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Home My WebLink About080318 Friday Staff Report City Manager’s Office 215 E. McKinney St., Denton, TX 76201  (940) 349-8307 OUR CORE VALUES Integrity  Fiscal Responsibility  Transparency  Outstanding Customer Service MEMORANDUM DATE: August 3, 2018 TO: The Honorable Mayor Watts and Council Members FROM: Todd Hileman, City Manager SUBJECT: Friday Staff Report I. Council Schedule A. Meetings 1. Committee on the Environment on Monday, August 6, 2018 at 9:00 a.m. in the City Council Work Session Room. 2. City Council Luncheon Meeting on Monday, August 6, 2018 at 11:30 a.m. in the City Council Work Session Room. 3. Traffic Safety Commission on Monday, August 6, 2018 at 5:30 p.m. in the City Council Work Session Room. – CANCELLED 4. Committee on Citizen Engagement on Tuesday, August 7, 2018 at 10:30 a.m. City Hall Conference Room. 5. Work Session of the City Council on Tuesday, August 7, 2018 at 2:00 p.m. in the City Council Work Session Room, followed by a Regular Meeting at 6:30 p.m. in the Council Chambers. 6. Economic Development Partnership Board on Wednesday, August 8, 2018 at 11:00 a.m. in the City Council Work Session Room. 7. Agenda Committee Meeting on Wednesday, August 8, 2018 at 3:30 p.m. in the City Manager’s Conference Room. 8. Development Code Review Committee Meeting on Friday, August 10, 2018 at 11:00 a.m. in the City Council Work Session Room. B. Upcoming Events 1. TML Annual Conference, October 10-12, 2018 at the Fort Worth Convention Center. II. General Information & Status Update A. New Outdoor Warning Sirens Installed – Three new outdoor warning sirens were installed last week at CH Collins Stadium, Billy Ryan High School, and Pecan Creek Elementary. The addition of the three new sirens will now provide coverage to 80% of the City with a total of 19 sirens. Each outdoor early warning siren is rated at 125 decibel (dB) at the source and covers approximately a 1-mile radius around each siren location. The warning system will alert and notify citizens in outdoor areas of emergency situations. The sirens are tested on the first Wednesday of each month at noon, and each test lasts approximately three minutes. The picture to the right shows the siren installed at Ryan High School. Staff contact: Mike Penaluna, Fire Department B. Board of Ethics Meeting – The inaugural meeting of the Board of Ethics was held on Tuesday, July 31. The meeting began by members of the Board of Ethics taking their oath of office, and the selection of Jesse Davis as the Chairperson and David Zoltner as Vice-Chairperson. Attorney Alan Bojorquez trained the Board of Ethics on the specific provisions of the City’s Ethics Ordinance, and presented draft rules of procedures. The Board deliberated various aspects of the draft rules of procedures and requested that another meeting be held on Monday, August 13 at 6:00 p.m. for further discussion. A final draft is expected to be submitted to City Council for consideration on August 21 and, if approved, the Board of Ethics will be prepared to hear complaints by the Council requested September 1 deadline. Staff plans to amend the contract with Alan Bojorquez for an estimated increase of $13,000 to finalize the rules of procedure and lead discussions with both the Board of Ethics and City Council regarding the document. Staff contact: Bryan Langley, City Manager’s Office C. Shelter Planning Work Group – City staff has worked with the United Way of Denton County to propose forming a work group of the Denton County Homeless Leadership Team (DCHLT) to specifically work on assessing the current shelter environment in Denton County and determine direction for the future of emergency shelter services. Formation of the proposed work group will be considered by the DCHLT at their next meeting on August 9. A draft proposed action plan will accompany formation of the group, and set forth 30-day, 60-day, and 90-day targets.  30 Days – Assess Current Environment o Pull data on shelter utilization and compare with current need to identify any gaps o Evaluate existing capacity of shelters to meet emergency and transitional shelter needs of households on the Denton County Housing Priority List  60 Days – Long-Term Strategic Planning o Identify strategic and long-term goals of individual organizations and potential local policy/funding recommendations  90 Days – Best Practices o Analyze shelter operations; housing-focused case management; staff trainings Potential organizations to participate include Salvation Army Denton, Salvation Army Lewisville, Monsignor King Outreach Center, Denton County Street Outreach (Giving Hope), Denton Police Department, Lewisville Police Department, Little Elm Police Department, Denton County Friends of the Family, Vision Ministries, and Journey to Dream/Kyle’s Place. Staff contact: Sarah Kuechler, Public Affairs D. TDHCA Housing Tax Credit Update – In February 2018, City Council reviewed and approved a request for support for a 9% housing tax credit project called the Palladium Teasley Lane (just north of Sprouts grocery store). The project was not partnered with the Denton Housing Authority. As a reminder, 9% housing tax credit requests go through a competitive process on an annual cycle through the Texas Department of Housing and Community Affairs (TDHCA). The 2018 Housing Tax Credit requests were recently reviewed by the TDHCA Board on July 26. After reaching out to the Palladium developer, staff has learned that the Palladium Teasley Lane project was not fully funded at this point, though it is partially funded in the collapse of funds. The developer is still hopeful it will get done this year and should know the status in approximately the next 30 days. If not though, the developer intends to resubmit this site and try again in the next cycle. Staff contact: Sarah Kuechler, Public Affairs E. FY 2018-2019 Small Transportation Projects – The City Council reviewed the supplemental budget for Fiscal Year (FY) 2018-2019 on August 2. The supplemental budget included funding for the second round of Small Transportation Projects. The table below lists the capacity enhancements that will be funded through this program in FY 2018-2019: Project Short Term Improvement University Dr./Nottingham Add left turn lanes (north-south) Loop 288/McKinney Add right turn lanes in the north-south direction Sherman/Loop 288 Align through lanes by widening Sherman Drive McKinney/Woodrow Ln Add westbound right turn lane Hercules/Locust Add left turn lanes in all direction Long Road/Stuart Road Improve intersection sight distance (safety) by realigning the westbound approach The proposed schedule for the FY 2018-2019 Small Transportation Projects is as follows:  Design Phase: October 2018 – December 2018  Right-of-Way Acquisition Phase: January 2019 – April 2019  Construction Phase: May 2019 – July 2019 A status update of the FY 2017-2018 Small Transportation Projects is attached. Staff contact: Pritam Deshmukh, Traffic Engineering F. 2018 Public Safety Day Event – The Denton Fire Department is planning for the annual 2018 Public Safety Day to be held on September 8, 2018. This event is an emergency preparedness fair that typically has around 300 attendees from the community. The fair has vendor booths from various agencies, such as: DENCO 911, Denton County Sheriff’s Office, FEMA, America Red Cross, etc., and also includes emergency vehicles, equipment, and children’s activities. All booths and activities are geared towards safety awareness and emergency preparedness. This event is free and open to the public. The event location and times are being confirmed and will be announced with a press release followed by event marketing. As part of the event, staff will solicit donations for food for the event. Staff has confirmed that soliciting of food donations complies for the Ethics Policy for a public purpose event. Staff contact: Kenneth Hedges, Fire Department G. Improving Denton Update – On Wednesday, August 1, an email update with the status of major projects was sent out to the Improving Denton notification list. Staff has attached a copy of the update. Residents can sign up to receive the notifications or check the status of these and smaller projects throughout the city by visiting www.improvingdenton.com. Staff contact: Jessica Rogers, Public Affairs H. Public Input Meeting on New Tennis Center – The City of Denton Parks and Recreation Department invites interested members of the community to attend a public meeting to provide input on the concept plan for development of a new tennis center at North Lakes Park. The meeting will begin at 6 p.m. on Thursday, Aug. 9 in Room B at North Lakes Recreation Center at 2001 W. Windsor Drive. For more information, visit www.dentonparks.com. Staff contact: Gary Packan, Parks and Recreation I. Public Input Meeting on Dog Park – The City of Denton Parks and Recreation Department invites interested members of the community to attend a public meeting to provide input on the concept plan for the development of a new dog park. The meeting will begin at 7 p.m. on Thursday, Aug. 16 in Room B at North Lakes Recreation Center at 2001 W. Windsor Drive. For more information, visit www.dentonparks.com. Staff contact: Gary Packan, Parks and Recreation J. Electric Demand and Performance Update – Hot temperatures during the week of July 23 resulted in high customer demand for Denton Municipal Electric (DME) services. Despite the high customer demand, no electric demand records were broken last week. A few performance highlights include:  DEC and Gibbons Creek continued to operate well, with ERCOT utilizing each day during hours that economics warranted. Gross Revenue at the DEC for July 23-27 was approximately $2.4 million. The DEC operated a total of 666 hours from July 20-26, generating over 12,000 MWh.  