HomeMy WebLinkAbout021420 Friday Staff Report
City Manager’s Office
215 E. McKinney St., Denton, TX 76201 (940) 349-8307
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MEMORANDUM
DATE: February 14, 2020
TO: The Honorable Mayor Watts and Council Members
FROM: Todd Hileman, City Manager
SUBJECT: Friday Staff Report
I. Council Schedule
A. Meetings
1. Audit/Finance Committee Meeting on Tuesday, February 18, 2020 at 10:30 a.m.
in the City Hall Conference Room.
2. Work Session of the City Council on Tuesday, February 18, 2020 at 11:30 a.m.
in the City Council Work Session Room followed by a Regular Meeting in the
Council Chambers at 6:30 p.m.
3. Agenda Committee Meeting on Wednesday, February 19, 2020 at 2:30 p.m. in
the City Manager’s Conference Room.
4. Work Session of the Planning and Zoning Commission on Wednesday, February
19, 2020 at 5:30 p.m. in the City Council Work Session Room, followed by a
Regular Meeting at 6:30 p.m. in the City Council Chambers.
5. Committee on Persons with Disabilities on Thursday, February 20, 2020 at 6:00
p.m. in the City Council Work Session Room.
II. General Information & Status Update
A. Pending Council Requests Work Session Topics – There are NO items scheduled for
discussion during the February 18 City Council work session. Staff contact: Rachel
Balthrop Mendoza, City Manager’s Office
B. Green Tree Estates Update – On February 4, the City Council requested staff report
progress in several areas relating to Green Tree Estates. Staff has scheduled a Work
Session discussion for February 18 to cover options regarding the extension of the City
water main to the Green Tree Estates boundary and to hear a report on septic system
requirements. On February 13, staff transitioned to a pre-pay billing system for
temporary water provided to residents of Green Tree Estates. A total of 12 out of 14
residences submitted payment to the City of Denton. While staff continues in its
outreach to the two remaining residences that did not submit payment, per the direction
of the Council, these residences will not be served with water until payment has been
received.
Also this week, staff processed permits for the demolition of nine (9) unoccupied,
substandard structures within the Green Tree Estates neighborhood. While permits are
active, the city will monitor permit progress and continue the enforcement of other
structures not current ly permitted for demolition. Once any structures are demolished,
the applicant will have 10 days to clear the lot of any and all debris.
At the February 4 City Council Regular Session, members heard from a resident, Mr.
Contreras, who was awaiting additional information from staff after we had initially
met with him regarding his intent to place a manufactured home on a vacant lot he
owns within the Green Tree Estates neighborhood. After the Council meeting, staff
reached out to Mr. Contreras and discu ssed permit application components and other
manufactured home requirements. At his request, a letter detailing the requirements
was mailed to Mr. Contreras in both English and Spanish. Staff contact: Ryan Adams,
Public Affairs
C. Green Tree Estates Assistance From Habitat from Humanity - On Monday, February
10, City staff met with representatives from Habitat for Humanity of Denton County
and United Way of Denton County to discuss a plan to facilitate inspections for the
residents of Green Tree Estates. In addition, we all discussed financial programs that
may be available to assist residents with making repairs and/or funding the construction
work and associated fees to connect to the City’s water system.
Habitat for Humanity indicated they will be taking the following actions to assist the
residents:
• Recruiting a title company to conduct the title research to determine the
ownership of the roads within the subdivision.
• Scheduling pre-inspection walk-throughs of owner-occupied ho mes for early
March. This will provide the residents with a checklist of issues that need to be
addressed. The inspections are only for the owner-occupied residents and those
that are renter-occupied will need to be coordinated through the City. This
infor mation will be communicated to all residents at Green Tree Estates.
• Conduct research to determine if there are funding and/or low interest loan
programs that could residents. The caveat is that most programs are designed
for assisting owner-occupied homes and these programs are typically not
available to renters. United Way of Denton County also indicated that they will
be researching available programs.
Staff contact: Mario Canizares, City Manager’s Office
D. Mayhill Road Update – Northbound traffic on Mayhill Road from north of McKinney
Street to US 380 is now on the newly paved lanes, making one lane of traffic open at
all times in each direction. The innermost northbound and southbound lane intermittent
closures will continue to allow crews to safely continue work in the median and
driveways. During the shift, the traffic signals were in flash mode at the Mayhill Road
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and Russell Newman Boulevard and Mayhill Road at Mills Road intersections. The
traffic signals transitioned to the red-yellow-green format after the traffic shift and
barricade removal was completed. Following the traffic shift, Blagg Road was also be
reopened to traffic. Crews will continue pavement marking, striping, signage, and
median improvements as part of the Mayhill Road project. The project is in the final
phase of construction and is expected to be substantially complete by the end of month.
Staff contact: Tracy Beck, Engineering
E. Rockwood/Mistywood Area Updates – On February 6, Council Member Briggs
requested that staff assess t he road conditions in the Rockwood/Mistywood area. Staff
from the Water, Wastewater, and Public Works departments visited the site last week
and developed a plan to immediately improve driving conditions. Currently the Utilities
Department is finishing up work on Mistywood. Crews are currently on schedule to
complete the water line next week as long as the weather cooperates. The Streets
department is also coordinating with Utilities on Royal/Rockwood to patch the roads.
Utilities is preparing the patches, and the Streets will mill and pave the ditch line down
the street. The patches on Royal and Rockwood will be completed first with Mistywood
being last since the soil on that road will need some time to dry. The Streets department
estimates it will take a week to complete patches on all of the affected streets, but that
is dependent on the weather. Long term, these roads are on schedule to be reconstructed
through a contractor. Staff anticipates this going to bid within the next six months. Staff
contact: Danny Kremer, Public Works
F. February 3 Council Luncheon Follow Up Items – Staff is working with the Police
Substation and Indoor Firing Range design consultants in regards to the questions
raised at the February 3 Work Session Luncheon. The consultants are working on each
specific item listed below and will provide the information no later than March 6.
• Police Substation: Determine the initial costs associated with the current
design of the tower versus lowering.
• Firing Range: Determine the initial cost impact of the façade design of the
entryway into the firing range.
• The total cost of ownership (e.g. energy and maintenance) over 30 years for
three energy options to determine if there are cost savings and if the efficiencies
have the opportunity to be more sustainable. The energy options for the three
new facilities to be analyzed are:
o Solar power
o Solar hot water heat exchangers
o Geothermal heat/cooling; and
o Closed cell spray foam insulation
Staff contact: Sara Hensley, City Manager’s Office
G. Every Bottle Back Initiative – On January 28, Council Member Briggs requested
information about potential participation in the Every Bottle Back Initiative. The Every
Bottle Back initiate is a program of the American Beverage Association, in conjunction
with the World Wildlife Fund, The Recycling Partnership, and Closed Loop
Partners. In its first round of funding, the Initiative supported several project and
programs in the DFW area. Staff has reviewed initiative information and the website
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and are not aware of any opportunities to apply for funding or participate more fully in
the program.
Locally, t he North Central Texas Council of Government s received funding to assist
with the Know What to Throw campaign. The City of Denton will be able to participate
by sharing Know What to Throw and Recycling Partnership messaging across all
outreach platforms. Staff contact: Katherine Barnett, Sustainability and Brian Boerner,
Solid Waste & Recycling
H. Community Market Fees – On February 6, Council Member Briggs requested
information on the health permit fee changes for the community market following the
cost of service study. The current fees are based on a full cost recovery model at an
hourly rate of $162 per hour. The table below shows the changes in fees from Fiscal
Year 2018-2019 to current fees and the time estimate for which the current fees are
based. The basis for the fee include the time spent on processing the permit and
inspections throughout the period of the permit. Staff performs scheduled inspections
of food vendors at the market a minimum of three times per year and is on-site at the
market at least once a month.
The annual and monthly permits are for food vendors at the community market. The
seasonal permit is for vendors selling products not requiring time or temperature
control such as frozen meat or eggs. The fee is lower for the seasonal permit because
the inspection is less involved than the other permits. Staff contact: Charlie Rosendahl,
Development Services
I. Illegal Dumping on Pertain Street – On February 9, Mayor Watts forwarded a resident
complaint about illegal dumping on Pertain Street near the railroad. The items that were
illegally dumped were collected by Parks Maintenance the following day, and staff
reached out to the citizen that se nt in the complaint to ensure that there were no other
concerns. Staff contact: Dani Shaw, Community Services
J. Utility Construction Concerns – On February 10, Council Member Briggs forwarded a
concern from a resident who said that a hole was left unfilled in their driveway after
construction by the Water Department. Staff visited the site and corrected the
construction work, and also reached o ut to the resident to ensure that there were no
other concerns. Staff contact: Mario Canizares, City Manager’s Office
K. Business Parking on McKinney Street and Bradshaw Street – On February 10, Mayor
Pro Tem Hudspeth forwarded a citizen’s complaint about po tential illegal parking for
a business at the corner of McKinney and Bradshaw. Building Inspections staff, who
enforces the parking on the private property portion of this request, is currently working
through the enforcement process with the business owner. While the Building
Inspections staff are working on these concerns, the Police Department handles the
enforcement of any parking violations on the street. The department is aware of this
Fee Type FY18-19 Fee Current Fee Time Basis (hours)
Annual Permit $240 $324 2
Monthly Permit $40 $81 .5
Seasonal Permit $75 $162 1
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complaint, and will enforce illegal parking as necessary. Staff contact: Rachel Balthrop
Mendoza, City Manager’s Office
L. Resident Flooding Concerns – On February 10, Council Member Briggs forwarded a
resident concern about backyard flooding at her residence on Fowler Drive after the
heavy rains this week. The City’s Flo od Administrator reached out to the resident and
offered to visit the site to look at the flooding and determine if there are any steps that
can be taken to mitigate flooding in the yard. Staff contact: Noreen Housewright,
Capital Projects
M. Eagle/Bernard Substation Clarification – On February 11, Council Member Meltzer
asked staff whether utility lines associated with the Eagle/Bernard Substation could
still be built underground. Lines from this substation are available to be built
underground, and staff has presented this information to UNT as an option. The
University declined this option due to cost. To date, DME has not undergrounded any
high voltage lines, and staff would have to consider safety and other operational
impacts before doing so. Staff contact: Tony Puente, DME
N. Sister Cities Program – Council Member Briggs inquired as to the City’s participation
in the Sister Cities program. Sister Cities are partners in Sister Cities International
(SCI), created in 1956 at President Eisenhower’s White House conference on citizen
diplomacy, with the purpose of forming friendship bonds between diverse people and
cultures to lessen the chance of conflict. Member cities pay an annual membership fee
and are strongly encouraged to participate in the SCI programs and annual conferences.
The City of Denton and the City of San Nicolás de los Garza, Nuevo Leon, Mexico,
became Sister Cities through the SCI program in September 2000. The Denton-San
Nicolás partnership was the recipient of SCI’s annual Municipal Innovation Award in
its inaugural year, recognizing the partnership’s structure and the breadth of respective
community partners, programming, and exchanges. To develop and maintain a robust
partnership, Sister City programs are typically administered by one or mo re full-time
city or university staff, or by volunteer community groups in both partner cities.
Denton’s and San Nicolás continued programs and exchanges through 2004, until
economic and other factors in both cities did not support an ongoing Sister Cities
relationship. University international departments were approached, but not positioned
to “adopt” the partnership for continuation. At that time, the City of Denton indicated
it would be open to considering Sister City partnerships if a local university c ould
sustain the partnership financially and administratively.
Subsequently, the City of Denton was approached by a Denton citizen volunteer
organization, Proyecto 10, to form a partnership between the City of Denton and the
City of Múzquiz, Coahuila, Mexico, with the same goals as the SCI program, but not
requiring membership fees/programming. For over 50 years, many citizens from
Múzquiz have become part of the Denton community, where they and/or their children
have opened businesses, become educators, public safety officers, arts advocates,
finance and traces professionals, civic leaders such as Roland Vela, and TWU/UNT
alumnae. The Denton-Múzquiz Friendship Cities agreement was signed in May 2015.
Both the saddle in the City Hall corridor and table in t he Mayor’s office are gifts
celebrating our Friendship City relationship from the City of Múzquiz to the citizens
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of Denton. The Múzquiz City Council visited Denton in 2016 and the Múzquiz Rotary
Club in 2018. More recent travel constraints have impacted t hese exchanges. Staff
contact: Michelle Cunningham, Economic Development
O. Exempt Property Map – On February 12, Council Member Briggs requested a map
depicting the properties which are exempt from property taxes within the City limits.
The map (attached) shows all the 2019 certified properties with tax exempt status. This
represents approximately 15 percent of the total acreage in the City. Staff contact:
Charlie Rosendahl, Development Services
P. Affordable Housing Fee Grant Update – On February 12, Council Member Briggs
requested an update on the Affordable Housing Fee Grant Program. The current
program was approved on March 19, 2019, by Ordinance 19-390. Funding was
allocated for the remainder of FY2018-19 in the amount of $18,000 and $75,000 for
FY2019-20, renewable annually. For the remainder of FY 2018-19, two (2) projects
were approved and $12,241 in grant funds was expended. There have been no grant
requests for 2019-20. After the Affordable Housing Fee Grant Program was adopted,
Council indicated interest in expanding the program and helping to support more
nonprofit organizations with development fees. Additionally, there has been an
approved increase in planning and building fees in 2019. In the FY2019-20 budget,
$150,000 has been allocated for a program to support nonprofit organizations with
these development related fees. On November 5, 2019, staff provided a work session
report and City Council gave staff policy direction regarding a fee grant or fee
reimbursement program for non-profit development fees. Staff has drafted a proposed
development fee grant program that is currently under Legal review. A work session is
planned for March for City Council to receive a report, hold a discussion, and give staff
direction regarding a proposed development fee grant program for nonprofits. Staff
Contact: Dani Shaw, Community Services
Q. Construction on Kimberly Street – On February 12, Council Member Meltzer requested
information about the construction on Kimberly Rd. in front of the Denton County
Elections Office, and whether the building would be accessible for early voting. The
County is installing a chill water line for their new administrative building. This
construction has been delayed by weather, but have a goal to have at least one lane
open by the time the election traffic needs to access the area. Staff contact: Todd Estes,
Capital Projects
R. Water Issues – On February 13, Council Member Briggs forwarded a complaint from
a resident that there was sediment in their waterline. Once the complaint was rece ived,
crews visited the site and determined that the issue was air in the resident’s waterline,
and not sediment. The crew flushed the resident ’s line, and explained the cloudy water
and air sounds in her line. Staff contact: Becky Diviney, Water Utilities
S. Water Works Park Season Pass Sale Results – In the 2018-19 fiscal year, City Council
allowed the Parks and Recreation Department (PARD) to restructure the fee schedule,
which provided flexibility in offering seasonal and market -based promotions. This past
holiday season, PARD promoted a special o ffer for Water Works Park (WWP) season
passes. The promotion also included a payment plan which allowed patrons four equal
installments due by April 30. The holiday special r un began on Black Friday
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(November 29, 2019) and ended January 31, 2020. This year PARD sold 1,543 season
passes, which was an increase of 345 compared to the previous year. This increase
generated an additional $16,174.50 in revenue for Water Works Park. Staff contact:
Cathy Avery, Parks and Recreation
T. Public Art Committee/KDB Mural Art Project – A collaborative mural project between
the City of Denton Public Art Committee (PAC) and local nonprofit Keep Denton
Beautiful, Inc. (KDB) is scheduled for completion by the end of spring 2020.
