be eliminated is treated with a biological mosquito larvicide called Bacillus thuringiensis
israelensis (Bti). The City of Denton Water Utilities Department has a limited supply of Bti
briquettes that residents can pick up in limited quantities (two per resident) while the supply
lasts. Residents will be required to show their driver’s license or a current City of Denton
utility bill to prove Denton residency.
City Bti distribution locations:
•Water Administration located at 901-A Texas St. in the Utility Service Center,
Monday through Friday from 8 a.m. to 5 p.m.
•City of Denton Composting located at 1100 S. Mayhill Rd. in the Pecan Creek Water
Reclamation Facility, Tuesday through Saturday from 7 a.m. to 3 p.m.
For detailed information about steps residents can take to reduce the mosquito population
and protect themselves against West Nile virus, watch Denton Television or visit the City’s
website at www.cityofdenton.com. Residents also can access the following websites for
more information about mosquitoes: www.dshs.state.tx.us (the Texas Department of Health)
or www.dentoncounty.com/wnv (the Denton County Health Department).
For information about the City of Denton’s Mosquito Surveillance and Response Plan,
call the Water Utilities Department at (940) 349-7150 or visit www.cityofdenton.com.
City Entered Risk Level 2 of Mosquito Plan
ENHANCED RESPONSE
Mosquito
Risk Level 2
Published by the City of Denton Communications Office, 5/2018 • ADA/EOE/ADEA • TDD: (800) 735-2989 • www.cityofdenton.com
Fight
BITE !
the
Pollinator StoryTime
at Clear Creek Natural Heritage Center
Inside the Clear Creek Education Center,
3310 Collins Rd., Denton, Texas.
Tuesday, June 19
10 a.m.
www.cityofdenton.com ADA/EOE/ADEA TDD: (800) 735-2989 Pub. 06/18
CITYOF
Date: June 10, 2016 Report No. 2016-045
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Update on a sidewalk café ordinance for the City of Denton.
EXECUTIVE SUMMARY:
As downtown continues to thrive, many restaurants are placing tables and chairs on the
sidewalks, creating an ambient space for pedestrians and patrons alike. The concept of sidewalk
cafés is supported in the Downtown Master Plan, as well as the Downtown Implementation Plan.
Sidewalk cafés are an appropriate use in downtowns and are seen in active districts, world-wide.
However, as these activities have increased, staff sees a need to investigate these issues in
regards to pedestrian flow on the right-of-way.
The purpose of investigating a sidewalk café ordinance for the City of Denton is to provide
regulation of sidewalk cafés operated by qualified restaurants on public sidewalks; to provide a
viable and attractive commercial pedestrian environment and to provide reasonable regulation to
protect the public health, safety and welfare and the primary use of public streets and sidewalks
by vehicular and pedestrian traffic.
At this time, no formal agreements exist between restaurants and the City to regulate location
and type of furniture used, space needed for accessibility, or insurance to protect both the
restaurants and City in case of an accident in the right-of-way.
BACKGROUND:
Staff has been researching other cities’ policies, procedures and practices concerning sidewalk
cafés and is working on a draft policy. This proposed policy will include a fee for using the
right-of-way, insurance requirements, and type and placement of furniture. Once we have
completed our research and have created a draft policy, staff will present it to City Council for
discussion and review.
Economic Development is taking the lead on this project, with input from the Fire, Planning,
Legal and Engineering Departments.
CONCLUSION:
Staff will update City Council as it proceeds with this project.
STAFF CONTACT:
Julie Glover
940-349-7732
Julie.glover@cityofdenton.com
20Fred Moore Park
Denton, Texas
18Latonya Blair
Esther Demetrius Thomas &
The Showcase Company
Xzavier Kelly
Gospel Explosion
7:00 PM
Collins Pavillion
Saturd
a
y
,
June 16
,
2
0
1
8
Friday,
June 15
,
2
0
1
8
(Ft. Worth)
(Dallas)
(Oklahoma)
(Houston)
Flag Football
7:00 PM
For information
Facebook: juneteenthdentontx.org
Email: cheylonb@yahoo.com
Phone: (469) 735-1912
Bobby Rae Crystal ThomasIntense Music
and Multimedia J WHOARufus & Genra
9:00 AM
Softball Tournament
Fred Moore Park
2:00 PM
Denton Home Heroes Reception
American Legion Hall
6:00 PM
Extravaganza
Collins Stage
DJ
8:00 AM - 4:00 PM
Collins Stage
Denton Juneteenth Parade
Parade lineup:
11:00 Civic Center Parking
Lot
Parade start:
12:00 Noon
Saturd
a
y
,
June 16
,
2
0
1
8
10:00 AM - Vendors in the park / Children’s GamesJuneteenth 101
A disucssion of popular
myths and forgotten facts
Sunday, June 10th - 2:30 PM
Emily Fowler Library
Basketball Shoot Out ($1 entry fee)
Date: June 15, 2018 Report No. 2018-071
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Mid-year report regarding Stoke Denton
EXECUTIVE SUMMARY:
After a request for proposals (RFP 6571) process in Fall 2017, City Council awarded a contract
for management of the City’s Stoke Denton Entrepreneur Center to Hickory & Rail Ventures, LLC
(2017-371). Hickory & Rail Ventures began management of Stoke on December 1, 2017. The
management agreement specifies deliverables and metrics to be provided, including a
comprehensive annual report prior to contract review in November 2018. However, City staff and
Hickory & Rail Ventures staff agreed that a mid-year report would be beneficial to keep
Councilmembers up to date regarding Stoke’s operations and performance.
DISCUSSION:
Since taking over management of Stoke on Dec. 1, 2017, Hickory & Rail Ventures has increased
membership by 17% while maintaining the percentage of tech and tech-enabled members at 62%.
According to a member survey conducted in May 2018, 57.9% of respondents report that Stoke is
“better” since the management changed in December. Stoke staff is cultivating active partnerships
with UNT, TWU, NCTC, TechMill, and a new Denton investor group. Partnership highlights
include the inaugural meeting in June where investors will hear pitches from Stoke members and
a Tech Hire job fair in conjunction with NCTC at Stoke in August.
City and Hickory & Rail Ventures staff meet each month to review and discuss Stoke’s monthly
report and ensure that all deliverables and metrics are being met under the management agreement.
From December 2017 to May 2018, all specified deliverables and metrics have been achieved.
CONCLUSION:
Staff will be presenting a work session to City Council regarding Stoke’s annual performance in
October 2018 and the annual review and renewal of Hickory & Rail Ventures’ management
contract will be brought to Council in November 2018.
ATTACHMENT(S):
Attachment 1 – Stoke Mid Year Report
Attachment 2 – Stoke Profit and Loss Dec. 2017-May 2018
STAFF CONTACT:
Caroline Booth
Director of Economic Development
(940) 349-7751
Caroline.Booth@cityofdenton.com
Stoke Mid Year Report
December 1, 2017-May 31, 2018
Stoke Member Company Financial or Employment Growth
Member Testimonial - “We have been members of Stoke since it opened (about a year and a half after
we started our business), and it’s been a great fit and benefit to us as a small business here in Denton.
We’re not the typical fast-growing-looking-for-investors “start-up” that you typically hear about in the
media – we’re a slow growth long term oriented business earning our money through client work instead
of raising our money through investors. And although it may be slow we’ve seen only positive growth over
the past almost 3.5 years that we’ve been operating. Our gross sales have increased each year:
2016 - 1,035% Increase
2017 - 43.3% Increase
2018 - 15% Conservative Projected Increase, 35.5% Aggressive Projected Increase
In addition, this past year we were able to change our business structure from a General Partnership to
an LLC, we became W-2 employees and started paying ourselves regular salaries plus distributions
(instead of just distributions when we had the money), and we added a part-time developer to our team.
Also outside of building our business, we’ve had the opportunity to push the entire Denton community
forward by helping advance other local businesses through both the services we provide, and by finding
ways to partner with other businesses allowing them to sell jobs that they would have otherwise not been
able to get.”
Member Testimonial - Stoke has another member that has accomplished some big milestones in the
past 6 month that have also set them up for some anticipated milestones in the coming months. Those
include:
○ Official Launch of their platform in January 2018
○ Acquired an app with 500K users
○ Launch of Yacht Surfing International in September 2018 – anticipated 250K user growth
○ New partnerships with Rafting Magazine publication and multiple national outdoor
product companies
○ 2018 Launch of First ever Outdoor Industry Association Guide Program (Trip Advisor for
Outdoors)
○ New partnership with NTT Data announcement coming in July at Outdoor Retailer Show
2018
○ Successful internship program with UNT in the fields of social media, marketing and
development candidates
○ Launching CrowdFunding / Membership / Co-op Program in July 2018
Capital Funding Success
1. Stoke has a member company that was able to secure $105K in investment funding in the
previous 6 months.