ERCOT wind output varied from 10% of capacity during the peak of the day and 50% of capacity overnight. Santa Rita wind had similar output during the day and greater output overnight.  Market Prices varied considerably. Monday, July 23 was forecasted as a record demand day (76,000 MW), however in reality the weather was more subdued. Prices reacted accordingly, ranging from more than $800/MWh during peak hours for Monday (transacted on Friday), down to $200/MWh early Monday, then dropping to $60 during Monday afternoon. Hourly prices during the week ranged from $900/MWh (Wednesday at 5:00pm) down to $10/MWh in some overnight hours. Prices the rest of the week followed the weather pattern.  DME’s Electric System performed well during the hot weather. The system experienced 9 outages last week, impacting a total of 72 customers. The longest outage lasted 3 hours and 29 minutes, affecting 9 customers, and was caused by a bad transformer that had to be replaced during the outage. The largest outage affected 25 customers for 1 hour and 11 minutes and was caused by a blown fuse, no other issues were identified. Four outages may have been heat/load related, affecting a total of 22 customers. The highest system load last week was 337 MW on Monday at 2:45pm. The all- time new peak load of 369 MW was set the week of July 16. This week (July 30 – August 3) has been relatively quiet from a power supply standpoint due to cooler temperatures. Staff contact: George Morrow, DME K. Martin Luther King, Jr. Recreation Center Wi-Fi Service – City Council asked staff to expand Wi-Fi service at the Martin Luther King, Jr. Recreation Center to provide students and other patrons with reliable internet access while at the facility. Wi-Fi service went live on July 25 and is now accessible at the recreation center as well as the surrounding park. Staff hopes the Wi-Fi service will help students complete schoolwork while at the facility to aid in their educational pursuits. The City’s Technology Services Department worked quickly to ensure the Wi-Fi was available prior to the first day of school. Staff contact: Gary Packan, Parks and Recreation / Melissa Kraft, Technology Services L. Crosswalks Near Schools – Traffic Operations staff refresh crosswalks near schools every summer prior to the start of the school year. Traffic Operations has been working diligently to repaint and replace missing and faded school crosswalks since mid-July and are scheduled to complete this effort prior to August 15, which is the first official day of school. Staff contact: Pritam Deshmukh, Traffic Engineering M. McKinney Street Sidewalk Completion - The McKinney Street sidewalk installation from Loop 288 to Ryan High School is now complete. Staff has coordinated with multiple stakeholders and contractors to ensure this project was completed prior to the start of school. The sidewalk was installed as far away from the road as possible in order to enhance safety for pedestrian use. The pictures below show the completed construction phase sidewalk that will be used until additional planned construction along McKinney Street is completed. Additional construction on McKinney Street is scheduled to begin in mid-2019. To celebrate completion of the sidewalk, staff is organizing a small ribbon cutting ceremony for the afternoon of Monday, August 27. Additional details related to this event will be shared next week. Staff Contact: Chad Allen, Engineering Services III. Community Events IV. Attachments A. FY 2017-2018 Small Transportation Projects Update B. Improving Denton Aug. 1 Update V. Informal Staff Reports A. 2019-098 Court Clerk Reporting Structure B. 2018-099 Shared Electric Scooters VI. Council Information A. Council Requests for Information B. Draft Agenda for August 14 C. Council Calendar D. Future Council Items E. Street Construction Report FY 2017-2018 Small Transportation Projects Old North at University Intersection Improvements: The design plans for this intersection were developed in-house and have been signed and sealed. City has submitted a permit application to TxDOT for review and approval of the proposed improvements at this intersection. TxDOT is expected to issue the permit next week. The City’s Street Department will perform the construction, which is scheduled to begin mid- August 2018. It is anticipated that construction and striping will take approximately two weeks. Dallas at Teasley Intersection Improvements: The design plans for this intersection were developed by Binkley & Barfield, and have been signed and sealed. City has submitted a permit application to TxDOT for review and approval of the proposed improvements at this intersection. The TxDOT review and approval of the permit is expected to take approximately three weeks. Jagoe Public (currently under contract with the City) is scheduled to begin construction early September 2018. Bell Avenue at McKinney Intersection Improvements: The design plans for this intersection are being developed by Wade Trim, and are 50% complete. The consultant will submit 90% design plan for City review on August 17, 2018. Plans should be finalized September 7, 2018. The engineering department is working closely with the street department to schedule this project for construction as soon as the design is completed. Hickory Creek at Country Club Intersection Improvements: The design plans for this intersection are being developed by Bridgefarmer & Associates and are approximately 50% complete. Final plans will be ready September 13, 2018. A TxDOT permit will be required for this project which may require two to three additional weeks. The engineering department is working closely with the street department to schedule this project for construction as soon as the design is completed. Colorado Boulevard at Loop 288 Intersection Improvements: The design plans for this intersection are being developed by Dannenbaum and are approximately 30% complete. Closure of the northbound left- hand-turn lane into Golden Triangle mall is being examined. The City has met with the management and ownership of the mall to discuss options. The alternate entrance was discussed with TxDOT and they are not opposed to this option. A meeting with the bank is going to be set up to discuss these modifications. The engineering department is working closely with the street department to schedule this project for construction as soon as the design is completed. Carroll Boulevard at Sherman Drive Intersection Improvements: The design plans for this intersection are being developed by HDR. The design kickoff meeting occurred on July 23, 2018. This project involves right-of-way take from the gas station at the southeast corner of this intersection. Updated design schedule should be available next week. The engineering department is working closely with the street department to schedule this project for construction as soon as the design is completed. 1 Kuechler, Sarah From:City of Denton <info@cityofdentontx.ccsend.com> on behalf of City of Denton <pco@cityofdenton.com> Sent:Wednesday, August 01, 2018 4:26 PM To:Kuechler, Sarah Subject:Improving Denton - August Construction Update Having trouble viewing this email? Click here As a City of Denton email subscriber, you receive timely notifications about important news and updates. To ensure our emails are delivered to your inbox, add PCO@cityofdenton.com to your address book. Greetings- City of Denton crews are hard at work on construction around the city. These projects will improve utility infrastructure and make it smoother to travel throughout Denton. You will find the current status of many of these construction projects below, or you can always check the status of these and smaller projects throughout the city by visiting www.improvingdenton.com. I-35E: TxDOT has recently realigned and restriped the northbound frontage road near Teasley Lane to increase the capacity from one-lane to two-lanes. This is an effort to relieve congestion associated with the ongoing construction. Work on the main lanes of the highway between Brinker Road and Dallas Drive continues as crews are replacing the overpass at Loop 288/Lillian Miller Parkway, and have started constructing the new overpass at Brinker Road. After construction is completed (scheduled for late 2018), motorists will enjoy expanded lane capacity on I-35E, additional lanes at the Loop 288 underpass, and a new underpass at Brinker Road. I-35W: Crews from TxDOT are also performing nightly maintenance on I- 35W from the I-35 split south to the Tarrant County line. The highway 2 will be repaved with high-performing asphalt. Detours will be provided during the nightly construction, and motorists should expect delays during construction hours. Mayhill Road: The widening of Mayhill Road between Edwards Road and University Drive continues. In addition to the street being widened, water, wastewater, drainage, and electric infrastructure are also being updated. The intersection with Mills Street is now open, the intersection with Prominence Parkway is scheduled to be complete at the end of August, and the intersection at Spencer Road near the entrance to the landfill should be completed by September 29. Malone Street: Crews have been busy making improvements to Malone Street between Scripture Street and West University Drive. Work began when the Water Department replaced the water main line, and the Streets Department are following them to replace the asphalt on the road.Construction is scheduled to be completed by August 24. Fulton Street: Repairing Fulton Street between Oak Street and West University Drive is another large multi-department project which is split into three sections. Throughout the project crews will be replacing water and wastewater lines and reconstructing the street. Right