Artist Dan Black will recreate the historical mural, which is currently along the side of
Willie’s Fantastic Sales, at the site of the Union Pacific Railroad bridge underpass at
the intersection of Bell Avenue and Robertson Street in Denton.
The project will be jointly funded by PAC and KDB. A project presentation is
scheduled for the next Public Art Committee meeting on March 5, and a community
meeting for public input will be held later this spring. An early design draft is shown
below. Staff contact: Autumn Natalie, Parks and Recreation/Keep Dento n Beautiful;
Jessica Rogers, Economic Development
U. Adopt-A-Spot Program Expansion – Due to a growing need for regular litter cleanups,
Keep Denton Beautiful is adding seven new Adopt -A-Spot locations along the Katy
Trail, each approximately one mile in length. Locations are available for interested
groups to adopt on a first -come, first-served basis. By adopting a spot, partners agree
to conduct a quarterly litter cleanup. Email volunteer@kdb.org to adopt one of these
locations. Staff contact: Carly Weld, Parks and Recreation/Keep Denton Beautiful
V. Mills Road Roadway Cleanup – On February 11, Keep Denton Beautiful (KDB) hosted
a Meetup Cleanup, which is a program that engages volunteers to clean up littered areas
across Denton on an as-needed basis. The Meetup Cleanup was organized to remove
trash and recyclables from Mills Road, a roadway maintained by the Parks and
Recreation Department. Volunteers worked through drizzling rain and cold
temperatures to remove an estimated 255 pounds of litter from our community. A
contractor cleaned up the remaining litter. Staff contact: Autumn Natalie, Parks and
Recreation/Keep Denton Beautiful
III. Upcoming Community Events and Meetings
A. Events
1. Black History Month Celebration – February 22 from 9 a.m. to noon at
MLK Jr. Rec Center, 1300 Wilson St. Denton will celebrate Black History
Month, or National African American History Month, with guest speaker Dr.
Pamela Hill. At 9 a.m. the center will add Reginald Seastrunk to the Wall of
Honor. Seastrunk was an educator and former employee at the MLK Jr. Rec
Center. His dedication to the community was significant and will be
remembered during this ceremony. At 10 a.m. a community health fair will
begin, and the program with the choir and Dr. Hill begins at 11 a.m. Staff
contact: Bobby Givens, Parks and Recreation
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2. Trail Trimming at South Lakes Park – On February 15, Keep Denton Beautiful
and Parks Maintenance are partnering with a local scout troop to trim
vegetation along the nature trails at South Lakes Park. Boy Scout Troop 65
currently maintains an Adopt -A-Spot at South Lakes Park, which entails
quarterly litter cleanups. Staff contact: Carly Weld, Parks and Recreation/Keep
Denton Beautiful
3. Edwards/Swisher Site Cleanup – On February 22, Keep Denton Beautiful
volunteers will clean up litter at the site of a future neighborhood park near the
Villages of Carmel subdivision, located at Edwards and Swisher Roads. Staff
contact: Carly Weld, Parks and Recreation/Keep Denton Beautiful
4. Mills Road Site Litter Cleanup – Later this March, during KDB’s 32nd Annual
Great American Cleanup (GAC), the litter will be cleaned up at the site of the
City’s future East Lakes Park. The 71.34-acre property was recently purchased
using tree mitigation funds. GAC is Denton’s largest, longest -running citywide
litter cleanup. More than 2,500 volunteers participate annually. For more
information about this event, visit www.kdb.org. Staff contact: Autumn
Natalie, Parks and Recreation/Keep Denton Beaut iful
B. Community Meetings
None
IV. Attachments
A. Tax Exempt Map ................................................................................................ 9
V. Informal Staff Reports
A. 2020-014 Paramedicine .................................................................................... 10
B. 2020-015 Boards and Commissions Handbook Revisions ................................. 12
C. 2020-016 Development Services and Engineering Development Review .......... 59
VI. Council Information
A. Council Requests for Information .................................................................... 77
B. Council Calendar ............................................................................................. 79
C. Draft Agenda for February 25 ........................................................................... 91
D. Future Work Session Items .............................................................................. 96
E. Street Construction Report ............................................................................... 97
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City of DentonTax Exempt Map
Date: 2/13/2020
The City of Denton has prepared maps for departmental use. These are not official maps of the City of Denton and should not be used for legal, engineering or surveying purposes but rather for reference purposes. These maps are the property of the City
of Denton and have been made available to the public based on the Public Information Act. The City of Denton makes every effort to produce and publish the most current and accurate information possible. No warranties, expressed or implied, are
provided for the data herein, its use, or its interpretation. Utilization of this map indicates understanding and acceptance of this statement.
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Miles"EX" Type Exemption - 2019 Certified Parcels (1,767 Parcels)
Other 2019 Certified Parcels (39,071 Parcels)
City Limits
ETJ Division 1
ETJ Division 2
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Date: February 14, 2020 Report No. 2020-014
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Provide information on Community Paramedicine in the City of Denton.
BACKGROUND:
After the February 3 City Council Luncheon, Council Member Davis requested a staff report about
Community Paramedicine in Denton; things the City has done before, things happening doing
now, or useful things that the City might be able to do in the future.
DISCUSSION:
The Denton Fire Department (DFD) does not currently have a formalized Community
Paramedicine Program. DFD does have several community EMS based Outreach Programs in the
City. A few of the Outreach Programs are monthly public CPR training, senior health issues in
which we send paramedics to the City’s Senior Center bi-weekly to conduct basic health checks
on seniors at the facility (blood pressure, blood sugar, etc.) for free, and we are also actively
involved in the City’s Homeless initiatives, including sending paramedics out bi-weekly to visit
homeless encampments with the cross-sector Street Outreach Team.
When our paramedics visit encampments, they are there to assess the overall health of the residents
and to see if they have any immediate needs. The goal is to take care of minor medical issues
before they become serious medical issues that require an actual EMS response and transportation
to a hospital. Most of the aid that this team has given is wound care by supplying individuals with
the proper bandages, antibiotic cream, and instructions on how to keep their wounds clean and free
from infections. Recently we had an individual experiencing homelessness with pneumonia that
had just been released from a local hospital. This individual did not have money for the
prescription medication, so our paramedics, with the assistance of the entire Street Outreach Team,
found an outreach group that arranged for payment of the prescription medications. If this
individual had not received the medication, there’s a good probability that this individual would
end up back in the hospital. While these paramedics are focusing on reaching individuals
experiencing homelessness in our community, this could be considered a component of an
“informal” Community Paramedicine Program.
Several “formalized” Community Paramedicine Programs throughout Texas and the country do
have components that focus on serving individuals experiencing or at-risk of experiencing
homelessness, but their primary focus is centered around the home-based, mentally stable patient.
They focus on meeting these patients’ needs, so they can continue to live in their homes by
remaining healthy and safe. To accomplish this, most plans establish care plans for the paramedics
to follow on scheduled (or unscheduled) visits to an individual’s home. These care plans generally
include a wide variety of interventions including medical assessments, ensuring that the patient is
taking their prescribed medications, and even following up with the patient’s primary care
physician on any changes in a patient’s condition. Another part of the program is to reduce the
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Date: February 14, 2020 Report No. 2020-014
number of individuals that call 911 several times in a short period of time for minor issues
(Example: Medstar in Fort Worth places individuals in a high utilizer group if they call 911 15 or
more times in 90 days). These are probably 2 of the largest components, along with our homeless
initiatives, of what a paramedicine program in Denton may include if a formalized program is
started. While these programs can reduce the number and costs of ambulance transports conducted
in a system, they greatly reduce the costs that the hospitals must absorb for patients that are under
insured, have no insurance, or that are readmitted to a hospital within 30 days of last admission.
The 30-day readmission policy is a change that was part of the Affordable Care Act and effects
the way that Medicare/Medicaid and other insurers pay hospitals.
CONCLUSION:
The Denton Fire Department does not plan on reducing any EMS related Outreach Programs that
we offer. We are also continuously monitoring our call volume and frequent users of our EMS
services. Currently there is not a problem with high utilizers of the EMS system in Denton. Rarely
do we encounter patients that fall into the category of 15 or more 911 calls within a 90-day period.
More frequently, we find individuals that are not sick or injured but may need some additional
help. In those cases, we refer them to an appropriate agency.
As the City continues to grow, our needs may likely change, which is why we are constant ly
exploring ideas and trends in EMS Outreach and Community Paramedicine Programs. A few
initial high-level conversations with local hospitals have occurred in which the DFD transports
most of our patients to. We believe that if the City would establish a formalized Paramedicine
Program sometime in the future that buy-in and cost-sharing from our local hospitals would likely
be the best option to make the program feasible for the hospitals, the City, and our Citizens.
STAFF CONTACT:
Kenneth Hedges
Fire Chief
940-349-8840
REQUESTOR:
Council Member Davis
STAFF TIME TO COMPLETE REPORT:
2 hours
11
Date: February 14, 2020 Report No. 2020-015
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Proposed updates to Boards & Commissions Handbook last revised
BACKGROUND:
The purpose of the Handbook for Boards, Commissions and Council Committees (Handbook),
first adopted in November 17, 2009, is to consolidate basic information regarding boards,
commissions, and council committees into one easy and convenient manual that will be provided
to current appointees and used as a training tool for future appointees. Most of the material,
policies and procedures in the handbook are taken from current code, ordinances, resolutions,
administrative policy or the City Charter of which Council Members and Board, Commission and
Committee members are already familiar.
The Handbook was last reviewed in its entirety and amended on July 16, 2015. The most recent
modification on July 16, 2019 was to correct a prior clerical error to clarify which sections of the
Handbook were applicable to citizen boards, commissions, committees, task force, and ad hoc
committees. Since the last comprehensive update in 2015, changes have been made to the Denton
City Code as well as administrative policies and internal processes which mandate the Handbook
be updated to accurately reflect such policies/processes.
DISCUSSION:
Noted below are the proposed substantive changes. The attached redline version of the Handbook
(Exhibit 1) details exact changes made. The following is a summary of changes:
01 Cover – Detailing historical approval data of the Handbook;
02 Table of Contents – Including sub-categories of other topics covered within the subject
categories and enumerated accordingly. The page numbers shown on this redline version
are specific to what the page number assignment will be with all changes approved as
presented.
03 Introduction – Including language added as of the July 16, 2019 correction which
clarified which sections of the Handbook apply to citizen boards, commissions,
committees, task force, and ad hoc committees.
04 Overview of Municipal Government – Including the city auditor as a City Council
appointee.
05 Membership Information – Including the following:
o Prior board service record will be a point of consideration if/when (re)reappointed;
o Appointment to another board is possible once a member is termed on his/her
respective board;
o Clarifying members hold over until replaced or a resignation is received, and a
resignation cannot be withdrawn once submitted;
o Making staff liaisons responsible for ensuring all appointment forms are received
prior to members participating in a meeting and encouraging a new member
orientation be held, as needed;
12
Date: February 14, 2020 Report No. 2020-015
o Updating the attendance provision to reflect the recent amendment to Article III of
the Denton Code of Ordinances as well as outlining the process for removal for
cause as provided in the Denton City Charter, Article XIV, Section 14.16 and the
related notification process;
o Establishing guidelines for minute preparation and submission to the City
Secretary’s Office;
o Incorporated the Ethics “Policy” as adopted by Resolution R2006-003 as part of
the Handbook rather than an appendix;
o Adding reference information to the City’s Code of Ethics, as applicable to certain
boards; and
o Including additional language on what provisions addressed within the Handbook
are not applicable to citizen task forces, ad hoc boards, commissions, and
committees.
06 Conflicts of Interest – Requiring staff liaisons submit conflict of interest affidavits to
the City Auditor’s Office as required in the Denton Code of Ordinances, encouraging
members to “work” with their staff liaison to address any matters identified as potential
conflicts rather than consulting directly with the City Attorney’s Office, updating the
aggregate value of gifts from $250 to $100 as provided under Chapter 176 of the Local
Government Code and adding new section on process when a member is appearing before
their own board;
07 Texas Open Meetings Act – Requesting staff liaisons coordinate with the City
Attorney’s Office in ensuring legal counsel is present during any closed meeting
deliberations and any corresponding certified agenda by submitted to the City Secretary’s
Office;
08 Procedures for Conducting a Meeting – Providing the direct online link to the City
Council Rules of Procedure and adding reference that a tie vote for boards, except the
Planning and Zoning Commission, results in a denial of the applicable item and that this
provision applies to all task forces, ad hoc committees, or other limited duration groups
established by the City Council; and
09 – Board Summary – Modifying list of boards, commissions and council committees and
applicable legislation as currently in place; and
Other: Removed all appendices as the references are included under Section 09 Board
Summary.
The Draft Handbook was reviewed with the City Attorney’s Office and their feedback
incorporated.
CONCLUSION:
Comments, suggestions or recommendations on the Draft Handbook is requested to be sent to the
City Secretary’s Office by Tuesday, February 25. The tentative approval date to adopt the attached
draft as part of the Consent Agenda is Tuesday, March 3, 2020. The date will change based on the
number and magnitude of recommended changes that may be received. Council will be updated
accordingly.