2. Stoke Coworking recently sponsored one of our member companies, Cortex Therapy Solutions,
to attend the FUND Conference in Austin, TX. Their primary goal - secure or at least discover
potential avenues of investment. Cortex currently has their prototype, a solid business strategy,
and are in the process of finalizing a partnership with a tier one research institution. All three
Co-Founders were able to attend the event due to Stoke’s sponsorship and networked amongst
other companies, receiving advice on funding from a number of startups who’d already gone
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through their seed rounds, along with FUND’s parent company, Venture Connects. Cortex will be
one of the first companies to pitch in front of the Denton Investment Group at the first meeting
where they will hear from startups in June.
Business Health and Growth
Member Testimonial - “As a digital marketing agency, we work with clients all over the US and it is
uncommon for us to have the opportunity to meet face to face with our clients regularly, if ever. With
Stoke being an attractive home base for thriving startups, we've had the opportunity to work with clients
who are right here in our space. The collaboration, rapport building and trust we can build with clients who
are working alongside us regularly is a rare treat in our business. We've had the opportunity to meet and
work in person with our clients who live in Chicago, New York, and even Russia because Stoke is where
their business calls home.
In addition to the opportunity to work with our neighbors and friends at Stoke, we've been able to
completely change the way we work. We realized that having our whole team in one office was actually
hurting productivity (and costing us more in rent). We used Stoke as an opportunity to experiment in a
dispersed workforce, meeting 2 or 3 times a month in person and working remotely the majority of the
time. With the conference rooms and event space, we can still meet together when we need to, but we
aren't constantly distracting each other from work on a daily basis.”
Marketing metrics
1. Number of events sponsored (regional/startup/tech) - 3
a. Denton Mini Maker Faire - February 2018
b. SXSWi - March 2018
c. Member company Cortex attending FUND conference in Austin - April 2018
2. Number of blog posts - 4
a. Worked to revise website in March and April, published 2 blog posts in April and 2 in
May.
3. Website stats
a. Page views - 11.3k
b. Unique visitors -5,505
c. Site visits - 5,048
4. Social media engagement - See FB report for more details
a. Total reach - 93,447
b. Impressions - 145,475
c. Reach of page posts - 83,534
d. Total post impressions - 125,007
e. Page likes - + 86 since December 1
5. Last Year vs This Year Facebook Stats (Dec 1 - May 31)
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Total increase is 100% over last year
Teal reflects December 1, 2016-May 31, 2017 - Red reflects December 1, 2017-May 31, 2018
Post reach is up 9% over last year - Impressions are up 13% over last year
6. Last Year vs This Year Website Stats (Dec 1 - May 31)
a. Session Duration - 1.25 minutes vs 1.49 minutes (+19%)
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Yellow reflects December 1, 2016-May 31, 2017 - Teal reflects December 1, 2017-May 31, 2018
681% increase in form submissions over last year
Programming/event metrics
1. Number of educational events/programs held - 13
a. Lunch + Learn - 5
b. TWU business workshops - 6
c. Heather spoke at the City’s Small business workshop
2. Number of startup/tech events held - 9
a. Ruby meetups - 5
b. From the Future’s Game Dev Jam
c. Stoke Open House
d. Denton Data Day
e. Cyber Security Hackathon
3. Number of mentor sessions used - 10
a. Members met with a handful of different mentors including Marshall Culpepper, Patrick
Peters, Ndaba Mdhlongwa, and Kevin Roden.
4. Number of member events held - 8
a. Member Huddle - 6
b. Holiday Potluck
c. Taco Potluck
4
(data collected from May 2018 member survey - 47% of member companies responded)
(data collected from May 2018 member survey - 47% of member companies responded)
Partnership metrics
1. UNT
a. We are forging a relationship with the new Director of the Murphy Center for
Entrepreneurship and Innovation. We are in discussions with them about hosting some of
their entrepreneurship curriculum here at Stoke and are considering other ways we can
partner with that department.
5
b. We are in conversations with the graduate school to host their Three Minute Thesis
presentations in the fall. This is a time for grad students to pitch their research in 3
minutes to a community audience.
c. Stoke hosted a number of their students working to organize a Hackathon at UNT as
coworking members during Spring Break and have acted as the venue for a number of
meetups hosted by student group UNT ASIS&T (Association for Information Science and
Technology).
d. UNT Career Center attended Stoke’s headshot day to offer interview and resume writing
tips to attendees.
2. TWU
a. Stoke Director is serving on the Advisory Committee of TWU’s Center for Women in
Business.
b. TWU hosted a series of 6 small business workshops at Stoke through March and April.
These events were open to the public and covered topics such as small business
resources, insurance, business plan writing, and small business finances.
c.TWU Center for Women in Business attended Stoke’s headshot day to offer information
about their mentor, funding, and research resources for entrepreneurs.
3. NCTC
a. We have been meeting with NCTC to coordinate a Tech Hire Job Fair that will be
happening at Stoke on August 9th. Companies from the area along with Stoke members
and partners looking to hire will set up booths in our space to promote their job openings
and meet with potential candidates.
4. TechMill
a. TechMill experienced a change in leadership in the last few months and have been
working to re-vamp their initiatives and programming. We continue to host their board
meetings, podcast recording sessions, tech meetups, and will be the site of an Open
Hack event happening in October. We continue to offer our space to them for whatever
programming, events, and meetups they would like to host.
5. Investment Group
a. Met two individuals with investment experience and passion for Denton at SXSWi. In
April, we brought these two individuals to Denton and took them on a tour to meet some
prominent startups and thought leaders to introduce them to some of the exciting things
happening here.
b. In May we held an initial Denton Startup Investor meeting with these two individuals
along with a handful of others to discuss the possibility of starting a group that would
invest in local startups.
c. We are coordinating a meeting for June (which will continue on a monthly basis) for
startups to pitch to the group to receive guidance, feedback, and hopefully to close some
investment deals.
Membership numbers
1. Total member companies as of May 31 - 41
a. Up from 35 in December
2. Membership Levels
a. Virtual +5 since December
b. Coworking +1 since December
c. Dedicated +5 since December
d. Office memberships have stayed the same and remain at capacity.
6
3. Percentage of tech/tech-enabled members - 62%
a. NOTE: There is a slight difference in the % stated above and below in the chart. The 62%
reflects the percentage of tech/tech-enabled members from all 41 companies, while the
number reflected in the survey below reflects the responses from the 47% of member
companies that responded to the member survey.
(data collected from May 2018 member survey - 47% of member companies responded)
7
(data collected from May 2018 member survey - 47% of member companies responded)
(data collected from May 2018 member survey - 47% of member companies responded)
8
(data collected from May 2018 member survey - 47% of member companies responded)
Financial Report:
Attached is the complete P&L from December 1, 2017-May 31, 2018.
Capital/FFE expenses
● Conference call phones for 2 conference rooms
● Google Home speakers to play music throughout the space
● Varidesk (to add a standing desk option)
● Plants & planters (this may sound small, but according to the member survey, “more plants” was
one of the most selected options on ways the members would like to see the physical space
improved)
● Office chairs
● Sound absorption foam
Marketing expenses
● Program expenses include
○ Lunch + Learns
○ Open House Event
● Sponsored events
○ Payment for Dallas New Tech (we sponsored the event where Marshall Culpepper was
interviewed) - event hosted June 5
○ FUND conference in Austin
● Advertising and Marketing
○ Squarespace website fees
○ Domain name renewal
○ Business card printing
○ Paid social media advertising
○ Design software
9
Member Comments:
● “I am an entrepreneur who has been involved with startup companies for over 5 years. Now it’s
my time to shine and I have set out to start and live off my business. After joining Stoke, I was
met with smiling faces and open arms and felt that my business ideas were safe. The staff are
really honest and knowledgeable and have real time experience. I love Stoke because it is more
than just a co working space. It is a real family who support and encourage each other. Through
Stoke I was able to surround myself with other motivated free thinkers who have similar passions
to mine.”
● “I think Stoke is really great and love what the staff is doing. With their continued work, it will be
an obvious choice for local freelancers and entrepreneurs.”
● “I have loved Stoke and you’ve been so helpful in so many ways! The price is great, too!”
● “I think stoke management does a great job overall.”