now, crews have wrapped up the section in front of Denton High School between Crescent Street and Broadway Street and are now working to replace the water and wastewater infrastructure between Crescent Street and University Drive, and between Oak Street and Broadway Street. With the new underground systems in place, the entire section of road is scheduled to be reconstructed next summer. STAY CONNECTED: City of Denton, 215 E. McKinney St., Denton, TX 76201 SafeUnsubscribe™ Sarah.Kuechler@cityofdenton.com Forward this email | Update Profile | About our service provider Sent by pco@cityofdenton.com in collaboration with 3 Try it free today Date: August 3, 2018 Report No. 2018-098 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Denton Municipal Court Clerks Reporting Structure BACKGROUND: The purpose of this report is to respond to questions asked by Council Member Armintor during the July 24th City Council meeting in regards to the reporting structure of the Denton Municipal Court Clerks. DISCUSSION: The Finance Department presented the FY 2018-19 Proposed Budget to City Council on July 24th. During the meeting, Council asked to see what other cities were doing in regards to the reporting structure for Municipal Court Clerks and the possibility of the clerks reporting directly to the Municipal Judge. Staff benchmarked surrounding cities to collect data on how other respective court clerk offices were structured. Out of the responding cities, the City of Lewisville was the sole local city set up where the clerk’s office reported directly to the Municipal Judge. Other Texas cities that have the court clerks report to the Municipal Judge were metropolitan cities, Houston and Austin. The results of the benchmark are as follows: City Court Clerk Office Reports To Department Structured Under Denton Customer Service Manager Finance Garland Director of Customer Service Finance Carrollton Assistant City Manager Finance Plano Finance Director Finance Frisco Finance Director Finance Richardson Finance Director Finance Farmers Branch Finance Director Finance Greenville Finance Director Finance Hurst City Secretary City Manager Grand Prairie Deputy City Manager City Manager Arlington Deputy City Manager City Strategic Support Irving Assistant City Manager City Manager Coppell Assistant City Manager City Manager Fort Worth Assistant City Manager City Manager McKinney Assistant City Manager City Manager Dallas Assistant City Manager City Manager Lewisville Municipal Judge/Director of Court Services Mayor/Council Houston Director/Presiding Judge Mayor/Council Austin Mayor/Council Mayor/Council Date: August 3, 2018 Report No. 2018-098 CONCLUSION: The mission of the Denton Municipal Court Clerk’s office is to provide fair and courteous administration of justice. The financial aspect of the clerk’s office is to properly collect and reconcile payments remitted by the Municipal Court. Due to the nature of the financial scope, many cities have in place the hierarchy of reporting to the Finance Department or City Manager’s Office to ensure appropriate financial compliance and segregation between administration and judicial roles. The City of Denton Municipal Court Clerk’s office works closely with the Municipal Judge whom sets Court procedures, policy, directives, initiatives and fee ranges of the Municipal Court. The role of the Clerk’s Office is to ensure the Municipal Judge’s direction is supported and implemented. Responding cities echoed similar approaches with the reporting structure and Court policy being at the direction of the Municipal Judge. Currently, staff has a solid and effective working relationship between the Municipal Judge and the Court Clerk’s office. The structure is balanced and ensures the Municipal Judge is contributing to decisions that affect the Court Clerk’s office. STAFF CONTACT: Tiffany Thomson, Customer Service Manager (940)349-7401 Tiffany.Thomson@cityofdenton.com Robin Ramsay, Municipal Court Judge (940)349-8139 Robin.Ramsay@cityofdenton.com Date: August 3, 2018 Report No. 2018-099 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: An introduction to shared electric scooter mobility systems. EXECUTIVE SUMMARY: Shared electric scooters are an emerging mobility option similar to dockless bikeshare. Scooters are left in public spaces for customers to check out with their smartphones via an app. The scooter is checked out to the customer, used for a trip, and then left in a publicly accessible place for the next user. Shared electric scooters present many of the same management issues to a municipality as do dockless bikeshare systems. Due to the rapid deployment of shared electric scooters throughout the United States, the City of Denton should take a proactive stance to prepare for their potential arrival. BACKGROUND: Shared electric scooters have been available in the United States since 2017 and were first deployed in major coastal cities such as San Francisco and New York City. Shared scooters are similar to dockless bikeshare in that the scooters have no fixed docking/parking area and can be used by anyone with the appropriate smartphone app. Users download the app and link it to a credit card which allows them to find and unlock scooters as well as make payments. A typical payment structure might be $1 to unlock the scooter and for the first minute of riding and then $0.15 per minute thereafter. Scooters can be propelled by kicking off the ground with a foot or by using a throttle on the handlebar. They typically have a maximum speed of 15 mph (governed) when being propelled by the electric motor- though most vendors have the ability to increase or decrease the max speed as needed. The scooters are collected at night by a team of contracted “chargers” who recharge the batteries and ensure the scooters are in working order before being redeployed to city streets each morning. The primary concerns a municipality might have with respect to shared electric scooters are personal safety, parking/storage, and appropriate riding locations.  SAFETY: Helmets are recommended by all providers as basic personal protective equipment.  STORAGE: Scooters should be parked where they will not become a hazard or obstacle to other right-of-way users. A number of cities where shared electric scooters have been Date: August 3, 2018 Report No. 2018-099 deployed have worked with the system operators to designate acceptable and unacceptable areas for scooter parking.  RIDING LOCATIONS: Scooter riders also need to be educated about suitable riding locations. Local ordinances vary and municipalities have had to reexamine their codes to make sure the language includes electric scooters. A major question, which varies between cities, is where the scooters may or may not be used (bike lanes, sidewalks, recreational trails, riding with vehicular traffic, etc.). PROJECT STATUS: Shared electric scooters have not yet made their way to Denton but there is a high probably that they may in the near future. Both UNT and TWU have clearly expressed to city staff that they have no interest in accommodating electric scooters on their respective campuses at this time. This topic was introduced to the Mobility Committee in their July 18 meeting. Staff plans to bring forward a work session item at the August 21 City Council meeting to discuss the pros and cons of this mobility system. CONCLUSION: A number of other municipalities in Texas have already dealt with shared electric scooters and have model ordinances that Denton can emulate as it crafts its own approach to their potential deployment here. City staff will request direction from City Council during the August 21 work session EXHIBITS: 1. City of Austin Dockless Mobility Emergency Rule Adoption, May 7, 2018 STAFF CONTACT: Marc Oliphant City Bicycle & Pedestrian Coordinator (940) 349-8954 Marc.Oliphant@cityofdenton.com OCC RECEIVED fi] MftV^'18PM4:21 Rule No: R161-18.09e NOTICE OF EMERGENCY RULE ADOPTION ADOPTION DATE: May 7, 2018 By: Spencer Cronk, City Manager The City Manager has adopted the following emergency rule. This notice.is issued under Chapter 1-2 of the City Code. EFFECTIVE DATE OF EMERGENCY RULE The rule adopted by this notice is effective on May 7, 2018 and expires on September 10, 2018 (not later than the. 121st day after the effective date). The rule may be renewed one time after the expiration date. If the rule is renewed, it will expire on the 61 st day after the renewal date. TEXT OF EMERGENCY RULE A copy of the complete text of the adopted rule is available for public inspection and copying at the following locations. Copies may be purchased at the locations at a cost of ten cents per page: Parking Operations, 1111 Rio Grande Street, Austin Texas 78701 and Office of the City Clerk, City Hall, located at 301 West 2nd Street, Austin, Texas 78701. SUMMARY OF RULE Emergency Rule governs dockless mobility technology. Specifically, this rule describes licensure requirements relating to: (1) definitions; (2) dockless mobility units; (3) service are and size of fleet; (4) safety; (5) parking; (6) operations, and customer service; (7) data reporting and sharing; (8) insurance, performance bonds and fees; and (9) general. NATURE OF EMERGENCY Emergency rule is necessary to regulate, enforce and safeguard public safety, and mobility, in the public right-of-way. Emergency action is necessary to ensure there are binding provisions that all dockless transportation operators will follow for safe operations within in the public right-of- way. AUTHORITY FOR ADOPTION OF RULE The authority and procedure for adopfion of a Rile to assist in the implementation, administration and enforcement of a provision of the City Code is provided in Chapter 1-2 of the City Code. The authority to establish safe practice rules for private use of public right of way and to establish use is established in City Code Chapters 14-9 (Traffic or Sidewalk Obstructions). ( CERTIFICATION BY CITY ATTORNEY By signing this Notice of Emergency Rule Adoption Rule 161-18.09e, the City Attorney certifies that the City Attorney has reviewed the rule and finds adoption of the rule to be a valid exercise, of the City Manager's authority. REVIEWED AND APPROVED Spencer Cronk, City Mariager DATE: ^/^Iz^/S: A ^ J }JU/!vjClAlYYWf\>P ifjj} DATE: Sj_iUoi2. ^Arme Morgan7City Attorney J DATE: S/y1^19, ^rt J. Spfllar,/p'!E., Directoi^ Austin Transportation Department 1 EMERGENCY RULES FOR DEPLOYMENT OF 2 EMERGING TRANSPORTATION MOBILITY SYSTEMS 3 4 Dockless Mobility Technology - Rule No: R161-18.09e 5 6 Section 1 - Definitions 7 8 Defined terms used in these rules sliall have the meanings assigned to them in 9 City Code, Chapter 14-9 or as follows: 10 11 Designated Area means any part of the public right of way designated by the 12 director of transportation, for the placement of dockless units. 