HomeMy WebLinkAbout072018 Friday Staff Report
City Manager’s Office
215 E. McKinney St., Denton, TX 76201 (940) 349-8307
OUR CORE VALUES
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MEMORANDUM
DATE: July 20, 2018
TO: The Honorable Mayor Watts and Council Members
FROM: Todd Hileman, City Manager
SUBJECT: Friday Staff Report
I. Council Schedule
A. Meetings
1. Public Utilities Board Meeting on Monday, July 23, 2018 at 6:00 p.m. in the
City Council Work Session Room.
2. Canceled - Council Airport Committee Meeting Tuesday, July 24, 2018.
3. Work Session of the City Council on Tuesday, July 24, 2018 at 1:00 p.m. in the
City Council Work Session Room.
4. Agenda Committee Meeting on Wednesday, July 25, 2018 at 3:30 p.m. in the
City Manager’s Conference Room.
5. Work Session of the Planning and Zoning Commission on Wednesday, July 25,
2018 at 5:00 p.m. in the City Council Work Session Room, followed by a Regular
Meeting at 6:30 p.m. in the City Council Chambers.
6. Development Code Review Committee Meeting on Friday, July 27, 2018 at
11:00 a.m. in the City Council Work Session Room.
B. Upcoming Events
1. TML Annual Conference, October 10-12, 2018 at the Fort Worth Convention
Center.
II. General Information & Status Update
A. Ethics Training - As a requirement of the Ethics Ordinance, all City Officials
defined in the ordinance as Council Members, City Manager, City Attorney, City
Auditor, Municipal Court Judge, and members of the Board of Ethics, Planning
and Zoning Commission, Zoning Board of Adjustment, Historic Landmark
Commission, or Public Utilities Board must complete ethics training. An ethics
training session was held on July 16, 2018 with the City’s consultant Alan
Bojorquez and 19 City Officials attended. A notification was sent on July 18 to
individuals that were not able to attend including a video link to view the training
online and staff requested they complete training by August 1. The training video
can be found online at:
http://denton-tx.granicus.com/MediaPlayer.php?view_id=3&clip_id=1959.
Staff Contact: Bryan Langley, CMO
B. Gas Line Repair near First United Methodist Church - On July 18, a City of
Denton Wastewater backhoe cut an Atmos Energy gas line that was improperly
marked by the company that conducts gas utility line locates. The cut occurred
near the First United Methodist Church and all occupants of the church were
evacuated for safety precautions. No one was hurt and Atmos Energy has since
repaired the line.
The City Wastewater crew member operating the piece of equipment was very
experienced and followed all of the necessary safety protocols. Safety measures
included immediately stopping and turning off all equipment, calling 911, and
evacuating the area to ensure all staff members were at a safe distance. Phone
calls were made to the Texas 811 system to notify them of the cut line and the
City’s Risk Management Division was contacted to make them aware of the
situation and begin an investigation.
City crews are trained to be attentive around all underground utilities, to avoid
them when using manual and heavy equipment, and how to react when an
accident or mistake occurs. At the conclusion of Wednesday’s work day, the
Water/Wastewater Superintendent spoke with the entire crew to express his
gratitude for their work performance and attention to safety. Staff contact: Mario
Canizares, CMO
C. 3D Printer Safety – Since 3D printers were first installed at the North Branch
Library, Library staff has been concerned with the potential printing of
contraband. Library staff has confirmed that the current 3D printers do not print
with the level of precision necessary to create a working firearm. Based on
Library staff research, only with significant precision level post-printing
modification could pieces be assembled to develop a weapon that could
potentially fire a single shot. To prevent this from happening, the Library
developed the attached Community Use Policy for the Forge Makerspace that
clearly states Library 3D printers cannot be used to create functional weapons.
The Library’s internal procedures for 3D printing also facilitate staff review of
what is being printed. Patrons submit 3D printing files to Technology Librarian,
Trey Ford. Mr. Ford then communicates with the patron and reviews the file to
check for compatibility with the 3D printer and verify the item is what the patron
states is being printed. After printing, Mr. Ford verifies again that the item
matches what was submitted to be printed. The item is then taken to the
Circulation Desk and the patron is notified that he or she can pay for and pick up
the item. No patron can directly print their files without staff interaction and
review.
The website, Defcad.com, is not currently blocked under the Library’s Fortress
filter. After checking the site today, staff found only one 3D printer file for a
holder for a shotgun shell. All other files on that site were designed for milling
machines to create metal firearm pieces. The Library does not have such a
machine. Library 3D print jobs are submitted via e-mail or USB drive to the
Technology Librarian, those files may be found and modified on a patron’s home
computer, work computer, or any other internet connected device with
downloading capability. Blocking the website on Library computers would not
prevent a file from being submitted for printing.
The Library is confident that existing printing quality limitations, Library
policies and procedures, and staff review of all submitted 3D print jobs would
prevent functional firearms from being printed at the Denton Public Library.
Staff contact: Jennifer Bekker, Library
D. Red Light Camera Enforcement – The City of Denton has 13 red-light cameras
at 11 intersections across the community that are managed through a contract
with Redflex Traffic Systems. Vehicles caught running red-lights by a red light
camera in Denton are sent a $75 citation. Citations are sent to the registered
owner of the vehicle, and the vehicle owner has 15 days from the citation
postmark date to pay their fine.
Individuals wishing to contest their citation have the option to request a hearing
through Redflex; instructions for requesting a hearing are listed on the citation.
The City of Denton’s Municipal Court maintains the docket and conducts
requested hearings for red-light camera citations.
If a vehicle owner does not pay their $75 fine within 15 days of the citation
postmark date, Redflex will escalate the case to a collection agency. The
collection agency contract is managed through Redflex. Delinquency on red-light
camera fines does not appear on a vehicle owner’s credit history and does not
impact vehicle registration. Staff contact: Stephanie Berry, Legal / Robin
Ramsay, Municipal Court
E. Monday Evening Power Outage – Council was informed earlier in the week
regarding a power outage that occurred on Monday evening:
At about 5:45 PM Monday, one of the three “switchblades” in a ground
mounted Switching Cabinet at 704 Pennsylvania failed (burning some
insulation on the corresponding electrical connection) and tripped a circuit
serving the Southridge subdivision and vicinity (1451 customers affected).
The problem at the Switching Cabinet sent an over-voltage through an
adjacent circuit which caused a connection in an above ground circuit
Connection Cabinet at 2301 Colorado to fail (also burning some rubber
connection material). The corresponding circuit tripped and another 775
customers lost power.
Operations to restore affected customers began almost immediately with
customers on the first circuit restored at 6:29 PM. Following a number of
switching operations, all but 67 customers were restored on the second circuit
by 7:15 PM. Additional switching operations enabled the remaining 67
customers to receive power again at 8:35 PM.
After bringing in the damaged Switching Cabinet and removing the top, DME
staff found a dead snake in the bottom of the cabinet. It appears the snake creat ed
a path for electric current to travel causing an electrical arc/flash in the device,
and that it was not due to a manufacturing defect. Notwithstanding, a
representative of the manufacturer was on-site Wednesday morning to inspect
the damaged device. If there are any latent problems found in any field
equipment/device (such as an electrical switching cabinet), DME would
aggressively pursue a fix or replacement, as appropriate. Staff contact: George
Morrow, DME
F. Phishing Attack – On July 18, our network experienced a phishing attack that
was initiated by a staff member email. The attack came from an email that
appeared to be from a financial firm. Phishing attacks are typically fraudulent
email messages appearing to be from legitimate email enterprises. In this
instance, the employee was directed to a malicious website in an effort to divulge
private information. As a result, the account was compromised and began to
email 996 outside individuals and businesses with the fraudulent email message.
Of these 996 sent emails, over 300 came back as invalid recipients. Internal
email was not affected. Additionally, the Denton Police Department was notified
by a concerned citizen. The City’s Cyber Incident Response Team was activated
and to-date has not identified a breach in the City’s internal network or
applications. The incident has been contained and staff will continue to monitor
the phishing attack for any reemerging threats. Staff contact: Melissa Kraft,
Technology Services.
G. DTV Video Promotion – At the July 17 City Council meeting, Council Member
Armintor requested staff share new DTV productions with Council. Staff
typically provides new promo videos in the Friday Report to announce the
video’s launch, however there are other ways for Council, and the public, to stay
up-to-date on DTV productions. DTV manages the City of Denton’s official
YouTube channel and posts all DTV videos on that platform. Every video, from
DTV Newsbreak (3 times per week), to promotional videos (like the newly
produced Libraries Rock!-Summer Reading Challenge 2018), to ongoing series
(including Denton Developments and Preservation Denton) are available at any
time on the YouTube channel. Subscribers to the City’s YouTube channel will
get an email notification when new videos are uploaded. To sign up as a
subscriber, open the YouTube app or go to www.YouTube.com/cityofdenton and
sign in. If you have a Google (Gmail) account, you can use that account to login
to YouTube, or create a new account. Then click on the red “Subscribe” button.
You’ll get an email notification any time a new video is uploaded to the City of
Denton channel. YouTube’s platform allows for sharing of videos as well, so
Council Members can use the video links or “share” option to promote any
video. Staff contact: Billy Matthews, DTV
H. Denton Housing Authority (DHA) Board of Commissioners – In last week’s
Friday report, an update was shared with City Council that Pat Smith had been
appointed by Mayor Watts and sworn in to serve on the DHA Board. This week,
Mayor Watts also appointed Sara Bagheri to serve on the DHA Board. She was
sworn in on Wednesday.
By quick way of reminder, the Denton Housing Authority is a separate unit of
government operating under its own rules and regulations and those of the
Department of Housing and Urban Development (HUD). The relationship of the
City of Denton to DHA is controlled by Chapter 392 of the Local Government
Code. The only formal relationship between the City of Denton and DHA is that
the Mayor of the City of Denton appoints commissioners to the DHA Board of
Commissioners, made up of 5 citizens. Staff contact: Sarah Kuechler, Public
Affairs
I. Denton Back to School Fair – The Denton Back to School Fair will be held on
Saturday, August 11 at the UNT Gateway Center, 801 N Texas Blvd. The event
will distribute backpacks and school supplies and feature a health & community
services fair, vision screenings from Denton Lion’s Club, haircuts, a live deejay,
hot dogs, bicycle raffle, and more. The deadline for online priority registration is
Friday, July 27 – visit dentonbacktoschool.org to register today. Please see the
attached flyer with more information or visit the website. Staff contact: Sarah
Kuechler, Public Affairs
J. Landfill Tonnage and Revenue Information – During the July 17 work session,
City Council requested a copy of the landfill tonnage and revenue slide that was
added to the Cost of Service Management Response presentation. The requested
slide is attached. Staff contact: Ethan Cox, Solid Waste
K. Mayor’s Summer Youth Jobs Program – The Mayor’s Summer Youth Jobs
Program strives to provide meaningful job experiences for local high school
students and recent high school graduates. The program started on June 11 and
continues through August 3. There are currently 22 students working through
this program for the City of Denton and Denton businesses. The program is a
partnership between the City of Denton, United Way of Denton County, Denton
ISD, and the Denton Chamber of Commerce. Program participants have access
to job skills training, career development resources, mentorship opportunities,
and meaningful work experience. The United Way has worked diligently to
coordinate a Leadership Symposium for program participants that will be held on
Wednesday, July 25 from 8:30 a.m. to 3:00 p.m. at NCTC’s Corinth Campus.
During the symposium, students will have the opportunity to have lunch with
Mayor Watts to discuss professionalism and leadership. A proclamation will be
placed on the August 7 City Council meeting to honor program participants.
Staff contact: Sarah Kuechler, Public Affairs
L. Cemetery Donation and Improvement Plan – During the Parks and Recreation
budget presentation on Tuesday, July 17, the topic of cemetery maintenance and
planned cemetery improvements was discussed. As a part of that conversation,
information regarding a donation from the Parks Foundation and plans to
enhance cemeteries was requested.
In March of 2018, a donor contacted the Parks Foundation regarding his interest
in donating $100,000 to support the beautification of the IOOF Cemetery. Staff
provided the donor with a list potential projects for both City cemeteries and a
meeting was held on April 27 to discuss details. During that meeting, numerous
possibilities were discussed including headstone repairs, landscaping, fencing,
and more. The donor requested that their donation potentially serve as a match or
be used to stimulate additional funding support from the community.
In May of 2018, Parks and Recreation staff created a Cemetery Improvement
Plan to implement a systematic, prioritized approach for cemetery enhancements
that clearly articulates the financial resources required to complete necessary
improvements.
This plan is designed to enhance the beautification and infrastructure of both
Oakwood and IOOF Cemeteries. In the past there has been minimal capital
investment for the City’s cemeteries. These historic cemeteries are community
assets that should be maintained to a standard that will effectively preserve
Denton’s rich historic legacy.
To-date, no additional funding for cemetery improvements has been identified
outside of the $100,000 donation. Future funding requests will be submitted in
order to aid in the completion of cemetery enhancements. The Cemetery
Improvement Plan is attached for review. Staff contact: Gary Packan, Parks and
Recreation
M. Additional Splash Park Locations – During the July 17 City Council meeting,
information regarding the potential location of additional splash parks was
requested. Staff is researching potential locations for splash parks, with a goal of
having multiple splash parks located throughout the community. Locations will
be identified through the Parks and Recreation Master Plan, which will be
completed in FY2018-19. Currently, funding for additional splash parks has not
been identified. Future funding requests will be submitted for the design and
construction of additional splash park facilities. Staff contact: Gary Packan,
Parks and Recreation
N. The Enclave at Denton – The Enclave at Denton is a proposed multi-family
development on Brinker Road south of Wal-Mart and Loop 288 by a private
developer and the Denton Housing Authority. The property is zoned Regional
Center Commercial Downtown (RCC-D), which allows for taller buildings and
promotes mixed-use developments. In December of 2017, Planning staff
discussed the proposed development with the applicant to determine how they
could comply with zoning requirements.
Limitation 4 is a Development Code provision that allows multi-family
developments within a RCC-D District through one of the following approaches:
Mixed-use development with Development Agreement – Requiring City
Council approval and recorded against the property constituting
covenants that run with the land. The development agreement must be
approved prior to final plat and site plan approval; or
Specific Use Permit (SUP) – Reviewed by the Planning and Zoning
Commission and approved by the City Council.