10
Cash Basis Monday, June 11, 2018 09:34 AM GMT-7 1/1
Stoke Denton
PROFIT AND LOSS
December 2017 - May 2018
TOTAL
Income
Sales 62,613.56
Unapplied Cash Payment Income 0.00
Total Income $62,613.56
GROSS PROFIT $62,613.56
Expenses
Advertising & Marketing 583.30
Events + Program Costs 1,116.72
Sponsored Events 1,320.00
Total Advertising & Marketing 3,020.02
Bank Charges & Fees 340.40
Capital Improvements 978.51
Dues & subscriptions 766.91
Insurance 749.00
Kitchen Supply
paper goods 146.91
Snacks/coffee 2,272.02
Total Kitchen Supply 2,418.93
Legal & Professional Services 412.50
Meals & Entertainment 316.27
Office Supplies & Software 155.80
Other Business Expenses 208.00
QuickBooks Payments Fees 1,290.27
Reimbursable Expenses 200.00
Salaries & Benefits
Employee Benefits 250.50
Employer Taxes 3,478.05
Reimbursements 2,382.71
Salary 35,083.79
Total Salaries & Benefits 41,195.05
Staff Development 91.62
Taxes & Licenses 52.00
Travel 1,738.41
Total Expenses $53,933.69
NET OPERATING INCOME $8,679.87
NET INCOME $8,679.87
Date: June 15, 2018 Report No. 2018-072
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
City’s most recent competitive General Obligation and Certificates of Obligation bond sales.
BACKGROUND:
The purpose of this report is to provide the City Council with details regarding the sale of Series
2018 General Obligation Bonds and Certificates of Obligation authorized on April 17, 2018.
DISCUSSION:
On June 14, 2018 the City along with its financial advisor, First Southwest Company, conducted
a competitive sale of $19,235,000 in General Obligation (GO) Bonds and $9,555,000 in
Certificates of Obligation (CO). The delivery date of the funds to the City will be on July 12,
2018. The participating underwriting firms for the GO bond sale were: Robert W. Baird & Co.,
Inc.; Citigroup Global Markets Inc.; BOK Financial Securities, Inc. and UBS Financial Services,
Inc.. The participating underwriting firms for the CO sale were the same bidders as above. The
GO bonds were awarded to BOK Financial Securities, Inc. and the COs bonds were awarded to
Robert W. Baird & Co., Inc. as the lowest true interest cost bidders for each competitive sale.
The GO bonds included the issuance of $19.235 million to fund the fourth year of projects
approved by voters in the November 2014 bond election. As approved by the City Council on
May 22, 2018 the bond sale met all of the following required parameters listed below:
1) The maximum principal amount of bonds shall not exceed $19,750,000;
2) Final stated maturity of February 15, 2038;
3) Maximum net effective interest rate of 3.85%
4) The sale must occur prior to November 22, 2018.
The all-in true interest cost for the GOs is 3.372%, which factors in the cost of issuance.
Concurrently the City also completed the competitive CO sale for general government projects.
As approved by the City Council on May 22, 2018, the CO sale met all of the following required
parameters listed below:
1) The maximum principal amount of the certificates of obligation shall not exceed
$10,110,000;
2) The final stated maturity shall not exceed February 15, 2038;
3) The maximum net effective interest rate shall not exceed 3.85%;
4) The sale must occur prior to November 22, 2018.
The all-in true interest cost for the COs is 3.056%, which factors in the cost of issuance. City
staff was pleased with the results of both sales.
Date: June 15, 2018 Report No. 2018-072
Please do not hesitate to contact me if you have any further questions on the results of the City’s
most recent debt issuance.
STAFF CONTACT:
Antonio Puente, Jr., Director of Finance
(940)-349-7283
Antonio.Puente@cityofdenton.com
Date: June 15, 2018 Report No. 2018-073
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
An update on railroad Quiet Zones in the City of Denton.
EXECUTIVE SUMMARY:
Union Pacific Railroad has 16 at-grade crossings within the City of Denton. Staff is currently
working on establishing Quiet Zones along four at-grade crossings located in the downtown area.
Due to considerable involvement of the railroad in the implementation process, it typically takes
18 to 24 months to establish a Quiet Zone. In the last six months staff has completed the
diagnostic review and identified the improvements required at the crossings in the downtown
segment. Currently, the railroad is working on developing plans, design and estimates which will
be completed in July. The overall project is on track and scheduled to be completed by July
2019.
BACKGROUND:
Three major railroads traverse through the City of Denton with 34 at-
grade railroad crossings. The three railroads are Union Pacific
Railroad (UPRR) which has 16 at-grade crossings, Kansas City
Southern (KCS) which has 9 at-grade crossings and Denton County
Transportation Authority (DCTA) which has 9 at-grade crossings. All
DCTA at-grade crossings are currently Quiet Zones (QZ). The UPRR
crossings are categorized into the northern segment which include 8
at-grade crossings, Downtown Segment with 4 crossings and
Southern Segment with 4 crossings.
The Federal Railroad Administration (FRA) requires trains to blow
horns at at-grade crossings for 15-20 seconds from crossing and
through the crossing. The horn sound is 96-110 decibels
approximately 100 feet from the crossing (see Exhibit 1). Typically,
QZ are implemented to reduce the noise near a residential
neighborhood, school, hospital or other sound-sensitive area. QZ is
implemented at one or group of crossings that use supplemental safety
measures (see Exhibit 2) to eliminate use of train horns.
The UPRR crossings in the downtown segment include; Prairie,
Sycamore, Hickory and McKinney crossings. The funding of over
one million dollars ($350,000 bond funding and $600,000 Hickory
Street enhancement project) was approved for implementing QZ
along the downtown segment of the UPRR. Staff has been working on
the Downtown QZ project for the last six months and will be starting
the QZ project on the northern segment by late summer this year.
Date: June 15, 2018 Report No. 2018-073
Steps in establishing a Quiet Zone
Conduct evaluation to determine possible treatments and approximate cost.
Contact railroad to determine if warning devices comply with the rule and collect train
operational data for use in calculating risk.
Conduct diagnostic team review to finalize recommendations.
Request plans, estimates, and agreements from railroad for any work to be done by the
railroad.
o UPRR prepares plans, design and estimated (approximately 60 to 90 days)
o UPRR construction (order and obtain material, schedule construction and
complete construction – approximately 12 months)
File notice of intent to create a quiet zone (approximately 60 days). This can move
concurrently with the previous step.
Complete quiet zone improvements.
File notice of establishment to create a quiet zone (approximately 30 day).
In order to help the City move through this process and complete the implementation of QZ, staff
has retained the services of CTC, Inc.
PROJECT STATUS:
Staff has worked with CTC, Inc. in the past six months to complete the first three steps and is
currently working with UPRR on the fourth step. A diagnostic review was conducted by a team
of professionals that comprised of City staff, CTC staff, Federal Railroad Administration (FRA)
staff and UPRR staff in January. The team reviewed existing conditions and developed
recommendations for improving the crossings at the four downtown locations to qualify for QZ.
Subsequently, City staff worked with UPRR staff to prepare and execute an agreement for
developing the engineering plans for the proposed improvements. Currently, UPRR staff is
working on developing the engineering plans and cost estimates for the proposed improvements
which will require approximately 60 days and is planned to be completed by July 2018.
After the completion of the design UPRR will provide a cost estimate to the City. If this cost is
acceptable to the City, an agreement between UPRR and City will be executed to pay UPRR to
implement the improvements and establish a QZ in the Downton area. Once such agreement is
signed and the City authorizes UPRR to move forward the construction phase will require
approximately 260 days. Based on the overall schedule of the project we are on track to complete
the QZ by July 2019.
CONCLUSION:
Staff plans to move this project through the design and construction phase as expeditiously as
possible working closely with UPRR staff by constantly tracking the progress and achieving the
downtown crossings QZ implementation by July 2019. Staff will provide a status update to City
Council during an August work session.
Date: June 15, 2018 Report No. 2018-073
EXHIBITS:
1. Noise Cones
2. Supplemental Safety Measures
STAFF CONTACT:
Pritam Deshmukh
City Traffic Engineer
(940) 349-7710
Pritam.Deshmukh@cityofdenton.com
Supplemental Safety Measures/Wayside HornsFour Quadrant Gates ($300k-$500k)Raised Medians ($25k-$40k)Wayside Horns ($80k-$100k)One-Way Street ($50k-$75k)
Date: 6/15/2018 Report No. 2018-074
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Provide information in response to questions about year to year variations in dollar amounts for
“Group Assignment Category 036 – Replace Lines” during the June 5, 2018 Wastewater
Departmental presentation.