13 14 Director means the director of the Austin Transportation Department. 15 16 Director's Rules means these rules and procedures established by the director, 17 under Chapter 14-9, to provide additional guidance and clarity on the 18 administration of dockless transportation mobility systems and services. 19 20 Dockless Mobility System means a mobility system or service licensed by the 21 City, comprised of unit(s) for the purpose of transportation. 22 23 Dockless Mobility Unit means a singular device used in a greater, publically 24 offered transportation system for the conveyance of people, goods or services, 25 that does not require fixed docking stations or apparatus to receive or return a 26 unit. 27 28 Electric Assist means an electric motor affixed to a bicycle regulated by 29 pedaling, that assists the efforts of the driver when they are pedaling. 30 31 Good Standing means the status of an applicant or licensee, when such is 32 compliant with the payment of all statutory fees, fines and the filing of required 33 data, statistics and reports owed the City. 34 35 Licensee means a person(s) who holds a license issued by the City under 36 Chapter 14-9 of the code to operate a city-wide service. The term includes any 37 employee, agent or independent contractor hired by the permit holder. 38 39 Notice means a communication such as a letter, email, citation or civil penalty, 40 warning or announcement. 41 42 Restricted Area means any part of the public right of way restricted by the 43 director, for the placement of dockless units. 44 Rules For Dockless Units Page 1 Austin Transportation Department 1 Unit means a singular device used for the transportation or conveyance of 2 people, goods or services. 3 4 Unit Placement Plan means the written plan regarding the licensee's internal 5 program, policy decisions and proposed actions in order to come into compliance 6 with the rules, regulations and standards established by the City, in order to 7 avoid violation of the City's ordinances or director's rules. 8 9 Section 2 - Dockless Mobility Units 10 11 A. Dockless units shall only be available at rates that are clearly and 12 understandably communicated to the customer prior to use of a unit. 13 14 C. Each unit shall prominently display the name of the licensee, their current contact 15 information, a unique serial number and the permit sticker issued by the City, 16 affixed to the unit itself. 17 18 D. Dockless units shall be equipped with a brake, and, for those units that operate 19 at nighttime, a front light that emits white light and a red light and reflector at the 20 rear of the unit, pursuant to Section 551.104 of the Texas Transportation Code. 21 22 E. Dockless units shall be equipped with an on-board GPS unit or equivalent that 23 can report the location of a unit at any time for the purposes of use, recovery, 24 repair, and data collection. 25 26 F. Dockless units shall be high quality, sturdily built to withstand the rigors of 27 outdoor storage and constant use for at least five years. 28 29 G. Dockless units shall employ tamper-resistant security hardware. 30 31 H. Electric-assist dockless units used in systems issued a license must employ an 32 electric motor of less than 750 watts (1 h.p.) whose maximum speed on a paved, 33 level surface, when powered solely by such a motor when ridden by an licensee 34 who weighs 170 pounds, is less than 20 mph. 35 36 I. Bicycles used in systems issued a license shall meet standards outlined in the 37 Code of Federal Regulation (CFR) under Title 16, Chapter II, Subchapter C, Part 38 1512 - Requirements for Bicycles. Additionally, licensed systems shall meet the 39 safety standards outlined in International Organization for Standardization (ISO) 40 43.150 - Cycles, subsection 4210. 41 42 J. Electric bicycles used in systems shall meet the definition of low-speed electric 43 bicycle outlined in 15 U.S.C. Chapter 47 Section 2085, be equipped with fully 44 operable pedals and shall be subject to the same requirements as ordinary 45 bicycles. Rules For Dockless Units Page 2 Austin Transportation Department 1 2 K. Scooters used in systems shall meet equivalent safety standards as those 3 outlined in the Code of Federal Regulations and the International Organization 4 for Standardization for bicycles. 5 6 L. Electric scooters and bicycles shall be incapable of reaching a top speed of 20 7 mph or greater. 8 9 M. Dockless units shall be able to securely stand upright when parked 10 and no later than August 1, 2018, all units shall be capable of being locked to a 11 bike rack or shall be equipped with haptic technology that indicates to the user if 12 they have parked in a designated, geo-fenced parking area. 13 14 Section 3 - Service Area and Size of Fleet 15 16 A. The director shall limit the number of units licensed to a maximum of 500 units, 17 per initial license. Units must show a minimum utilization rate of 2 rides per day. 18 Should this demand not be met, the director may require a portion of the units to 19 be relocated or removed. By August 1, 2018, all units must show a minimum 20 utilization rate of 2 rides per day, per unit, per zone. 21 22 B. Licensees may request to deploy additional units beyond the 500 unit maximum, 23 in increments of 250, provided they meet the following criteria: 24 25 26 1. The licensee provides a specific geographic area, in ESRI ArcGIS 27 shapefile format, of at least 5 square miles in size. 28 29 2. All additional units will operate outside of the Downtown Austin Project 30 Coordination Zone (DAPCZ) as verified in real-time through a web-based 31 application programming interface (API). 32 33 3. The performance bond is adjusted at $100/unit to cover all units operated 34 by the licensee. 35 36 C. Authorization of additional units is within the sole discretion of the director. 37 Licensees are authorized to operate within the City of Austin full purpose, public 38 right-of-way. All other operations, including access to the service and storage of the 39 unit, is NOT authorized within parks, publically-accessible plazas subject to City 40 license agreements with private property owners, off-street parking lots/garages, 41 state owned land and/or facilities, campuses, or other areas outside of the City of 42 Austin public right-of-way, unless authorized by a separate agreement. 43 44 D. Licensee shall be responsible for monitoring distribution of units available to 45 customers according to parameters required by the director. The director may 46 require a reduction in a licensee's total number of units based on the overall Rules For Dockless Units Page 3 Austin Transportation Department 1 number of units concentrated within a specific area. Licensees shall reduce the 2 number of units according to the following timelines: 3 4 1. Reduction shall occur within four (4) hours of receipt of notice on 5 weekdays, 6am and 6pm, not including holidays. 6 7 2. At all other times, reduction shall occur within ten (10) hours of receipt of 8 notice. 9 10 E. The director may amend, suspend or terminate a license pursuant to City Code § 11 14-9-25 and require that the entire fleet of units be removed from Austin streets, 12 , within ten (10) calendar days. 13 14 Section 4 - Safety 15 16 A. Licensee shall be capable of quickly identifying and addressing safety and 17 maintenance issues with one or more of their dockless mobility units, including a 18 mechanism for customers to notify the company that there is a safety or 19 maintenance concern with the unit. 20 21 B. Licensee shall be capable of remotely disabling the use of a unit should it be 22 reported or found to have a safety, maintenance or other hazardous condition. 23 24 C. Licensee shall remove any unit that is not safe to operate within four (4) hours of 25 receipt of notice and shall not be redeployed until repaired. 26 27 D. Licensee shall keep a record of reported collisions and send these reports to the 28 director on a monthly basis. 29 30 E. Licensee shall keep a record of maintenance activities including but not limited to 31 unit identification number and maintenance performed. 32 33 F. Licensee shall sign and record an indemnification agreement indemnifying the 34 City and holding harmless the City. 35 36 G. Licensee agrees to educate users on lawful and safe use of the dockless mobility 37 unit. 38 39 H. The director may require the removal of units with batteries or motors that are 40 deemed unsafe for public use. 41 42 I. Licensees operating electric-assist units shall have a program to ensure proper 43 recycling of batteries and disposal of these batteries under Universal Waste 44 Battery disposal standards under Title 40 of the Code of Federal Regulations 45 (CFR) in part 273. Rules For Dockless Units Page 4 Austin Transportation Department 1 2 J. Licensee shall require individuals or companies that pick up, drop off or charge 3 units to wear high-visibility safety apparel that meets the Performance Class 2 or 4 3 requirements of the ANSI/ISEA 107-2004 publication entitled "American 5 National Standard for High-Visibility Apparel and Headwear". 