STAFF CONTACT:
Rosa Rios
City Secretary
13
Date: February 14, 2020 Report No. 2020-015
rosa.rios@cityofdenton.com
940-349-8309
REQUESTOR:
Staff initiated - City Secretary
STAFF TIME TO COMPLETE REPORT:
1 hour (30 hours for full review of Handbook)
ATTACHMENTS
1. DRAFT B&C Handbook – Redline
14
CITY OF DENTON
HANDBOOK for BOARDS, COMMISSIONS,
and COUNCIL COMMITTEES
Adopted: November 17, 2009 Resolution R2009-032
Revised: October 4, 2011 Resolution R2011-036
Revised:September 18, 2012 Resolution R2012-030
Revised: September 10, 2013 Resolution R2013-027
Revised: September 16, 2014 Resolution R2014-037
Revised: September 1, 2015 Resolution R2015-023
Revised: July 16, 2019 Resolution 19-1441
Revised: ____________, 2020 Resolution 20-_____
15
TABLE OF CONTENTS
Introduction .....................................................................................................................74
Overview of Municipal Government .............................................................................9
City Charter ..................................................................................................................95
City Council .................................................................................................................95
City Manager ........................................................................................................... 95-6
City Attorney .............................................................................................................106
City Secretary.............................................................................................................106
Staff Liaison ...............................................................................................................106
Membership Information .............................................................................................11
Appointments .............................................................................................................117
Service Limitations ....................................................................................................117
Termination of Appointment .....................................................................................117
Oath of Office ............................................................................................................117
Orientation and Training ............................................................................................118
Attendance ............................................................................................................. 118-9
Removal from Office .....................................................................................................9
Minutes ......................................................................................................................129
Election of Officers .............................................................................................. 129-10
Ethics Policy ...................................................................................................... 1310-13
Ethics Ordinance ..........................................................................................................14
Communication with City Council ..........................................................................1314
Advisors, Subcommittees, and Ad-Hoc Committees ..................................................14
Additional Guidelines for City Council Committees ............................................. 14-15
Conflicts of Interest .......................................................................................................15
Texas Local Government Code Chapter 171 Conflicts of Interest ..............................16
Incompatibility of Office .........................................................................................1617
Appearance of Conflict ............................................................................................1617
Texas Local Government Code Chapter 176 Conflicts Disclosure .........................1617
Appearing Before City Boards and Commissions .......................................................18
Texas Open Meetings Act .............................................................................................17
What Constitutes a Meeting? ...................................................................................1719
A. Definition of Meeting .............................................................................. 19-20
B. Social Gatherings ..........................................................................................20
C. Employee Briefings .......................................................................................20
D. Telephone and Videoconferencing Meeting .................................................20
Notice ...........................................................................................................................18
A. Content ..........................................................................................................20
B. Place of Posting .............................................................................................21
16
C. Time of Posting .............................................................................................21
D. Recessing a Meeting .....................................................................................21
Open Sessions ..............................................................................................................19
A. Convening the Meeting .................................................................................21
B. Rights of Public .............................................................................................21
C. Public Comments ..........................................................................................22
D. Final Actions .................................................................................................22
Closed Meetings ...........................................................................................................20
A. Overview .......................................................................................................22
B. Provisions Authorizing Closed Meetings ................................................ 22-24
Records of Meetings ................................................................................................2224
Penalties and Remedies for Violations of the Act .......................................................22
A. Voidability of A Board’s Action ...................................................................24
B. Mandamus, Injunction, or Declaratory Judgment ................................... 24-25
C. Criminal Provisions .......................................................................................25
Open Government Training .....................................................................................2325
Meeting Procedures .....................................................................................................25
Role of the Chairperson ...........................................................................................2526
Rules of Thumb........................................................................................................2526
Procedural Rules of Order ................................................................................. 2627-28
What is a Quorum? ..................................................................................................2728
Public Participation ..................................................................................................2728
Boards, Commissions, & Council Committees...........................................................29
Judicial or Quasi-Judicial Boards ................................................................................29
Board of Ethics ...................................................................................................29
Civil Service Commission ..................................................................................29
Denton Housing Authority Board ................................................................. 29-30
Health and Building Standards Commission ..................................................2930
Historic Landmark Commission .........................................................................30
Planning & Zoning Commission ....................................................................3031
Zoning Board of Adjustment ..........................................................................3031
Advisory Boards ..........................................................................................................32
Airport Advisory Board ..................................................................................3231
Animal Shelter Advisory Committee ..................................................................32
Committee on Persons with Disabilities .............................................................32
Community Development Advisory Committee .......................................... 32-33
Downtown Denton Tax Increment Financing Reinvestment Board ...............3233
Economic Development Partnership Board .................................................. 33-34
Human Services Advisory Committee ................................................................34
Library Board ......................................................................................................34
Parks, Recreation & Beautification Board .................................................... 34-35
Public Art Committee .....................................................................................3435
Public Utilities Board ..........................................................................................35
Tax Increment Reinvestment Zone Number Two ........................................ 35-36
Traffic Safety Commission .............................................................................3536
17
City Council Committees .............................................................................................37
Agenda Committee .........................................................................................3736
Audit/Finance Committee ............................................................................. 36-37
City Council Airport Committee ........................................................................37
Committee on Citizen Engagement ....................................................................37
Committee on the Environment ......................................................................3837
Council Appointee Performance Review Committee .........................................38
Council Ethics Committee ..................................................................................38
Council Mobility Committee ..........................................................................3938
Hotel Occupancy Tax Committee ...................................................................3938
Ad Hoc Council Committees ..............................................................................39
Local and Regional Committees ..................................................................................40
Community Justice Council ............................................................................4039
Convention & Visitors Bureau ........................................................................4039
Dallas Regional Mobility Coalition ................................................................4039
Denton Committee on People with Disabilities ..................................................40
Lake Ray Roberts Planning & Zoning Commission .......................................4140
Regional Transportation Council ....................................................................4140
Texas Municipal Power Agency Board of Directors ..........................................41
Miscellaneous Boards and Committees ..............................................................41
Appendix
Appendix i – Boards, Commissions, and Committees (Chapter 2, Art. III)…………43
Appendix ii – Code of Ethics (Resolution No. R2006-003) ........................................47
Appendix iii – Rules of Procedure (Chapter 2, Art. II §2-29) ...................................51 Appendix iv – Committee Resolution No. R2009-015; R2011-009; R2012-026 .......69 Audit/Finance Committee
City Council Airport Committee City Council Appointee Performance Review Committee
Committee on the Environment
Ethics Committee
Hotel Occupancy Tax (HOT) Committee
Mobility Committee
Committee on Citizen Engagement Appendix v – History of Handbook Revisions ............................................................81
Resolution R2009-032 – Original approval
Resolution R2011-036 – General revisions approved
Resolution R2012-026 – Established Committee on Citizen Engagement
Resolution R2012-030 – Added process for communication with Council
Resolution R2013-027 - Updated Public Art Committee reporting structure and
inclusion of R2012-026 and R2012-030
Resolution R2014-037 – Added TIRZ #2 and #3; amended EDP Board ex-officio
membership; added statement regarding Ad Hoc Council Committees
Resolution R2015-023 – Removed TIRZ #3 as it was dissolved; updated language
in various sections – updated Council Rules of Procedure
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INTRODUCTION
Congratulations on your appointment to one of our City’s boards, commissions or City Council
committees! Boards and commissions are essential to the successful function of City
government, and your contributions will help shape the future of Denton. You will be studying
and recommending policy application on a variety of issues vital to the City’s future. The basic
duty of each board is to apply City policy as expressed in the City Charter, its Code of
Ordinances, and through Council directives to individual circumstances and issues placed before
the board. Should a policy or directive require clarification, the board should request such from
the Council.
The handbook is designed to assist you in your service. It consolidates provisions of the City
Charter, Code of Ordinances, and other regulations into one place to assist you as a board
member. It will provide a general introduction to topics and processes that directly affect
members of boards. Discussion in the handbook applies to all City Council appointed citizen
boards, and commissions, and committees including citizen task forces, ad hoc boards,
commissions, and committees, and all City Council committees, unless stated otherwise.
Throughout the document, reference to “boards” should be interpreted to mean “commissions
and committees” as well all City Council appointed citizen boards, commissions, and
committees, including citizen task forces, ad hoc boards, commissions, and committees, as well
as all City Council committees, unless otherwise stated. Keep in mind, not all the provisions will
apply equally to every board. In cases of legal liability, for example, members of some boards
may be more susceptible than members of other boards. The staff liaison assigned to your board
will be able to provide you with more information on the specific duties and responsibilities of
the particular board and its members. Additionally, due to the unique nature of citizen boards,
commissions, and committees, citizen task forces, and ad hoc boards, commissions, and
committees, a section providing additional guidance has been included under Membership
Information in the handbook. While no one document could adequately cover all aspects of
serving on a board, the handbook has been designed as a basic reference point from which a
board member can build an extensive knowledge of his/her responsibilities to the citizenry of
Denton. The handbook has been adopted by resolution of the City Council and will be updated
from time to time. If any provision of the handbook is in conflict with any Code or Ordinance of
the City, then such Code or Ordinance shall prevail.
The City Secretary, City Attorney, and staff liaisons are available as resources to all boards. Any
requests for assistance should shall be coordinated through the staff liaison assigned to the board
on which you serve.
Thank you for your interest in serving your community. Your efforts will make Denton a better
place to live and work.
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DENTON MUNICIPAL GOVERNMENT
City Charter
The Denton City Charter was adopted in 1959 and is the basic governing authority of the City.
The Charter determines the form of municipal government, the composition and powers of the
City Council, and establishes the legal framework necessary for a city to function. The Charter
provides for the operation of municipal functions under the council-manager form of
government. Under this system, the City Council serve as political leaders and policy makers and
retain a professionally trained manager to oversee the delivery of public services.
City Council
The City Council consists of a mayor and six council members who are elected to serve as the
legislative body of the City. Four council members are elected from one of four single member
districts. The mayor and two other council members are elected at-large. The mayor and each
council member serve two-year terms with a consecutive three full term limit.
The mayor, in a council-manager form of government, is one of seven voting members of the
Council and serves as the ceremonial head and policy leader. The mayor presides at meetings,
serves as a spokesperson to the community, facilitates communication and understanding
between elected officials, advocates policy decisions, assists the Council in setting goals, and
serves as a promoter and defender of the community. In addition, the mayor serves as a key
representative in intergovernmental relations.
The council members in this form of government are the leaders and policy-makers elected to
represent various segments of the community and concentrate on policy issues that are
responsive to citizens’ needs and wishes. As a legislative body, the council members are the
community decision-makers. They approve the budget and determine the tax rate. The Council
focuses on community goals, major projects, and long-term considerations such as community
growth, land-use development, capital improvement plans, capital financing, and strategic
planning.
The City Council appoints the city manager, city attorney, city auditor, and municipal judge. All
other employees of the city report to the city manager. Pursuant to the City Charter, the Council
is prohibited from giving direction to City staff. The Council gives policy direction to the city
manager, who is responsible for its administration and implementation.
City Manager
The city manager is appointed by the council to serve the community through the professional
administration of local government projects and programs. The city manager prepares the budget
for the Council’s consideration; recruits, hires, and supervises the local government staff; and
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serves as the Council’s chief adviser by bringing forth objective information regarding policy
matters. The manager makes policy recommendations to the Council, which the Council may
adopt, modify, or reject.
City Attorney
The city attorney is appointed by the City Council. The City Attorney's Office serves as the legal
branch of the City, representing the City's legal interests and rights, providing legal advice, and
prosecuting criminal complaints. Among other things, the City Attorney’s Office drafts and
reviews the City's legal documents and issues legal opinions.
City Secretary
The city secretary administers the City’s board and commission program. The city secretary is
also responsible for conducting city elections, preparing and posting City Council meeting
agendas and minutes, and maintaining the official records of the City.
Staff Liaison
The city manager assigns a staff member to work with each board or commission. The staff
liaison’s role is to:
Prepare meeting agendas, staff reports and supporting information to the commission
prior to meetings.
Ensure compliance with the Texas Open Meetings Act.
Prepare board recommendations to the City Council and make presentations to the City
Council on behalf of the board.
Respond to board member requests for information related to the business of the board.
Board members do not have authority over the work program of city staff. Rather, the liaison
acts as an information resource and provides technical assistance. Board and commission
members may not direct city staff in the performance of their commission-related activities, nor
can they assign projects or direct the work of staff. A board or commission may request staff’s
assistance on various projects; however, the city manager must approve all requests which create
a substantial demand for a work product.
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GENERAL MEMBERSHIP INFORMATION
Appointments
Each City Council member is responsible for making nominations for board and commission
places assigned to him or her, which corresponds to the City Council member’s place.
Individual City Council members make nominations to the full City Council for the governing
body’s approval or disapproval. Council members will consider interested persons on a citywide
basis and review an individual’s qualifications, willingness to serve, and application information
in selecting nominations for service, and any prior board service/attendance, as applicable. The
City Council will make an effort to be inclusive of all segments of the community and will
consider ethnicity, gender, socio-economic levels, and other factors to ensure a diverse
representation of citizens. In an effort to ensure maximum citizen participation, council members
will continue the practice of nominating new citizens to replace board members who have served
three consecutive terms on the same boardthe maximum terms established by the Denton Code
of Ordinances.
Service Limitations/Terms
Members are usually appointed to a two-year term. Current City policy states that a member can
only serve three consecutive termsThe Denton Code of Ordinance currently establishes the
number of consecutive terms a member can serve. A board member who has served three
consecutivethe maximum terms established by the Denton Code of Ordinances shall not be
eligible for reappointment to that same board for a period of one year. However, appointment to
a different board is permitted.
Termination of Appointment
A member’s appointment to a board can be terminated by written resignation from the member,
or by action of the City Council pursuant to the Denton Code of Ordinances. Examples of
removal for cause are failure to meet attendance requirements, complete City-mandated ethics
training (as applicable), and/or no longer meeting residency/registered voter requirements. The
examples are not a comprehensive list of reasons of why termination or removal may occur.
Members continue to hold over past a term end date until the member resigns or is replaced. A
resignation may be submitted to a city official, member of city staff, or another member of the
board and shall become effective immediately. Once the resignation has been submitted to any
of the above-noted individuals, that resignation cannot be withdrawn.
Oath of Office
Board members are required to take one or more oaths of office. Consult the City Secretary’s
office to make sure you have taken and signed such oaths before serving as a board member.
The corresponding staff liaison is also responsible for ensuring all documents finalizing the
appointment processes have been completed before allowing a member to participate in a
meeting.
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Orientation and Training
Board members are required to participate in an annual training session(s) provided by the City
Secretary’s Office. These training session(s) will be scheduled as a regular agenda item by your
board’s staff liaison. Members are also required to complete open government training
through the Texas Attorney General’s Office. Training is available online at
www.texasattorneygeneral.gov. Upon completion of training, members must submit a
completed certificate to the city secretary.
Staff liaisons are encouraged to meet with “new” appointees well in advance of the first meeting
to provide a general overview of the board’s responsibilities, agenda/meeting process, and any
other issues relevant to the board, commission or committee.