During their conversation with the applicant in December, Planning staff
requested the following information to determine if the development meets
mixed-use zoning criteria:
A percentage breakdown of the lot showing how the property will be
divided for specific uses including commercial, parking, open space, and
multi-family residential. By definition, the multifamily component cannot
account for more than 30% of the lot’s total acreage.
Draft Development Agreement providing assurances that the non-
residential components shown on a site plan are bona fide, self-sustaining
retail uses and will remain in perpetuity. The agreement requires a
phasing plan and has covenants to ensure the non-residential components
of the development will be constructed prior to the residential
components.
On Wednesday, July 18, the applicant provided the information that was
requested in December. Planning staff reviewed the information and confirmed
that the multi-family component of the property far exceeds the 30% limitation
as mentioned above.
Staff informed the applicant on Thursday, July 19 that this project is now
considered a multi-family development rather than mixed-use and will require a
SUP. The SUP includes public notification with review by the Planning and
Zoning Commission and City Council approval. To complete the SUP review,
the applicant will be required to submit an updated site plan, landscaping plan,
and building elevations. Assuming all technical issues are addressed, the earliest
public hearing dates for the SUP would be August 22 with the Planning and
Zoning Commission followed by City Council on September 18. Staff contact:
Scott McDonald, Development Services
O. Density Bonuses – Density bonuses are being considered as a part of the Denton
Development Code (DDC) rewrite. These incentives will center on proactively
achieving open space and tree canopy preservation.
During a recent meeting, the Development Code Review Committee (DCRC)
discussed density bonuses. The discussion considered the following approaches:
Incentive zoning: This is a tool that allows developers greater flexibility
than would typically be permitted in exchange for a public benefit that
would otherwise not be required. For example, a developer may provide
open space, plazas, and affordable housing in exchange for greater
flexibility in required building setbacks, floor heights, lot area, parking
requirements, density, and other minimum standards.
Floating Zone: This is a zoning district that delineates conditions which
must be met before zoning can be approved for an existing piece of land.
Rather than being placed on the zoning map in the same manner as
traditional zones, the “floating zone” is simply written as an amendment
in the zoning ordinance. The zone “floats" within a specified area until a
development application is approved, the zone is then added to the
official zoning map. Floating zones can be used to plan for future
anticipated land uses and provides flexibility for developers. Floating
zones could be used to obtain density bonuses, height extensions, etc., in
exchange for meeting other requirements or goals in the floating zone,
such as workforce housing, complete streets, green building, and
common open space.
Development Services is currently researching these approaches along with other
techniques to determine how to best promote the preservation of open space and
tree canopy through the new DDC. Staff will continue this discussion with the
DCRC during their August 3 meeting. Staff contact: Scott McDonald,
Development Services
P. Fleet Services Recognition – In May 2017, Fleet Services was ranked 26th in the
100 Best Fleets competition. The competition recognizes peak performing fleet
operations and is open to applicants throughout North America, including
Mexico, the United States, and Canada.
Earlier this month, Government Fleet Magazine announced their Leading Fleets
and the City of Denton Fleet Services received an honorable mention as a top 50
fleet operation. Applicants are judged on their organization’s leadership within
the operation, with customers, within the local community, and within the fleet
community; how they ensure competiveness and efficiency; how they address
and overcome major challenges; and how they are working toward future goals.
The article recognizing Leading Fleets is attached. Staff contact: Mark Nelson,
Transportation
Q. Downtown TIF Project – A request was recently made for a brief update on the
status of projects planned in the Downton area funded by Tax Increment Finance
funds (TIF). The scope of the Downtown TIF Project was to address a number
of pedestrian safety issues along North Locust, North Elm, West Oak, and West
Hickory. The scope included adding pedestrian scale lighting, ADA ramps, and
repairing and/or replacing sidewalks along these corridors.
The current status of the TIF Project is:
Project topographic and right-of-way survey has been completed.
SUE (subsurface utility engineering) has been completed.
The engineering consultant is currently working on the design.
The pedestrian lighting locations are being coordinated with DME. Final
lighting locations in Locust, Elm, Oak and Hickory are expected to be
determined this week, by today (7-20-2018).
Concept plans for ramps and sidewalks at multiple intersections on Elm
and Locust were submitted yesterday (7-19-2018) for review.
Anticipated construction on the sidewalks is to begin in September 2018
Attached is a detailed schedule of the project for your information. Staff is on
track to provide deliverables and move forward with the project as shown on the
attached schedule. Staff contact: Mario Canizares, CMO
R. Potential DCTA Strike – Earlier this week, City staff was alerted that DCTA bus
drivers could potentially go on strike the week of July 23. Staff contacted Jim
Cline, President of DCTA to seek additional information. Assistant City
Manager (ACM) Canizares has requested that Mr. Cline contact him over the
weekend to keep him updated as the matter progresses.
The attached document is an email exchange between ACM Canizares and Mr.
Cline. Staff will provide updates as they are made available. Staff contact: Mario
Canizares, CMO
III. Community Events
IV. Attachments
A. Community Use Policy for the Forge Makerspace
B. Denton Back to School Flyer
C. Landfill Tonnage and Revenue Slide
D. Cemetery Improvement Plan
E. Leading Fleets Article
F. Downtown TIF Project Schedule
G. DCTA Email
V. Informal Staff Reports
A. 2018-089 Community Development Performance Measures
B. 2018-090 Park Dedication and Park Development Programs
C. 2018-091 Denton All Star Youth Football League
D. 2018-092 Planning and Zoning Tie-Vote Text Amendment
E. 2018-093 DEC Impact on DME Financials
VI. Council Information
A. Council Requests for Information
B. Draft Agenda for August 2
C. Council Calendar
D. Future Council Items
E. Street Construction Report
1
DENTON PUBLIC LIBRARY
COMMUNITY USE POLICY
FOR THE FORGE MAKERSPACE
Approved by the Denton Public Library Board, April 14, 2014
Last amended, December 7, 2017
Makerspaces are intended to promote learning, interaction, and sharing of knowledge and
resources. As such, providing a makerspace is directly in keeping with the Denton Public
Library’s mission statement: The Denton Public Library builds community by promoting lifelong
learning, encouraging human connections and sharing resources.
The Forge, a technology makerspace at the North Branch of the Denton Public Library, is
available for use by individuals and groups of up to 20. The Forge contains various hardware
options and specialized software for design and creative use as well as electronic components
and 3D printing options.
The Forge will maintain times for general use by the public as staffing allows. Likewise, groups
and classes may reserve the Forge on designated days, thus optimizing the space for the broadest
use. If no group has reserved the Forge it may remain open for general use.
Makerspaces are environments intended for learning, sharing, cooperating, and creating. As
such, they are inherently active environments and there is no guarantee of quiet. However,
excessively boisterous behavior or activities prohibited by the Denton Public Library Rules of
Conduct will not be permitted.
Willful misuse of Forge equipment will result in loss of use privileges for
the individual and charges for damages. All equipment and materials must
remain within the Forge.
Computers within the Forge are subject to the Computer Use and Internet Use policies. No user
files will be retained on Forge computers after they reboot. Customers must save their work to an
external device or cloud based storage to ensure retention.
Reservations for Forge computers will be made by staff or volunteer monitors in The Forge.
Customers must have a valid Denton Public Library card or Technology Card in order to make a
reservation. Each reservation is for a two hour limit. Customers may renew their reservations if
no one is waiting.
Library staff will provide tips and direct customers to self training, but will not be available for
intensive or personalized instruction on equipment. Customers are responsible for the safe and
correct use of equipment.
The 3D printer cannot be used for creating any of the following:
o Items in violation of local, state, or federal law
2
o Functioning weapons
o Offensive, obscene, or racist objects. Objects must be appropriate for a public
library setting.
o Items that violate patent, copyright, trademark, or otherwise infringe upon the
intellectual property of others.
The library reserves the right to refuse to print any object. There will be a small fee charged for
printed items. Only library staff or designated volunteers are allowed to operate the 3D printer.
Items will be printed on a first come, first served basis. As such, customers will likely be
required to return to the library to pick up their item.
The Forge is open to customers ages 10-Adult. Children under 10 must be accompanied by a
parent, guardian or adult instructor. Some equipment in the Forge uses extreme heat, low
electrical voltage, and other slight risks. Customers assume all responsibility for any risks
associated with use of the technology within the Forge makerspace.
Groups may reserve The Forge for instructional purposes for designated times/days. All groups
are subject to the rules as stipulated in the Reservations section of the Denton Public Library
Meeting Room Policy and must fill out the accompanying application.
Meetings must end at least 30 minutes before the end of the business day to give staff time to
shut down the equipment and prepare the building for closing.
Food and drinks are not allowed in the Forge. Groups using the Forge must leave the room in its
original condition, removing personal equipment and supplies at the end of the reservation time.
The library will not be held responsible for any property left after the conclusion of any
reservation.
Organizations may collect donations to cover incidental expenses connected to the reserved
meeting only, but may not solicit donations or make sales.
Nonprofit 501(c) (3) organizations may use meeting rooms for fundraising events.
3
APPLICATION FOR USE OF FORGE MAKERSPACE
DENTON PUBLIC LIBRARY SYSTEM
Note: Until this form has been returned to the Library and has been signed by the designated staff member, your
room reservation is not confirmed.
Organization:
Purpose of Meeting:
Date of Meeting: ________________________________________________________________
Beginning and ending time of room reservation (Please include room set up and clean up time):
Estimated Attendance:
Beginning and ending time of actual meeting: _______________________________________________________
Will this meeting be advertised to the public? Yes No
If yes, where? __________________________________________________________________________
Person Responsible for Room and Clean Up:
Mailing Address: _____________________________________________ Telephone:
Email: _______________________________________________________________________________________
The FORGE will be booked when the designated staff member receives the signe d copy of the Application for Use
of Meeting Room and Rules and Regulations.
The Organization using the FORGE must comply with the rules and regulations of the Denton Public Library
System.
There is no charge associated with the use of the FORGE for instruction or meeting by groups.
The undersigned agrees on behalf of the above-named organization to be responsible for any damage
sustained to library property while being used by the organization, to all rules and regulations set forth in the
Denton Public Library FORGE makerspace and to return the room to the original arrangement.
I, as the Organization’s designee, agree to abide by the above stipulations.
Signature of person accepting responsibility for the meeting room
Date:
Reservation Confirmed: _________________ Disapproved:
Library representative: _____________________________________________________
4
Notes:
9%32%59%10%36%54%0%10%20%30%40%50%60%70%ResidentialCommercialWholesale & RetailLandfill Tonnage & RevenueTonnageCurrent Revenue
CEMETERY IMPROVEMENT PLAN IOOF OAKWOOD Updated 7.20.18
YEAR 1
Emergency Headstone Repairs $24,677.00
Landscaping / Trees $30,000.00
Small lawn crypt repair for Head in 6/3 6/4 $5,000.00 TOTAL
Large lawn crypt repair for UNK in 9/1, 9/2 $5,000.00 YEAR 1
Year 1 Total $54,677.00 $10,000.00 $64,677.00
Year 2
Decorative fence repair $2,000.00 $2,000.00
Headstone adjustments as needed and repair to damage stones $2,500.00 $2,500.00
Re-grout Kelly mausoleum (P-13)$5,000.00
Ground Penetrating Radar mapping $20,905.00
GPS/GIS mapping of monuments and open space $23,236.00 TOTAL
Road Improvements $10,000.00 YEAR 2
Year 2 Total $19,500.00 $48,641.00 $68,141.00
Year 3
Headstone adjustments as needed and repair to damage stones $2,500.00 $2,500.00
Decorative fence repair $2,000.00 $2,000.00
Repair McCary mausoleum door (T-7 ½)$10,000.00
Re-do north flagpole and flatwork. Add Firefighters memorial $5,000.00
Road Improvements $10,000.00 TOTAL
Historic building renovation $25,000.00 YEAR 3
Year 3 Total $39,500.00 $19,500.00 $59,000.00
Year 4
Fencing improvements phase $30,000.00
Decorative and historic sign (s)$8,000.00
Decorative fence repair $2,000.00 $2,000.00
Decorative and historic signs (2)$17,500.00 TOTAL
Headstone adjustments as needed and repair to damage stones $2,500.00 $2,500.00 YEAR 4
Year 4 Total $52,000.00 $12,500.00 $64,500.00
Year 5
Headstone adjustments as needed and repair to damage stones $2,500.00 $2,500.00
Fencing improvements phase $60,000.00
Decorative fence repair $2,000.00 $2,000.00 TOTAL
Drainage improvement west of blocks 1, 10 and 8 YEAR 5
Year 5 Total $64,500.00 $4,500.00 $69,000.00
Year 6
Automatic gates $45,000.00
Road improvements $20,000.00
Headstone adjustments as needed and repair to damage stones $2,500.00 $2,500.00 TOTAL
Decorative fence repair $2,000.00 $2,000.00 YEAR 5
Year 6 Total $24,500.00 $49,500.00 $74,000.00
Year 7
Automatic gates $10,000.00
Road improvements $10,000.00
Headstone adjustments as needed and repair to damage stones $2,500.00 $2,500.00 TOTAL
Decorative fence repair $2,000.00 $2,000.00 YEAR 7
Year 7 Total $14,500.00 $14,500.00 $29,000.00
Year 8 (Pending needs)TOTAL
Headstone adjustments as needed and repair to damage stones $2,500.00 $2,500.00 YEAR 8
Year 8 Total $2,500.00 $2,500.00 $5,000.00
TOTAL PLAN COST $271,677.00 $161,641.00
1 City of Tulsa, OK
Contact: Brian Franklin, CPFP
Units: 2,493 On-Road; 625 Off-Road
Staff: 81
Overcoming Challenges: Helped develop
a bond proposal that included $6 million
to replace aging Street Dept. dump trucks
to reduce operating costs and improve
reliability of the snow removal fleet.
2 Denver Department of
Public Works, Fleet
Management Division
Contact: Todd Richardson
Units: 1,697 On-Road; 648 Off-Road
Staff: 94
Overcoming Challenges: Re-evaluated
sweeper procurement, with operators,
mechanics, and supervisors working
to select new sweepers that are easier
to operate and work on, and have lower
costs and less downtime.
22 | GOVERNMENT FLEET | JULY/AUGUST 2018
Sponsored By
The Leading Fleets program
recognizes public sector
fleet organizations for their
leadership, efficiency, ability
to overcome challenges, and
vision for the future. The
award encourages fleets to
strive for excellence.