DISCUSSION:
The Wastewater Budget and Departmental presentation was provided to the City Council on
June 5, 2018. During this presentation, Councilman Ryan asked for details concerning the large
year to year variations that existed within “Group Assignment 036 – Replace Lines” Category.
Group Assignment (GA) 036 is typically associated with small assessments of private sewer
lateral lines using smoke testing and camera data, and repairs if warranted. These repairs are
typically simple and low cost, and are usually completed by City staff. GA 020 – Field Service
Replace”, however, reflects larger replacement projects that are conducted by City personnel
based on asset management analyses and coordination with streets projects. Staff uses
expenditure information for all costs incurred within GA 020 to benchmark the costs of using
City staff and equipment against costs for similar services obtained from outside contractors.
The large expenditures for GA 036 for 2019 and 2020 reflects the “bundling” projects that are
being conducted as a part of some Streets projects that also involve Wastewater. These projects
were added to this GA to simply facilitate easier cost tracking. Without these projects included,
GA 036 is funded at $25,000 annually to cover the repairs listed above. Details sheets for all
projects within each GA will be included in the Capital Improvement Plan section of the full
budget document. The large projects in GA 036 are summarized in the following table:
Year Project total Note
Bonnie Brae I-35 to
Scripture
FY19 $360,000 Replace sanitary sewer lines along
Bonnie Brae from I-35 to Scripture
Pavement replace
Scripture
FY19 $346,000 1870 feet of 8” paved
Pavement replace Windsor
Easte
FY19 $246,000 1330 feet of 8” paved
Bonnie Brae to Windsor FY20 $85,000 Replace sanitary sewer line along
Bonnie Brae from Hwy 380 to
Windsor
Bonnie Brae Scripture to
380
FY20 $240,000 Replace sanitary sewer lines along
Bonnie Brae from Scripture to 380
TOTAL FY19 $952,000
Date: 6/15/2018 Report No. 2018-074
TOTAL FY20 $325,000
CONCLUSION:
Staff will be glad to provide any additional information upon request.
ATTACHMENT(S):
None
STAFF CONTACT:
Kenneth Banks.
General Manager of Utilities
(940) 349-7165
Kenneth.Banks@cityofdenton.com
Date: 6/15/2018 Report No. 2018-075
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Provide information for requests made during the June 4, 2018 City Council meeting regarding
the Water Budget and Departmental presentation and during the June 5, 2018 City Council
meeting regarding the Water Supply Planning presentation.
DISCUSSION:
Staff presented the Water Budget and Departmental presentation during the June 4, 2018 council
session and information about water supply planning during the June 5, 2018 City Council
session. During these presentation, Councilman Hudspeth asked for information about water
supply sources and pipes for both Lewisville and Ray Roberts, information concerning the Lake
Lewisville Ray Water Transmission line assessment, and specifically requested images. Images
included in this staff report include a map showing the Lake Lewisville and Lake Ray Roberts
plants with raw water line infrastructure, various images of the plants and transmission lines, and
images of the electromagnetic inspection and visual assessment of the 30 inch Lake Lewisville
Raw Water Transmission line.
With regards to water supply sources, the Lake Lewisville plant has a total capacity of 28
Million Gallons per Day (“MGD”). We produce about 35 to 40% of total Denton water demands
from this facility on an annual basis. Even though this water plant has higher capacity, there is
more energy costs to pump the water uphill from Lake Lewisville into the plant at Spencer Road
since the elevation difference is about 100 feet of vertical lift. It is important to note that these
percentages are on an annual basis. This plant will operate at a higher capacity during times of
high demand since it currently represents about 60 percent of the total system capacity. The
Lake Ray Roberts plant currently has 20 MGD capacity, and about 60 to 65% of the total Denton
water demand is produced from this plant on an annual basis. Due to elevation differences
between Lewisville and Ray Roberts, we have lower overall energy costs to use this plant and
can actually gravity feed water through the plant processes unless lake elevations are very low.
CONCLUSION:
Staff will be glad to provide any additional information upon request.
ATTACHMENT(S):
Images of plants, transmission lines, and pipe assessments
STAFF CONTACT:
Kenneth Banks.
General Manager of Utilities
(940) 349-7165
Kenneth.Banks@cityofdenton.com
Date: 6/15/2018 Report No. 2018-075
PLANT INFRASTRUCTURE:
Lewisville and Ray Roberts water plants with raw water transmission lines in red and major
infrastructure.
Date: 6/15/2018 Report No. 2018-075
Ray Roberts Plant, with the Dam and lake in the background. The intake structure is built into
the outflow of the dam
Date: 6/15/2018 Report No. 2018-075
54 inch transmission pipe during installation. This pipe conveys water from the Ray Roberts
plant to Loop 288.
Date: 6/15/2018 Report No. 2018-075
Intake Structure for the Lake Lewisville Plant near I-35 Bridge
Lake Lewisville Plant on Spencer Road
Date: 6/15/2018 Report No. 2018-075
Electrmagnetic and visual inspections of Bar Wrapped Pipe
The approach uses multiple electromagnetic detectors configured circumferentially that are
passed through pipe.
Magnetic anamolies indicate problems with broken reinforcing bars
Date: 6/15/2018 Report No. 2018-075
Pipes can then be exposed and repaired or replaced
Date: 6/15/2018 Report No. 2018-075
Video inspections via camera are conducted at the same time and can be used to detect a variety
of issues such as cracks or carbonate staining, which may indicate pipe integrity concerns.
Date: 6/15/2018 Report No. 2018-076
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Parks and Recreation Department (PARD) Partial Scholarship Program
BACKGROUND:
PARD offers two scholarship programs providing financial assistance to families and
individuals. One scholarship is fully funded by a Community Development Block Grant
(CDBG) and covers the full cost of summer camp. The second scholarship covers half of
program fees, can be applied to any PARD youth program, and is partially funded by the Parks
Foundation.
Funding for partial scholarships is raised through various activities including donations, fund-
raising, and allocation of proceeds from PARD hosted events, programs, and activities. The
funds are held in a Parks Foundation account. Parks Foundation advises PARD on the amount
available for scholarships each year.
Eligibility for a partial scholarship is based on criteria used by the Denton Independent School
District (DISD) for free and reduced lunches. Parents and guardians must provide a copy of the
free or reduced lunch letter from the school district. Beginning in the current fiscal year, the
maximum award to an individual is $150 per year. The time period is August 1 to July 31 to
coincide with the DISD calendar. Prior to FY 2016 – 2017, scholarships were limited to $250
maximum per child and a $500 maximum per family. The scholarships were also limited to
summer camps and childcare programs.
Scholarships are awarded by PARD staff on a first come first serve basis. Requests are
processed by PARD staff and recorded in Civic Rec, the Department’s registration software. As
an individual registers for a youth program, a partial credit is applied. The registrant is
responsible for the remaining balance. PARD requests reimbursement for the partial credit from
the Parks Foundation on a quarterly basis. An accounting of the scholarships used is provided to
the Parks Foundation as documentation. Below is a four year history of the number of
scholarships awarded and the number of individuals served.
Awards FY 2013 - 2014 FY 2014 - 2015 FY 2015 – 2016 FY 2016 - 2017
# of Scholarships 269 314 365 416
People Served 128 161 185 191
The Parks Foundation funded just over $19,000 last year in partial scholarships. This was up
from an average of $12,000 a year.
In October 2017, the City of Denton suspended all activities with the Parks Foundation while a
review of the relationship was conducted. This included the partial scholarship program since all
Date: 6/15/2018 Report No. 2018-076
funds raised by both the Foundation and PARD were held by the Parks Foundation. No partial
scholarships have been awarded in the current fiscal year.
With the conclusion of the review, the City is working with the Foundation to develop a formal
agreement at Council’s direction. As part of the agreement, guidelines and procedures will be
established for the administration of the scholarship program. A proposed agreement will be
presented to Council for review by the end of June.
In the interim, PARD will reinstate the partial scholarship program for the remaining fiscal year
effective immediately. This will allow PARD to continue serving families during the summer
months which has historically been the peak for requests and usage of scholarships. PARD will
award a total of $12,000 in partial scholarship based on the Parks Foundation commitment to that
amount. The Foundation’s commitment of $12,000 is comprised of $6,000 in previously raised
funds and a $6,000 CoServ grant received by the Foundation. PARD will process and document
awarded scholarships as previously performed with the intent of seeking reimbursement from the
Parks Foundation upon approval of a final agreement. Absent a formal agreement, the City will
cover the cost of the partial scholarships through PARD’s budget.