Attendance1
You, as an interested and informed citizen, are essential to effective local government. Because
your viewpoint is so valuable to the City Council members, they take your appointment,
attendance, and involvement on a board very seriously and ask that you do also.
The Council is aware that board members have careers and other responsibilities that demand
their time. However, because of the importance of citizen boards, the City Council asks that
each new board member make every effort to attend all meetings of the board and notify the
chair or appropriate staff liaison of their board in advance if they will be unable to attend a board
meeting.
Per §2-83(c) of the Code of Ordinances of the City of Denton (appendix i), an excused absence
shall include personal or family illness, death of a family member, jury duty, service in the
armed forces, testifying before the legislature, attending a seminar involving municipal matters
of importance to the member’s duties, absence necessary for the member’s business or
employment, and any related emergencies or other matters which the board finds qualifying as
an excused absence.
Per §2-83 (c) Code of Ordinances, the unexcused absence of any board member from more than
three regularly called and scheduled meetings of the board of which he or she is a member in any
one year or lack of attendance at 50 percent of the number of regular meetings in a year, unless
such absence is excused,, shall be considered “cause,” as that term is used in §14.16 of the
Charter of the City of Denton for removal of said member by the City Council from such board.
In the event thatIf a board member violates the above attendance policy, the staff liaison shall
immediately notify the City Secretary. The City Secretary will contact the member in writing
and ask the board member to submit a letter of resignation to the City Secretary make a decision
about whether their current schedule will allow continued service. The letter will encourage the
member to submit a letter of resignation to the City Secretary if the board or commission
member feels their schedule will not allow continued service.
1 Not applicable to City Council committees.
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The attendance of all members shall be recorded by the staff liaison and forwarded to the City
Secretary on a quarterly basis.
Removal from Office
In the event a new member fails to submit the required appointment forms (oath of office,
appointment of officer, and/or affirmation of qualifications) within 14 days of notice of
appointment or make an appointment with the City Secretary’s office, or complete the open
government training within the timeframe specified by the Office of the Attorney General, that
failure shall constitute for-cause removal as outlined in City Charter, Article XIV, Section 14.16.
At that time, the City Secretary’s office shall send written notification to the member of such
failure. In the event the member fails to respond within 10 business days of a notification letter
from the City Secretary pursuant to this section or the section on Attendance, the City Secretary
shall draft a resolution for the next available agenda to remove the member and provide notice as
required under §14.16 of the Charter of the City of Denton.
Minutes
The staff liaison will provide a staff member at the meeting of each board to take minutes of each
meeting in a form consistent with City Council meeting minutes as prescribed by the city
secretary to reflect an accurate record of business transacted at the meeting. Minutes of the
meeting will be submitted for approval by the members present at the next meeting with
revisions, corrections, or amendments being made at that time. The approved minutes shall be
signed by the presiding officer of that meeting and forwarded to the City Secretary’s office on a
quarterly monthly basis. Preparation of the Minutes shall clearly outline the agenda captions
applicable to the item being recorded. For retention purposes, all agendas and minutes shall be
digitized and saved by the end of each calendar year. The retention period shall be as prescribed
by the City Records Management Policy.
The City Secretary is authorized to transfer any such records to the City Archivist for historical
preservation purposes as deemed appropriate.
Election of Officers
Procedures for the election of officers for appointed boards are established to ensure consistency
with the City Council’s goals and policies in making board appointments. Except where
otherwise provided by state law, federal law, City Charter, or City ordinances or resolutions,
election of officers for City of Denton council-appointed boards will be as follows:2
• The chair and vice-chair will be elected by voting board members.
• Election of officers shall be annually as soon as practicable after the annual
appointment process. If, for any reason, the chair or vice-chair vacates their seat,
2 Check with staff liaison for special rules that apply to your board.
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a special election should be held to fill the unexpired term. A temporary chair
may be selected by the board pursuant to Roberts Rules of Order.
• The staff liaison, designated by the City Manager, shall serve as the official
secretary to the board or commission to ensure records are maintained in
accordance with requirements of the City Secretary’s office.
• The City Council shall reserve the right, as deemed necessary in individual
instances, to appoint the chair and vice-chair for any special issue or temporary
advisory committees. If the City Council chooses not to make the appointment
for chair and vice-chair, then the procedure outlined in this policy will apply.
Questions regarding the election of officers should be directed to the city attorney through your
staff liaison.
Ethics Policy
Pursuant to Resolution No. R2006-003, as may be amended, the City Council has adopted an
ethics policy that applies to all council members and appointed city officials, including board and
commission members, depicted below. Note the ethics policy lists some state penal laws that
may be applicable to members. A copy of the policy is included in the appendix section of this
handbook. Please consult the city attorney with any questions about the policy.
[INTENTIONALLY LEFT BLANK
CONTINUED ON NEXT PAGE]
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Ethics Ordinance
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The City Council adopted Ordinance No. 18-757 establishing a Code of Ethics, applicable to the
City Council, Board of Ethics, Historic Landmark Commission, Planning and Zoning
Commission, Public Utilities Board, and Zoning Board of Adjustment. It further outlines ethical
standards that all boards/commissions should be aware of. This information is provided by the
City Secretary’s office at the time of (re)appointment. Annual training is required and
coordinated through the City Auditor’s office. The most up-to-date Ethics Code can be found at:
https://library.municode.com/tx/denton/codes/code_of_ordinances?nodeId=SPA
COOR_CH2AD_ARTXIET.
Communication with City Council
In accordance with Resolution R2012-030, upon consensus of a board or commission, such
board may request that staff propose questions regarding public policies or prepare policy
statement recommendations regarding a matter that clearly falls within the scope and purpose of
the board. Such policy recommendations or questions, once approved by a majority of the board
or commission, will be forwarded to the City Council for their response or consideration as the
Council determines appropriate.
Boards and commissions may provide an annual or more periodic report to the City Council as
appropriate outlining their activities, accomplishments, projects, and initiatives. Content of the
report may be customized by each board. Upon approval of a majority of the board, Ssuch
reports will be forwarded provided to the City Secretary’s office to be forwarded to the entire
City Council upon approval of the majority of the board.
Advisors, Subcommittees, and Ad Hoc Committees
No City board shall appoint persons outside its membership as advisors or to subcommittees, ad
hoc committees, or other accessory entities without prior approval of the City Council.
The following provisions of the handbook are not applicable to Citizen Task Forces, Ad Hoc
Boards, Commissions, and Committees:
a. Service Limitations
b. Oath of Office
c. Orientation and Training
d. Penalties and Remedies for TOMA Violations
Additional Guidelines for City Council Committees
• Committees will generally be formed by resolution which will provide for the
committee’s membership, election of chair and vice chair, and purpose.
• No more than three Council members shall serve on any committee.
• Council committee meeting agendas will be posted in accordance with the Open
Meetings Act, Chapter 551 of the Texas Government Code. The Open Meetings Act
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requires committee meeting agendas must be publicly posted at least 72 hours in
advance of the meeting. Only items posted on the agenda may be discussed and/or
action taken during the committee meeting.
• The committee may convene into closed session in compliance with the Open
Meetings Act.
• Robert’s Rules of Order pertaining to small assemblies may be consulted regarding
the conduct of the committee meetings.
• A quorum of the committee members must be present to hold a committee meeting or
to take committee action. A quorum is considered to be more than half of the Council
committee members unless otherwise stated in the Denton Code of Ordinances.
• Each member of the committee shall have one vote and members must be present to
cast a vote.
• A draft of meeting minutes shall be sent to all committee members within two
weeksas part of the upcoming agenda packet. Such draft may be distributed to the
City Council upon direction of the City Manager. Minutes will be submitted for
approval by the members present at the next meeting with revisions, corrections, or
amendments being made at that time. However, the chair may direct the draft
minutes be shared with the entire City Council when the information regarding the
action of the committee is needed to conduct official business and the draft minutes
have not been officially approved by the committee.
• The acts of the majority of the members present at the meeting are the acts of the
committee.
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CONFLICTS OF INTEREST
The State’s conflict of interest law, Chapter 171 of the Texas Local Government Code, although
only applicable to officers of the City, has been made applicable to all board members, whether
advisory or governmental, by Denton’s Charter. However, the penal provisions of Chapter 171
are not applicable to advisory board members.
Chapter 171 requires a board member with substantial interest in a business entity or real
property to file an affidavit with the staff liaison and abstain prior to a vote or decision on any
matter involving the business entity or real property if the action on the matter will have a special
economic effect on the business entity distinguishable from the effect on the public, or if it is
foreseeable that the action on the matter will have a special economic effect on the value of the
real property, distinguishable from its affecteffect on the public. For example, the Attorney
General (AG) has opined that a special economic effect on the value of real property
distinguishable from the affect on the public exists when a P&Z board member has an interest in
real property located within 200 feet of property being rezoned. However, the AG made it clear
that these evaluations are highly fact intensive. Ask yourself the question, will this action before
my board affect the value of my real property in a manner that is different from public at large?
You have a substantial interest in a business entity (non-profit or government entity is not
a business entity) if:
1. You own 10 percent or more of the voting shares of the business entity or own
either 10 percent or more or $15,000 or more of its fair market value; or
2. You received funds from the business entity exceeding 10 percent of your gross
income for the previous year.
You have a substantial interest in real property if the interest is an equitable or legal
ownership with a fair market value of $2,500 or more.
You have a substantial interest if your close relative (within the first degree of
consanguinity and affinity) has a substantial interest.
A violation of Chapter 171 is a Class A misdemeanor.
If you think you have a Chapter 171 conflict, contact the staff liaison prior to the meeting to
make arrangements for the signing of the required affidavit. The affidavit must be signed prior
to the item being considered. You should announce that you have a conflict at the meeting and
excuse yourself from the room while the item is being considered. You should not participate on
the matter, including contacting members of the board or staff concerning the matter. However,
if you have any questions whether you have a Chapter 171 conflict, consult the City Attorney’s
office. The staff liaison is responsible for timely submitting such affidavit(s) to the City
Auditor’s office.
Incompatibility of Office
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The common law doctrine of incompatibility of office prohibits you from holding two
conflicting public offices. This only applies to governmental board members. You cannot hold
another public office that conflicts with your duties with the board. Because this is very fact
sensitive, you should consult with the City Attorney’s office if you hold another public office.
You should do this prior to being sworn in as a governmental board member, as your acceptance
of the governmental board appointment may result in the automatic forfeiture of your other
public office.
Appearance of Conflict
There are times you will have a perceived conflict of interest even though it is not a conflict that
is prohibited by law or the City Code of Ethics for applicable boards/commissions. In those
cases, you should make a judgment call as to whether you should abstain from the matter. The
City’s Ethics Policy states:
“I will act with integrity and moral courage. I will be absolutely truthful. I will make
impartial decisions that are free of bribes, unlawful gifts, narrow political interests and
other personal interests that might impair my independence of judgment. I will always
decide what is best for the whole city…”
If you think the perceived conflict affects your ability of independent judgment or there is a
strong appearance that you lack the ability to divorce yourself from the perceived conflict in
making a decision, you should carefully consider whether abstention is appropriate. Often, these
are difficult judgment calls for which there are no absolute right answers. In making your
decision, you should weigh the harm of participating against your general duty to serve on the
board. You have a duty to participate and vote on all matters that come before the board, unless
you have a conflict or you lack information to decide the issue. Do not hesitate to contact your
staff liaison who will refer the inquiry to the appropriate consult with the City Attorney’s office
for guidance.
Chapter 176 Conflicts Disclosure
Chapter 176 of the Texas Local Government Code requires you to file a Conflicts Disclosure
Statement (“CIS”) with the City Secretary if you or your family member (a) has an employment
or business relationship with a City contractor or vendor that results in taxable income, or (b)
received or accepted one or more gifts from a city Contractor or vendor (excluding gifts of food,
lodging, transportation, or entertainment accepted as a guest) with an aggregate value of $250
$100 in the preceding 12 months. You are required to file the form within seven days after you
become aware of the relationship with the City. The CIS is signed under penalty of perjury and
it is a Class C misdemeanor to fail to timely file the form. However, it is a defense to
prosecution if you file the CIS not later than the seventh day after you receive notice of violation.
Therefore, you have two chances to comply.
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Appearing before City Boards and Commissions
If you appear before your own board or commission in a private capacity, you must recuse
yourself from any deliberation regarding that or any matter which could result in a conflict of
interest or give the appearance of a conflict of interest. Further, you must not insinuate you are
representing your board or commission in the event you choose to appear before the City
Council or other board or commission. You must be clear regarding which capacity you are
appearing, either as a board member or a private citizen.
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TEXAS OPEN MEETINGS ACT
By City Council rule, all boards must comply with the Texas Open Meetings Act. The Act
generally provides that meetings of a governmental body shall be public, although there are a
few exceptions whereby a decision-making body may deliberate in a closed meeting. Written
notice must be given of dates, times, and locations of all meetings. Minutes of each meeting must
be taken and a record of votes and decisions kept as public record. There are criminal penalties
for holding an unauthorized closed meeting for boards with decision-making authority. It is
important that when more than two members are in any given place where City business is being
discussed, the meeting should be posted as a precautionary measure to avoid the accusation of
attempting or conspiring to conduct City business in private. It is also very important that the
board limit discussion during meetings to only those items listed on the posted agenda.
Conversation or action on items not posted on the agenda would also be considered a violation of
the Act. The Open Meetings Act does not apply to purely social gatherings, conventions, or
workshops such as Texas Municipal League events. Any specific question or issues should be
referred to the City Attorney’s office, through the staff liaison.
Open Meetings Act
The Open Meetings Act (hereinafter called the “Act”) is located in Chapter 551 of the Texas
Government Code. The Act generally provides that meetings of a board shall be public. There
are exceptions to this general rule, as will be discussed. It also requires that the public be given
notice of the time, place, and subject of such meeting. It is important to remember when
considering the Act’s requirements that compliance with its provisions is mandatory, not
discretionary.
What Constitutes a Meeting?
A. Definition of Meeting
A board becomes subject to the Act when it conducts a meeting. A meeting is “a deliberation
between a quorum of a governmental body, or between a quorum of a governmental body and
another person, during which public business or public policy over which the governmental body
has supervision or control is discussed or considered or during which the governmental body
takes formal action.” It also includes “a gathering: (i) that is conducted by the governmental
body or for which the governmental body is responsible; (ii) at which a quorum of members of
the governmental body is present; (iii) that has been called by the governmental body; and (iv) at
which the members receive information from, give information to, ask questions of, or receive
questions from any third person, including an employee of the governmental body, about the
public business or public policy over which the governmental body has supervision or control.”
The definition specifically includes a session of a board.