RECOGNIZINGTHE 2018 LEADING FLEETS THE TOP 20 LEADING FLEETS ARE RANKED BELOW:
COMPILED BY THI DAO
3 City of Anaheim, CA
Contact: Mike McCarty
Units: 885 On-Road;
131 Off-Road
Staff: 32
Overcoming Challenges: Preparing for
retirement of the aging workforce by
cross training, spreading institutional
knowledge, increasing technician pay,
and providing incentives for certifica-
tions.
4 City of Chesapeake, VA
George Hrichak, CPFP, CEM
Units: 1,494 On-Road; 115 Off-Road
Staff: 38
Overcoming Challenges: To address a
shortfall of heavy technicians, staff es-
tablished contracts with local shops to
keep up fleet availability while starting
a training program for less experienced
technicians.
5 City of Kitchener,
Ontario, Canada
Contact: Don Miller, CPFP
Units: 491 On-Road; 450 Off-Road
Staff: 38
Overcoming Challenges: Upgraded the
shop’s Wi-Fi system, provided technical
staff with PCs loaded with necessary
software, and piloted the Cisco Jabber
app to enhance communication and
improve productivity.
6 City of Long Beach, CA
Contact: Dan Berlenbach, CPFP
Units: 1,541 On-Road; 535 Off-Road
Staff: 120
Overcoming Challenges: Overhauled
the preventive maintenance (PM) pro-
gram by rewriting the PM policy, work-
ing with the city manager to ensure
departmental PM compliance, and re-
training technicians.
7 City of Greenville, SC
Contact: Scott McIver, CPFP
Units: 670 On-Road; 61 Off-Road
Staff: 15
Overcoming Challenges: Switched to
state fuel cards after the move to a new
maintenance facility resulted in drivers
fueling 28 miles away. The city acquired
140 fueling points through the fuel
card, improving driver productivity.
8 City of Tampa Fleet
Management Division, FL
Contact: Connie White-Arnold
Units: 2,656 On-Road; 803 Off-Road
Staff: 62
Overcoming Challenges: Staff fabri-
cated and installed metal screening in
front of refuse truck radiators to keep
out debris, eliminating an overheat-
ing issue that had been causing vehicle
downtime.
JULY/AUGUST 2018 | GOVERNMENT FLEET | 23 PHOTO BY ALEX DRACHNIKg
Pictured are the Leading Fleets and Notable Fleets at
the Government Fleet Expo & Conference on June 5.
9 City of Fort Wayne, IN
Contact: Larry Campbell, CPFP
Units: 1,490 On-Road; 822 Off-Road
Staff: 28
Overcoming Challenges: Management
looked at direct repair time on work
orders to reassign technicians to groups
with slower times. This was done to
ensure each department gets the same
turnaround time.
10 City of Fort Collins, CO
Contact: Tracy Ochsner, CEM
Units: 925 On-Road; 407 Off-Road
Staff: 43
Overcoming Challenges: To improve
turnaround time, fleet implemented
electronic parts requests, delivered
parts directly to mechanics, strategi-
cally contracted out jobs, and increased
overtime, among other initiatives.
10 Denver International Airport
Contact: Jeff Booton
Units: 616 On-Road; 342 Off-Road
Staff: 72
Overcoming Challenges: Implement-
ed a new computerized maintenance
workflow process that led to a 40% de-
crease in work order times. Team mem-
bers worked tirelessly to resolve issues
after implementation.
12 Manatee County
Fleet Services, FL
Contact: Matt Case
Units: 1,019 On-Road; 453 Off-Road
Staff: 36
Overcoming Challenges: Completed
planned technological, safety, and oper-
ational advances to the fleet while pre-
paring for the retirement of the division
manager.
13 City of Dublin, OH
Contact: Darryl Syler, CPFP
Units: 239 On-Road; 53 Off-Road
Staff: 9
Overcoming Challenges: Developed a
spec for a multi-use or swap loader ve-
hicle to fully utilize snow plow trucks in
the off season. This allowed the city to
reduce its fleet size.
24 | GOVERNMENT FLEET | JULY/AUGUST 2018
Sponsored By
STATS ABOUT THE LEADING FLEETS
FLEET SIZE
TOTALS
OF THE YES-NO QUESTIONS ABOUT THEIR FLEET…
BIGGEST CHALLENGE
7 fleets reported natural disasters
as their biggest challenge in 2017.
These consisted of hurricanes
and tornadoes in Florida and
Texas and wildfires in California.
Off-Road: 64,431On-Road: 154,762
Units Managed
Staff Members Facilities
11,091
514
64%
20%16%
Weakest: 57% of fleets reported having customer
service level agreements
Strongest: 100% reported having adequate shop
equipment, a vehicle procurement program with customer
input, an active staff training program, and satisfied customers
Small Fleet
(499 or fewer assets)
Mid-Size Fleet
(500-999 assets)
Large Fleet
(1,000+ assets)
LEADING FLEETS
g
14 County of Sonoma, CA
Contact: David Worthington
Units: 1,095 On-Road; 231 Off-Road
Staff: 23
Overcoming Challenges: Successful-
ly supported emergency responders
during a devastating fire where 65% of
the team members lived within an evac-
uation zone or lost their homes.
15 Fairfax County, VA
Contact: Mark Moffatt
Units: 5,433 On-Road; 60 Off-Road
Staff: 263
Overcoming Challenges: The Quality
Assurance and Safety section of fleet
developed and implemented a plan to
improve communication of known
problems and resolutions across multi-
ple repair facilities.
16 City of Tempe, AZ
Contact: Kevin Devery
Units: 815 On-Road; 274 Off-Road
Staff: 30
Overcoming Challenges: Moved to a
hybrid in-house/outsourcing of parts
management that allows fleet to retain
city staff until retirement or placement
in other positions, saving $300K the
first year and $220K annually.
17 County of Sacramento, CA
Contact: Keith Leech, CAFS
Units: 2,664 On-Road; 122 Off-Road
Staff: 96
Overcoming Challenges: Overhauled
the fleet management software, estab-
lishing a full-time system administrator
for data analysis. This helped customers
accept fleet recommendations for utili-
zation and greater accountability.
18 City of Boca Raton, FL
Contact: Tony Remige, CAFS
Units: 837 On-Road; 134 Off-Road
Staff: 14
Overcoming Challenges: Worked on in-
creasing shop hours from 45 to 60 each
week, with staff developing a split shift
to cover the hours with little to no over-
time. This increased the number of jobs
completed by 35%.
19 New York City
Police Department
Contact: Vartan Khachadurian
Units: 9,708 On-Road; 527 Off-Road
Staff: 468
Overcoming Challenges: Streamlined
the upfitting process, including an as-
sembly line, to upfit 3,371 vehicles with
ballistic door panels and window in-
serts in a short time frame.
20 City of Lakeland, FL
Contact: Gary McLean,
CPFP, CPM
Units: 1,177 On-Road; 246 Off-Road
Staff: 27
Overcoming Challenges: Successfully
prepared for and responded to Hurri-
cane Irma, resulting in zero fuel short-
ages, zero generator failure, and zero
critical vehicle failures.
WHILE THE FOLLOWING FLEETS WERE NOT NAMED
AMONG THE TOP 50, THEIR ACCOMPLISHMENTS
AND EFFORTS WARRANT RECOGNITION:
City of Beverly Hills, CA
Contact: Craig Crowder
Units: 285 On-Road; 130 Off-Road
Staff: 11
Overcoming Challenges: Applied over-
time, negotiated for hiring a temporary
journey-level technician, and negotiat-
ed a return-to-work review process to
address technician leaves and work re-
strictions upon return.
City of Buckeye, AZ
Contact: Michael DePaulo, CPFP
Units: 342 On-Road; 97 Off-Road
Staff: 9
Overcoming Challenges: Conducted a
cost analysis study for an in-house fuel-
ing station versus outsourcing, with city
26 | GOVERNMENT FLEET | JULY/AUGUST 2018
Sponsored By
Kelly Reagan, fleet
administrator, City of
Columbus, Ohio, and
Bob Stanton, CPFP,
CPM, fleet consultant
and Public Fleet Hall
of Fame member
Sam Lamerato,
CPFP, APWA
representative, Fleet
Hall of Fame member,
and Legendary
Lifetime Achievement
Award recipient
Craig Croner,
CPFP, administrative
services manager,
City of Boise, Idaho
LEADING FLEETS
LEADING FLEETS AWARD CRITERIA & JUDGES
T he Leading Fleets awards
program recognizes public
sector fleet organizations
for their leadership, efficiency,
ability to successfully overcome
challenges, and vision for the
future.
Applicants are judged on their
organizations’ leadership within the
operation, with customers, within
the local community, and within the
fleet community; how they ensure
competitiveness and efficiency;
how they address and overcome
their major challenges; and how
they are working toward future
goals.
Fleets submit online applications
between January and March of
each year.
The award is co-produced
with the American Public Works
Association and is sponsored by
Ford and Geotab.
We thank this year’s judges
for dedicating many hours to
review applications and lend their
expertise to the industry:
council approving the in-house option
due to demonstrated return on invest-
ment.
City of Cape Coral, FL
Contact: Marilyn Rawlings, CEM
Units: 742 On-Road; 689 Off-Road
Staff: 20
Overcoming Challenges: Successfully
responded to both a major tornado and
hurricane that hit in the past year, with
fleet’s plans during recovery proceeding
almost seamlessly.
City of Charlotte, NC
Contact: Chris Trull
Units: 4,481 On-Road;
2,703 Off-Road
Staff: 124
Overcoming Challenges: Transitioned
to outsourcing parts management, with
fleet leadership working with affected
staff members to ensure they were get-
ting 100% support while seeking other
employment.
City of Concord, CA
Contact: Jose Gallardo
Units: 265 On-Road
Staff: 4
Overcoming Challenges: Quickly com-
municated with customers and coordi-
nated with the dealership to develop a
plan to inspect the Ford Police Intercep-
tor Utility vehicle for carbon monoxide
leaks.
City of Conroe, TX
Contact: Erik Metzger, CAFS
Units: 334 On-Road; 118 Off-Road
Staff: 8
Overcoming Challenges: Four of six
technicians left in 2017. After hiring
senior technicians who clashed with
current staff, management decided to
prioritize hiring for attitude, which has
been a success.
City of Denton, TX
Contact: Terry Kader
Units: 762 On-Road; 157 Off-Road
Staff: 20
Overcoming Challenges: Following ma-
jor changes in city leadership, the fleet
28 | GOVERNMENT FLEET | JULY/AUGUST 2018
Sponsored By
No. 1 Small Fleet (499 or Fewer
Assets): City of Dublin, Ohio
With 292 units, the City of
Dublin is the No. 1 Small Fleet.
The fleet is currently working
on sustainability projects, including
taking delivery of its first Nissan
Leaf electric vehicles as well as
several hybrid-electric bucket
trucks. It will invest in more Leafs,
hybrid Ford Police Responder
sedans, and compressed natural
gas snow plows.
In addition, the fleet will become a connected fleet in conjunction with the
33 Smart Mobility Corridor Project in Central Ohio.
It is an honor and privilege to be recognized by Government Fleet
magazine,” said Darryl Syler, CPFP, director of fleet management. “We look
forward to our continued efforts to have a green and efficient fleet and are
willing to share our ideas with everyone.”
No. 1 Mid-Size Fleet (500-999 Assets): City of Kitchener, Ontario, Canada
The City of Kitchener, Ontario, Canada was named the No. 1 Mid-Size Fleet,
with 941 units.
“Being recognized as the leading Mid-Size Fleet has led to the realization
of how fortunate and proud I am to be in the positon I am in with the City
of Kitchener,” said Don Miller, CPFP, director of fleet. “We have many people
working hard to make improvements, embrace technological changes, and
ensure that we continue to improve and provide high levels of customer
service while meeting our legislated requirements.”
The fleet team’s proudest accomplishments include technological
advancements aimed at productivity improvements, including providing
laptops for every technician on a pilot basis. The improved communication
in the shop led to productivity increases of 10-12% per technician, with no
additional staff needed despite increased fleet service needs.
No. 1 Large Fleet (1,000 or More Assets): City of Tulsa, Okla.
With 3,118 units, the City of Tulsa is the No. 1 large fleet — it’s also the No.
1 overall fleet. For more information about this operation, see page 14.
LEADING FLEETS
PHOTO COURTESY OF CITY OF KITCHENERPHOTO COURTESY OF CITY OF DUBLINThe City of Kitchener is adding more technology to its fleet operation.
The City of Dublin, Ohio, is pushing
forward with its fleet greening efforts.
30 | GOVERNMENT FLEET | JULY/AUGUST 2018
Sponsored By
team built new working relationships,
provided justifications for continuing
its vision of service, and developed re-
spect with the new management team.
City of Durham, NC
Contact: Joseph Clark
Units: 1,516 On-Road; 270 Off-Road
Staff: 44
Overcoming Challenges: Tasked with
taking on maintenance of the county’s
fire equipment, including building a fi-
nancial model for maintenance and re-
placement with no historical data.
City of Germantown, TN
Contact: Eddie Johnson
Units: 212 On-Road; 70 Off-Road
Staff: 9
Overcoming Challenges: Following the
retirement of the shop foreman, fleet
was able to fill the position internally
due to a career ladder offered to techni-
cians to rise through the ranks.
City of Houston, TX
Contact: Victor Ayres
Units: 10,286 On-Road;
2,236 Off-Road
Staff: 379
Overcoming Challenges: Set up
24-hour/5-day operations in six facil-
ities to provide fuel, parts, and service
to Police, Fire, and other departments
before, during, and after Hurricane
Harvey.
City of Huntington Beach, CA
Contact: Robert LaRoche, CAFM
Units: 706 On-Road; 100 Off-Road
Staff: 17
Overcoming Challenges: Worked on
replacing the city’s aging fleet, using
grant funding and body replacements
to stretch funds, and working with de-
partments to determine replacement
priority.
City of Milwaukee, WI
Contact: Jeffrey Tews, CPFP
Units: 2,631 On-Road; 669 Off-Road
Staff: 203
Overcoming Challenges: Successfully
responded to the explosion of a com-
pressed natural gas (CNG) storage tank
on a privately owned cargo van, helping
the Fire and Police departments re-
motely detonate two additional tanks
on the vehicle.
City of New York
Contact: Keith Kerman
Units: 24,892 On-Road;
5,145 Off-Road
Staff: 1,816
Overcoming Challenges: Moved to
real-time telematics combined with
the first-ever Fleet Office of Real-Time
Tracking, which allows the city to im-
mediately react to alerts about danger-
ous driving and receive information
about collisions.