6 7 Section 5 - Parking 8 9 A. Dockless units shall prominently display the licensee's current contact 10 information for the purposes of requesting removal, relocation or retrieval of the 11 unit. 12 13 B. Licensee shall park units and instruct users on how to park units only in 14 designated areas, defined as follows: 15 16 1. The hard surface (e.g. concrete, asphalt) within the landscape/furniture 17 zone of a sidewalk so long as there is at least 3 feet of clear walking 18 space; 19 20 2. At a public bike rack; 21 22 3. The director may further designate areas by geofencing, marked parking 23 boxes or other determined method. 24 25 C. Licensee shall NOT park units and instruct users to NOT park units in restricted 26 areas, defined as follows: 27 28 1. In the area within or immediately adjacent to: 29 30 a. Americans with Disabilities Act (ADA) accommodations including 31 curb ramps, railings and signal push buttons; 32 33 b. Sidewalk Cafes or Street Patios; 34 35 c. Transit zones, including bus stops, shelters, passenger waiting 36 areas, and bus layover and staging zones, except at existing bike 37 racks; 38 39 d. Loading zones; 40 41 e. Disabled parking zone; 42 43 f. Street furniture that requires parking access (for example, benches, 44 pay stations); 45 Rules For Dockless Units Page 5 Austin Transportation Department 1 g. Entryways and exitways, including fire exits, fire escapes, or any 2 other building evacuation exitways or 3 4 h. Driveways. 5 6 2. Blocks where the landscape/furniture zone is less than 3 feet wide, or 7 where there is no landscape/furniture zone. 8 9 3. In the paved right-of-way between curb lines, unless there is zone 10 designated by the director. 11 12 4. The director may further restrict additional areas for the purposes of 13 dockless mobility unit parking. 14 15 D. Units that are parked incorrectly shall be re-parked in a correct manner or 16 removed by the operator within the following time frames: 17 18 1. Within two (2) hours of receipt of notice, during weekdays, 6am and 6pm, 19 not including holidays. 20 21 2. All other times shall occur within ten (10) hours of receipt of notice. 22 Section 6 - Operations and Customer Service 23 24 A. Licensee shall have a customer service phone number, website, and app 25 customer interface that is available (24) twenty four hours a day, (7) seven days 26 a week for customers to report safety concerns, complaints or ask questions. 27 28 B. Licensee shall have a staffed operations and customer service center in the City 29 of Austin. 30 31 C. Licensee shall have visible language that notifies the user of the City of Austin's 32 "Dockless Mobility Code of Ethics" as follows: 33 34 1. Pedestrians First - People operating bicycles and scooters shall yield to 35 pedestrians on sidewalks. 36 37 2. Parking Responsibly - Units shall be parked in a secure upright position 38 only in designated areas. 39 40 3. Stay on Right of Way - Users should not take units to areas where they 41 are not authorized to operate, such as private property, parkland, state- 42 owned land or other unauthorized areas. 43 44 4. Know What You're Sharing - Users have access to dockless mobility 45 services without having to share Personally Identifiable Information and Rules For Dockless Units Page 6 Austin Transportation Department 1 have the opportunity to Opt-In to sharing this information only after getting 2 clear information about what type of information will be shared. 3 5. Right and Report - If you see a unit toppled over or parked improperty; 4 help out by righting the unit and reporting the issue via 311. 5 6 D. The director reserves the right to modify the Dockless Mobility Code of Ethics 7 and/or require licensees to provide additional information to their users. 8 9 E. Licensee shall provide the director with a direct contact for licensee staff that are 10 capable of rebalancing units. All licensed licensees shall remove, relocate or 11 rebalance units based on these times: 12 13 1. Rebalancing shall occur within two (2) hours of receipt of notice, during 14 weekdays, 6am and 6pm, not including holidays. 15 16 2. All other times rebalancing shall occur within ten (10) hours of receipt of 17 notice. 18 19 F. Licensee shall prepare and implement a marketing and outreach plan at its own 20 cost to promote the use of dockless mobility in neighborhoods currently 21 underserved by dockless mobility options, (initially defined as less than 25 22 licensee units per square mile, subject to change at the director's discretion) 23 including offering an affordable option that does not require the user to access 24 the service via a smartphone application for any customer with an income level at 25 or below 200% of the federal poverty guidelines. 26 27 G. Licensee shall be responsible for implementing and submitting to the director a 28 maintenance, cleaning, repair and waste management plan for approval. This 29 plan shall address ongoing maintenance of units, routine cleaning and repair as 30 well as how units that are no longer capable of service will be disposed of 31 responsibly. 32 33 H. Licensee shall employ an electronic payment system that is compliant with the 34 Payment Card Industry Data Security Standards. Each transaction shall include 35 the unit identification number listed on the Unit Inventory List. 36 37 Section 7 - Data Reporting and Sharing 38 39 A. Licensee shall not require users (customers) to grant location services to use the 40 licensee's mobility service. All other private data belonging to the user, including 41 but not limited to contacts, photos and files, shall not be required to be shared in 42 order to use the licensee's dockless mobility service. 43 44 B. Licensee shall not require users (customers) to share their private data with 3^^^ 45 parties in order to use the licensee's dockless mobility services. Rules For Dockless Units Page 7 Austin Transportation Department 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 C. Licensee may allow users (customers) to opt-in (not opt-out) to providing access to their contacts, photos, files, other private data and 3'^'^ party data sharing only with clear notice to the customer. D. Licensee shall provide the director with updates to the terms of service; including but not limited to the Privacy Policy, terms and conditions of use, and the End User License Agreement published on the licensee's website and app, and agrees to provide all customers and the director any changes to the terms of service immediately upon adoption. E. On a monthly basis, all licensees shall provide the director with aggregate customer demographic data gathered by the system application, anonymized to protect Personal Identifiable Information. F. Licensee shall provide the director with real-time information for their entire fleet through a documented web-based application programming interface (API). The licensee is directly responsible for providing the API key to the director and shall not refer the City to another subsidiary or parent company representative for API access. The API shall deliver data in JSON format and include the following information in real time for every unit in service, in the format specified in the table below: 1. Assigned Area (e.g. DAPCZ) 2. Point location; 3. Unit identification number; 4. Type of unit; 5. Charge level (if electric), if available; and 6. Additional information as required by the director. Description Format Field Name Assigned Area Text, e.g. "DAPCZ" assigned_area Unit location latitude in decimal Number unitJocation_latitude degrees Unit location longitude in decimal degrees Number unitjocationjongtiude Unique unit identifier Text unitjd Type of Unit Text, e.g. "Bicycle" unit_type Charge Level % Number charge_level Availability start date and time ISO-8601 compliant string availability_start_datetime Rules For Dockless Units Page 8 Austin Transportation Department Availability end date and time ISO-8601 compliant string Availability_end_datetime Company Name Text company_name 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 G. Licensee found to be submitting incomplete or inaccurate data, such underrepresenting the total number of units in service, shall have their license revoked. H. Licensee agree to provide a separate web-based application programming interface (API) for the purposes of sharing data with a university research institute authorized by the director to evaluate the dockless mobility system for the purposes of human factors research. Licensee shall provide the following anonymized data for each trip record: Description Format Field Name Company Name [company name] company_name Type of unit Text, e.g. "Bicycle" unit_type Assigned Area Text, e.g. "DAPCZ" "assigned area", e.g. "DAPCZ" Unique trip record identifier Text trip_id Trip duration in minutes Number trip_duration Trip distance in feet Number trip_distance Start date and time ISO-8601 compliant string startdatetime End date and time ISO-8601 compliant string enddatetime Start location latitude in decimal degrees Number start_location_latitude End location longitude in decimal degrees Number end_location_latitude Unique unit identifier Text unitjd J. Licensee shall administer a customer satisfaction survey within (60) sixty calendar days prior to the expiration of their license and provide the results of that survey to the director (15) fifteen calendar days prior to the expiration of their license. Section 8 - Insurance, Performance Bond and Fees A. Licensee shall maintain commercial general liability insurance, worker's compensation, business automobile insurance and additional coverages specified in the license terms and conditions. The City of Austin shall be named as an additional insured. Rules For Dockless Units Page 9 Austin Transportation Department 1 B. Licensee shall have a performance bond of $100/unit. The form of the bond shall 2 be approved by the director. These funds shall be accessible to the director for 3 future public property repair and maintenance costs that may be incurred, 4 removing and storing units improperty parked or if a company is not present to 5 remove units if its license is terminated. If a licensee increases the size of their 6 fleet, the performance bond shall be adjusted appropriately before deploying 7 additional units. 