The term “deliberation” is important to define what a meeting is under the Act. Deliberation is
“a verbal exchange during a meeting between quorums of a governmental body, or between a
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quorum of a governmental body and another person, concerning an issue within the jurisdiction
of the governmental body or any public business.” Included in the meaning of a verbal exchange
is written and non-spoken communications.
B. Social Gatherings
The Act specifically excludes informal or social functions from the definition of meeting.
However, if a quorum of a board assembles in an informal setting, it will still be subject to the
requirements of the Act if the members engage in a verbal exchange about public business or
policy. Therefore, it is important for members of a board to be cautious about the topics of
conversation at social gatherings where a quorum of the body is present.
C. Employee Briefings
Prior to 1999, the Act permitted a board to have briefings by third parties or employees outside
of open session. However, the 76th Legislature repealed that provision. The definition of
“meeting,” as restated above, was amended to specifically include such briefings. Now, a board
will be subject to the Act during briefings, even if no deliberations occur. Further, a board may
be subject even during public comment sessions of meetings.
D. Telephone and Videoconference Meetings
Telephone meetings do not comply with the Act. It is considered a secret deliberation, which is
not permitted. There are very limited emergency cases whereby it could be conducted.
However, any such telephone conferencing should never be conducted without consulting the
City Attorney’s office. Videoconferencing is allowed only in limited circumstances, and
consultation with the City Attorney’s office should occur before videoconferencing is
considered.
Notice
A. Content
The Act specifically requires that before a meeting of a board is conducted, written notice of the
date, hour, place, and subject matter of the meeting must be properly posted. The content of the
notice must be sufficient to apprise the general public of the subjects to be considered at the
meeting. Compliance with this provision is often very fact specific. Therefore, it is
recommended that the board work closely with the staff liaison and either the City Manager’s
office or the City Attorney’s office when posting the subject matter of each proposed meeting in
order to ensure compliance.
B. Place of Posting
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The Act provides for specific places to post the notice of a meeting, depending on the type of
governmental body. For municipal governing bodies, notice should be posted on a bulletin board
at a place convenient to the public in the City Hall. Additionally, the City Council agenda must
be posted on the City’s website. The City Secretary’s office and/or staff liaison to the board will
be able to properly place the notices.
C. Time of Posting
The notice of a meeting of a board must be posted in a place readily accessible to the general
public at all times at least 72 hours before the scheduled time of the meeting. There are very
few emergency exceptions to this rule. In cases of emergency or urgent public necessity where
there is an imminent threat to public health or a reasonably unforeseeable situation, a two-hour
posting is permitted. The notice must clearly identify the emergency or urgent public necessity.
A determination that an emergency exists is subject to judicial review. Before any deviation
from the “72 Hour Rule,” the City Attorney’s office should be consulted.
D. Recess in a Meeting
A board may continue a meeting from one day to the next day without reposting on any item(s)
noted on the original posting. However, notice must be reposted if a meeting is continued to any
day other than the one immediately following the posted meeting day, or any item that must be
considered.
Open Sessions
A. Convening the Meeting
A meeting may not convene unless a quorum of the board is present in the meeting room. This
rule applies even if the members of the board plan to go into closed meeting after convening the
meeting. This applies the general rule that the members of the public are entitled to know what
members are present for the closed meeting and if a quorum is present.
B. Rights of the Public
An “open meeting” is one that the public is permitted to attend. However, the Act does not
entitle the public to choose items to be discussed or to speak about agenda items.
The public or any of the board members may raise a subject not included in the agenda, but the
discussion must be limited to a proposal to include that item on the agenda for the next meeting.
Moreover, the public has a right to tape or record any open meeting. However, the board has the
right to regulate the placement of equipment and the manner in which the meeting is being
recorded.
C. Public Comment
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A board may give members of the public an opportunity to speak at a public meeting. If such a
public comment period is permitted, the board may set reasonable limits on the number,
frequency, and length of the presentations before it. However, it cannot unfairly discriminate
among speakers for or against a particular point of view. Moreover, many quasi-judicial boards
are bound legally to permit certain citizens to speak on specific agenda items that relate to the
citizen’s property. Because such a period is included in the definition of a meeting, it must be
posted in the notice of the meeting. The term “public comment” does provide sufficient notice
of one of these periods when no deliberation occurs among the board. However, if any of the
members of the board or its employees have prior knowledge of the subject matter to be
commented on by the public, the item to be discussed must be specifically posted on the notice.
D. Final Actions
The general rule is that a final action, decision, or vote on a matter deliberated in either an open
session or a properly conducted closed meeting (discussed below) may only be made in an open
meeting that is held in compliance with the Act. Therefore, a board may not vote with a secret
ballot or take action by a written agreement without a meeting. The general rule is that if the
board has the authority to make a decision or take an action, the board should act in open session.
The only exception to this rule is a closed meeting for the purpose of discussing competitive
matters of a public utility, which will be discussed below.
Closed Meetings
A. Overview
There are a few exceptions listed within the Act, whereby a board may deliberate in a closed
meeting. It is important to remember that pursuant to City policy, if a board of the City of
Denton wishes to conduct a closed meeting, the City Attorney’s office must be consulted to
avoid any violations of the Act. A request for a member from the City Attorney’s office should
be submitted to that office as soon as possible to provide for legal representation at the closed
meeting, if applicable. A certified agenda for that closed meeting must be submitted to the City
Secretary’s Office within 3 working days, unless otherwise stated under Section B below.
Before a closed meeting may be conducted, a quorum of the board must convene in open session,
and the presiding officer must announce that a closed meeting will be held and then identify the
section(s) of the Act under which the closed meeting will be held. The posted agenda must also
state the specific provisions of the Act under which any closed meeting will be held and a
general statement as to the topic to be discussed.
B. Provisions Authorizing Closed Meetings
Listed below are the most common exceptions available to boards. It is important to remember
that the Act will not permit a closed meeting in cases where the City’s Charter or another law
requires it to be open.
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1. Section 551.071: Consultations with Attorney
This section allows a board to consult with its attorney in a closed meeting to seek his or
her advice on legal matters. This section is often invoked in order for a board to consult
with its attorney regarding pending or contemplated litigation. However, it may be held
to discuss other legal matters. A discussion under this exception may relate only to legal
proceedings or legal matters. General discussion of policy, unrelated to legal matters, is
not permitted under this exception. [A certified agenda for this category is not required
for discussions held under this category.]
2. Section 551.072: Deliberations about Real Property
This section permits a board to deliberate the purchase, exchange, lease, or value of real
property in closed meeting. However, this will only be allowed in closed meeting when
public discussion of the subject would have a detrimental effect on the board’s
negotiation position with respect to a third party. It does not allow the board to make a
deal in private, without public input or debate.
3. Section 551.073: Deliberations about Gifts and Donations
This section permits a closed meeting to deliberate a negotiated contract for a prospective
gift or donation to the governmental body. However, this is only allowed if deliberation
in an open meeting would have a detrimental effect on the position of the board with a
third party as explained above.
4. Section 551.074: Personnel Matters
This section permits a closed meeting to deliberate about officers and employees of the
board. It is important to note the primary interest protected by this section is the
protection of the reputation of the individual officer or employee under consideration.
Moreover, this section only permits deliberation in closed meeting on individual officers
or employees. Discussion about a class of employees must be conducted in open session.
Also, the public officer or employee that is the subject of the meeting may request that
session occur in a public hearing.
5. Section 551.075: Deliberation about Security Devices
This section permits a closed meeting to deliberate the deployment, or specific occasions
for implementation of security personnel or devices.
6. Section 551.086: Competitive Matters of Certain Public Power Utilities
This section permits certain boards of public power utilities to deliberate, vote, or take
final action on any competitive matter related to the utility in closed meeting. A
competitive matter is defined as: “a utility-related matter that the public power utility
governing body in good faith believes is related to the public power utility’s competitive
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activity, including commercial information, and would, if disclosed, give advantage to
competitors or prospective competitors but may not be deemed to include” several
categories of information specifically set out in the Act. Further, notice of the subject to
be discussed in the session is required to contain no more than a general representation of
the subject matter.
7. Section 551.087: Deliberation about Economic Development Negotiations
This section permits a closed meeting to deliberate commercial or financial information
the board has received from a business prospect that it seeks to have locate, stay, or
expand in or near the territory of the board and with which it is conducting economic
negotiations, or deliberating about a offer of an incentive to such a business prospect.
Records of Meetings
The Act requires that minutes or a tape recording be kept of each open meeting. These shall be
considered public information. Moreover, during a closed meeting, either a certified agenda or
tape recording of the session must be kept, except as provided under the Texas Local
Government Code, section 551.103, which states, in part, “… except for a private consultation
permitted under section 551.071…”. The records kept for the closed meeting are considered
confidential information and may not be released unless ordered by a court.
Penalties and Remedies for Violations of the Act
A. Voidability of a Boards Actions
If any action by a board violates any provision of the Act, that action is voidable. This means
that any interested party may challenge an action of the board in court. If a court finds a
violation of the Act occurred, it might declare the particular action by the board is void.
A board that has taken action that violates the Act may meet again and validly authorize that
action at a meeting where the public has received adequate notice. However, this action is
generally effective only from the date of the new meeting and only if the new meeting complies
with the Act.
B. Mandamus, Injunction, or Declaratory Judgment
The Act provides that any interested person, including a member of the news media, may bring
an action by mandamus or injunction to stop, prevent, or reverse a violation or threatened
violation of the Act. To enforce provisions of the law, a court may require a public official to
perform duties imposed on him by law by issuing a writ of mandamus. A mandamus commands
the doing of an act, whereas an injunction is issued to restrain an act. Courts have also allowed
parties to bring a declaratory judgment action. In this type of proceeding, a court would be
authorized to determine the rights, status, duties, and other legal regulations of various persons,
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including the public officers. Thus, a court may determine the validity of a board’s actions under
the Act in such a proceeding.
Furthermore, the Act provides that a court may award reasonable attorney fees and litigation
costs to the party who substantially prevails in an action brought under the Act. This relief is not
mandatory, but rather up to the court. Further monetary damage may be awarded against a board
that violates the Act if a court finds the action caused direct monetary damage to the aggrieved
party.
C. Criminal Provisions
A very important issue to note is that the Act does provide for criminal penalties for violations.
A member or group of members of a board commits a criminal offense if they knowingly
conspire to circumvent the Act by meeting in numbers less than a quorum for the purpose of
secret deliberations.
A member of a board commits an offense if a closed meeting is not permitted by the Act and the
member knowingly: (1) calls or aids in calling or organizing the closed meeting, whether it is a
special or called closed meeting; (2) closes or aids in closing the meeting to the public, if it is a
regular meeting; or (3) participates in the closed meeting, whether it is a regular, special, or
called meeting. It is an affirmative defense if the member acted in reasonable reliance on a court
order or a written interpretation of the Act contained in an opinion of a court of record, the
Attorney General, or the attorney for the board.
Also, a member of a board commits an offense if the member participates in a closed meeting
knowing that a certified agenda of the closed meeting is not being kept or a tape recording of the
meeting is not being made.
Another offense is committed when any person, corporation, partnership, without lawful
authority, knowingly disclosed to the public the certified agenda or tape recording of a lawfully
closed meeting.
Penalties for violation of the Act are a misdemeanor offense, punishable by a fine of not less than
$100 or more than $500 and/or confinement in the county jail for not less than one month or
more than six months between $100 and $500, one to six months in jail, or both.
Open Government Training
The City of Denton requires all board members to complete open government training through
the Texas Attorney General’s Office. Training is available online at
www.texasattorneygeneral.gov. Upon completion of training, members must submit a
completed certificate to the city secretary. Please contact the city secretary or city attorney for
specific questions about open meetings requirements.
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PROCEDURES FOR CONDUCTING A MEETING
The City Council has formally adopted rules of procedure that govern the proceeding of City
Council, board, and commission meetings, except where these rules are silent. In that case, the
most recent edition of Robert’s Rules of Order shall govern. The rules of procedure also address
the code of conduct and participation guidelines for citizens, staff, and board members. The City
Council Rules of Procedure can be found at:
https://library.municode.com/tx/denton/codes/code_of_ordinances?nodeId=SPAC
OOR_CH2AD_ARTIIADOR_S2-29CICORUPR
Role of the Chairperson
The function of the chairperson is to provide leadership to the group in the following ways:
1. To maintain order by enforcing the established rules, and
2. To ensure the meeting proceeds smoothly and follows the agenda.
If the group is indecisive, the chairperson should exercise leadership and make suggestions.
When debate is concluded, the chairperson should summarize the major points made. In general,
the chairperson should maintain order and try to bring the group to a conclusion on matters
before it.
To facilitate the chairperson’s duties, staff should always provide copies of the agenda and
corresponding back up material (in either hard copy or electronic form) to all board members
before the meeting. Agendas should also be provided tomust be made available at the meeting
for any members of the public in attendance. The agenda should be prepared by the staff liaison
assigned to work with the board.
Rules of Thumb
Here are a few obvious points that should be followed, but are often forgotten:
1. The chairperson should recognize the person or persons who wish to speak and
only they should be allowed to speak. Others should hold their comments until
they have the floorbeen recognized by the chairperson.
2. Discuss only one point at a time.
3. If the meeting is a public hearing, the board should hear the public without
making comments until questions are allowed by the chairperson.
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Procedural rules of Order
NOTE: While this review of parliamentary procedures has been designed to cover the most
common situations a board member may encounter during the course of a meeting, these
procedures may not always apply. They may be superseded because of legal constraints if the
meeting is a public hearing. However, these basic procedures are usually acceptable during most
meetings. Answers to complicated procedural questions can be found in Robert’s Rules of
Order.
1. Making a motion – Before discussion of an issue by board members, a motion should be
made and seconded. The making of a motion normally occurs following a presentation
or description of the issue by a staff member or chairperson. After the motion is made
and seconded, debate can be conducted. Example of the proper form of a motion is:
“Mr./Madam Chairperson, I move the following…”
2. Amending a motion – Any motion may be amended as follows: “Mr./Madam
Chairperson, I move that we amend the motion by adding, deleting, etc. the following…”
The amendment must be seconded before discussion can ensue. When discussion ends,
the amendment is voted on first. If the amendment passes, the original motion is then put
to vote as amended. If the amendment fails or receives no second, the original motion is
put to a vote.
3. Change by a Substitute Motion – Another way to change an original motion is by use of
the substitute motion. A substitute motion is simply an amendment that changes an
entire sentence or paragraph. It must be seconded before discussion can take place. It
may be amended and differs only from an amendment in that if the substitute motion
passes, it eliminates the original motion.