City of Oceanside, CA
Contact: Jeffery Hart
Units: 484 On-Road; 42 Off-Road
Staff: 13
Overcoming Challenges: Adjusted tech-
nician work schedules, offered weekend
and late-night overtime, and outsourced
certain repairs after injuries forced two
technicians to take extended leave.
City of Orange, CA
Contact: Keith Marian
Units: 388 On-Road; 32 Off-Road
Staff: 9
Overcoming Challenges: Updated ra-
dios on 56 fire apparatus, ambulances,
and fire support vehicles, completed
on schedule and within budget while
maintaining high productivity in day-
to-day operations.
City of Orlando, FL
Contact: David Dunn
Units: 2,572 On-Road; 301 Off-Road
Staff: 57
Overcoming Challenges: Supported all
agencies during and after two natural
disasters, including bringing previously
decommissioned vehicles back into ser-
vice and creating mobile solutions for
fueling and maintenance.
City of Richmond, British Columbia,
Canada
Contac t: Suzanne Bycraft
Units: 520 On-Road; 8 Off-Road
Staff: 53
Overcoming Challenges: Worked with
multiple departments to expand elec-
tric vehicle charging infrastructure and
build custom solutions to translate fleet
data into user-friendly, meaningful re-
ports for better decision-making.
City of Roseville, CA
Contact: Brian Craighead
Units: 784 On-Road; 136 Off-Road
Staff: 21
Overcoming Challenges: Updated pre-
ventive maintenance procedures to in-
clude a manual filter regeneration every
6,000 miles to prevent plugged-up die-
sel particulate filters, significantly re-
ducing failed or plugged filters.
City of Sacramento, CA
Contact: Mark Stevens
Units: 2 ,243 On-Road; 299 Off-Road
Staff: 72
Overcoming Challenges: Created a new,
point-based system for vehicle replace-
ments to help accurately determine re-
placement needs based on age, mileage,
repair, and maintenance costs.
City of Vancouver,
British Columbia, Canada
Contac t: Amy Sidwell
Units: 1,515 On-Road; 307 Off-Road
Staff: 155
Overcoming Challenges: Worked with
a vehicle manufacturer to design a solu-
tion to incorporate additional cushion-
ing in the hydraulics system of automat-
ed refuse collection vehicles after seeing
significant maintenance issues with
newly purchased vehicles.
City of Ventura, CA
Contact: Mary Joyce Ivers, CPFP
Units: 339 On-Road; 67 Off-Road
Staff: 9
Overcoming Challenges: Supported
emergency response to a major wildfire,
delivering fuel to generators in active fire
areas and arranging extra fuel deliveries
and additional pumps at the fuel site.
LEADING FLEETS
g
City of Wichita, KS
Contact: Troy Tollotson
Units: 1,160 On-Road;
1,292 Off-Road
Staff: 34
Overcoming Challenges: Working
to implement improvements from a
fleet review that involves a significant
amount of industry research, revising
and developing policies, and imple-
menting a new service agreement.
County of San Diego, CA
Contact: John Manring
Units: 3,853 On-Road; 515 Off-Road
Staff: 66
Overcoming Challenges: Promoted
staff to temporarily fill vacancies fol-
lowing the departure of the fleet chief,
allowing for a nationwide recruitment
while maintaining service levels. Even-
tually, the position was filled internally.
CPS Energy, TX
Contact: Tommy Johns
Units: 1,203 On-Road; 516 Off-Road
Staff: 72
Overcoming Challenges: Through
hard work, teamwork, and persever-
ance, staff worked to quickly acquire
$18 million worth of new vehicles and
equipment following an organization-
al alignment.
Forest Preserve District of DuPage
County, IL
Contact: Michael Webster, CAFM
Units: 195 On-Road; 420 Off-Road
Staff: 16
Overcoming Challenges: Successfully
implemented a new fleet management
system by handling maintenance needs
during the transition, providing proper
training, keeping construction of a new
facility on schedule, and coordinating
the transfer of data.
Indianapolis Fleet Services
Contact: Bill Rogers
Units: 3,912 On-Road; 982 Off-Road
Staff: 110
Overcoming Challenges: Continued
fleet greening efforts, including com-
pletion of transition of non-pursuit po-
lice vehicles to electric plug-in hybrid
vehicles and training technicians on
alternative fuel vehicles.
King County, WA
Contact: Jennifer Lindwall
Units: 1,860 On-Road; 338 Off-Road
Staff: 72
Overcoming Challenges: Transformed
the safety culture to preventive rather
than reactive by hiring a safety pro-
gram manager, improving workspaces
and work processes, establishing safety
protocols, and initiating monthly safety
training.
Orange County Government, FL
Contact: Bryan Lucas
Units: 1,937 On-Road;
1,783 Off-Road
Staff: 66
Overcoming Challenges: When a con-
tracted fuel vendor failed to assist with
fueling 200+ generators following Hur-
ricane Irma, fleet used additional por-
table fuel tanks and technicians to keep
fueling operations moving 24/7.
United States Air Force/441 st Vehicle
Support Chain Operations Squadron
Contact: Randy Livermore
Units: 45,617 On-Road;
37,545 Off-Road
Staff: 6,000
Overcoming Challenges: Migrated data
of 84,000 assets into a new reporting
system by setting up a dedicated team
to clean data and review and correct in-
consistencies, allowing the fleet to pass
a mock audit.
University of Texas at Austin
Contact: Mark Kaligian, CAFS
Units: 781 On-Road; 425 Off-Road
Staff: 13
Overcoming Challenges: Worked to
find almost $500,000 in savings or rev-
enue after the state announced it would
no longer support employee salaries
and benefits. Fleet is on track to be
self-sufficient in less than three years. n
32 | GOVERNMENT FLEET | JULY/AUGUST 2018
Sponsored By
• Ada County Sheriff’s Office, ID
• Boston Public Works Central Fleet
Management, MA
• City of Eugene, OR
• City of Fairfield, CA
• City of Fargo, ND
• City of Fayetteville, AR
• City of Franklin, TN
• City of Grand Prairie, TX
• City of Largo, FL
• City of Marietta, GA
• City of Melbourne, FL
• City of Midland, MI
• City of Moline, IL
• City of Moscow, ID
• City of Norfolk, VA
• City of Raleigh, NC
• City of Riverside, CA
• City of Roanoke, VA
• City of San Antonio, TX
• City of Seattle, WA
• City of West Palm Beach, FL
• City of West University Place, TX
• Cobb County Fleet
Management, GA
• County of Riverside, CA
• DC Water
• Hanover County, VA
• Idaho National Laboratory
• Iowa State University
Transportation Services
• Johnson County, KS
• Josephine County
Public Works, OR
• New York City Department of
Parks & Recreation, NY
• New York City Department of
Transportation, NY
• Orange County Sanitation
District, CA
• Osceola County BOCC, FL
• Pasco County, FL
• San Antonio Water System, TX
• State of Michigan
• Town of Castle Rock, CO
• Village of Arlington Heights, IL
• Washington County, OR
While the following
fleets were not named
among the top 50, their
accomplishments and
efforts warrant recognition.
NOTABLE FLEETS
LEADING FLEETS
TIF SIDEWALK & LIGHTING SCHEDULE20182019JuneJulyAugSepOctNovDecJanFebMarMayDescriptionNTP* 06/07/2018DESIGNPreliminary Design Review Mtg (Field Determined) *06/20‐21Topographic SurveyLevel B SUEFIRST PHASE CONSTRUCTION (SWK REPLACEMENT) Field Locate Light Poles DME Confirm Light Pole Locations Determine Conduit Runs & Pit Locations (Locust & Elm) Sidewalk Replacement Sheets on Sheet by Sheet basis City Review on a sheet by sheet basis Sidewalk Drawings Begin to be Available for Construction *08/20/2018 Begin Sidewalk Replacement Construction*09/03/2018SECOND PHASE CONSTRUCTION (INTERSECTION RAMPS) Intersection Ramp Design (60%) City Review of 60% Intersection Ramp Design (90%) City Review of 90% Intersection Ramps Ready for Construction* 10/01/18THIRD PHASE CONSTRUCTION (LIGHTING FOUNDATIONS & CONDUIT) Design for Locust, Elm, Oak, & Hickory (60%) City Review of 60% Design for Locust, Elm, Oak, & Hickory (90%) City Review of 90% Lighting Foundations and Conduit Bid Package Submit Bid Package to Purchasing* 10/15/18 Award Lighting Foundation and Conduit Improvements* Begin Lighting Foundations and Conduit Improvement Construction* 01/4/19CONSTRUCTION Anticipated Sidewalk Replacement Construction Anticipated Intersection Ramp Construction* 10/01/18 Depending on Lighting Configuration Anticipated Lighting Foundation and Conduit Construction
From: Jim Cline [mailto:jcline@dcta.net]
Sent: Friday, July 20, 2018 12:46 PM
To: Canizares, Mario <Mario.Canizares@cityofdenton.com>
Subject: RE: DCTA Labor
Mario:
DCTA contracts with First Transit to provide bus services. The drivers are employees of a sub-
corporation of First Transit (Transit Management of Denton County - TMDC).
Many of the drivers are represented by a union. Their last collective bargaining agreement
ended in April, and remains in negotiation.
DCTA is very proud of the TMDC drivers who consistently provide a positive and safe experience
for our passengers.
We remain very confident that they will come to a positive and equitable solution, and we have
every expectation that there will not be any service interruptions or that our contingency plans
will not be needed.
Please call me if you have questions.
Jim
From: Canizares, Mario <Mario.Canizares@cityofdenton.com>
Sent: Friday, July 20, 2018 11:47 AM
To: Jim Cline <jcline@dcta.net>
Cc: Hileman, Todd <Todd.Hileman@cityofdenton.com>
Subject: DCTA Labor
Jim:
Any update on the DCTA labor matter? I would like to give our City Council a heads up in this Friday’s
report of what might occur if the issue is not resolved by the weekend. In your response can you
provide me a brief summary as to what the particulars are regarding the CBA? For example, when did
the current CBA expire, the types of positions (employees) affected, the numbers of employees affected,
when will the vote be taken, and any contingencies that DCTA has in place if the two parties cannot
reach an agreement. Thanks, Mario
Date: July 20, 2018 Report No. 2018-089
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
2017/18 Community Development performance measures
EXECUTIVE SUMMARY:
At the recent budget presentation for Community Development on July 17, 2018, Council
requested additional information regarding expenditures associated with the 29 housing units
reported as completed and additional information on the development of the 2017/18
performance measures for Community Development. Below is a summary of the Community
Development performance measures for the 2017/18 program year.
BACKGROUND:
The City of Denton currently receives Community Development Block Grant (CDBG) and
HOME Investment Partnership Grant (HOME) funds on an annual basis. In order to receive
these grants, the City of Denton is required to develop a five-year Consolidated Plan for Housing
and Community Development and submit an annual Action Plan to the U.S. Department of
Housing and Urban Development (HUD). The Consolidated Plan is developed using a HUD
prescribed process that includes input from citizens, local non-profits organizations and an
analysis of census and market data as to the needs in Denton. The information is then utilized to
develop the five-year plan with strategies describing proposed housing, social services and
public works projects benefiting low and moderate-income households and neighborhoods.
Below are the objectives and outcomes identified in the City of Denton's 2015-2019
Consolidated Plan for Housing and Community Development:
1. Decent Housing
Encourage homeownership by providing down payment and closing assistance to low
and moderate income households.
Maintain existing affordable housing units for low and moderate income households
including reconstruction, substantial rehabilitation and minor repairs for single-family
housing units.
Encourage and maintain affordable rental units including rehabilitation of substandard
units and rehabilitation of multi-family units.
2. Suitable Living Environment
Provision of public facility and infrastructure improvements to benefit low and moderate
income people.
Provision of public services such as health and mental care, affordable day care, after
school programs, senior services, transitional housing, programs for victims of domestic
violence, disabled services, and advocacy services to benefit low and moderate income
people.
Date: July 20, 2018 Report No. 2018-089
Provision of homeless assistance activities for homeless persons especially extremely low
income or those with no income, persons with physical and mental disabilities including
temporary shelter, food and clothing to chronically homeless and those that have recently
become homeless.
The annual Action Plan specifically states how CDBG and HOME grant funds will be spent. To
help determine the funding allocations for the various projects and programs, the Community
Development Advisory Committee (CDAC) and the Human Services Advisory Committee
(HSAC) review applications from community organizations and City staff. Each committee
develops recommendations as to what activities should be funded. These recommendations are
then presented to City Council. Annual action plans are developed based on the funding
applications submitted and on the strategies outlined in the Consolidated Plan.
DISCUSSION:
The annual performance measures are determined based on the proposed activities funded in the
annual action plans and tie back to the consolidated plan strategies. The proposed outcomes for
each public service agency are based on prior year accomplishments and any changes to the
program being funded, including the amount of funds that has been recommended for the coming
program year.
The proposed outcomes for housing programs are based on the amount of funding allocated to
the program and the average cost of each type of housing project such as minor repair,
substantial rehabilitation, reconstruction, homebuyer assistance and rental rehabilitation.
Public facility and infrastructure improvement outcomes are based on the number of people in
the service area that will benefit from the project using census information as prescribed by
HUD.
At the budget presentations for Community Development on July 17, 2018, Council also
requested the expenditures associated with the 29 housing units reported as completed year-to-
date. A total of $607,439 in Community Development Block Grant (CDBG) and HOME
Investment Partnership Grant (HOME) was expended during the 2017/18 program year to
complete a total of 29 housing units. These included units assisted through the Minor Repair
Program, Home Improvement Program, Homebuyer Assistance Program, and the Denton
Affordable Housing Corporation’s Rental Rehabilitation Program.
CONCLUSION:
Attached is the preliminary 3rd Quarter Financial and Performance Report for period ending
6/30/2018. The report provides detailed information on all current activities for Community
Development including expenditures to date, actual accomplishments from the prior year,
proposed and actual accomplishments for 2017/18 FY based on the 2015-19 Consolidated Plan
strategies and the 2017/18 performance measures.
Staff reviews financial and performance reports on a regular basis to monitor agency and project
performance.
Date: July 20, 2018 Report No. 2018-089
ATTACHMENT(S):
Exhibit 1 2017/18 Quarterly Report – Third Quarter
STAFF CONTACT:
Luisa Garcia
Community Development Coordinator
Luisa.Garcia@cityofdenton.com
%
2017/18 Performance Measure: # Persons served through City-supported public services program.