8 9 C. If the director or any other City of Austin agency, department or commission, 10 including the Law Department, incurs any costs for addressing or abating any 11 violations of law, including impound dollars, impound fees, costs to recover a unit 12 from a waterway and other ancillary costs, including repair or maintenance of 13 public property, the licensee, upon receiving written notice from the City of Austin 14 regarding such costs shall reimburse the director for these costs within (30) thirty 15 days. Any payment made pursuant to this paragraph shall not substitute for any 16 other payment othenwise owed or to be paid to the director. 17 18 D. Under Chapter 9-1 of the City of Austin Code of Ordinances, any dockless 19 mobility unit left for more than 48 hours in one location without moving may be 20 removed and stored by the City of Austin at the expense of the licensee. 21 22 Section 9 - General 23 24 A. The director shall determine all license terms, conditions and other standard or 25 special requirements. 26 27 B. The director may remedy rule violations by amending, suspending or completely 28 revoking a license for cause listed in City Code, Chapter 14-9 or for public safety 29 concerns. 30 31 B. The director may require rule violators to reduce fleet size or to completely 32 remove units from the right of way for revocation or dunng a penod of 33 suspension. 34 35 C. Prior to licensing, applicants shall be in good standing with the City of Austin. 36 37 D. Units are eligible to be placed into operation immediately upon issuance of a 38 dockless mobility sticker by the director. Rules For Dockless Units Page 10 Austin Transportation Department Council Requests for Information Revision Date 8/3/2018 Request Request Date Staff Responsible Status 1 TWU master plan and how trees are impacted; can trees be saved and protected; next steps .5/1/2018 McDonald TWU will give a brief presentation on their Master Plan during the August 28 work session. 2 Work session on proposed permitting processes for businesses under the new DDC. Benchmark against other similar cities such as Carrollton or McKinney. 5/15/2018 McDonald A work session is scheduled for August 28. 3 Work session on Council appointed ad hoc committees and adherence to TOMA.5/22/2018 Leal/Wood A work session is scheduled for August 7. 4 Work session focused on downtown development to include an update on downtown master plan, a complementary master plan for PEC 4 area, and an overview of current uses and potential expansion of the Downtown Reinvestment Grant Fund. 6/4/2018 Booth/Puente/McDonald A work session is planned for August 7. 5 Work session on the status of Quiet Zone establishment. 6/12/2018 Deshmukh/Nelson ISR was included in the June 15 Friday report. A work session is scheduled for August 28. 6 Present information gas well setback requirements including a history of setbacks in Denton and setback requirements in other cities. 6/19/2018 Banks/Leal A work session is scheduled for September 11. 7 ISR on the San Antonio legal services model, including the feasibility of partnering with non-profit agencies to provide information on renter rights, immigration services, and veteran services. 6/26/2018 Leal/Wood ISR will be provided in an August Friday report. 8 Work session on ways to improve the City’s Municipal Equality Index score, including an update to the City’s antidiscrimination policy. 6/26/2018 Kuechler Information will be provided during the August 14 work session. 9 Work session on implementing a similar program to Southlake’s SPIN program in Denton .6/26/2018 McDonald/Birdseye ISR will be provided on August 10, followed by a work session in September. 10 Schedule group TOMA training for the full City Council using an outside facilitator. 6/26/2018 Leal Staff is researching facilitators with a goal of scheduling the training in September. 11 Work session on permitting options to incentivize affordable housing including a survey of practices from other municipalities. 6/26/2018 McDonald/Wood A work session is scheduled for August 28. 12 Information regarding the use of project names used in conjunction with economic development projects. 6/26/2018 Booth A work session is planned for late September of October. 13 Work session providing an overview of the City’s Smoking Ordinance. 6/26/2018 Rosendahl/Kuechler Information will be provided during a work session in October or November. 14 Overview of the emissions permitting process, including the number of hours the DEC can operate and the methodology used to determine those limits. 6/26/2018 Morrow/Banks ISR will be provided in the August 10 Friday report Council Requests for Information Revision Date 8/3/2018 Request Request Date Staff Responsible Status 15 Information on factors impacting air quality in Denton including a comparison of DEC emissions to other sources in the DFW area. 6/26/2018 Morrow/Banks ISR will be provided in the August 10 Friday report 16 Work session on ways to use density incentives to promote public policy goals. 7/17/2018 McDonald/Cannone Information was provided in the July 20 Friday report. Additional information will be provided during the August 28 work session. 17 Develop a strategic plan for homeless shelters in Denton (current environment, capacity, need, emergency circumstances, best practices, family shelter options). 7/17/2018 Kuechler Staff is developing a working group with other organizations for shelter and transitional housing. Council updates will be provided once the working group convenes. 18 Information on the potential establishment of a citizen advisory committee on disabilities.7/17/2018 Canizares/Wood Staff is currently researching. ISR will be provided in a future Friday report. 19 Revise the Council Rules of Procedure to amend the tie- vote provision as it impacts the Planning & Zoning Commission. 7/17/2018 Leal/Wood A work session is scheduled for August 21. 20 Comprehensive review and possible revisions to the Council Rules of Procedure. 7/17/2018 Leal/Wood Information will be provided during a work session in September. 21 Information on zoning options to protect farm land. 7/17/2018 Cannone/McDonald Information will be included in the August 10 Friday report. 22 Overview of Keep Denton Beautiful funding and information on how other cities fund their Keep America Beautiful local affiliates. 7/17/2018 Canizares/Banks Information will be included in an August Friday report. 23 Overview of the Homestead Exemption process. 7/17/2018 Puente/Langley Information will be provided during a work session in September or October. 24 Summary of all departments providing right-of-way and tree maintenance.7/17/2018 Lahart/Packan/Wood Information comparing Parks to CIS right-of-way management is included in the July 27 Friday report. Additional information will be included in an August Friday Report. 25 Information on potential use of rubble from Solid Waste for the street program. 7/24/2018 Estes/Cox ISR will be included in an August Friday report. 26 ISR on Noise Ordinance enforcement, including consistency of enforcement, technology used by Police and Code Enforcement, and complaint response practices.7/24/2018 McDonald/Smith ISR will be provided in an August Friday report. 27 Work Session on Code Enforcement including overview of purpose, enforcement, and complaint response practices. 7/24/2018 Lahart/Wood Information will be provided during a work session in October or November. Council Requests for Information Revision Date 8/3/2018 Request Request Date Staff Responsible Status 28 Information on the feasibility of making single stall restrooms in City facilities gender neutral and a non- monetary incentive for businesses to do the same. 7/24/2018 Canizares/Kuechler Information will be provided during the August 14 work session. 29 Development of a cross-departmental strategy to address tree canopy preservation. 7/24/2018 McDonald/Banks Information will be provided during a work session in September or October. 30 Work Session on DCTA, including the City’s role in the current agreement and the services received. 7/24/2018 Canizares/Nelson Information will be provided during a work session in September. City Council City of Denton Meeting Agenda City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Work Session Room1:00 PMTuesday, August 14, 2018 After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Work Session on Tuesday, August 14, 2018 at 1:00 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: 1. Citizen Comments on Consent Agenda Items This section of the agenda allows citizens to speak on Consent Agenda Items only. Each speaker will be given a total of three (3) minutes to address any items he/she wishes that are listed on the Consent Agenda. A Request to Speak Card should be completed and returned to the City Secretary before Council considers this item. 2. Requests for clarification of agenda items listed on the agenda for August 14, 2018. 