4. Table a Motion – This motion is used to lay something aside temporarily to take care of a
more urgent matter. It should not be used to prevent debate or to kill a question. To table
an item requires a motion and a second. A vote is immediately taken without discussion.
Once it has been decided to table an item, such item cannot be brought up again until the
board votes to do so by a motion to “Take from the Table”, which must receive an
affirmative vote. Once removed from the table, the item can be discussed and voted
upon.
A question laid on the table remains there until taken from the table or until the close of
the next regular meeting; if not taken up that time, the question dies.
5. Postpone a Motion – Another method of delaying a decision on a matter is to postpone to
a certain day, or to a certain event with a reasonably definable date, the consideration of a
motion. This is accomplished by simply making a motion to postpone consideration of
the motion until a definite future date or event and having it seconded. The motion to
postpone is then open for discussion. Following discussion, a vote is taken. A motion to
postpone indefinitely is a parliamentary strategy which allows members to dispose of a
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question without making a decision for or against. This type of motion, if passed, allows
the item to return before the board or commission at a later date.
6. Point of Order – Any time a member feels an incorrect procedure is being used, the
member can interrupt with a point of order request which requires the chairperson to
decide the correct procedure.
7. Suspension of the Rules – Occasionally, board members may want to discuss a business
item without the constraints of any rules. Unless the by-laws require otherwise, a two-
thirds (2/3) vote of the members is needed to suspend the rules. This motion is not
debatable and must be voted on upon being seconded.
8. Tie Votes – With the exception of the Planning and Zoning Commission, matters voted
on by boards, commissions, and committees, which end in a tie-vote, regardless of the
cause, shall be considered a denial. This provision applies to all task forces, ad hoc
committees, or other limited duration groups established by the City Council.
What is a Quorum?
A quorum is the minimum number of members needed to officially conduct business. The
quorum may be set by state law, the City Charter, the board’s by-laws, or Robert’s Rules of
Order. Generally, a quorum is a majority of the members of a board or committee unless a
different quorum is fixed by by-laws or by rule of the parent body. Approval of an action, except
as otherwise provided by law, rule or regulation, requires a majority vote of persons legally
entitled to vote, excluding abstentions, at a meeting at which a quorum is present.
Public Participation
The rules of procedure accommodate public comment on agenda items and public hearings.
Members of the public may sign up to speak on regular agenda items by signing up with the
recording secretary. Members of the public are also able to speak on items posted as a public
hearing. Speakers generally have four minutes to address the board regarding the specific item.
Further information regarding public participation may be found in the rules of procedure in the
appendix section of this handbook. The agenda should reflect an item specifically designed to
allow for such registration and may limit the number of individuals that can register.
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BOARDS, COMMISSIONS & COUNCIL COMMITTEES
I. JUDICIAL OR QUASI-JUDICIAL BOARDS (Governmental Board Members)
Boards that use decision-making powers apply particular regulations to specific facts to make
judgments or decisions on matters within their jurisdiction. The following six
board/commissions are judicial or quasi-judicial boards, those that administer particular
ordinances or regulations.
Board of Ethics
Established by Ordinance 18-757 (§2-277 of the Code of Ordinances)
Membership: Seven regular members and three alternate members appointed by the City
Council. Preference in appointments shall be given to professionals such as attorneys,
architects, engineers, doctors, teachers, pastors, mediators, retired jurists, licensed
professional counselors, and those with licenses demonstrating high levels of education or
master craftsmanship in the building trades. The Board shall be comprised of at least three
(3) members who are attorneys or retired jurists.
Purpose: Implements and enforces the Ethics Ordinance; administers oaths and affirmations,
issues and enforces limited subpoenas to compel attendance of witnesses and the production
of testimony, evidence, and/or documents as is reasonably relevant to complaints regarding
violation of the ethics ordinance.
Civil Service Commission
Established by Chapter 143 of the Texas Local Government Code.
Membership: Three members appointed by City Manager and confirmed by City Council.
Purpose: Ensures compliance with Chapter 143 of the Texas Local Government Code
governing police and fire. The duties of the Commission include approval of eligibility hiring
lists and holding hearings, upon appeal, on matters of promotions, performance,
reclassifications, and other civil service issues.
Denton Housing Authority Board
Established by Chapter 392 of the Texas Local Government Code.
Membership: Five members appointed by the Mayor.
Purpose: Prepares, acquires, leases, and operates housing projects. The Board also
investigates housing conditions to determine when and where an economically depressed
neighborhood exists, identifies revitalization areas, and provides accommodations for
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persons of low income. Although appointed by the Mayor, the Housing Authority Board
operates independently from the City of Denton.
Health and Building Standards Commission
Established by Ordinance 2010-133 (§2-261 of the Code of Ordinances).
Membership: Seven members appointed by the City Council with two alternates
o One (1) general contractor
o One (1) architect or engineer
o One (1) person from the plumbing industry
o One (1) person from the electrical industry
o Two (2) individuals who are assocatedassociated with the construction, development,
or real estate industry
o One (1) additional member
Ex-officio – city building official.
Purpose: Hears and decides appeals of orders, decisions or determinations made by the
Building Official, Code Official, or Fire Marshal made pursuant to Chapters 13, 14, 17, 28
and 29 of the Code of Ordinances; makes reasonable interpretations or rulings in matters
properly before it pursuant to Section 2-460relative to the application and interpretation of
the requirements of the Denton Code of Ordinances and all other applicable codes of/adopted
by the City of Denton.
Historic Landmark Commission
Established by Ordinance 1980-030 (§35.4.3 of the Denton Development Code).
Membership: Nine members appointed by the City Council, including at least one (1)
representative from each of the following organizations or professions:
o County historical commission
o County bar association
o Architect
o Certified public accountant
o Owner of real property in the city
Ex-officio – Director of Planning, City Building Official, Chairman of the County Historical
Commission.
Purpose: Recommends to the Planning & Zoning Commission and City Council those
buildings, structures, sites, districts, and areas in the city that the Commission has determined
should be preserved and designated as historic landmarks. The Commission also regulates
design review for designated properties and districts.
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Planning & Zoning Commission
Established by §10.02 of the City Charter; also referenced in §35.4.1 of the Denton
Development Code, Section 35.4.1.
Membership: Seven members appointed by the City Council.
Purpose: Makes decisions or recommendations to the City Council regarding the
Comprehensive Plan, Development Code, zoning regulations, long-range planning, zoning
changes, platting, and other development-related policies as required or permitted by State
law or Council policy.
Zoning Board of Adjustment
Established by §10.07 of the City Charter; also referenced in §35.4.2 of the Denton
Development Code, Section 35.4.2.
Membership: Seven members and three alternate members appointed by the City Council.
Purpose: Provides a vehicle for citizens to appeal zoning interpretations and decisions of the
Building Official, and request variances from the zoning and sign regulations in the Denton
Development Code. The Board may also make final decisions regarding changes, the
reestablishment, or termination of nonconforming uses within the city.
II. ADVISORY BOARDS
Advisory boards advise or make recommendations to a person or the City Council and have no
final decision-making authority. The following bodies serve in an advisory function:
Airport Advisory Board
Established by Ordinance No. 97-299; amended by Ordinance No. 2011-055 (§3-2 of the
Code of Ordinances).
Membership: Seven members appointed by the City Council.
Purpose: Serves in an advisory capacity to the City Council on matters relative to airport
safety, flight and ground operations, safety and security issues arising from the creation and
development of long-term master plans; tenant/stakeholder outreach; the Airport Business
Plan and the Airport Master Plan; airport infrastructure improvement or other major projects
impacting the airport; grant funding for the airport; and long term financial planning and
budgetary issues affecting the airport.
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Animal Shelter Advisory Committee
Established by Ordinance No. 2000-460; amended by Ordinance No. 2006-230 and §823.005
of the Texas Health & Safety Code (§6-6 of the Code of Ordinances).
Membership: Seven members appointed by the City Council, composed of at least:
o One (1) licensed veterinarian who has a principal place of business or a residence
in the City of Denton
o One (1) county or municipalcity official
o One (1) person whose duties include the daily operation of an animal shelterwho
is employed by the City of Denton Animal Shelter
o One (1) representative from of an animal welfare organization
o Three (3) people who are not involved by occupation or membership in any of the
above categories
Purpose: Assists the City in complying with the provisions of the Animal Shelter Act and
makes recommendations to the City Council regarding methods and procedures necessary to
ensure compliance with the Act.
Committee on Persons with Disabilities
Established by Resolution 18-1741
Membership: Eleven citizens appointed by the City Council. Each Council Member shall
appoint one citizen who resides in his/her respective district and four committee members
will be appointed at-large. In the case of the Mayoral, Place 5 and Place 6 districts, citizens
may reside in any district of the City.
Purpose: Advises the City in those areas of committee interest including but not limited to,
disability concerns such as accessibility and accommodations for City project and activities.
Some of the specific projects may include the following: (a) construction of new sidewalks,
ramps, and crosswalk features; (b) replacing and repairing existing sidewalks, ramps, and
crosswalk features; (c) the creation of an ADA Transition Plan; (d) the planning and
development of an adaptive/handicap accessible park; (e) provide guidance on incorporating
new or enhanced signage at the City facilities; (f) advise on improvements for new and
existing city facilities; (g) provide input on parking lot rehabilitation projects; (h) provide
input for improving City operations (i) provide input for improving the operation of other
entities; and (j) provide input on Parks and Recreation adaptive activities.
Community Development Advisory Committee
Established by Resolution passed by the City Council on September 19, 1978 (resolutions
not numerically numbered at that time).
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Membership: Nine members appointed by the City Council.
Ex-officio – City Manager, or his designee.
Purpose: Holds public hearings and makes decisions regarding the expenditure of federal
Community Development Block Grant and Home Investment Partnership Program monies.
Downtown Denton Tax Increment Financing Reinvestment Zone Board
Established by Ordinance 2010-316 and §311.009 of the Tax Increment Financing Act.
Membership: Seven members: two are City Council members, two are either property
owners of property located within the Tax Increment Reinvestment Zone or residents whose
primary residence is located within the Tax Increment Reinvestment Zone, two are either
business owners of businesses located within the Tax Increment Reinvestment Zone or
members of the Denton Chamber of Commerce Board of Directors, and one a qualified voter
of the City of Denton.
Purpose: Makes recommendations to the City Council concerning the administration of the
Zone; prepares and adopts a project plan and Tax Increment Financing Reinvestment Zone
financing plan for the Zone and submits the plans to the City Council for approval; prepares,
implements and monitors such project and financing plans for the Tax Increment Financing
Reinvestment Zone as the City Council considers advisable including the submission of an
annual report on the status of the Zone.
Economic Development Partnership Board
Established by Ordinance 2017-203 (repealed Ordinances 2003-258, 2011-042, 2014-009,
2015-074, and 2015-249) (§2.251 of the Code of Ordinances).
Membership: Eleven Twelve members: (1) two members from City Council at the time of
their original appointment, who must also serve on the Tax Increment Reinvestment Zone
No. 2 Board; (2) two members from the Chamber Board of Directors at the time of their
original appointment who reside or work in the city, ; (3) two members who are will be, or
must be currently employed by a top 20 City of Denton ad valorem or sales tax payer and
who reside or work in the city, ; (4) the pPresident of UNT or his/her designee who does not
have a city residency requirement, ; (5) the Chancellor and President of TWU or his/her
designee who does not have a city residency requirement; (6) a member with knowledge or
experience in general aviation-related matters with no financial interest at the Denton
Municipal Airport and who resides or works in the city, ; and (7) a citizen of Denton with
specific knowledge skills and abilities to assist in the functions of the Economic
Development Partnership Board; (8). With the intent to enhance the diversity of the Board,
one nominee shall be a representative a member nominated by the Denton Black Chamber
Board of Directors who resides or works in the City; (9) and one a member nominee shall be
a representative nominated by the Hispanic Chamber Board of Directors who resides or
works in the City. If a nomination is not made by either one of these Boards, the Committee
and the City Council shall consider the racial, ethnic, and gender diversity of the Board as
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well as the knowledge, skills, and abilities of the nominees to assist in all or any one of the
functions of the Economic Development Partnership Board when making selections. These
members must reside or work in the City of Denton. To aid the City Council in making
appointments to the Board, the City Council will appoint two City Council members and one
Chamber of Commerce member to act as a nominating committee. After evaluating the
recommended nominees, the committee will present to the City Council a slate of Board
nominees for City Council approval.
Ex-officio – City Manager, or his designee, Chamber President and Superintendent of
Denton Independent School District.
Purpose: Provides economic development policy guidance and makes recommendations to
the City Council and Chamber of Commerce; reviews, considers and makes
recommendations to the City Council regarding Airport Bbranding and Mmarketing for the
Denton Enterprise Airport; to support the implementation of the Denton Airport Business
Plan; reviews, considers and makes recommendations to the City Council regarding Denton
Municipal Enterprise Airport incentive policies as assigned by the City Council or requested
by the City Manager; and acts as a recommending body to the City Council for specific
airport economic development incentives as assigned by the City Council or requested by the
City Manager and permitted by City and State law.
Human Services Advisory Committee
Established by Ordinance No. 89-098 (§14-61 of the Code of Ordinances).
Membership: Eleven members appointed by the City Council.
Ex officio – City Manager, or his designee.
Purpose: Serves in an advisory capacity to encourage continuous evaluation of the human
services delivery system and to recommend actions and funding to the City Council
regarding that would provideCity of Denton human services in the city.
Library Board
Established by Ordinance 84-162 (§2-176 of the Code of Ordinances).
Membership: Seven members appointed by City Council.
Purpose: Serves in an advisory capacity to the City Council to recommend operating policies,
rules, and regulations programs for the operation of the library system. The Board also
provides citizen input to the City Council and recommends fees for Council consideration.
Parks, Recreation and Beautification Board
Established by §11.02 of the City Charter.
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Membership: Seven members appointed by the City Council.
Purpose: Serves in an advisory capacity to the City Council to make
recommendrecommendations regarding improvements to park and recreation programsissues
related to community appearance, beautification, and the environment of the City and the
entrances into the City. The Board is charged to stimulate public interest in the development
and maintenance of parks and playgrounds; and a well-rounded community-wide program to
promote close cooperation between the City and private citizens so that all park and
recreational facilities are used to their maximum benefit; and pursuant to the Charter, make
recommendations regarding the appearance, beautification, and environment of the city.
Public Art Committee
ERe-established by Ordinance No. 2013-207; amended by Ordinance No. 19-1156 (§22-6 of
the Code of Ordinances).
Membership: Nine members appointed by the City Council. Two of the : seven
membersnine members are will be nominated by assignment to individual City Council
members, and the remaining two are nominated by and represent the Greater Denton Arts
Council and appointed by the City Council..