2015-19 CONPLAN GOAL: PUBLIC SERVICES
GF (POLICE)Children's Advocacy Center Child Advocacy $0 $144,897 $121,144 84%300 250 215 86%People 9/30/18 Outcomes are above target
GF Communities in Schools Dropout Prevention $0 $21,200 $14,148 67%590 550 553 101%People 9/30/18
Outcomes are above target.
Waiting on 3rd Q request
GF Court Appointed Special Advocates Court Advocacy $0 $20,000 $13,333 67%652 594 482 81%People 9/30/18 Outcomes are on target
GF Denton Christian Preschool Early Childhood Education $0 $26,000 $21,202 82%80 92 48 52%People 9/30/18 Outcomes are below target
CDBG Denton City Co Day School Early Childhood Education $0 $36,600 $21,978 60%142 160 105 66%People 9/30/18 Outcomes are below target
GF Denton Community Health Healthcare Services $0 $30,000 $13,915 46%169 300 68 23%People 9/30/18 Outcomes are below target
GF Denton County MHMR Residential Care Services $0 $15,000 $4,234 28%30 32 32 100%People 9/30/18
Outcomes are above target.
Waiting on June's request.
GF Fred Moore Nursery School Early Childhood Education $0 $48,000 $35,482 74%391 365 301 82%People 9/30/18 Outcomes are above target
GF Giving, HOPE Inc.Transitional Housing $0 $26,500 $9,600 36%56 81 20 25%People 9/30/18 Outcomes are below target
GF Health Services of N.TX Indigent Primary Care $0 $45,000 $32,378 72%189 180 189 105%People 9/30/18 Outcomes are above target
CDBG Parks and Recreation Dept.Kids Summer Camp $0 $27,500 $0 0%48 56 0 0%People 9/30/18 2018 Summer Camp funding
GF RSVP: Serving Denton Co.VISTA program $0 $12,500 $8,333 67%39 40 27 68%People 9/30/18 Outcomes are below target
GF RSVP: Serving Denton Co.Senior Volunteers $0 $5,000 $3,331 67%437 615 437 71%People 9/30/18 Outcomes are on target
GF/CDBG Special Programs Aging Needs Meals $0 $23,000 $18,400 80%355 370 274 74%People 9/30/18 Outcomes are on target
GF United Way of Denton County HMIS $0 $18,000 $8,050 45%N/A 30 22 73%License 9/30/18
Outcomes are on target.
Waiting on June's request.
GF Youth and Family Counseling Counseling Program $0 $5,000 $3,640 73%N/A 88 113 128%People 9/30/18 Outcomes are above target
$0 $504,197 $329,169 65%3478 3803 2886
2017/18 Performance Measure: # Persons served through homeless assistance and prevention programs.
2015-19 CONPLAN GOAL: HOMELESS PREVENTION AND ASSISTANCE
ESG Christian Community Action Homeless/Homeless Prevention $0 $145,000 $87,922 61%48 95 110 116%People 10/31/18 Outcomes are above target
CDBG Denton Co. Friends of the Family Domestic Violence services $0 $35,000 $22,325 64%3144 322 176 55%People 9/30/18 Outcomes are below target
ESG Denton Co. Friends of the Family Homeless/Homeless Prevention $0 $147,000 $40,898 28%343 196 189 96%People 10/31/18 Outcomes are above target
ESG Giving, HOPE, Inc.Homeless/Homeless Prevention $0 $158,000 $57,672 37%275 321 293 91%People 10/31/18 Outcomes are above target
GF Interfaith Ministries Emergency Rent & Shelter $0 $5,000 $3,748 75%53 108 69 64%People 9/30/18 Outcomes are below target
GF (DME)Interfaith Ministries Utility Assistance Program $0 $100,000 $53,569 54%716 N/A 399 N/A People 9/30/18
Outcomes below target
based on prior year
GF Monsignor King Outreach Center Emergency Shelter $0 $20,000 $13,334 67%456 275 546 199%People 9/30/18 Outcomes are above target
CDBG The Salvation Army Kitchen and Food Pantry $0 $20,000 $13,169 66%2192 1951 1879 96%People 9/30/18 Outcomes are above target
GF (NON-DEPT)Serve Denton Employ2Empower $21,000 $21,000 $6,510 16%N/A 5 4 80%People 9/30/18 Project was cancelled.
ESG The Salvation Army Homeless Activities $0 $150,000 $84,714 56%518 150 345 230%People 10/31/18 Outcomes are above target
GF (NON-DEPT)United Way of Denton County
Homeless Coordinator/
Coordinated Entry $0 $80,000 $80,000 100%N/A 2 2 100%People 9/30/18 Outcomes are on target
$21,000 $881,000 $463,861 51%7745 3425 4012
2017/18 Performance Measure: # of Housings served by federally funded housing programs.
COMMUNITY DEVELOPMENT DIVISION
2017/18 QUARTERLY REPORT (10/1/17 - 9/30/18)
PRELIMINARY 3rd Quarter (04/01/18 - 06/31/18)
Funding
Source Agency Description
Financial Data Outcomes
Target
Date Status
Prior Yr
Funding
Balance
2017/18 FY
Funding Type
SINGLE-YEAR FUNDING
SUBTOTAL
2017/18 FY
YTD Exp1
% Com-
plete
Actual
2016/17
FY
Proposed
2017/18
FY
Actual
2017/18 FY
YTD
SUBTOTAL
SINGLE-YEAR FUNDING
%
COMMUNITY DEVELOPMENT DIVISION
2017/18 QUARTERLY REPORT (10/1/17 - 9/30/18)
PRELIMINARY 3rd Quarter (04/01/18 - 06/31/18)
Funding
Source Agency Description
Financial Data Outcomes
Target
Date Status
Prior Yr
Funding
Balance
2017/18 FY
Funding Type
2017/18 FY
YTD Exp1
% Com-
plete
Actual
2016/17
FY
Proposed
2017/18
FY
Actual
2017/18 FY
YTD
2015-19 CONPLAN GOAL: HOMEOWNERSHIP ASSISTANCE AND EDUCATION
HOME DAHC - AHOP Program Acquisition, rehab and resale $0 $0 N/A N/A N/A N/A N/A N/A N/A N/A
2018 Action Plan- Funds reallocated to
Rental Rehab.
HOME Habitat for Humanity
New housing construction for
sale $0 $0 N/A N/A N/A N/A N/A N/A N/A N/A
2018 Action Plan - Funds reallocated to
Home Improvement
CDBG/HOME Homebuyer Assistance Program Down payment/closing costs asst.$115,631 $69,000 $26,922 15%5 10 2 20%Households 7/31/18
Working on 3 apps and changes to
program to including major rehab of
existing units to start 10/18.
HOME Infill New Construction Program
New housing construction and
sale N/A $150,000 $0 0%N/A 1 0 0%Households 7/31/18
Working w/Real Estate on 901 E.
Sycamore (city-owned) & two private
properties on S. Wood St.
$115,631 $219,000 $26,922 8%5 11 2
2015-19 CONPLAN GOAL: HOUSING REHABILITATION ACTIVITIES
CDBG Minor Repair Program
Minor repairs up for
homeowners $101,983 $126,260 $74,190 33%28 32 15 47%Households 7/31/18
3 repairs in progress and working on 5
new applications. Working on increasing
maximum to $10,000 instead of $5,000.
CDBG/HOME Home Improvement Program
Substantial rehab or
reconstruction for homeowners $841,826 $176,015 $374,919 37%4 7 5 71%Households 7/31/18
1 reconstruction in progress and one
substantial rehab in the bidding process
and working 2 new applications
$943,809 $302,275 $449,109 36%32 39 20
2015-19 CONPLAN GOAL: AFFORDABLE RENTAL UNITS
HOME DAHC - Bolivar Rehabilitation Proj.Rehabilitation of the Bolivar Apts.$100,000 N/A $96,710 97%0 6 6 100%Households 1/31/18 Bolivar six-plex project is complete.
HOME
DAHC - Rental Rehabilitation
Program Rehab of DAHC's rental units $52,257 $56,950 $34,698 32%N/A 7 1 14%Households 7/31/18
2 projects to be completed soon and to
begin rehab on 4 rental units
CDBG Fairoaks Senior Housing Project
Improvements to fire risers and
community room N/A $105,338 $0 0%N/A 41 0 0%Households 7/31/18
In the bidding process. Bids are due in
July and work to begin in August 2018.
$152,257 $162,288 $131,408 42%0 54 7
TOTAL FOR HOUSING PROGRAMS $1,211,697 $683,563 $607,440 32%37 104 29
2015-19 CON PLAN GOAL: PUBLIC FACILITIES AND INFRASTRUCTURE IMPROVEMENTS
CDBG Carl Young Park Restroom Project Construction of restrooms $85,000 N/A $0 0%N/A 2225 0 0%People 7/31/17
Working with Materials Management to
bid out projects soon.
CDBG Fred Moore School Improvements Activity Room Improvements $108,927 N/A $87,444 80%N/A 226 301 133%People 7/31/17
Equipment installation complete. Minor
fence and concrete work to begin soon.
CDBG Quakertown Park Restroom Project Replacement of restrooms $152,000 N/A $0 0%N/A 4685 0 0%People 7/31/17
Working with Materials Management to
bid out projects soon.
$345,927 $0 $87,444 25%0 7136 301
1 Quarterly expenditures do not include encumbrances that have already been committed to an activity.
REPORTS END OF QUARTER DUE DATE
1ST Q 12/31/2017 1/31/2018
2ND Q 3/31/2018 4/30/2018
3RD Q 6/30/2018 7/31/2018
4TH Q 9/30/2018 10/31/2018
SUBTOTAL
MULTI-YEAR FUNDING
SUBTOTAL
SUBTOTAL
MULTI-YEAR FUNDING
SUBTOTAL
MULTI-YEAR FUNDING
Accomplishments will be reported when projects are complete.
MULTI-YEAR FUNDING
2017/18 Performance Measure: # of persons served by federally funded public facilitates/infrastructure improvements.
Date: July 20, 2018 Report No. 2018-090
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Update on Parks and Recreation Department’s (PARD) Park Dedication and Park Development
programs
EXECUTIVE SUMMARY:
PARD began the process of assessing its Park Dedication and Park Development programs, known
respectively as 915 and 916 funds, in December 2017. The department has been analyzing and
mapping available funds for use on current projects. With the assistance of Technology Services
and the Finance Department, PARD is also evaluating process improvements for recording and
allocating future funds.
A major component of the project is the review of the existing ordinance (98-039). In addition to
addressing outdated information and incorporating present needs, the ordinance must be updated
to comply with legal standards set specifically for park dedication and development type funds.
Dr. John Crompton with the Department of Recreation, Park and Tourism Sciences at Texas A&M
University has been engaged to lead PARD through the process of revising the current ordinance.
Dr. Crompton specializes in marketing and financing in parks, leisure management, tourism, and
conservation. He has worked with other municipalities to develop policies tailored for the
community and meeting legal standards. Stakeholder and staff meetings will be held in August
with an initial draft of the revised ordinance planned by the end of September. Meetings and
presentations will continue to be held until a final draft is prepared and approved.
Current funding is being used to complete several capital projects and maintenance repairs
including the development of Vela Athletic Complex, Industrial Park, Sequoia Park trail, the
rebuilding of the American Legion Hall, and updates to Wiggly Field.
BACKGROUND:
The City of Denton assesses park land dedication and park development fees on all new
residential developments. The requirements, criteria, and process for both park land dedication
and development fees are outlined in Ordinance 98-039 approved on February 17, 1998. Park
dedication is reinforced in Chapter 22, Article III, Section 22-33 to 22-42 of the Code of
Ordinance. The purpose of the park dedication and park development programs is to provide
recreational areas in the form of neighborhood and community parks as part of the planning and
development of property and subdivisions.
New residential development generates a need for additional park amenities. Neighborhood and
community parks are intended to serve people in the areas near them. The park dedication and
park development programs are established with the intent of conveying the cost of a new park to
the developer and new homeowners responsible for creating the demand for new park amenities.
By ordinance, the programs apply to residential subdivisions with five or more lots, tracts, sites
or parcels for the purpose of developing residential dwelling units. The land dedication and use
of development fees are restricted to one-half mile to one mile from the related development.
Date: July 20, 2018 Report No. 2018-090
Specific formulas are outlined in the ordinance to assess the park dedication requirement and the
park development fee.
The park dedication requirement is based on a park standard of 2.5 acres per 1,000 population. It
prescribes a fixed number for persons per unit in single family and multi-family homes. The
number of homes in a new development is used to calculate park land needs. Provisions are
included to accept privately owned and maintained park areas, a constructed parks, a fee in lieu
of land dedication, and a combination of land and fee. Any proposed private or constructed park
must meet specific criteria to qualify for credit. A payment of fee in lieu of park land dedication
is calculated on the value of land per acre and the acreage of dedication requirement. The fee is
allocated to the acquisition of park land. Park dedication is imposed at the time of preliminary
plat approval and is due prior to release by the City of any final plat.
Park development fees are based on an assumed cost for the development of a five acre
neighborhood park and apportioned into fixed costs between single family and multi-family
dwellings. The fee funds neighborhood park improvements directly benefitting the dwelling
units paying the fee. The development fee is imposed at the time of the building permit
application and must be paid prior to the issuance of the permit.
All fees in lieu of park land dedication and all park development fees must be expended within
10 years of the date of receipt. Funding can be used on acquisition and development of
neighborhood parks. If the funds are not expended in the established timeframe, the developer is
entitled to a refund of the amount deposited together with accrued interest. The developer must
request the refund within a year of entitlement or the right shall be waived.
DISCUSSION:
On December 5, 2017, PARD presented an overview of the 915 and 916 programs to Council.
Challenges in spending the allocated funds such as the distance parameter requirements and
administrative complexities related to recording and tracking funds were discussed. Additionally,
the legal requirements set by court case precedent were also outlined. Council provided direction
to move forward with staff’s recommendation of performing a comprehensive review and update
of the current ordinance through a professional service contract. A detailed analysis of population,
park acreage, park type, and park usage trends is being performed to develop an updated method
of assessing and applying the park dedication and park development programs.
CONCLUSION:
Staff is working with Technology Service and the Finance Department to implement an improved
process for allocating and spending current park dedication and park development funds. The
collection of information needed to develop an updated method of assessing and applying the park
dedication and park development funding is on-going. The professional services of Dr. John
Crompton with Texas A&M University have been secured. Meetings are scheduled to begin in
August and a final draft of a revised ordinance is expected by the end of the year.