Scholarships will be awarded in accordance with the attached policy. The scholarship policy
establishes the eligibility requirements, distribution, award level, and guidelines that apply to all
PARD programs for which a fee is charged. The policy and application also align with
documentation requirements for grant funding.
The scholarship program will continue to serve children, youth, adults, and seniors. It is the
desire of the Denton City Council that scholarships exist to execute the mission of the PARD by
assisting low-income families and subsidizing costs associated with PARD programs and events,
in accordance of guidelines set forth by the City Council.
ATTACHMENT(S):
PARD Scholarship Policy
STAFF CONTACT:
Laura Behrens
Interim Director of Parks and Recreation
Laura.Behrens@cityofdenton.com
Revision Date
06/15/18
Council Requests for Information
Request Request Date Staff Responsible Status
1. Information on cost determination for curb rate vs
drop-off rate at landfill
6/5/17 Cox Consultant has been hired and started
work on a cost of service study. A
presentation to Council is expected in
July.
2. Search for “smoking” in Code of Ordinances and
ensure consistency with new ordinance (look at
22.31(13) and 22.31(1))
4/17/18 Rosendahl An ordinance is being prepared for
June 26 Council meeting.
3. TWU master plan and how trees are impacted; Can
trees be saved and protected; next steps
5/1/18 McDonald TWU will give a brief presentation on
their Master Plan during an August
Work Session.
4. ISR on leaf trucks (potential use and budget) 5/8/18 Cox Staff is researching and expect to
have an ISR prepared by June 29.
5. Inquiry when FS4 ribbon cutting will be held and
when Medic 4 will be operational
5/8/18 Hedges Scheduled dedication for Friday June
22 at 10am. Chief Hedges will also
acknowledge the completion of FS2.
6. Work session on downtown and homelessness, review
of options to address shortfall of emergency housing
before winter comes, set numerical goals and timing
targets.
3/20/18 and
5/15/18
Kuechler/Shaw A work session will be scheduled for
July 17.
7. Work session on proposed permitting processes for
businesses under the new DDC. Benchmark against
other similar cities such as Carrollton or McKinney.
5/15/18 McDonald Staff is developing an informal staff
report.
8. ISR on zoning map and processes/procedures for
consistency of developing districts
5/15/18 McDonald Being worked on with the
Development Code Review
Committee.
9. Work session on Council appointed ad hoc
committees and adherence to TOMA
5/22/18 Leal A work session will be scheduled for
July.
10. Work session focused on downtown development to
include an update on downtown master plan, a
complementary master plan for PEC 4 area, and an
overview of current uses of the Downtown
Reinvestment Grant Fund and potentially expanding
uses of this fund status.
6/4/18 Booth/Puente/McDonald A work session is planned for July
17.
11. Information on what electric rates would be if we did
not have the DEC and how the DEC impacts rates
6/4/18 Morrow Staff will be providing this
information in late June or early July.
Request Request Date Staff Responsible Status
12. Find and distribute the staff report that was prepared a
few years ago that discusses regulations for tables and
chairs in the right-of-way.
6/5/18 Wood Information is in the June 15 Friday
report.
13. Information on the Monarch City USA designation. 6/5/18 Barnett Information is in the June 15 Friday
report.
14. Make individual video segments available for
proclamations so groups recognized at Council
Meetings can easily access their portion of the
meeting.
6/5/18 Rogers Information is in the June 15 Friday
report.
15. Update on the status of sidewalk repair in
downtown/area around the square.
6/12/18 Estes Information is in the June 15 Friday
report.
16. Information on the Southlake Program for the
Improvement of Neighborhoods (SPIN) and how a
similar program could be implemented in Denton.
6/12/18 McDonald/Birdseye Staff is researching and expect to
have an ISR prepared by June 22.
17. Describe the process for addressing improper uses in a
zoning district.
6/12/18 McDonald Information will be provided in the
June 22 Friday report.
18. Work session on the status of Quiet Zone
establishment.
6/12/18 Deshmukh/Nelson ISR is in the June 15 Friday report.
The ISR will be followed by a work
session in August.
19. Information on the current provision of Wi-Fi in
Recreation Centers. If Wi-Fi is currently not provided,
provide a plan and costs associated with installing Wi-
Fi. Provide feasibility of making technology available
for youth to use at Recreation Centers during after
school hours, potential partnership with the Library.
6/12/18 Kraft/Packan/Bekker Information will be provided in the
June 22 Friday report.
20. ISR on sales tax including allowable uses of our 1%,
options for the transportation 1%, and property tax
relief.
6/12/18 Puente Staff is researching and expect to
have an ISR prepared by June 22.
City Council
City of Denton
Meeting Agenda
City Hall
215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
Council Chambers & Work Session Room11:00 AMTuesday, June 26, 2018
After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in Open
Session on Tuesday, June 26, 2018 at 11:00 a.m. in the City Council Chambers at City Hall, 215 E.
McKinney Street, Denton, Texas at which the following items will be considered:
Consider adoption of an ordinance canvassing the returns and declaring the results of the
Runoff Municipal Election held in the city of Denton on June 16, 2018.
ID 18-993A.
Oath of Office administered to newly elected Council Member.ID 18-994B.
Election of Mayor Pro Tem.ID 18-995C.
Following the completion of the Open Session, the City Council of the City of Denton, Texas will convene in a
Work Session in the Work Session Room at which the following items will be considered:
1. Citizen Comments on Consent Agenda Items
This section of the agenda allows citizens to speak on Consent Agenda Items only. Each speaker will be
given a total of three (3) minutes to address any items he/she wishes that are listed on the Consent Agenda.
A Request to Speak Card should be completed and returned to the City Secretary before Council considers
this item.
2. Requests for clarification of agenda items listed on the agenda for June 26, 2018.
3. Work Session Reports
Receive a report; hold a discussion, and receive departmental presentations in preparation
for the FY 2018-19 Proposed Budget, Capital Improvement Program, and Five Year
Financial Forecast.
ID 18-898A.
Receive a report, hold a discussion, and give staff direction regarding an update on the
progress made by the City Hall West Steering Committee.
ID 18-957B.
Receive a report, hold a discussion, and give staff direction regarding Boards and
Commissions nominations and appointments.
ID 18-996C.
Receive a report, hold a discussion, and give staff direction regarding a review of the
Solid Waste Department’s landfill and collections operations by Blue Ridge Services, Inc.
ID 18-1016D.
Following the completion of the Work Session, the City Council will convene in a Closed Meeting to consider
specific items when these items are listed below under the Closed Meeting section of this agenda. The City
Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent
with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law.
1. Closed Meeting:
Page 1 Printed on 6/15/2018
June 26, 2018City Council Meeting Agenda
Deliberations Regarding Certain Public Power Utilities: Competitive Matters - Under
Texas Government Code Section 551.086; Consultation with Attorneys - Under Texas
Government Code, Section 551.071.
Receive competitive and financial public power information from staff related to Power
Purchase Agreements between the City of Denton, as the seller of power and electric
energy services, and Texas Woman’s University, as a buyer of power and electric energy
services; discuss, deliberate, and make recommendations to City Council regarding the
same. Consultation with the City’s attorneys regarding legal issues associated with the
above matters where a public discussion of these legal matters would conflict with the
duty of the City’s attorneys to the City of Denton and the Denton City Council under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, or would
jeopardize the City’s legal position in any administrative proceeding or potential litigation.
ID 18-1012A.
ANY FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING WILL ONLY BE TAKEN IN AN OPEN MEETING THAT IS HELD IN COMPLIANCE
WITH TEXAS GOVERNMENT CODE, CHAPTER 551, EXCEPT TO THE EXTENT SUCH FINAL
ACTION, DECISION, OR VOTE IS TAKEN IN THE CLOSED MEETING IN ACCORDANCE WITH
THE PROVISIONS OF §551.086 OF THE TEXAS GOVERNMENT CODE (THE ‘PUBLIC POWER
EXCEPTION’). THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO A CLOSED
MEETING OR EXECUTIVE SESSION AS AUTHORIZED BY TEX. GOV’T. CODE, §551.001, ET
SEQ. (THE TEXAS OPEN MEETINGS ACT) ON ANY ITEM ON ITS OPEN MEETING AGENDA
OR TO RECONVENE IN A CONTINUATION OF THE CLOSED MEETING ON THE CLOSED
MEETING ITEMS NOTED ABOVE, IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS
ACT, INCLUDING, WITHOUT LIMITATION §551.071-551.086 OF THE TEXAS OPEN MEETINGS
ACT.