Ex-officio – Parks and Recreation Department Director, Economic Development Department
Director, and the Greater Denton Arts Council Executive Director.
Purpose: Makes recommendations to the Parks, Recreation and Beautification Board and
City Council on the commissioning, placing, and the installing of public art; implementation
of funding mechanism(s) for public art; effective and efficient management of public art;
ongoing maintenance of public art; and the accessioning, deaccessioning, and re-siting of
public art; and oversight of cultural districts.
Public Utilities Board
Established by §12.07 of the City Charter.
Membership: Seven members appointed by City Council.
Ex-officio – City Manager and Director of Utilities.
Purpose: Reviews the department of utilities budget and makes recommendations to the City
Council in the format required by the City Manager. The Board is authorized to expend
funds for information and advertising. All matters relating to utility policies, capital projects,
rates, and the sale and issuance of utility bonds are submitted to the Board for review and
recommendation prior to Council consideration. The Public Utilities Board makes
recommendations for the Capital Improvement Program pursuant to the provisions in the
City Charter.
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Tax Increment Reinvestment Zone Number Two Board
Established by Ordinance 2012-366; amended by Ordinances 2014-039, 2014-274, 2015-
370, and 2016-354, and §311.009 of the Tax Increment Financing Act.
Membership: Board membership consists of eleven Fourteen members, nine twelve (12) of
whom are shall be appointed by the City Council. The membership consists of the nine
twelve members of the Economic Development Partnership Board (of whom two must be
sitting council members), one member appointed by the governing body of Denton County
and one member appointed by the “developer”, Rayzor Investments, LLP.
Purpose: Makes recommendations to the City Council concerning the administration of the
Zone. Prepares and adopts a project plan and Tax Increment Reinvestment Zone financing
plan for the Zone and submits the plans to the City Council for approval. Prepares,
implements and monitors such project plan and financing plan for the Zone as the Council
considers advisable, including the submission of an annual report on the status of the Zone.
Traffic Safety Commission
Re-established by Ordinance 2010-317.
Membership: Seven members appointed by the City Council.
Purpose: Serves in an advisory capacity to the City Council on matters brought forward to
the Commission by the City Manager, or his/her designee, or assigned by the City Council
which pertains to traffic safety education and publicity; ways and means of improving traffic
conditions and safety for motor vehicles; bicycle and pedestrian safety; implementation of
traffic control devices; public parking restrictions; or roadway speed limit designations.
III. CITY COUNCIL COMMITTEES
The Denton City Council has internal advisory committees, as well as representation on local
and regional committees. Assignments to the committees are made following the May city
council election. Council members submit requests for committee assignments, with committee
membership designated following a Council discussion of the requests.
Agenda Committee
Established by Ordinance No. 2011-0382016-197.
Membership: Mayor, Mayor Pro Tem, City Manager.
Purpose: Reviews the City Manager’s proposed City Council agendas as to form and agenda
content.
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Audit/Finance Committee
Established by Resolution No. R2009-015.
Membership: Three City Council members.
Ex-officio – City Manager, or his designee.
Purpose: The duties and purpose of the Committee shall be to aAssists the City Council in
fulfilling its organizational oversight responsibilities relating to the audit function, the
investment function and other financial related activities as delegated by the City Council.
City Council Airport Committee
Established by Resolution No. R2011-009
Membership: Three City Council members.
Purpose: Reviews, considers and makes recommendations to the City Council on: the Airport
Business Plan and the Airport Master Plan; any airport infrastructure improvement or other
major project impacting the airport; the acquisition, review, and consideration of grant
funding for the airport; contracts and leases of airport property, including recommending
appropriate terms to the City Council; long term financial planning and budgetary issues
affecting the airport; and issues raised as a result of interface between citizens, airport
tenants, or other interested parties.
Committee on Citizen Engagement
Established by Resolution No. R2012-026
Membership: Three current City Council Mmembers appointed by Mayor and approved by
City Council. City Manager or designee to provide guidance and assistance
Purpose: The Committee shall provide aAdvices to both the City Council and/or staff
regarding the timely distribution of accurate and complete information to Denton citizens and
devise methods of engaging Denton Citizens in the various processes of city government.
Committee on the Environment
Established by Resolution No. R2009-015.
Membership: Three City Council members.
Ex-officio – City Manager or designee.
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Purpose: The duties of the Committee shall be to rReviews, discusses, deliberates, and
considers environmental issues and resources and make recommendations to the City
Council. The Committee will aAlso deliberates and makes recommendations regarding any
other matter delegated to the Committee by the City Council.
Council Appointee Performance Review Committee
Established by Resolution No. R2009-015.
Membership: Three City Council members.
Ex-officio – Director of Human Resources.
Purpose: The duties and purpose of the Committee shall be to aAssists the City Council in
performance review of the Council appointees and to insure ensure that the appointees’ job
descriptions are accurate and properly reflect current job duties in order to make
recommendations to the City Council to assist the Council in evaluating the job performance
of the Council appointees. Additionally, the Committee will makes recommendations
regarding employment agreements, including renewals, of Council appointee positions.
Council Ethics Committee
Established by Resolution No. R2009-015.
Membership: Three City Council members.
Ex-officio – City Manager, or designee, and City Attorney, or designee.
Purpose: The duties and purpose of the Committee shall be to advise the City Council on the
Ethics Policy, gather information from citizens regarding the Ethics Policy, and conduct
hearing and inquiries as set forth in the enabling resolution.
Council Mobility Committee
Established by Resolution No. R2009-015.
Membership: Three City Council members.
Chair of the committee serves as representative to Dallas Regional Mobility Committee and
Regional Transportation Council.
Ex-officio – City Manager, or his designee.
Purpose: The duties and purpose of the Committee shall be to rReviews, considers and makes
recommendations to the City Council regarding any changes to the Mobility Plan, local
transportation policy, and any items concerning regional transportation policies and
activities.
Hotel Occupancy Tax and Sponsorship Committee
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ERe-established by Resolution No. R2009-01518-1710.
Membership: Three City Council members, at least two of whom serve on the Convention
and Visitors Bureau Advisory Board.
Ex-officio – City Manager, or designee.
Purpose: The duties and purpose of the Committee shall be to mMonitors allocation and use
of both the hotel occupancy tax and sponsorship funds, ensuring HOT funds are being used
to directly enhance and promote tourism and hotel/convention industry, ensuring the
sponsorship funds are being used to further a charitable cause, economic or community
growth and serve a public purpose in the best interest of the general welfare of the City of
Denton and to recommend organizations to receive funding to City Council.
Ad Hoc Council Committees
The City Council occasionally creates ad hoc council committees to provide guidance and
assistance with short term projects. These committees are dissolved upon the completion of their
work. Current ad hoc committees are the Development Code Review Committee and the
Council Historic Landmark Committee.
IV. LOCAL AND REGIONAL COMMITTEES
Community Justice Council (Inactive 2018-2019)
Established by §76.003 of the Texas Government Code.
City Membership: One City Council member of the most populous municipality in the
county that the facility will serve.
Purpose: Provides policy guidance and direction for the development of criminal justice
plans and community correction facilities and programs.
Convention and Visitors Bureau Advisory Board
Established by an agreement between Denton Chamber of Commerce and City of Denton;
creates an Advisory Board established by the Denton Chamber of Commerce.
City Membership: Non-specified number of City Council representatives Three City Council
members, at least two of whom serve on the Hotel Occupancy Tax (HOT) Committee.
Purpose: Makes recommendations to the Chamber of Commerce Board of Directors to assist
in the promotion of events and attractions to ensure a positive experience to Denton visitors.
Provide recommendations to the Denton CVB director, Denton Chamber of Commerce
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board, and city council; establish goals and priorities for the Denton CVB; monitor
expenditures of program funds while complying with State of Texas Tax Code (Title 3,
Subtitle D, Chapter 351) and assess effectiveness of CVB programs and initiatives;
assist/advise in formulation of budgets for the program; provide recommendations to the
Chamber board, city manager and city council; and advocate for the Denton CVB and its
mission.
Dallas Regional Mobility Coalition
Established by 1997 Interlocal Agreement.
City Membership: Representative of the City Council.
Purpose: Examines all issues related to transportation and recommends transportation
improvements and other related actions for the portion of the Dallas Metropolitan Area
served by District 18 of the Texas Department of Transportation (Eastern Subregion).
Denton Committee on People with Disabilities
Established by a group of Denton citizens, and officially recognized by the City of Denton in
Resolution No. R2007-030.
Membership: Members are not appointed by the City Council. City Manager is authorized to
provide a City staff person or persons to attend Committee meetings and to assist in
Committee activities.
Purpose: To promote aid to disabled persons, which includes the promotion of better public
and employer understanding concerning needs and contributions of persons with disabilities;
increased employment, retention, and advancement of disabled workers; encouragement for
use of the available services for disabled persons; encouragement of the removal of
architectural barriers; and promotion of participation in community life by persons with
disabilities.
Denton County Transportation Authority
Established in January 2002.
City Membership: Representative of the City Council and an alternate.
Purpose: The Board of Directors is responsible for the management, operation, and control of
the Authority and its properties.
Lake Ray Roberts Planning and Zoning Commission
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Established by §231.107(3) and §231.107(3)(c) of the Local Government Code. In 1994, the Lake
Ray Roberts Land Use Ordinance was approved by voters in Denton County and adopted by
the Denton County Commissioners Court.
City Membership: One City Council representative from each city included in the Lake Ray
Roberts area.
Purpose: Reviews and approves land use and development proposals for unincorporated
county land in the Lake Ray Roberts area.
North Texas Commission
Established in the early 1970s.
City Membership: Current designation is the Mayor.
Purpose: Public-private partnership dedicated to advancing the vibrancy of the North Texas
region.
Regional Transportation Council
Established - Independent transportation policy body of the Metropolitan Planning
Organization.
City Membership: Representative of the City Council.
Purpose: Oversees the metropolitan transportation planning process, including guidance
regarding the development of multimodal transportation plans and programs and
programming federal and state funds for the implementation of transportation improvements.
Texas Municipal Power Agency Board of Directors
Established by 1976 Power Sales AgreementResolution No. 75-22 providing for a board with
eight members, two appointed by the Denton City Council.
City Membership: Two representatives approved by the city council who may, but need not
necessarily be, members of the city council and/or theCurrent designation is one
representative from the City Council and one Public Utilities Board member.
Purpose: Assists in establishing policies, setting regulations, and overseeing the
administration and management of the agency as well as approving and auditing the budget.
Miscellaneous Boards and Committees:
From time to time, Council Members are called upon to serve as Denton’s representatives on a
regional board or committee for a short- term project. Often, the appointments are for the
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duration of the project and the board is dissolved. The City Secretary maintains a record of these
commitments and may be contacted for updated information.
58
Date: February 14, 2020 Report No. 2020-016
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
The purpose of this Informal Staff report is to provide a financial update of Development Services
(Planning/Building Inspections) and Engineering Development Review.
BACKGROUND:
During the FY 2019-20 budget process, the City contracted with Matrix Consulting Group
(Matrix) to complete an in-depth cost of service analysis for the City’s Development Services
Department. At the conclusion of this study, a policy decision was made to increase the percentage
of cost recovery recouped from development fees. The adopted cost recovery was 84% to be
recouped by development fees and the remaining 16% to be covered by the General Fund. Overall,
the increase in development fees resulted in approximately $2.8 million in additional budgeted
revenue in FY 2019-20. This increase in revenue contributed to the City being able to adopt a tax
rate equal to the effective rate (no new tax rate) in 2019. Staff is currently monitoring revenues
and expenses monthly to ensure the policy decision is being achieved. As shown Table 1 below,
year-to-date revenues exceed expenditures by $323,537. The expenditures are under-inflated in
Development Services as a result of vacancies including Senior Planner, Historic Preservation
Officer, and Development Project Facilitator position. The expenditures also exclude indirect costs
associated with the General Fund (i.e. human resources, finance, accounting, etc.).
Table 1 – Financials are through February 11, 2010 and not final/unaudited.
Object Name FY 2019-20 BUDGET FY 2019-20 ACTUAL Percent
Revenue
BUILDING PERMITS 6,177,335 1,417,791 22.95%
MISC. PERMIT FEES 353,804 401,670 113.53%
CERTIFICATE OF OCCUPANCY 67,226 18,208 27.08%
INSPECTIONS FEES 597,476 184,338 30.85%
DEVELOPMENT FEES 122,816 158,045 128.68%
PLAN REVIEW FEE 618,000 437,737 70.83%
MISC FEES 15,150 3,597 23.74%
TOTAL REVENUES 7,951,807 2,621,386 32.97%
Expenses: Planning and Building Inspections
PERSONNEL SERVICES 5,599,216 1,711,763 30.57%
MATERIALS AND SUPPLIES 105,890 13,220 12.48%
INSURANCE 72,615 24,205 33.33%
MISCELLANEOUS 43,181 1,328 3.07%
OPERATIONS 1,105,552 295,520 26.73%
TRANSFERS 565,442 251,814 44.53%
TOTAL EXPENSES 7,491,896 2,297,849 30.67%
NET 459,911 323,537
59
Date: 02/14/2020
In 2018, the City contracted with HR Green to perform a portion of private development plan
review to augment City Staff. Beginning in September 2019, the City expanded contracted services
to perform all private development plan review. In order to meet the demand, HR Green has two
fulltime onsite Facilitation Engineers conducting reviews. The FY 2019-20 budget was based on
a full cost recovery model for development review engineering. To ensure cost recovery, staff
monitors revenues and expenses monthly. As shown Table 2 below, expenses currently exceed
revenues by $101,079. This is mainly contributed to the cost associated with projects that were
under review prior to the new fees taking effect on October 1, 2019. It is anticipated, that a budget
amendment will be needed in the coming months to fund expenses associated with the HR Green
contract through the end of the fiscal year. Additionally, staff is continuing to refine the process of
assessing fees and application assignment to ensure cost recovery.
Table 2 - Financials are through February 11, 2010 and not final/unaudited.