In the interim, PARD evaluates current park dedication and development funds in the process of
preparing financing options for park projects. Park development funding has been allocated for the
development of Vela Athletic Complex, Industrial Park, Carl Young Sr. Park restrooms, the
American Legion Hall rebuild, Sequoia Park trail, pavilion roof repairs, and upgrades to Wiggly
Date: July 20, 2018 Report No. 2018-090
Field. Park dedication funds were recently used for the purchase of property at 700 Audra Lane to
complete the Mack Park footprint.
ATTACHMENT(S):
Exhibit 1 Scope of Services
STAFF CONTACT:
Laura Behrens
Assistant Director of Parks and Recreation
Laura.Behrens@cityofdenton.com
COLLEGE OF AGRICULTURE
AND LIFE SCIENCES
RECREATION, PARK & TOURISM SCIENCES
Agriculture and Life Sciences Building
600 John Kimbrough
2261 TAMU
College Station, Texas 77845
Tel. 979.845.7324
Fax. 979.845.0446
http://www.rpts.tamu.edu
Proposal by Dr. John L Crompton for development and presentation of a new Park Dedication and
Development Fee Ordinance for the City of Denton.
The Consultant will deliver the following services:
1. Visit Denton sometime after August 15 that is convenient to the city to collect information,
consult with staff and meet with any stakeholders the city deems appropriate.
2. Within two weeks after the initial visit, submit a draft ordinanc e for the city’s review and
amendment.
3. After receiving the city staff’s feedback, present the draft to the city’s Park and Recreation
Advisory Board to receive their feedback.
4. Meet with representatives of the development community to receive their feedback.
5. Present the draft to the city’s Planning and Zoning Committee to receive their feedback.
6. Meet with individual city council members as needed to solicit their concerns and feedback.
7. Formally present the proposed ordinance to the city council for them to act upon it.
In return for these services, the city of Denton will make a contribution of $18,000 to the Department of
Recreation, Park and Tourism Sciences at Texas A&M University in three installments of $6,000 payable
after Stages 2, 6 and 7.
The City of Denton will pay the consultant’s reasonable travel expenses from College Station to Denton.
The authorizing officer for this contract at Texas A&M is:
Dr. Scott Shafer,
Head, Department of Recreation, Park and Tourism Sciences,
Texas A&M University,
College Station,
Texas 77843-2261
Date: July 20, 2018 Report No. 2018-091
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Denton All Star Youth Football League (DAYFL)
EXECUTIVE SUMMARY:
On July 2, 2018, the Parks and Recreation Department (PARD) was notified by DAYFL that they would not be
offering a football league this upcoming season and would be closing their operations permanently. Per the
Facility Utilization Agreement for Youth Sports Associations, DAYFL organized and managed the tackle football
program for children ages 5-12 and operated the concession stand during league play. In exchange, PARD
provided and maintained the facilities for use. The partnership was mutually beneficial in creating cost saving
efficiencies and program effectiveness while delivering a service to our community and the surrounding area.
Due to timing and staffing limitations, PARD is unable to organize a tackle football program for the fall season.
Staff is currently assessing the interest and resources needed for the program and will explore all options to resume
the league in the fall of 2019. In the interim, staff is in communications with a select league for the rental of the
fields this season.
BACKGROUND:
The DAYFL notified PARD of the league’s intent to close operations effective July 2, 2018. PARD partnered
with DAYFL, a non-profit organization, to be the sole provider of the tackle football program. DAYFL also
offered flag football and cheerleading as part of their league programming. The league managed registrations,
practices and games including tournaments. They also purchased and provided uniforms, equipment and other
supplies related to league operations. In exchange, PARD provided scheduling assistance, allocated field time for
the association’s sole use, and ensured proper maintenance of the facilities.
Field use allocation was based on enrollment. DAYFL utilized the three football fields located at North Lakes
Park for their programs and operated the concession stand at the facility to sale concessions during league play.
The league was assessed an Impact Fee of $15 per child per season for recreational players and $25 per child per
season for select players. An additional $5 fee was assessed for nonresident participants. In FY 2016, DAYFL
remitted $7,360 to PARD and $5,275 in FY 2017.
DISCUSSION:
PARD staff met with a board member from the DAYFL on July 10, 2018, to discuss the closure. The following
information was shared as factors leading to the decision:
- Declining registration due to competition from select leagues in the area.
- Challenge of achieving the Facility Utilization Agreement for Youth Sports Associations requirement that
50% of registrations came from City of Denton residents.
- Growing concern over football related injuries.
The league reported that a minimum of 60 registrants are needed to form the league. At the time of closure,
approximately 40 participants were registered for the 2018 season. PARD records show a steady decline in
enrollment over the last four years from a high of 436 participants in the FY 13-14 to 117 participants in FY 16-
17. DAYFL has a process in place to refund the registrants and is assisting them in finding another league by
Date: July 20, 2018 Report No. 2018-091
making referrals and offering to transfer the paid registration directly to another league. DAYFL also reported
looking into the creation of a scholarship fund using any remaining funds after all financial commitments are met.
CONCLUSION:
DAYFL provided the appropriate notice of their closure per the Facility Utilization Agreement for Youth Sports
Associations and is in compliance with all terms at this time. PARD staff has begun to explore options for
resuming the tackle football program next season. In the interim, staff is in communications with a select league
for the rental of the fields this season.
ATTACHMENT(S):
2018 Facility Utilization Agreement for Youth Sports Associations
STAFF CONTACT:
Jason Barrow
Athletics Supervisor
Jason.Barrow@cityofdenton.com
Date: July 20, 2018 Report No. 2018-092
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Planning and Zoning Tie-Vote Text Amendment
EXECUTIVE SUMMARY:
The purpose of this memo is to address the complications associated to a tie-vote, specifically with the
Planning and Zoning Commission actions. Currently, a tie-vote or failure to obtain a majority vote of the
Planning and Zoning Commission on any motion follows City Council Rules of Procedure (City Code,
Sec. 2-29) which contains a provision that treats tie-votes as a pending matter which is carried over to the
next regular meeting where the full Commission can be convened.
The challenge lies with cases where an individual Commissioner may need to recuse him/herself due to a
conflict of interest on a particular item will to continue to have the conflict, which guarantees that there
will not be a full board of seven (7) Planning and Zoning Commissioners. In short, the Planning and
Zoning Commission’s inability to forward either a negative or positive recommendation prevents the item
from being transferred from the Commission to the City Council.
There are a few options to address the tie-vote issue with Council, the options are dependent on if the
desired outcome is to amend the Denton Development Code (DDC) to solely exempt zoning items from
the 3-3 Council Rules of Procedure tie-vote requirement or if Council desires to delete the tie-vote
provision entirely. For the purpose of appropriateness, staff is recommending an amendment to the DDC,
specifically addressing the Planning and Zoning Commission operational procedures.
For a DDC amendment, Development Services staff would provide separate work sessions for the
Planning and Zoning Commission and the Council. To have an amendment adopted, staff would follow
the process for the DDC’s dual public hearing requirement. Draft language is underscored and
highlighted below:
35.4.1. - Planning and Zoning Commission.
A. A Planning and Zoning Commission is established which shall consist of seven (7) real property
taxpayers, who, during their respective terms of office and for at least one (1) year prior to the
beginning thereof, shall be residents of the City. They shall be appointed by the City Council for a
term of two (2) years, provided four (4) members shall be appointed each odd-numbered year and
three (3) members each even-numbered year. The City Manager, Mayor, and Director of
Planning and Development shall serve as ex officio members of the Planning and Zoning
Commission, but shall have no vote.
B. None of the appointed members shall hold any other public office or position in the City while
serving on the Planning and Zoning Commission. The Planning and Zoning Commission shall
elect its chairman from among its members. Seven (7) members shall serve without pay and shall
adopt rules and regulations as they deem best governing their actions, proceedings,
deliberations, and the times and places of meetings.
C. If a vacancy occurs on the Planning and Zoning Commission the City Council shall appoint a
commissioner to fill such vacancy for the unexpired term.
Date: July 20, 2018 Report No. 2018-092
35.4.1.1. Operational Procedures.
A. The Planning and Zoning Commission may adopt rules to govern its proceedings provided,
however, that such rules are not inconsistent with this Chapter or state law. Meetings of the
Planning and Zoning Commission may be held at the call of the chairman or at such other times
as the Planning and Zoning Commission may determine and in accordance with the Open
Meetings Act. The chairman or, in his or her absence, the acting chairman may administer oaths
and compel the attendance of witnesses.
B. The Planning and Zoning Commission shall keep minutes of its proceedings, showing the vote of
each member upon each question or, if absent or failing to vote, indicating such fact, and shall
keep a record of its examination and other official actions, all of which shall be immediately filed
in the office of the Planning and Zoning Commission and shall be a public record.
C. Any motion resulting in a tie-vote of the Commission would automatically be deemed as a denial
recommendation to be forwarded to Council for a final decision. Such tie-vote is not subject to City
Code Sec. 2-29.
35.4.1.2. Powers and Duties of the Planning and Zoning Commission.
A. The Planning and Zoning Commission shall have the powers and exercise the duties of a Planning
and Zoning Commission in accordance with Section 211.007 and Section 371.042 of the Texas
Local Government Code. The Planning and Zoning Commission's jurisdiction shall extend to and
include the hearing and deciding of the following types of appeals and applications, and to that
end it shall have the necessary authority to ensure continuing compliance with its decisions. The
Planning and Zoning Commission powers and duties shall include:
1. Make recommendations to the City Council regarding:
a. Adoption of a new Comprehensive Plan or amendment to The Denton Plan.
b. Adoption of a new development code or amendment to the Development Code.
c. An application for a Zoning District change.
d. An application for a Specific Use Permit.
e. An application for an Exaction Variance.
f. An application for a Special Exception.
2. Make final decisions regarding Plat applications.
3. Make final decisions regarding Hardship Variances.
4. Make final decisions regarding Alternative Development Plans.
CONCLUSION:
Staff currently plans to discuss options to address the tie-vote issue with the City Council during
their August 7, 2018, meeting.
STAFF CONTACT:
Scott McDonald
Development Services Director
Scott.McDonald@CityofDenton.com
Date: July 20, 2018 Report No. 2018-093
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Denton Municipal Electric FY 2018-19 Proposed Budget and CIP
BACKGROUND:
The purpose of this report is to respond to questions asked by Council during the May 22
meeting regarding the impact of the Denton Energy Center on DME’s financials.
DISCUSSION:
The DME FY 2018-19 Proposed Budget and CIP were presented to Council on May 22. During
the meeting, Council requested that staff provide additional detail regarding the impact of the
DEC on DME’s financials. Exhibit 1 attached is a proforma reflecting DME’s current financials
which include the DEC. Exhibit 2 attached lists the assumptions of the DME Proforma with the
DEC excluded, and Exhibit 3 attached is a proforma with the DEC excluded.
ATTACHMENT:
Exhibit 1 – DME Proforma with DEC
Exhibit 2 – Assumptions for DME Proforma without DEC
Exhibit 3 – DME Proforma without DEC
STAFF CONTACT:
Antonio Puente, Jr., Director of Finance
(940)-349-7283
Antonio.Puente@cityofdenton.com
George Morrow, DME General Manager
(940)-349-8487
George.Morrow@cityofdenton.com
Exhibit 1
Actual Estimate Proposed Projected Projected Projected Projected
2017 2018 2019 2020 2021 2022 2023
Revenues
Non-DEC Base Rate Revenues $87.3 $55.0 $48.2 $48.5 $58.0 $67.2 $69.6
DEC Revenues - 31.0 36.3 37.1 28.7 20.8 19.6
TCRF Revenues 4.2 5.6 - - - - -
ECA Revenues 49.4 50.7 51.0 52.5 54.9 58.6 59.5
Rate Revenues $141.0 $142.2 $135.5 $138.1 $141.6 $146.6 $148.7
Non-DEC Non-Rate Revenues 31.6 40.9 43.8 46.6 51.9 59.8 62.1
Subtotal $172.6 $183.2 $179.3 $184.7 $193.5 $206.4 $210.7
Planned Use of Reserves - 14.0 27.9 - - 0.5 -
Total Revenues $172.6 $197.2 $207.2 $184.7 $193.5 $206.9 $210.7
Expenditures
Non-DEC Purchased Power $88.8 $67.5 $30.9 $23.2 $24.9 $30.7 $32.6
DEC Fuel - 9.1 15.0 17.7 13.6 11.4 10.3
Total Purchased Power and Fuel $88.8 $76.6 $45.8 $40.9 $38.5 $42.1 $42.9
Transmission of Power 4.2 5.6 12.5 13.0 13.5 14.0 14.5
Operations & Maintenance 22.4 30.2 34.4 35.0 36.1 37.1 38.2
Cost of Service Transfers 12.4 12.5 14.2 14.6 15.0 15.5 15.9
ROI & Franchise Fee 13.1 14.0 15.1 15.5 16.1 16.9 17.3
Non-DEC Debt Service 29.1 34.4 36.2 31.8 31.9 31.8 31.1
DEC Debt Service - - 4.5 17.7 17.7 17.7 17.6
Operating Expenditures $81.3 $96.6 $116.8 $127.6 $130.2 $132.9 $134.6
Debt Defeasance - - 28.6 - - - -
Revenue Funded Capital - 24.0 15.9 15.2 24.4 31.8 23.0
Non-Operating Expenditures - $24.0 $44.5 $15.2 $24.4 $31.8 $23.0
Total Expenditures $170.1 $197.2 $207.2 $183.7 $193.1 $206.9 $200.4
Net Income $2.5 $0.0 $0.0 $1.0 $0.3 $0.0 $10.3
Base Average Revenue $/kWh 0.0602 0.0582 0.0565 0.0565 0.0565 0.0565 0.0565
Transmission Cost Recovery Factor $/kWh 0.0029 0.0038 0.0000 0.0000 0.0000 0.0000 0.0000
Energy Cost Adjustment $/kWh 0.0361 0.0341 0.0341 0.0346 0.0357 0.0376 0.0376
Total Average Revenue $/kWh 0.0992 0.0961 0.0906 0.0911 0.0922 0.0941 0.0941
FYE Fund Balance including ECA Balance $87.3 $73.3 $45.5 $46.5 $46.9 $46.4 $56.7
Debt Coverage Ratio - 1.25 1.54 1.70 1.78 1.64 1.82 1.98 2.04
DME Pro Forma with DEC Revenue and Expenses
Exhibit 2
No DEC Pro Forma Assumptions
To illustrate the impact of removing the DEC on the DME Financial Forecast, the below
assumptions have been used. Aside from these assumptions all other variables are held constant
in this model. A decision to move forward without the DEC would require additional financial
and policy discussion.