Following the completion of the Closed Meeting, the City Council will convene in a Special Called Meeting at
which the following items will be considered:
1. CONSENT AGENDA
Each of these items is recommended by the Staff and approval thereof will be strictly on the basis of the
Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to
implement each item in accordance with the Staff recommendations. The City Council has received
background information and has had an opportunity to raise questions regarding these items prior to
consideration.
Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent
Agenda (Agenda Items A – C). This listing is provided on the Consent Agenda to allow Council Members
to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent
Agenda Items A – C below will be approved with one motion. If items are pulled for separate discussion,
they may be considered as the first items following approval of the Consent Agenda.
Consider adoption of an ordinance of the City of Denton, Texas, nunc pro tunc,
correcting inadvertent mistakes in Section 2(a)(21) of Ordinance No. 2015-121 relating
to the prohibition of smoking near a street-front main entrance and amending Chapter 22,
Article II, Park Rules, Section 22-31(13) and Section 22-31.1 to provide for clarification
of smoking in parks within the City of Denton; providing for a severability clause, savings
ID 18-891A.
Page 2 Printed on 6/15/2018
June 26, 2018City Council Meeting Agenda
clause, and an effective date.
Consider adoption of an ordinance of the City of Denton, Texas, providing for,
authorizing, and approving the purchase of Property, Boiler & Machinery, and Business
Interruption Insurance Coverage for the City of Denton, through the City’s sole broker of
record, McGriff, Seibels, and Williams of Texas, Inc, and in accordance with Chapter
252.024 of the Texas Local Government Code such coverage is exempt from the
requirements of competitive bidding; and providing an effective date (File #XXX awarded
to Swiss Re Insurance Company and AIG (50% split) with a one (1) year not-to-exceed
amount of $443,385 and a three (3) year not-to-exceed amount of $1,396,700).
ID 18-999B.
Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule
municipal corporation, authorizing the City Manager to execute a Professional Service
Agreement for emergency medical services billing and an electronic patient care reporting
system for the Fire Department; providing for the expenditure of funds therefor; and
providing an effective date (RFP 6091- awarded to Change Healthcare Technology
Enabled Services, LLC, for three (3) year, with the option for two (2) additional one (1)
year extensions, in a total not-to-exceed amount of $950,000 for all years).
ID 18-1001C.
2. ITEMS FOR INDIVIDUAL CONSIDERATION
Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule
municipal corporation, authorizing the City Manager to execute a contract for Technology
Infrastructure from manufacturers Cisco Systems, Inc, Dell EMC and VMware, Inc. to
include products and services, and support and maintenance for the City of Denton;
providing for the expenditure of funds therefore; and providing an effective date (RFP
6504- awarded to Presidio Networked Solutions Group, LLC, in the three (3) year
not-to-exceed amount of $10,500,000).
ID 18-418A.
Consider adoption of an ordinance authorizing a development agreement between the
City of Denton and Marker Stone Realty Partners I, LLC and Marker Stone Realty
Partners II, LLC; providing for acquisition of necessary property interest, installment of
critical infrastructure, and provision of electrical services; authorizing the City Manager to
execute the agreement, and providing for an effective date. (Evers Way and Beall Way
Additions)
ID 18-915B.
Consider nominations for appointment to the City’s Board of Ethics.ID 18-959C.
Consider adoption of an ordinance of the City of Denton, Texas, authorizing the City
Manager, or designee, to execute an agreement for the purchase of a permanent access
easement, temporary blanket access and construction easements, in exchange for the City
providing management and construction services to relocate a 138kV electric transmission
line located on the property of Terrano Realty, Inc., with the actual costs of the relocation
to be borne jointly and severally by Terrano Realty, Inc., Medanjo Partners, LTD., and
NW Realty, through an existing $2,200,000 escrow fund, and the City granting partial
releases to certain existing easements in favor of the City of Denton.
ID 18-975D.
Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule ID 18-1002E.
Page 3 Printed on 6/15/2018
June 26, 2018City Council Meeting Agenda
municipal corporation, authorizing the City Manager to execute a contract for galvanized
steel transmission poles, anchor cages, and associated hardware for the City of Denton;
providing for the expenditure of funds therefor; and providing an effective date (RFP
6744 -awarded to Texas Electric Cooperative in the not-to-exceed amount of
$1,056,597.50). The Public Utilities Board recommends approval ( - ).
3. PUBLIC HEARINGS
Conduct the second of two public hearings for a voluntary annexation of approximately
47.466 acres of land generally located on the south side of E. Ryan Road, east of the
intersection of E. Ryan Road and Andrew Avenue by the City of Denton, Texas.
(A18-0001, Creekside, Cindy Jackson)
A18-0001cA.
4. CONCLUDING ITEMS
A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council
or the public with specific factual information or recitation of policy, or accept a proposal to place the
matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open
Meetings Act, provide reports about items of community interest regarding which no action will be taken,
to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules;
an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about
an upcoming event organized or sponsored by the governing body; information regarding a social,
ceremonial, or community event organized or sponsored by an entity other than the governing body that
was attended or is scheduled to be attended by a member of the governing body or an official or employee
of the municipality; or an announcement involving an imminent threat to the public health and safety of
people in the municipality that has arisen after the posting of the agenda.
C E R T I F I C A T E
I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of
Denton, Texas, on the ________day of ___________________, 2018 at ________o'clock (a.m.) (p.m.)
__________________________________________
CITY SECRETARY
NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM AND COUNCIL
CHAMBERS ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH
DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE
HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED
MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE
TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO
THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY
SECRETARY’S OFFICE.
Page 4 Printed on 6/15/2018
6/13/2018 4:32 PM
June 2018
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1
11:00 Development
Code Review
2
3 4
11:00am Council
Luncheon
1:30pm Committee on
the Environment
5:30pm Traffic Safety
Commission
Park Board 6 pm
5
10:30am Committee on
Citizen Engagement
12:00pm CC Work
Session
6:30pm CC Regular
Session
6 7
4 p.m. Public Art
Committee
8
Cancelled 11:00
Development Code
Review
9
10 11
9:00am Public Utilities
Board
5:30pm HLC
12
11:00am 2nd Tuesday
Session
13
11:00am EDP Board
12:00pm Committee
on the Environment
5:00pm P&Z Work
Session
6:30pm P&Z Regular
Session
14 15
Cancelled 1:30pm
Development Code
Review
16
17 18 19
2:00 pm CC Work
Session
6:30 pm CC Regular
Session
20
11:30am Mobility
Committee
21
HOT Committee 9-12
HaBSCo Meeting
22
11:00 Development
Code Review
23
24 25
6:00pm Public Utilities
Board
4:00 pm ZBA
26
10:00am Council
Airport Committee
11:00 am 4th Tuesday
Session
27
5:00pm P&Z Work
Session
6:30pm P&Z Regular
Session
28 29
11:00 Development
Code Review
30
6/13/2018 4:32 PM
July 2018
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2
No Council Luncheon
1:30pm Committee on
the Environment
5:30pm Traffic Safety
Commission
Park Board 6 pm
3
No Council Meeting 4
4th of July -
City Holiday
5
4 p.m. Public Art
Committee
6
11:00 Development
Code Review
7
8 9
9:00am Public Utilities
Board
5:30pm HLC
10
No Council Meeting 11
11:00am EDP Board
5:00pm P&Z Work
Session
6:30pm P&Z Regular
Session
12 13
11:00 Development
Code Review
14
15 16 17
2:00 pm CC Work
Session
6:30 pm CC Regular
Session
18
11:30am Mobility
Committee
19
HaBSCo Meeting
20
11:00 Development
Code Review
21
22 23
6:00pm Public Utilities
Board
24
10:00am Council
Airport Committee
2:00 pm 4th Tuesday
Session
25
12:00 Downtown TIF
5:00pm P&Z Work
Session
6:30pm P&Z Regular
Session
26 27
11:00 Development
Code Review
28
29 30
4:00 pm ZBA
31
No Council Meeting
6/13/2018 4:32 PM
August 2018
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2
8:30 am Council
Budget Workshop
4 p.m. Public Art
Committee
3 4
5 611:30 am Council
Luncheon
1:30pm Committee on
the Environment
5:30pm Traffic Safety
Commission
Park Board 6 pm
7
2:00 pm CC Work
Session
6:30 pm CC Regular
Session
8
11:00am EDP Board
5:00pm P&Z Work
Session
6:30pm P&Z Regular
Session
9 10 11
12 13
9:00am Public Utilities
Board
5:30pm HLC
14
2:00 pm 2nd Tuesday
Session
15
11:30am Mobility
Committee
16
HaBSCo Meeting
17 18
19 20 21
2:00 pm CC Work
Session
6:30 pm CC Regular
Session
22
5:00pm P&Z Work
Session
6:30pm P&Z Regular
Session
23 24 25
8:00am City
Council Retreat
Location TBD
26 27
6:00pm Public Utilities
Board
4:00 pm ZBA
28
10:00am Council
Airport Committee
2:00 pm 4th Tuesday
Session
29 30 31
CA-Consent Agenda IC-Individual Consideration WS-Work Session
CM-Closed Meeting PH-Public Hearing
6/13/18
FUTURE CITY COUNCIL ITEMS
Note: This is a working draft of pending Council items and is subject to change without notice.