3. Work Session Reports Receive a report, hold a discussion and give staff direction regarding the implementation of a standard construction specification manual and establishing contract documentation for the City of Denton. ID 18-1125A. Receive a report, hold a discussion, and give staff direction regarding the Human Rights Campaign (HRC) Municipal Equality Index (MEI), the City of Denton’s MEI score, and options for consideration to increase MEI score. ID 18-1261B. Receive a report from staff, hold a discussion, and give staff direction regarding the design and construction of the new North Lakes Dog Park. ID 18-1283C. Following the completion of the Work Session, the City Council will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. 1. Closed Meeting: Deliberations Regarding Certain Public Power Utilities: Competitive Matters - Under Texas Government Code Section 551.086; Consultation with Attorneys - Under Texas Government Code Section 551.071. Receive a presentation from staff regarding public power competitive and financial matters pertaining to renewable purchase power agreements under development; discuss and deliberate strategies, opportunities and agreements for the City to potentially acquire additional renewable energy. Consultation with the City’s attorneys regarding legal issues associated with the agreements described above where discussion of these legal matters in ID 18-1259A. Page 1 Printed on 8/3/2018 August 14, 2018City Council Meeting Agenda an open meeting would conflict with the duty of the City’s attorneys to the City of Denton and the Denton City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas. Following the completion of the Closed Meeting, the City Council will convene in a Special Called Meeting to consider the following items: 1. CONSENT AGENDA Each of these items is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent Agenda (Agenda Items A – C). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – C below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the City Manager to execute an Investment Advisory contract with First Southwest Asset Management, LLC; providing for the expenditure of funds therefor; and providing an effective date (RFP 6695- awarded to First Southwest Asset Management, LLC, in the two (2) year not-to-exceed amount of $60,000). ID 18-1073A. Consider adoption of an ordinance of the City of Denton, Texas authorizing a pilot bicycle share permit program; establishing the rules and regulations for the pilot bicycle program and the provisions for enforcement thereof; establishing a fee schedule for the permit program; proving a penalty clause; providing a severability clause; and declaring an effective date. ID 18-1203B. Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the City Manager to execute an Interlocal Purchasing Agreement with National Joint Powers Alliance (NJPA), under the Government Code, Chapter 791.001, to authorize the City of Denton to utilize NJPA Contract # 032515 for the purchase of a Caterpillar Inc. Model 836K refuse compactor; authorizing the expenditure of funds therefor; and declaring an effective date (File 6869- Interlocal Purchasing Agreement with Holt CAT in the not-to-exceed amount of $1,031,787.07). ID 18-1277C. 2. ITEMS FOR INDIVIDUAL CONSIDERATION Consider adoption of an ordinance of the City of Denton authorizing the City Manager, or his designee, to execute an agreement with Texas Department of Transportation (“TXDOT”) for the furnishing and installation of traffic signal equipment at the intersection(s) of FM 2181 at Wind River, FM 2181 at Ryan, FM 2181 at Robinson, FM 2181 at Wheeler Ridge, FM 2181 at Hickory Creek, FM 2181 at Montecito, FM 2181 at Old Alton, FM 2181 at Sundown, and FM 2181 at Cedar Creek; authorizing the ID 18-1248A. Page 2 Printed on 8/3/2018 August 14, 2018City Council Meeting Agenda expenditure of funds thereof; and providing an effective date. Consider adoption of an ordinance of the City of Denton, Texas prohibiting parking on the south/west side of Hanover Drive from Windsor Drive to Croydon Street during the school hours; providing a repealer clause, providing a savings clause; providing for a penalty not to exceed $500 for violations of this ordinance, providing that violations of this ordinance shall be governed by Chapter 18 of the Code of Ordinances of the City of Denton, and providing for an effective date. The Traffic Safety Commission recommends Option 1 (5-0). ID 18-1249B. Consider adoption of an ordinance of the City of Denton, Texas, authorizing the City Manager, or his designee, to execute an Advanced Funding Agreement, as attached hereto as Exhibit 2 and in the amount of $6,864,979.98, by and between the State of Texas, acting through the Texas Department of Transportation (the “State”) and the City of Denton (the “City”), regarding water and wastewater improvements associated with the US 377 (Ft Worth Drive) roadway widening project, located between IH 35E to south of FM 1830 and within the City of Denton. Public Utilities Board approved (0-0). ID 18-1252C. 3. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. C E R T I F I C A T E I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the ________day of ___________________, 2018 at ________o'clock (a.m.) (p.m.) __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY’S OFFICE. Page 3 Printed on 8/3/2018 8/2/2018 10:58 AM August 2018 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 8:30 am Council Budget Workshop 4 p.m. Public Art Committee 3 11:00 Development Code Review 4 5 6 9:00am Committee on the Environment 11:30 am Council Luncheon Park Board 6 pm 7 10:30am Committee on Citizen Engagement 2:00 pm CC Work Session 6:30 pm CC Regular Session 8 11:00am EDP Board 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 9 10 11:00 Development Code Review 11 12 13 9:00am Public Utilities Board 5:30pm HLC 14 2:00 pm 2nd Tuesday Session 15 11:30am Mobility Committee 16 HaBSCo Meeting 17 11:00 Development Code Review 18 19 20 21 2:00 pm CC Work Session 6:30 pm CC Regular Session 22 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 23 24 11:00 Development Code Review 25 9:00 am City Council Retreat @ Serve Denton 26 27 6:00pm Public Utilities Board 4:00 pm ZBA 28 10:00am Council Airport Committee 2:00 pm 4th Tuesday Session 29 30 31 11:00 Development Code Review 8/2/2018 10:58 AM September 2018 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 No Council Luncheon Labor Day - City Holiday 4 No Council Meeting 5 6 4 p.m. Public Art Committee 7 11:00 Development Code Review 8 9 10 9:00am Public Utilities Board 5:30pm HLC 6 pm Park Board 11 Special Called Work/Reg. Session 12 11:00am EDP Board 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 13 14 11:00 Development Code Review 15 16 17 18 2:00 pm CC Work Session 6:30 pm CC Regular Session 19 11:30am Mobility Committee 20 HaBSCo Meeting 21 11:00 Development Code Review 22 23 24 6:00pm Public Utilities Board 4:00 pm ZBA 25 2:00 pm 4th Tuesday Session 26 12:00 Downtown TIF 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 27 28 11:00 Development Code Review 29 30 Item:Notes: Planned Work Session Date: Revision Date:8/3/2018 6-Aug 7-Aug 14-Aug 21-Aug 28-Aug 11-Sep 18-Sep 25-Sep 9-Oct 16-Oct 1 Budget Workshop September 18 is planned budget adoption X X X X X X X 2 Development Review Engineering X 3 TOMA requirements for ad hoc boards and citizen task forces X 4 Downtown master plan, master plan for PEC 4, overview of Downtown Reinvestment Grant Fund X 5 Municipal Equality Index X 6 Quiet Zones X 7 City Standard Specifications X 8 Dog Park X 9 Board of Ethics Rules of Procedure X 10 Rules of Procedure revision to address tie-votes issue X 11 Gas Well Inspection Annual Report X 12 Bike Share Ordinance/Scooter X 13 Chamber ED Contract X 14 Tree Fund Discussion X 15 TWU Master Plan X 16 Development Process Overview/Affordable Housing Incentives May move to September for development themed work session X 17 Impact Fees May move to September for development themed work session X 18 Density incentives to promote public policy goals Information on density incentives included in the 7/20 Friday Report. X 19 Gas Well Setbacks X 20 Special Event Ordinance Update Follow-up to May 8 presentation X City of Denton Work Session Planning Item:Notes: Planned Work Session Date: Revision Date:8/3/2018 6-Aug 7-Aug 14-Aug 21-Aug 28-Aug 11-Sep 18-Sep 25-Sep 9-Oct 16-Oct City of Denton Work Session Planning 21 Parliamentary Procedures Discussion Moved from August 14, need to confirm presenter's availability before rescheduling* 22 Use of project names for Economic Development projects Currently planning for September or October 23 Southlake SPIN program and options for a similar program in Denton Currently planning for September 24 Group TOMA training for full Council Currently planning for September 25 Smoking Ordinance Overview Currently planning for November or December 26 Overview of emissions permitting and number of hours DEC can legally operate Currently planning ISR for August 10 27 Factors impacting air quality, comparing DEC emissions from other sources Currently planning ISR for August 10 28 Strategic Plan for Homeless Shelters Staff is establishing a working group 29 Information on Citizen Advisory Committee for persons with disabilities Staff is currently researching 30 Comprehensive Review of Council Rules of Procedure Currently planned for September. P&Z tie vote to be addressed on August 21 31 Explorium Project Status Update Information will be included in the August 10 Friday Report. Will be open in September, will offer tour to Council later in August 32 Noise Ordinance Overview ISR will be drafted for August 10 Friday report Item:Notes: Planned Work Session Date: Revision Date:8/3/2018 6-Aug 7-Aug 14-Aug 21-Aug 28-Aug 11-Sep 18-Sep 25-Sep 9-Oct 16-Oct City of