1. Total revenue remains the same without DEC because rates charged to customers are not
changed in this forecast. This results in the significant under-collection of the ECA from
2018 – 2020.
2. DEC Fuel expense, debt service and operating costs are eliminated.
3. Purchased Power costs are increased since more energy will be purchased at market
prices.
4. Debt defeasance of $28.6 Million for the 2010 TMPA Scrubber is deferred beyond the
current planning horizon.
5. Revenue funded capital is eliminated for 3 years (2019 – 2021), and the required debt for
these capital expenses is added. Partial funding of Capital Improvement Program is
included in 2022 and 2023.
Exhibit 3
Actual Estimate Proposed Projected Projected Projected Projected
2017 2018 2019 2020 2021 2022 2023
Revenues
Base Rate Revenues $87.3 $86.0 $84.5 $85.6 $86.7 $88.0 $89.2
TCRF Revenues 4.2 5.6 - - - - -
ECA Revenues 49.4 50.7 51.0 52.5 54.8 58.6 59.4
Rate Revenues $141.0 $142.2 $135.5 $138.1 $141.6 $146.5 $148.6
Non-Rate Revenues 31.6 40.9 43.8 46.6 51.9 59.8 62.1
Subtotal $172.6 $183.2 $179.3 $184.6 $193.4 $206.4 $210.7
Planned Use of Reserves (Exp - Rev)- 34.0 - - - - -
Total Revenues $172.6 $217.2 $179.3 $184.6 $193.4 $206.4 $210.7
Expenditures
Purchased Power $88.8 $98.5 $67.2 $60.4 $53.6 $51.5 $52.2
Transmission of Power 4.2 5.6 12.5 13.0 13.5 14.0 14.5
Operations & Maintenance 22.4 28.3 30.8 31.4 32.3 33.3 34.3
Cost of Service Transfers 12.4 12.4 14.2 14.6 15.0 15.5 15.9
ROI & Franchise Fee 13.1 14.0 15.1 15.5 16.1 16.9 17.3
Debt Service 29.1 34.4 36.2 38.1 39.4 41.0 40.5
Operating Expenditures $170.1 $193.2 $176.0 $173.0 $170.0 $172.2 $174.6
Debt Defeasance - - - - - - -
Revenue Funded Capital - 24.0 - - - 31.8 23.0
Non-Operating Expenditures - $24.0 - - - $31.8 $23.0
Total Expenditures $170.1 $217.2 $176.0 $173.0 $170.0 $204.0 $197.6
Net Income $2.5 $0.0 $3.3 $11.7 $23.5 $2.4 $13.1
Base Average Revenue $/kWh 0.0602 0.0582 0.0565 0.0565 0.0565 0.0565 0.0565
Transmission Cost Recovery Factor $/kWh 0.0029 0.0038 0.0000 0.0000 0.0000 0.0000 0.0000
Energy Cost Adjustment $/kWh 0.0361 0.0341 0.0341 0.0346 0.0357 0.0376 0.0376
Total Average Revenue $/kWh 0.0992 0.0961 0.0906 0.0911 0.0922 0.0941 0.0941
FYE Fund Balance including ECA Balance $87.3 $53.2 $41.6 $35.6 $45.5 $36.5 $39.3
Debt Coverage Ratio - 1.25 1.54 1.12 1.51 1.71 2.00 2.25 2.32
DME Pro Forma without DEC Revenue and Expenses
Revision Date 07/20/2018 Council Requests for Information Request Request Date Staff Responsible Status 1. TWU master plan and how trees are impacted; can trees be saved and protected; next steps. 5/1/18 McDonald TWU will give a brief presentation on their Master Plan during the August 21 work session. 2. Work session on proposed permitting processes for businesses under the new DDC. Benchmark against other similar cities such as Carrollton or McKinney. 5/15/18 McDonald A work session is scheduled for August 14. 3. Work session on Council appointed ad hoc committees and adherence to TOMA. 5/22/18 Leal A work session is scheduled for August 7. 4. Work session focused on downtown development to include an update on downtown master plan, a complementary master plan for PEC 4 area, and an overview of current uses and potential expansion of the Downtown Reinvestment Grant Fund. 6/4/18 Booth/Puente/McDonald A work session is planned for August 21. 5. Information on what electric rates would be if we did not have the DEC and how the DEC impacts rates 6/4/18 Morrow/Puente Staff will provide this information in the July 20 Friday Report. 6. Work session on the status of Quiet Zone establishment. 6/12/18 Deshmukh/Nelson ISR was included in the June 15 Friday report. A work session is scheduled for August 14. 7. Present information gas well setback requirements including a history of setbacks in Denton and setback requirements in other cities. 6/19/18 Banks/Leal/ McDonald/Cannone A work session is scheduled for August 6. 8. ISR on the San Antonio legal services model, including the feasibility of partnering with non-profit agencies to provide information on renter rights, immigration services, and veteran services. 6/26/18 Leal/Wood Staff is currently researching. ISR will be provided in an August Friday report. 9. Work session on ways to improve the City’s Municipal Equality Index score, including an update to the City’s antidiscrimination policy. 6/26/18 Kuechler Information will be provided during the August 14 work session. 10. Work session on implementing a similar program to Southlake’s SPIN program in Denton. 6/26/18 McDonald/Birdseye Staff is currently researching, an ISR will be provided on July 27, followed by a work session in September. 11. Schedule group TOMA training for the full City Council using an outside facilitator. 6/26/18 Leal Staff is researching facilitators with a goal of scheduling the training in September.
Request Request Date Staff Responsible Status 12. Information on red light camera ticket enforcement. 6/26/18 Howell This information is provided in the July 20 Friday Report. 13. Work session on permitting options to incentivize affordable housing including a survey of practices from other municipalities. 6/26/18 McDonald/Wood A work session is scheduled for August 14. 14. Information regarding the use of project names used in conjunction with economic development projects. 6/26/18 Booth Information will be provided during a work session in September. 15. Work session providing an overview of the City’s Smoking Ordinance. 6/26/18 Rosendahl/Kuechler Information will be provided during a work session in October or November. 16. Overview of the emissions permitting process, including the number of hours the DEC can operate and the methodology used to determine those limits. 6/26/18 Morrow/Banks Information will be provided during an August or September work session. 17. Information on factors impacting air quality in Denton including a comparison of DEC emissions to other sources in the DFW area. 6/26/18 Morrow/Banks Information will be provided during an August or September work session. 18. Work session on ways to use density incentives to promote public policy goals. 7/17/18 McDonald/Cannone Information will be provided during a September work session. 19. Develop a strategic plan for homeless shelters in Denton (current environment, capacity, need, emergency circumstances, best practices, family shelter options). 7/17/18 Kuechler Staff is developing a working group with other organizations for shelter and transitional housing. 20. Information on the City’s authority to block websites to prevent patrons from printing contraband using 3D printers at the North Branch Library. 7/17/18 Bekker This information is provided in the July 20 Friday Report 21. Information on the potential establishment of a citizen advisory committee on disabilities. 7/17/18 Canizares/Wood Staff is currently researching. ISR will be provided in a future Friday Report. 22. Information on communications company franchise agreements and the controls the City has to allow additional companies in the market. 7/17/18 Canizares Staff will provide this information in the July 20 Friday Report. 23. Revise the Council Rules of Procedure to amend the tie-vote provision as it impacts the Planning & Zoning Commission. 7/17/18 Leal/Wood A work session is scheduled for August 7.
Request Request Date Staff Responsible Status 24. Comprehensive review and possible revisions to the Council Rules of Procedure. 7/17/18 Leal/Wood Information will be provided during a work session in September. 25. Information on park land dedication fees and discussion on the location of an additional splash park. 7/17/18 Packan ISR on park land dedication fees will be provided in the July 27 Friday Report. Information on splash pads is provided in the July 20 Friday Report.
City Council
City of Denton
Meeting Agenda
City Hall
215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
Work Session Room8:30 AMThursday, August 2, 2018
After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a
Work Session on Thursday, August 2, 2018 at 8:30 a.m. in the Council Work Session Room at City Hall, 215
E. McKinney Street, Denton, Texas at which the following item will be considered:
1. Work Session Reports
Receive a report; hold a discussion, and give staff direction regarding the FY 2018-19
City Manager’s Proposed Budget, Capital Improvement Program, and Five-Year
Financial Forecast.
ID 18-1171A.
Following the completion of the Work Session, the City Council will convene in a Special Called Meeting to
consider the following items:
1. ITEMS FOR INDIVIDUAL CONSIDERATION
Consider approval of a resolution of the City Council of the City of Denton, Texas placing
a proposal on the September 18, 2018, City Council public meeting agenda to adopt a
2018 Tax Rate that will exceed the lower of the rollback rate or the effective tax rate;
calling two public hearings on a tax increase to be held on August 14, 2018, and
September 11, 2018 and calling a budget public hearing on the Fiscal Year 2018-2019
Annual Program of Services of the City of Denton to be held on September 11, 2018;
requiring publication of notices of the public hearings in accordance with the law; requiring
the posting of the notices of the public hearings on the City’s Internet website; requiring
the posting of the notices on the City’s public access channel; and providing an effective
date.
ID 18-1172A.
2. CONCLUDING ITEMS
A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council
or the public with specific factual information or recitation of policy, or accept a proposal to place the
matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open
Meetings Act, provide reports about items of community interest regarding which no action will be taken,
to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules;
an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about
an upcoming event organized or sponsored by the governing body; information regarding a social,
ceremonial, or community event organized or sponsored by an entity other than the governing body that
was attended or is scheduled to be attended by a member of the governing body or an official or employee
of the municipality; or an announcement involving an imminent threat to the public health and safety of
people in the municipality that has arisen after the posting of the agenda.
Page 1 Printed on 7/20/2018
August 2, 2018City Council Meeting Agenda
NOTE: The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting
agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by
law.
C E R T I F I C A T E
I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of
Denton, Texas, on the ________day of ___________________, 2018 at ________o'clock (a.m.) (p.m.)
__________________________________________
CITY SECRETARY
NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS ACCESSIBLE IN
ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE
SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48
HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY
SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE
DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN
BE SCHEDULED THROUGH THE CITY SECRETARY’S OFFICE.