Meeting Date Deadlines Item
June 12 – 2nd Tuesday Session Captions – May 25
Backup – June 8
USCM, Boston, 6/8-6/11
WS – Department Budget Presentations
WS – HOT/sponsorship discussion
WS – Small Area Plan discussion
WS – Radio System Update
CS – TWU contract agreement
June 19 – Work/Regular Session Captions – June 4
Backup – June 15
TCMA, Galveston, 6/21-24
WS – Department Budget Presentations
WS – PID Guidelines
WS – Mews Street discussion
IC – Design contract Service Center/651 Mayhill
IC – Nominations to the Board of Ethics
June 26 – 4th Tuesday Session Captions – June 11
Backup – June 22
IC – Canvass runoff election/oath of office (do first before meeting
WS – Department Budget Presentations
WS – Industrial Street park design concept
WS – City Hall West update
WS – Discussion - using tree funds for irrigating trees in medians
WS – Blue Ridge operation overview
IC – Nominations to the Board of Ethics
July 2 – No Luncheon
July 3 – No Meeting July 4th holiday observed – City Offices closed
July 10 – No Meeting
July 17 – Work/Regular Session Captions – July 2
Backup – July 13
WS – 2nd Preliminary Budget Discussion
WS – Department Budget Presentations
WS – Tree discussion
WS – Cost of Service
WS – Discussion on homelessness
IC – EDP Board nominating committee
IC – DRC Engineering contract
IC – Approval of Board of Ethics nominations
July 24 – 4th Tuesday Session Captions – July 9
Backup – July 20
WS – Department Budget Presentations
July 31 – No Meeting
CA-Consent Agenda IC-Individual Consideration WS-Work Session
CM-Closed Meeting PH-Public Hearing
Meeting Date Deadlines Item
August 2 – Budget Workshop Captions – July 16
Backup – July 27
August 6 – Luncheon Captions – July 23
Backup – August 2
WS – Department Budget Presentations
WS – Gas Well Inspection Annual Report
August 7 – Work/Regular Session Captions – July 23
Backup – August 3
WS – Department Budget Presentations
WS – Budget Workshop
WS – Downtown Reinvestment Grant
WS – Chamber ED contract
WS – Board of Ethics Rules and Procedures
August 14 – 2nd Tuesday Session Captions – July 30
Backup – August 10
WS – Budget Workshop
August 21 – Work/Regular Session Captions – August 6
Backup – August 17
WS – Budget Workshop
WS – TWU Master Plan discussion
IC – Chamber ED contract
August 28 – 4th Tuesday Session Captions – August 13
Backup – August 24
WS – Budget Workshop
IC – Approval of Board of Ethics Rules and Procedures
PH – 1st Public Hearing on the Tax Rate
September 3 – No Luncheon Labor Day holiday
September 4 – No Meeting
September 11–Special Called Work/Regular
Session
Captions – August 27
Backup – September 7
WS – Budget Workshop
PH – 2nd Public Hearing on the Tax Rate
PH – Public Hearing on the Budget
September 18 – Work/Regular Session Captions – August 31
Backup – September 14
WS – Budget Workshop
IC – Adoption of Budget
September 25 – 4th Tuesday Session Captions – September 10
Backup – September 21
ICMA – 9/22-26, Baltimore
October 1 – Luncheon Captions – September 17
Backup – September 27
Joint DISD luncheon
October 2 – No Meeting National Night Out
October 9 – 2nd Tuesday Meeting Captions – September 24
Backup – October 5
TML, Fort Worth, 10/9-10/12
October 16 – Work/Regular Session Captions – October 1
Backup – October 12
October 23 – 4th Tuesday Session Captions – October 8
Backup – October 19
WS – Stoke annual report
October 30 – No Meeting
November 5 – Luncheon Captions – October 22
Backup – November 1
Airport Update – meeting at Airport
CA-Consent Agenda IC-Individual Consideration WS-Work Session
CM-Closed Meeting PH-Public Hearing
Meeting Date Deadlines Item
November 6 – Work/Regular Session Captions – October 22
Backup – November 2
NLC, Los Angeles, 11/7-11/10
IC – Stoke contract renewal
November 13 – 2nd Tuesday Session Captions – October 29
Backup – November 9
November 20 – No Meeting Thanksgiving Holiday observed–City Offices Closed 11/22-23
November 27 – 4th Tuesday Session Captions – November 12
Backup – November 21 Tentative-Based on Need
December 3 – Luncheon Captions – November 19
Backup – November 29
December 4 – Work/Regular Session Captions – November 19
Backup – November 30
December 11 – 2nd Tuesday Session Captions – November 26
Backup – December 7
December 18 – Work/Regular Session Captions – December 3
Backup – December 14 Tentative-Based on Need
December 25 – No Meeting Christmas Holiday observed–City Offices Closed 12/24-25
Street/Intersection From To
Proposed Date of
Construction
Proposed Date
of Completion Brief Description of Construction Department Letters
Other
Communication
Department
Contact:
Ashcroft Ln. Cobblestone
Row
North Dead
End
5/14/18 8/9/18 Street Reconstruction
(Temporary Lane Closures)Streets 5/4/18 Door Hangers (940) 349-7160
Ave. A Maple Eagle 3/19/18 6/30/18 UNT 2018 Residence Hall Project
(Temporary Lane Closures)Engineering N/A Coordinate with
UNT (940) 349-8910
Bonnie Brae St.Roselawn West
of UPPRR Line Vintage 7/1/17 8/30/18 Street Widening
(Phase 1)Engineering N/A Electronic Signs (940) 349-8910
Canterbury Ct.Hollyhill I-35 4/9/18 6/29/18 Drainage Improvements
(Temporary Lane Closures)Drainage 3/26/18 Door Hangers 940-349-8488
Capetown Dr.Desert Willow Bishop Pine 6/25/18 8/3/18 Concrete Street Panel Repair
(Temporary Lane Closures Possible)Streets 6/5/18 Door Hangers (940) 349-7160
Cobblestone Row N. Locust Evers Pkwy 6/11/18 8/9/18 Street Reconstruction
(Temporary Lane Closures) Streets 6/5/18 Door Hangers (940) 349-7160
Edwards Rd. Camino Real
Trl. Swisher Rd. 6/4/18 9/10/18 Street Reconstruction
(Temporary Lane Closures)Streets 5/17/18 HOA Contacted (940) 349-7160
Emery St. Alice Coit 6/25/18 8/3/18 Street Resurfacing
(Temporary Lane Closures)Streets (940) 349-7160
Emery St. Bellemead Hillcrest 6/29/18 6/30/18 Install Drive Approaches/Utilities
Street Closure Engineering 940-349-8910
Fulton St.Oak University 6/11/18 11/16/18 Water Main Construction
(Street Closure)Water (940) 349-7181
Construction Projects Report
Week of June 18-24, 2018
CURRENT PROJECTS See Yellow Highlighted for Major Closures
Street/Intersection From To
Proposed Date of
Construction
Proposed Date
of Completion Brief Description of Construction Department Letters
Other
Communication
Department
Contact:
CURRENT PROJECTS See Yellow Highlighted for Major ClosuresFulton St.TBD TBD Wastewater Wastewater
Fulton St.TBD TBD Streets Streets
Hickory St.North Texas
Blvd.Ave C 5/21/18 8/3/18 Street Reconstruction
(Temporary Road Closures)Streets 5/15/18 Electronic Signs (940) 349-7160
Highland St.Carroll IOOF 6/11/18 7/2/18 Street Resurfacing, Curb and Gutter