Denton Work Session Planning 33 Code Enforcement Overview Planning for October/November 34 DCTA Overview Planning for September 35 Homestead Exemption Overview Planning for fall 2018 Currently Planned Work Session Date Street/Intersection From To Proposed Date of Construction Proposed Date of Completion Brief Description of Construction Department Letters Other Communication Department Contact: Amarillo St. Congress Egan 7/9/18 8/17/18 Street Reconstruction (Temporary Lane Closures)Streets 7/5/18 (940) 349-7160 Ave. A Maple Eagle 3/19/18 9/30/18 UNT 2018 Residence Hall Project (Both SB Lanes Closed)Engineering N/A Coordinate with UNT (940) 349-8910 Bernard St Sycamore Mulberry 7/23/18 8/9/18 Utility Construction (Street Closures)Engineering (940) 349-8910 Bonnie Brae St.Roselawn West of UPPRR Line Vintage 7/1/17 8/30/18 Street Widening (Phase 1)Engineering N/A Electronic Signs (940) 349-8910 Capetown Dr.Desert Willow Bishop Pine 6/25/18 8/17/18 Concrete Street Panel Repair (Temporary Lane Closures Possible)Streets 6/5/18 Door Hangers (940) 349-7160 Edwards Rd. Camino Real Trl. Swisher Rd. 6/4/18 9/10/18 Street Reconstruction (Temporary Lane Closures)Streets 5/17/18 HOA Contacted (940) 349-7160 Emerson Ln.Nottingham East Emerson 150'7/25/18 8/15/18 Wastewater (Road and Lane Closure)Wastewater 940-349-7300 Emery St. Alice Coit 6/25/18 9/10/18 Street Resurfacing (Temporary Lane Closures)Streets 6/11/18 Door Hangers (940) 349-7160 Fulton St.Oak University 6/11/18 11/16/18 Water Main Construction (Street Closure)Water 6/5/18 (940) 349-7181 Hickory St.North Texas Blvd.Ave C 5/21/18 8/31/18 Street Reconstruction (Temporary Road Closures)Streets 5/15/18 Electronic Signs (940) 349-7160 Construction Projects Report Week of Aug 06-12, 2018 CURRENT PROJECTS See Yellow Highlighted for Major Closures For general inquiries and questions, please contact the Project Management Office at (940) 349-7227 Street/Intersection From To Proposed Date of Construction Proposed Date of Completion Brief Description of Construction Department Letters Other Communication Department Contact: CURRENT PROJECTS See Yellow Highlighted for Major ClosuresHighland Park Rd. Laurel Wisteria 7/25/18 8/30/18 Street Reconstruction (Temporary Road Closures)Streets (940) 349-7160 Holiday Park Phase 2 Manhattan Kings Row 11/10/17 12/1/18 Wastewater Main Construction (Temporary Lane Closures Possible)Wastewater 11/16/18 Door Hangers (940) 349-7300 Hollyhill Ln.Longridge Pennsylvania 7/9/18 8/24/18 Street Reconstruction (Temporary Street Closures)Streets 6/20/18 (940) 349-7160 Jim Christal Rd.Western Blvd Scripture 7/3/18 10/1/18 Utility Line Construction (Road Closure)Water/WW N/A (940) 349-8463 Laurel St.Highland Park Wisteria 7/25/18 8/30/18 Street Reconstruction (Temporary Lane Closures)7/12/18 (940) 349-7160 Malone St.Scripture W. University 7/9/18 8/24/18 Street Reconstruction (Temporary Lane Closures)Streets 6/28/18 Electronic Signs (940) 349-7160 McKinney St.Loop 288 Ryan H.S 5/29/18 TBD Sidewalk Construction (Temporary Lane Closures)Engineering N/A Electronic Signs (940) 349-8910 Mayhill Rd.E. McKinney Morse 7/25/18 7/27/18 Utility Construction (Temporary Lane Closures)Engineering (940) 349-8910 Mayhill Rd.US 380 Edwards 9/1/17 2/1/20 Street Reconstruction (Temporary Road Closures)Engineering 1/3/18, 1/24/18 Door Hangers (940) 349-8910 Mills Rd. Mayhill Denton ISD driveway 5/29/18 7/30/18 Water and Wastewater Construction and Road Widening (Street Closure) Engineering N/A Electronic Signs (940) 349-8910 Montecito Dr. El Paseo Seville 6/25/18 7/30/18 Street Resurfacing (Temporary Lane Closures)Streets 6/11/18 (940) 349-7160 Nottingham Dr. 100' N Nottingham intersection 150'East Emerson 7/25/18 8/15/18 Wastewater Main Reconstruction (Temporary Lane Closures)Wastewater (940) 349-7300 Prominence Pkwy.Mayhill Atlanta 1/31/18 8/31/18 Water and Wastewater Crossing (Road Closure)Engineering 1/24/18 Door Hangers (940) 349-8910 Street/Intersection From To Proposed Date of Construction Proposed Date of Completion Brief Description of Construction Department Letters Other Communication Department Contact: CURRENT PROJECTS See Yellow Highlighted for Major ClosuresRiney Rd.N Elm Solana 9/29/17 9/30/18 Road Removal and Replacement (Road Closure)Engineering Yes Electronic Signs (940) 349-8910 Roselawn Dr.Bonnie Brae Kansas City Southern RR 3/26/18 TBD Drainage and Roadway Construction (One Lane traffic control)Engineering N/A (940) 349-8910 Shadow Trl.Plum Hollow Windbrook 8/6/18 10/19/18 Street Reconstruction (Street Closure)Streets (940) 349-7160 Sherman Dr. Bolivar Elm 7/23/18 8/10/18 Sidewalk Construction (Temporary Lane Closures)Streets (940) 349-7160 Spencer Rd. Mayhill Lowe's Driveway 4/2/18 9/29/18 Water Line Replacement (Road Closure)Water 3/16/18 Contacted departments affected (940) 349-8910 Spencer Rd. Mayhill Lowe's Driveway 4/2/18 9/29/18 Drainage Rebuild (Road Closure)Drainage 3/16/18 Contacted departments affected (940) 349-8910 Spencer Rd. Mayhill Lowe's Driveway 4/2/18 9/29/18 Road Reconstruction (Road Closure)Engineering 3/16/18 Contacted departments affected (940) 349-8910 Sun Valley Dr.Stuart Dead End West 5/14/18 8/6/18 Street Resurfacing, Curb and Gutter (Temporary Lane Closures)Streets 5/1/18 Door Hangers (940) 349-7160 Thomas St.Oak Alamo 8/6/18 8/31/18 Water, Wastewater, and Streets Multiple 7/31/18 Door Hangers (940)-349-7300 Valley View Rd.Kings Row Sun Valley 5/14/18 8/6/18 Street Resurfacing, Curb and Gutter (Temporary Lane Closures)Streets 5/1/18 Door Hangers (940) 349-7160 W. Walnut St.Oak Cedar 8/6/18 8/31/18 Utility Construction (Street Closures)Engineering (940) 349-8910 Welch St.Mulberry Chestnut 4/11/18 8/24/18 UNT 2018 CVAD Project Drive approach/Sidewalk (Temporary Lane Closures) Engineering 3/19/18 3/30/2018 (940) 349-8910 Street/Intersection From To Proposed Date of Construction Proposed Date of Completion Brief Description of Construction Department Letters Other Communication Department Contact: CURRENT PROJECTS See Yellow Highlighted for Major ClosuresWestern Blvd. 300 S. Western NB Lane 500' N of Jim Christal 7/24/18 9/21/18 Water and Wastewater Improvements Westpark Area (Lane Closures 4 to 2 lanes) Water (940) 349-7324 Windbrook St. Pheasant Hollow Shady Trl.7/16/18 8/10/18 Concrete Sidewalk Repairs (Temporary Lane Closures) Streets N/A (940) 349-7160 Canterbury Ct.Hollyhill I-35 4/9/18 7/20/18 Drainage Improvements (Temporary Lane Closures)Drainage 3/26/18 Door Hangers 940-349-8488 Hickory St.Ave C 550 ft. West 7/5/18 7/20/18 Wastewater Main Reconstruction (Road Closure)Wastewater 5/15/18 (940) 349-7300 Huisache St.Yucca Retama 5/21/18 7/20/18 Streets Construction (Temporary Lane Closures Possible) Streets 5/15/18 Door Hangers (940) 349-7160 Lakeview Blvd.Black Walnut Burr Oak 6/18/18 7/13/18 Concrete Street Panel Repair (Temporary Lane Closures Possible)Streets 6/5/18 HOA Contacted (940) 349-7160 Lindsay St.McCormick I-35 Service 6/8/18 7/31/18 Wastewater Main Reconstruction (Temporary Lane Closures Possible)Wastewater 6/5/18 Door Hangers (940) 349-7300 Malone St.Crescent Westchester 6/11/18 7/13/18 Water Main Construction (Street Closure)Water 6/28/18 (940) 349-7181 Mingo Rd. Sirius Mockingbird 6/25/18 7/13/18 Wastewater Main Construction (Road Closure)Engineering N/A (940) 349-8910 Paint Dr.Arabian Hollow Ridge 6/11/18 7/20/18 Concrete Street Panel Repair (Temporary Lane Closures)Streets 5/25/18 Door Hangers (940) 349-7160 Retama St.Sagebrush Huisache TBT 7/20/18 Streets Construction (Temporary Lane Closures Possible) Streets 5/15/18 Door Hangers (940) 349-7160 Sagebrush Dr.Kings Row Retama 5/21/18 7/20/18 Streets Construction (Temporary Lane Closures Possible) Streets 5/15/18 (940) 349-7160 COMPLETED PROJECTS Street/Intersection From To Proposed Date of Construction Proposed Date of Completion Brief Description of Construction Department Letters Other Communication Department Contact: CURRENT PROJECTS See Yellow Highlighted for Major ClosuresSycamore St.Sycamore Wainwright 6/29/18 7/27/18 Wastewater Main Reconstruction (Temporary Lane Closures)Wastewater N/A Door Hangers (940) 349-7300 Fulton St.Linden Broadway 7/20/18 8/3/18 Wastewater (Street Closure)Wastewater (940) 349-7300 Bonnie Brae St.US 377 I35W 2018 2020 Street Widening (Phase 2)Engineering (940) 349-8910 Bonnie Brae St.US 377 I35E 2019 2021 Street Widening (Phase 1)Engineering (940) 349-8910 Bonnie Brae St.TBD TBD TBD TBD Street Widening (Phase 1)Engineering (940) 349-8910 Fulton St.Summer 2019 TBD Streets Streets (940) 349-7160 Hettie St.TBD TBD Water, Wastewater, and Streets Multiple Hinkle Dr.TBD TBD Water, Wastewater, Drainage, Streets Multiple Londonderry Ln.Teasley Westminster 9/1/18 TBD Street Improvements (Temporary Lane Closures)Streets (940) 349-7160 Panhandle St.Carroll Bolivar TBT TBT Street Resurfacing, Curb and Gutter (Temporary Lane Closures)Streets 4/9/18 Door Hangers (940) 349-7160 PEC 4 - Engineering In Design Installing Underground Box Culvert Engineering (940) 349-8910 Poinsettia Teal Manten 8/13/18 8/24/18 Wastewater Line Connection (Temporary Lane Closures)Engineering 8/3/18 Door Hangers (940) 349-8910 Smith-Johnson Summer 2018 Water, Wastewater, Drainage, Streets Engineering (940) 349-8910 UPCOMING PROJECTS Street/Intersection From To Proposed Date of Construction Proposed Date of Completion Brief Description of Construction Department Letters Other Communication Department Contact: CURRENT PROJECTS See Yellow Highlighted for Major ClosuresStuart Rd.Windsor Kings Row TBD TBD Concrete Curb and Gutter Repair (Temporary Lane Closures)Streets (940) 349-7160 W. Walnut St.S. Elm Cedar TBT TBT Utility Construction (Temporary Road Closures)Engineering N/A (940) 349-8910 Wayne St. TBD TBD Water, Wastewater, and Streets Multiple Windsor Dr.TBD TBD Water, Wastewater, Drainage, Streets Engineering (940) 349-8910