Page 2 Printed on 7/20/2018
7/20/2018 2:40 PM
July 2018
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2
No Council Luncheon
1:30pm Committee on the
Environment-Cancelled
5:30pm Traffic Safety
Commission
Park Board 6 pm
3
No Council Meeting 4
4th of July -
City Holiday
5
4 p.m. Public Art
Committee
6
11:00 Development
Code Review
7
8 9
9:00am Public Utilities
Board
5:30pm HLC
10
No Council Meeting 11
11:00am EDP Board
5:00pm P&Z Work
Session
6:30pm P&Z Regular
Session
12 13
11:00 Development
Code Review
14
15 16
6:00 pm Council
Ethics Training
17
10:00 am CC Work
Session
6:30 pm CC Regular
Session
18
11:30am Mobility
Committee
19
HaBSCo Meeting
Cancelled
20
11:00 Development
Code Review
21
22 23
6:00pm Public Utilities
Board
24
10:00am Council
Airport Committee-
Cancelled
1:00 pm 4th Tuesday
Session
25
12:00 Downtown TIF
Cancelled
5:00pm P&Z Work
Session
6:30pm P&Z Regular
Session
26 27
11:00 Development
Code Review
28
29 30
4:00 pm ZBA
31
No Council Meeting
7/20/2018 2:40 PM
August 2018
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2
8:30 am Council
Budget Workshop
4 p.m. Public Art
Committee
3 4
5 611:30 am Council
Luncheon
1:30pm Committee on
the Environment
5:30pm Traffic Safety
Commission
Park Board 6 pm
7
2:00 pm CC Work
Session
6:30 pm CC Regular
Session
8
11:00am EDP Board
5:00pm P&Z Work
Session
6:30pm P&Z Regular
Session
9 10 11
12 13
9:00am Public Utilities
Board
5:30pm HLC
14
2:00 pm 2nd Tuesday
Session
15
11:30am Mobility
Committee
16
HaBSCo Meeting
17 18
19 20 21
2:00 pm CC Work
Session
6:30 pm CC Regular
Session
22
5:00pm P&Z Work
Session
6:30pm P&Z Regular
Session
23 24 25
8:00 am
City Council
Retreat
Location TBD
26 27
6:00pm Public Utilities
Board
4:00 pm ZBA
28
10:00am Council
Airport Committee
2:00 pm 4th Tuesday
Session
29 30 31
CA-Consent Agenda IC-Individual Consideration WS-Work Session CM-Closed Meeting PH-Public Hearing 7/20/18 FUTURE CITY COUNCIL ITEMS Note: This is a working draft of pending Council items and is subject to change without notice. Meeting Date DeadlinesItemJuly 24 – 4th Tuesday Session Captions – July 9 Backup – July 20WS – Department Budget Presentations CA – Utility Management StudyJuly 31 – No Meeting August 2 – Budget Workshop – 8:30 a.m. Captions – July 16 Backup – July 27 August 6 – Luncheon Captions – July 23 Backup – August 2WS – Department Budget Presentations WS – Gas Well SetbacksAugust 7 – Work/Regular Session Captions – July 23 Backup – August 3 WS – Department Budget Presentations WS – Budget Workshop WS – Gas Well Inspection Annual Report WS – Tree discussion WS – Plan Concept for North Lakes Tennis Center IC – Radio contractAugust 14 – 2nd Tuesday Session Captions – July 30 Backup – August 10 WS – Budget Workshop WS – Chamber ED contract WS – Municipal Equality Index discussion WS – Parliamentary Procedures discussion WS – Boards, Commissions and Council Committees and Texas Open Meetings Act requirements WS – Dog park WS – Board of Ethics Rules and Procedures WS – Development process overview WS – Quiet ZonesAugust 21 – Work/Regular Session Captions – August 6 Backup – August 17 WS – Budget Workshop WS – TWU Master Plan discussion WS – Downtown Reinvestment Grant IC – Chamber ED contract IC – EDP Board nominationsAugust 25 – Council Retreat – 9:00 a.m. August 28 – 4th Tuesday Session Captions – August 13 Backup – August 24 WS – Budget Workshop IC – Approval of Board of Ethics Rules and Procedures PH – 1st Public Hearing on the Tax Rate September 3 – No Luncheon Labor Day holiday September 4 – No Meeting
CA-Consent Agenda IC-Individual Consideration WS-Work Session CM-Closed Meeting PH-Public Hearing Meeting Date DeadlinesItemSeptember 11–Special Called Work/Regular Session Captions – August 27 Backup – September 7 WS – Budget Workshop PH – 2nd Public Hearing on the Tax Rate PH – Public Hearing on the BudgetSeptember 18 – Work/Regular Session Captions – August 31 Backup – September 14WS – Budget Workshop IC – Adoption of BudgetSeptember 25 – 4th Tuesday Session Captions – September 10 Backup – September 21ICMA – 9/22-26, Baltimore October 1 – Luncheon Captions – September 17 Backup – September 27Joint DISD luncheon October 2 – No Meeting National Night Out October 9 – 2nd Tuesday Meeting Captions – September 24 Backup – October 5TML, Fort Worth, 10/9-10/12 October 16 – Work/Regular Session Captions – October 1 Backup – October 12 October 23 – 4th Tuesday Session Captions – October 8 Backup – October 19WS – Stoke annual report October 30 – No Meeting November 5 – Luncheon Captions – October 22 Backup – November 1 Airport Update – meeting at Airport November 6 – Work/Regular Session Captions – October 22 Backup – November 2 NLC, Los Angeles, 11/7-11/10 IC – Stoke contract renewalNovember 13 – 2nd Tuesday Session Captions – October 29 Backup – November 9 November 20 – No Meeting Thanksgiving Holiday observed–City Offices Closed 11/22-23 November 27 – 4th Tuesday Session Captions – November 12 Backup – November 21Tentative-Based on NeedDecember 3 – Luncheon Captions – November 19 Backup – November 29Library Update – meeting at Library December 4 – Work/Regular Session Captions – November 19 Backup – November 30 December 11 – 2nd Tuesday Session Captions – November 26 Backup – December 7 December 18 – Work/Regular Session Captions – December 3 Backup – December 14Tentative-Based on NeedDecember 25 – No Meeting Christmas Holiday observed–City Offices Closed 12/24-25
Street/Intersection From To
Proposed Date of
Construction
Proposed Date
of Completion Brief Description of Construction Department Letters
Other
Communication
Department
Contact:
Amarillo St. Congress Egan 7/9/18 8/17/18 Street Reconstruction
(Temporary Lane Closures)Streets 7/5/18
(940) 349-7160
Ave. A Maple Eagle 3/19/18 8/24/18 UNT 2018 Residence Hall Project
(Both SB Lanes Closed)Engineering N/A Coordinate with
UNT (940) 349-8910
Bernard St Sycamore Mulberry 7/23/18 7/24/18 Utility Construction
(Street Closures)Engineering (940) 349-8910
Bonnie Brae St.Roselawn West
of UPPRR Line Vintage 7/1/17 8/30/18 Street Widening
(Phase 1)Engineering N/A Electronic Signs (940) 349-8910
Capetown Dr.Desert Willow Bishop Pine 6/25/18 8/3/18 Concrete Street Panel Repair
(Temporary Lane Closures Possible)Streets 6/5/18 Door Hangers (940) 349-7160
Edwards Rd. Camino Real
Trl. Swisher Rd. 6/4/18 9/10/18 Street Reconstruction
(Temporary Lane Closures)Streets 5/17/18 HOA Contacted (940) 349-7160
Emerson Ln.Nottingham East Emerson
150'7/25/18 8/15/18 Wastewater
(Road and Lane Closure)Wastewater 940-349-7300
Emery St. Alice Coit 6/25/18 8/3/18 Street Resurfacing
(Temporary Lane Closures)Streets 6/11/18 Door Hangers (940) 349-7160
Fulton St.Oak University 6/11/18 11/16/18 Water Main Construction
(Street Closure)Water 6/5/18 (940) 349-7181
Fulton St.Linden Broadway 7/20/18 8/8/18 Wastewater
(Street Closure)Wastewater (940) 349-7300
Construction Projects Report
Week of July 23-29, 2018
CURRENT PROJECTS See Yellow Highlighted for Major Closures
For general inquiries and questions, please contact the Project Management Office at (940) 349-7227
Street/Intersection From To
Proposed Date of
Construction
Proposed Date
of Completion Brief Description of Construction Department Letters
Other
Communication
Department
Contact:
CURRENT PROJECTS See Yellow Highlighted for Major ClosuresFulton St.TBD TBD Streets Streets (940) 349-7160
Hickory St.North Texas
Blvd.Ave C 5/21/18 8/3/18 Street Reconstruction
(Temporary Road Closures)Streets 5/15/18 Electronic Signs (940) 349-7160
Highland Park Rd. Laurel Wisteria 7/25/18 8/30/18 Street Reconstruction
(Temporary Road Closures)Streets (940) 349-7160
Holiday Park Phase 2 Manhattan Kings Row 11/10/17 12/1/18 Wastewater Main Construction
(Temporary Lane Closures Possible)Wastewater 11/16/18 Door Hangers (940) 349-7300
Hollyhill Ln.Longridge Pennsylvania 7/9/18 8/24/18 Street Reconstruction
(Temporary Street Closures)Streets 6/20/18 (940) 349-7160
Jim Christal Rd.Western Blvd Scripture 7/3/18 10/1/18 Utility Line Construction
(Road Closure)Water/WW N/A (940) 349-8463
Laurel St.Highland Park Wisteria 7/25/18 8/30/18 Street Reconstruction
(Temporary Lane Closures)7/12/18 (940) 349-7160
Malone St.Scripture W. University 7/9/18 8/24/18 Street Reconstruction
(Temporary Lane Closures)Streets 6/28/18 Electronic Signs (940) 349-7160
McKinney St.Loop 288 Ryan H.S 5/29/18 TBD Sidewalk Construction
(Temporary Lane Closures)Engineering N/A Electronic Signs (940) 349-8910
Mayhill Rd.E. McKinney Morse 7/25/18 7/27/18 Utility Construction
(Temporary Lane Closures)Engineering (940) 349-8910
Mayhill Rd.US 380 Edwards 9/1/17 2/1/20 Street Reconstruction
(Temporary Road Closures)Engineering 1/3/18,
1/24/18 Door Hangers (940) 349-8910
Mills Rd. Mayhill Denton ISD
driveway 5/29/18 7/30/18
Water and Wastewater Construction
and Road Widening
(Street Closure)
Engineering N/A Electronic Signs (940) 349-8910
Montecito Dr. El Paseo Seville 6/25/18 7/30/18 Street Resurfacing
(Temporary Lane Closures)Streets 6/11/18 (940) 349-7160
Prominence Pkwy.Mayhill Atlanta 1/31/18 8/31/18 Water and Wastewater Crossing
(Road Closure)Engineering 1/24/18 Door Hangers (940) 349-8910
Street/Intersection From To
Proposed Date of
Construction
Proposed Date
of Completion Brief Description of Construction Department Letters
Other
Communication
Department
Contact:
CURRENT PROJECTS See Yellow Highlighted for Major ClosuresRiney Rd.N Elm Solana 9/29/17 9/30/18 Road Removal and Replacement
(Road Closure)Engineering Yes Electronic Signs (940) 349-8910
Roselawn Dr.Bonnie Brae Kansas City
Southern RR 3/26/18 TBD Drainage and Roadway Construction
(One Lane traffic control)Engineering N/A (940) 349-8910
Spencer Rd. Mayhill Lowe's
Driveway 4/2/18 9/29/18 Water Line Replacement
(Road Closure)Water 3/16/18 Contacted
departments affected (940) 349-8910
Spencer Rd. Mayhill Lowe's
Driveway 4/2/18 9/29/18 Drainage Rebuild
(Road Closure)Drainage 3/16/18 Contacted
departments affected (940) 349-8910
Spencer Rd. Mayhill Lowe's
Driveway 4/2/18 9/29/18 Road Reconstruction
(Road Closure)Engineering 3/16/18 Contacted
departments affected (940) 349-8910
Sycamore St.Sycamore Wainwright 6/29/18 7/31/18 Wastewater Main Reconstruction
(Temporary Lane Closures)Wastewater N/A Door Hangers (940) 349-7300
Sun Valley Dr.Stuart Dead End
West 5/14/18 8/6/18 Street Resurfacing, Curb and Gutter
(Temporary Lane Closures)Streets 5/1/18 Door Hangers (940) 349-7160
Valley View Rd.Kings Row Sun Valley 5/14/18 8/6/18 Street Resurfacing, Curb and Gutter
(Temporary Lane Closures)Streets 5/1/18 Door Hangers (940) 349-7160
Welch St.Mulberry Chestnut 4/11/18 8/24/18
UNT 2018 CVAD Project
Drive approach/Sidewalk
(Temporary Lane Closures)
Engineering 3/19/18 3/30/2018 (940) 349-8910
Windbrook St. Pheasant
Hollow Shady Trl.7/16/18 8/10/18 Concrete Sidewalk Repairs
(Temporary Lane Closures) Streets N/A (940) 349-7160
Ashcroft Ln. Cobblestone
Row
North Dead
End
5/14/18 8/9/18 Street Reconstruction
(Temporary Lane Closures)Streets 5/4/18 Door Hangers (940) 349-7160
Canterbury Ct.Hollyhill I-35 4/9/18 7/20/18 Drainage Improvements
(Temporary Lane Closures)Drainage 3/26/18 Door Hangers 940-349-8488
COMPLETED PROJECTS
Street/Intersection From To
Proposed Date of
Construction
Proposed Date
of Completion Brief Description of Construction Department Letters
Other
Communication
Department
Contact:
CURRENT PROJECTS See Yellow Highlighted for Major ClosuresCobblestone Row N. Locust Evers Pkwy 6/11/18 8/9/18 Street Reconstruction
(Temporary Lane Closures) Streets 6/5/18 Door Hangers (940) 349-7160
Hickory St.Ave C 550 ft. West 7/5/18 7/20/18 Wastewater Main Reconstruction
(Road Closure)Wastewater 5/15/18 (940) 349-7300
Highland St.Carroll IOOF 6/11/18 7/2/18 Street Resurfacing, Curb and Gutter
(Temporary Lane Closures)Streets N/A (940) 349-7160
Hollow Ridge Dr.Paint Dr.Big Horn Trail 5/14/18 7/9/18 Concrete Street Panel Repair
(Temporary Lane Closures Possible)Streets 5/3/18 Door Hangers (940) 349-7160
Huisache St.Yucca Retama 5/21/18 7/20/18 Streets Construction
(Temporary Lane Closures Possible) Streets 5/15/18 Door Hangers (940) 349-7160
Lakeview Blvd.Black Walnut Burr Oak 6/18/18 7/13/18 Concrete Street Panel Repair
(Temporary Lane Closures Possible)Streets 6/5/18 HOA Contacted (940) 349-7160
Linda Ln.Cobblestone
Row
North Dead
End 4/23/18 8/9/18 Street Reconstruction
(Temporary Lane Closures)Streets 4/9/18 Door Hangers (940) 349-7160
Lindsay St.McCormick I-35 Service 6/8/18 7/31/18 Wastewater Main Reconstruction
(Temporary Lane Closures Possible)Wastewater 6/5/18 Door Hangers (940) 349-7300
Malone St.Crescent Westchester 6/11/18 7/13/18 Water Main Construction
(Street Closure)Water 6/28/18 (940) 349-7181
Mingo Rd. Sirius Mockingbird 6/25/18 7/13/18 Wastewater Main Construction
(Road Closure)Engineering N/A (940) 349-8910
Paint Dr.Arabian Hollow Ridge 6/11/18 7/20/18 Concrete Street Panel Repair
(Temporary Lane Closures)Streets 5/25/18 Door Hangers (940) 349-7160
Retama St.Sagebrush Huisache TBT 7/20/18 Streets Construction
(Temporary Lane Closures Possible) Streets 5/15/18 Door Hangers (940) 349-7160
Sagebrush Dr.Kings Row Retama 5/21/18 7/20/18 Streets Construction
(Temporary Lane Closures Possible) Streets 5/15/18 (940) 349-7160
Sena St.Malone Ector 4/23/18 7/20/18 Street Reconstruction
(Temporary Lane Closures)Streets 4/17/18 (940) 349-7160
Street/Intersection From To
Proposed Date of
Construction
Proposed Date
of Completion Brief Description of Construction Department Letters
Other
Communication
Department
Contact:
CURRENT PROJECTS See Yellow Highlighted for Major Closures
Bonnie Brae St.US 377 I35W 2018 2020 Street Widening
(Phase 2)Engineering (940) 349-8910
Bonnie Brae St.US 377 I35E 2019 2021 Street Widening
(Phase 1)Engineering (940) 349-8910
Bonnie Brae St.TBD TBD TBD TBD Street Widening
(Phase 1)Engineering (940) 349-8910
Hettie St.TBD TBD Water, Wastewater, and Streets Multiple
Hinkle Dr.TBD TBD Water, Wastewater, Drainage, Streets Multiple
Londonderry Ln.Teasley Westminster 9/1/18 TBD Street Improvements
(Temporary Lane Closures)Streets (940) 349-7160
Panhandle St.Carroll Bolivar TBT TBT Street Resurfacing, Curb and Gutter
(Temporary Lane Closures)Streets 4/9/18 Door Hangers (940) 349-7160
PEC 4 - Engineering In Design Installing Underground Box Culvert Engineering (940) 349-8910
Smith-Johnson Summer 2018 Water, Wastewater, Drainage, Streets Engineering (940) 349-8910
Stuart Rd.Windsor Kings Row TBD TBD Concrete Curb and Gutter Repair
(Temporary Lane Closures)Streets (940) 349-7160
Thomas St.TBD TBD Water, Wastewater, and Streets Multiple
W. Walnut St.S. Elm Cedar TBT TBT Utility Construction
(Temporary Road Closures)Engineering N/A (940) 349-8910
Wayne St. TBD TBD Water, Wastewater, and Streets Multiple
UPCOMING PROJECTS
Street/Intersection From To
Proposed Date of
Construction
Proposed Date
of Completion Brief Description of Construction Department Letters
Other
Communication
Department
Contact:
CURRENT PROJECTS See Yellow Highlighted for Major ClosuresWindsor Dr.TBD TBD Water, Wastewater, Drainage, Streets Engineering (940) 349-8910