(Temporary Lane Closures)Streets N/A (940) 349-7160
Holiday Park Phase 2 Manhattan Kings Row 11/10/17 12/1/18 Wastewater Main Construction
(Temporary Lane Closures Possible)Wastewater 11/16/18 Door Hangers (940) 349-7300
Hollow Ridge Dr.Paint Dr.Big Horn Trail 5/14/18 6/29/18 Concrete Street Panel Repair
(Temporary Lane Closures Possible)Streets 5/3/18 Door Hangers (940) 349-7160
Huisache St.Yucca Retama 5/21/18 7/20/18 Streets Construction
(Temporary Lane Closures Possible) Streets 5/15/18 Door Hangers (940) 349-7160
Lakeview Blvd.Black Walnut Burr Oak 6/18/18 7/13/18 Concrete Street Panel Repair
(Temporary Lane Closures Possible)Streets 6/5/18 HOA Contacted (940) 349-7160
Linda Ln.Cobblestone
Row
North Dead
End 4/23/18 8/9/18 Street Reconstruction
(Temporary Lane Closures)Streets 4/9/18 Door Hangers (940) 349-7160
Lindsay St.McCormick I-35 Service 6/8/18 7/31/18 Wastewater Main Reconstruction
(Temporary Lane Closures Possible)Wastewater 6/5/18 Door Hangers (940) 349-7300
Malone St.Crescent Westchester 6/11/18 7/13/18 Water Main Construction
(Street Closure)Water (940) 349-7181
McKinney St.Loop 288 Ryan H.S 5/29/18 TBD Sidewalk Construction
(Temporary Lane Closures)Engineering N/A Electronic Signs (940) 349-8910
Mayhill Rd.US 380 Edwards 9/1/17 2/1/20 Street Reconstruction
(Temporary Road Closures)Engineering 1/3/18,
1/24/18 Door Hangers (940) 349-8910
Mild Creek Ln.Rambling Rock Cul de Sac 4/30/18 6/29/18 Concrete Panel/Sidewalk Repairs
No Detours Streets 4/26/18 Door Hangers (940) 349-7160
Street/Intersection From To
Proposed Date of
Construction
Proposed Date
of Completion Brief Description of Construction Department Letters
Other
Communication
Department
Contact:
CURRENT PROJECTS See Yellow Highlighted for Major ClosuresMills Rd. Mayhill Denton ISD
driveway 5/29/18 7/30/18
Water and Wastewater Construction
and Road Widening
(Street Closure)
Engineering N/A Electronic Signs (940) 349-8910
Mingo Rd. Sirius Mockingbird 6/25/18 7/13/18 Wastewater Main Construction
(Road Closure)Engineering (940) 349-8910
Montecito Dr. El Paseo Seville 5/29/18 6/22/18 Curb and Gutter Repairs
(Temporary Lane Closures)Streets N/A (940) 349-7160
Montecito Dr. El Paseo Seville 6/25/18 7/23/18 Street Resurfacing
(Temporary Lane Closures)Streets (940) 349-7160
Paint Dr.Arabian Hollow Ridge 6/11/18 7/20/18 Concrete Street Panel Repair
(Temporary Lane Closures)Streets 5/25/18 Door Hangers (940) 349-7160
Prominence Pkwy.Mayhill Atlanta 1/31/18 8/31/18 Water and Wastewater Crossing
(Road Closure)Engineering 1/24/18 Door Hangers (940) 349-8910
Retama St.Sagebrush Huisache TBT TBD Streets Construction
(Temporary Lane Closures Possible) Streets 5/15/18 Door Hangers (940) 349-7160
Riney Rd.N Elm Solana 9/29/17 9/30/18 Road Removal and Replacement
(Road Closure)Engineering Yes Electronic Signs (940) 349-8910
Roselawn Dr.Bonnie Brae Kansas City
Southern RR 3/26/18 TBD Drainage and Roadway Construction
(One Lane traffic control)Engineering N/A (940) 349-8910
Sagebrush Dr.Kings Row Retama 5/21/18 7/20/18 Streets Construction
(Temporary Lane Closures Possible) Streets 5/15/18 (940) 349-7160
Sena St.Malone Ector 4/23/18 7/20/18 Street Reconstruction
(Temporary Lane Closures)Streets 4/17/18 (940) 349-7160
Spencer Rd. Mayhill Lowe's
Driveway 4/2/18 9/29/18 Water Line Replacement
(Road Closure)Water 3/16/18 Contacted
departments affected (940) 349-8910
Spencer Rd. Mayhill Lowe's
Driveway 4/2/18 9/29/18 Drainage Rebuild
(Road Closure)Drainage 3/16/18 Contacted
departments affected (940) 349-8910
Street/Intersection From To
Proposed Date of
Construction
Proposed Date
of Completion Brief Description of Construction Department Letters
Other
Communication
Department
Contact:
CURRENT PROJECTS See Yellow Highlighted for Major ClosuresSpencer Rd. Mayhill Lowe's
Driveway 4/2/18 9/29/18 Road Reconstruction
(Road Closure)Engineering 3/16/18 Contacted
departments affected (940) 349-8910
Sun Valley Dr.Stuart Dead End
West 5/14/18 6/29/18 Street Resurfacing, Curb and Gutter
(Temporary Lane Closures)Streets 5/1/18 Door Hangers (940) 349-7160
Valley View Rd.Kings Row Sun Valley 5/14/18 6/29/18 Street Resurfacing, Curb and Gutter
(Temporary Lane Closures)Streets 5/1/18 Door Hangers (940) 349-7160
Welch St.Mulberry Chestnut 4/11/18 6/30/18
UNT 2018 CVAD Project
Drive approach/Sidewalk
(Temporary Lane Closures)
Engineering 3/19/18 3/30/2018 (940) 349-8910
Hereford Rd.Bighorn Paint 5/7/18 6/8/18 Concrete Panel Repairs
(No Detours)Streets 4/26/18 Door Hangers (940) 349-7160
Hollyhill Ln.Pennsylvania
Dr.Longridge 5/9/18 5/31/18 Wastewater Main Construction
(Temporary Road Closures Possible)Wastewater N/A Door Hangers 940-349-7300
Market St.Loop 288 N Blake 4/16/18 6/1/18 Street Resurfacing, Curb and Gutter
(Temporary Lane Closures)Streets 4/9/18 Door Hangers (940) 349-7160
Mayhill Rd.Mayhill NB
Right Turn
Lane at
McKinney
5/18/18 5/31/18 Water Line Replacement
(Lane Closure)N/A (940) 349-8910
Bonnie Brae St.US 377 I35W 2018 2020 Street Widening
(Phase 2)Engineering (940) 349-8910
Bonnie Brae St.US 377 I35E 2019 2021 Street Widening
(Phase 1)Engineering (940) 349-8910
Bonnie Brae St.TBD TBD TBD TBD Street Widening
(Phase 1)Engineering (940) 349-8910
COMPLETED PROJECTS
UPCOMING PROJECTS
Street/Intersection From To
Proposed Date of
Construction
Proposed Date
of Completion Brief Description of Construction Department Letters
Other
Communication
Department
Contact:
CURRENT PROJECTS See Yellow Highlighted for Major ClosuresHettie St.TBD TBD Water, Wastewater, and Streets Multiple
Hinkle Dr.TBD TBD Water, Wastewater, Drainage, Streets Multiple
Londonderry Ln.Teasley Westminster 9/1/18 TBD Street Improvements
(Temporary Lane Closures)Streets (940) 349-7160
Malone St.Crescent Westminster Summer 2018 Water Main Construction Water (940) 349-7181
Panhandle St.Carroll Bolivar TBT TBT Street Resurfacing, Curb and Gutter
(Temporary Lane Closures)Streets 4/9/18 Door Hangers (940) 349-7160
PEC 4 - Engineering In Design Installing Underground Box Culvert Engineering (940) 349-8910
Smith-Johnson Summer 2018 Water, Wastewater, Drainage, Streets Engineering (940) 349-8910
Stuart Rd.Windsor Kings Row TBD TBD Concrete Curb and Gutter Repair
(Temporary Lane Closures)Streets (940) 349-7160
Thomas St.TBD TBD Water, Wastewater, and Streets Multiple
W. Walnut St.S. Elm Cedar TBT TBT Utility Construction
(Temporary Road Closures)Engineering N/A (940) 349-8910
Wayne St. TBD TBD Water, Wastewater, and Streets Multiple
Windsor Dr.TBD TBD Water, Wastewater, Drainage, Streets Engineering (940) 349-8910