ATTACHMENT(S):
Building Fee Schedule
Development Review Fee Schedule
STAFF CONTACT:
Nick Vincent
Assistant Director of Finance
(940) 349-8063
nicholas.vincent@cityofdenton.com
Object Name FY 2019-20 BUDGET FY 2019-20 ACTUAL Percent
Revenue
DEVELOPMENT FEES 1,168,529 320,749 27.45%
Expenses
PERSONNEL SERVICES 248,530 94,762 38.13%
CONSULTANT FEES 793,000 324,988 40.98%
OTHER 7,000 2,078 29.68%
TOTAL EXPENSES 1,048,530 421,828 40.23%
NET 119,999 (101,079)
60
Permit and Fee Schedule
215 W. Hickory St., Denton, TX
(940) 349-8360 10/1/2019
DentonDevelopmentServices.com
building@cityofdenton.com
DEVELOPMENT SERVICES
Building and Health Permit Fee Schedule
(Effective October 1, 2019)
Table of Contents:
Table 1 – Permit Fees for 1 & 2 Family Dwellings
Table 2 – Commercial & Multi-Family Building Fees
Table 3 – Building Permit Electrical, Mechanical, and Plumbing Fees
Table 4 – Additions/Alterations/Fire Damage
Table 5 – Sign Permit Fees
Table 6 – Miscellaneous Fees
Table 7 – Consumer Health Permit Fees
Table 8 – Engineering Insp & Parking Lot Fees
Table 11 – Water Tap & Meter Fees
Table 12 – Water Tap Fees
Table 13 – Wastewater Tap Fees
Note: Please call Building Inspections for all final fee totals.
Water and Wastewater Impact Fee Schedule
(Effective January 9, 2019, by Ordinance 19-008)
Table of Contents:
Section 1 – Property Platted on or after January 9, 2019 or plats filed prior to September 15, 1998
Section 2 – Property Platted September 15, 1998 – May 28, 2003
Section 3 – Property Platted May 29, 2003 – July 28, 2008
Section 4 – Property Platted July 29, 2008 – December 2, 2013
Section 5 – Property Platted December 3, 2013 – January 8, 2019
61
Permit and Fee Schedule
215 W. Hickory St., Denton, TX
(940) 349-8360 10/1/2019
DentonDevelopmentServices.com
building@cityofdenton.com
DEVELOPMENT SERVICES
Table 1
1 & 2 Family Dwelling Permit Fees
Building Permit Fee - Per Square Foot $0.89
Plan Review Fee $141
Temporary Utilities Fee $108
Fence Permit - Residential $44
Park Development Fee $291
Table 2
New Commercial and Multi-Family Building Permit Fees
New Commercial Building Permit*
$1 to $100,000.00 $411.00 for the first $50,000.00 plus $3.00 for
each additional $1000.00 or fraction thereof,
to and including $100,000.00
$100,000.00 to $500,000.00 $561.00 for the first $100,000.00 plus $2.00
for each additional $1000.00 or fraction
thereof, to and including $500,000.00
$500,000.01 to $1,000,000.00 $1361.00 for the first $500,000.00 plus $7.56
for each additional $1,000.00 or fraction
thereof, to and including $1,000,000.00
$1,000,000.01 and up $5141.00 for the first $1,000,000.00 plus
$3.25 for each additional $1,000.00 or fraction
thereof
Plan Review Fee 50% of the Building Permit Fee (Min. fee
$50.00)
Site Plan Review Fee $0.03 per Building SF, $50.00 Min. not to
exceed $1,500.00
Parking Lot
1-50 $394
51-100 $538
101-250 $970
251-500 $1,835
*Valuation shall be determined using the Building Valuation Data table published every 3rd quarter by Building Safety Magazine,
published by the International Code Council.
62
Permit and Fee Schedule
215 W. Hickory St., Denton, TX
(940) 349-8360 10/1/2019
DentonDevelopmentServices.com
building@cityofdenton.com
DEVELOPMENT SERVICES
Table 3
Building Permit Electrical, Mechanical, and Plumbing Fees
Minimum Fee - Per Square Foot, Minimum $50 $0.21
Mechanical/Electrical/Plumbing Flat Fee (i.e.
Service Update, Water Heater, Mechanical) $50
Irrigation System - Residential $118
Irrigation System - Commercial $249
Irrigation System Alteration $48
Table 4
Additions/Alterations/Fire Damage
Single Family
Permit Fee - Per Square Foot, Minimum $50 $0.25
Plan Review Fee $50
Duplex's, Triplex's, & Townhomes
Permit Fee - Per Square Foot, Minimum $50 $0.25
Plan Review Fee $50
Multi-Family (4 units & above)
Permit Fee - Per Square Foot, Minimum $50 $1.42
Plan Review Fee $222
Commercial Buildings
Permit Fee - Per Square Foot, Minimum $50 $1.48
Plan Review Fee $222
Table 5
Sign Permit Fees
Sign Contractor Annual Registration $66
Off Premise Signs on State Highways: Annual $100
Sign Permit
0-60 square feet $137
60-120 square feet $206
120-250 square feet $274
>250 square feet $343
Wind Device Permits $33
Special Exception Petition - each request $250
Sign Variance Petition - each variance $250
Sign Appeal Petition - each appeal $250
Special Sign District $549
Annual Banner Permit - each Banner $66
Sign Installed Without Permit
1st offense: Permit Fee plus $250
2nd offense and up: 3x Permit Fee plus $500
63
Permit and Fee Schedule
215 W. Hickory St., Denton, TX
(940) 349-8360 10/1/2019
DentonDevelopmentServices.com
building@cityofdenton.com
DEVELOPMENT SERVICES
Table 6
Miscellaneous Fees
Curb Cut Permit - Commercial $330
Curb Cut Permit - Residential $50
Fence Permit – Residential (each lot) $44
Fence Permit - Commercial (each linear foot) $0.71
Retaining Wall Permit (each linear foot) $1.08
Retaining Wall Plan Review $141
Single-Family Residential Reroof $50
Temporary Gas/Electric $96
Commercial Reroof
Plan Review Fee $141
Permit Fee - Each Square Foot $.02
Certificate of Occupancy $75
Construction Trailer (temporary) $287
House Moving Permit $573
Residential Demolition Permit $179
Residential Alteration Demolition (Partial or
Interior) $50
Commercial Demolition Permit $471
Spa/Hot Tub/Above Ground Pool $50
Pool $357
Re-Inspection Fee $50
Same Day Inspection Fee $183
Inspection requested after hours per hour, two-
hour minimum charge $183
Variance Filing Fee $250
Landscape Fee $222
Mobile Home Park Annual License
<100 stands $108
100-499 stands $216
≥500 stands $432
Mobile Home Move-in $179
Electrical Contractor Annual Registration $0
Plumbing Contractor Annual Registration $0
Irrigation Contractor Annual Registration $66
Mechanical Contractor Annual Registration $66
General Contractor Annual Registration $66
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Table 6
Miscellaneous Fees Continued
Working Without a Permit
1st offense: Permit Fee plus $250
2nd offense and more: 3x Permit Fee plus $500
Investigation Fee $80
Administrative Fee $33
Temporary Certificate of Occupancy - Per Square
Foot, Minimum $75 $0.008
Temporary Use Permit - Pod $50
Temporary Batch Plant $178
Business Registration $207
Short Term Rental Registration $100
Temporary Power Pole $48
Tree Removal Permit $215
Research Fee - Per 15 minutes $33
Clearing and Grading $427
For the use of outside consultants for plan
checking and/or inspections Actual Cost
Table 7
Consumer Health Permit Fees
Food Manager Registration $38
Beer & Wine Permits
New Application Fee $162
Retailer's Permit On Premise 50% TABC Fee
Retailer's Permit Off Premise 50% TABC Fee
Retail Dealer's On Premise License (Beer
Only) 50% TABC Fee
Retail Dealer's On Premise License Late Hours
License 50% TABC Fee
Bars $324
Mixed Beverage
New Application Fee $162
Permit Fee 50% TABC Fee
Late Hours Fee 50% TABC Fee
Commercial Pools
Pool Operator Certification $41
Pool or Spa Application Fee $162
Annual Pool or Spa Permit $162
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Table 7
Consumer Health Permit Fees Continued
Restaurant
Less than 1000 square feet of gross floor area $162
1000 square feet or more gross floor area $487
Class I Mobile Food Unit $162
Class II Mobile Food Unit $324
Class III Mobile Food Unit $162
Class IV Mobile Food Unit $81
Concession Stand, Snow-Cone Stand or similar
structure $162
School Cafeteria $487
Grocery Store
Less than 12,000 square feet of gross floor area $324
12,000 square feet or more gross floor area $487
Convenience Store without deli $162
Convenience Store with deli $324
Miscellaneous & Temporary
Daycare $324
Nursing Homes and all others $324
Farmers/Community Market-Annual $324
Farmers/Community Market-Monthly $81
Seasonal Permit Fee $162
Temporary Food Permit $50
Application Fee for New Permits $162
Consumer Health Re-Inspection Fee $50
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Table 8
Engineering Inspection
Inspection Type
Initial Plan Review $1,300.00
Fee after 2nd Re-submittal $500.00
Repairs of Construction in Right-of-Way $100.00 per hour
Overtime (after 5:00 pm on weekdays &
weekends)
$135.00 per hour
Fees for Appeals and Variances
Fee Per Appeal/Variance to Traffic Safety
Commission
$300.00
Table 12
Water Line Taps
Size of Tap Paved Street Unpaved Street
1 inch $2100.00 $1,300.00
2 inch $2,400.00 $1,400.00
4 inch $3,600.00 $2,100.00
6 inch $3,800.00 $2,200.00
8 inch $4,800.00 $3,100.00
12 inch $5,500.00 $4,000.00
Table 13
Wastewater Taps with Cleanout Fees
Size of Tap Paved Street Unpaved Street
4 inch $2,600.00 $1,500.00
6 inch $2,700.00 $1,650.00
8 inch $2,800.00 $1,800.00
Manhole Breakout Fee
6” – 12” Line $165.00
Table 11
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Water Tap & Meter Fees
Application:
This schedule applies to the installation, removal or relocation of water taps and meters by the City of Denton Utility
Department at the request of a person, firm, association or corporation.
Tap and Meter Fees:
Any person, association of persons, or corporation that requests a wate r main tap, water meter or water meter loop, be
removed, installed or relocated by the Utility Department shall pay in advance to the Utility Department the following
applicable fees:
Water Taps with Meter:
Size of Tap & Meter Paved Street Unpaved Street
5/8 inch x ¾ inch $2,405.00 $1,605.00
3/4 inch x 3/4 inch $2,445.00 $1,645.00
1 inch $2,475.00 $1,675.00
1 ½ inch $3,070.00 $2,070.00
2 inch $3,080.00 $2,080.00
Size of Meter Meter Fees
5/8 inch x 3/4 inch $305.00
¾ inch x 3/4 inch $345.00
1 inch $375.00
1 ½ inch $670.00
2 inch $680.00
Size of Meter Relocation of 10 Feet or Less
¾ inch $285.00
1 inch $285.00
1 ½ inch $340.00
2 inch $390.00
Paved Street Unpaved Street
Installation Fee $6,200.00 $4,300.00
Tap Fee $3,800.00 $2,200.00
Meter Deposit $1,100.00 $1,100.00
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Water and Wastewater Impact Fee Schedule
*Effective January 9, 2019, Ordinance 19-008
Table of Contents:
Section 1: Property Platted on or after January 9, 2019 or plats filed prior to September 15, 1998
Section 2: Property Platted September 15, 1998 – May 28, 2003
Section 3: Property Platted May 29, 2003 – July 28, 2008
Section 4: Property Platted July 29, 2008 – December 2, 2013
Section 5: Property Platted December 3, 2013 – January 8, 2019
For platted property located in Zone 1 that is for a single family residence of 1,300 square feet or less
and located on a lot of 6,000 square feet or less, the water and wastewater impact fees will be 0.50
SFEs of the adopted fees for Zone 1 for a 5/8” x ¾” water meter. Please refer to the Water Utilities
Impact Fee web page for a reference map of Water and Wastewater Service Area. Apartment projects
with eight (8) or more units will be assessed based upon 0.26 SFEs per bedr oom.
Section 1: Property Platted on or after January 9, 2019 or for any plats filed prior to
September 15, 1998
For a new development for which a final plat recordation occurred on or after January 9, 2019, or
for any plats filed prior to September 15, 1998, the maximum impact fee per service unit shall be as
follows in Table 1A below.
Table 1A: Water Impact Fees
(Plats filed on or after January 9, 2019 or prior to September 15, 1998)
Zone 1A Zone 1B Zone 2
Water
Meter SFEs per Net Cost per
Net Cost
Per
Net Cost
per
Net Cost
Per
Net Cost
per
Net Cost
Per
Size Meter SFE Meter SFE Meter SFE Meter
5/8"x3/4" 1 $3,569.00 $3,569.00 $5,352.00 $5,352.00 $7,638.00 $7,638.00
3/4" x 3/4" 1.5 $3,569.00 $5,353.50 $5,352.00 $8,028.00 $7,638.00 $11,457.00
1" 2.5 $3,569.00 $8,922.50 $5,352.00 $13,380.00 $7,638.00 $19,095.00
1 1/2" 5 $3,569.00 $17,845.00 $5,352.00 $26,760.00 $7,638.00 $38,190.00
2" 8 $3,569.00 $28,552.00 $5,352.00 $42,816.00 $7,638.00 $61,104.00
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Table 1B: Wastewater Impact Fees
(Plats filed on or after January 9, 2019 or prior to September 15, 1998)
Wastewater Service Area
Water Meter SFEs per Net Cost per Net Cost Per
Size Meter SFE Meter
5/8"x3/4" 1 $4,716.00 $4,716.00
3/4" x 3/4" 1.5 $4,716.00 $7,074.00
1" 2.5 $4,716.00 $11,790.00
1 1/2" 5 $4,716.00 $23,580.00
2" 8 $4,716.00 $37,728.00
Section 2: Water and Wastewater Impact Fees (Plats September 15, 1998 – May 28, 2003)
For a new development for which final plat recordation occurred on or after September 15, 1998,
but before May 29, 2003, and for which no new service units have been added, impact fees for
water and Zone 1 wastewater can be calculated according to Table 2 below:
Table 2: Water and Wastewater Impact Fees
(Plats filed September 15, 1998 – May 28, 2003)
Net Cost per SFE Net Cost per Meter
Water Meter
Size
SFEs per
Meter Water Wastewater Water Wastewater
5/8" X 3/4" 1 $2,044.00 $483.00 $2,044.00 $483.00
3/4" X 3/4" 1.5 $2,044.00 $483.00 $3,066.00 $724.50
1" 2.5 $2,044.00 $483.00 $5,110.00 $1,207.50
1 1/2" 5 $2,044.00 $483.00 $10,220.00 $2,415.00
2" 8 $2,044.00 $483.00 $16,352.00 $3,864.00
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Section 3: Property Platted May 29, 2003 – July 28, 2008
Water and Wastewater Impact Fees (Plats May 29, 2003 – July 28, 2008 - Zone 1 Only)
For a new development for which final plat recordation occurred May 29, 2003, but before July 29,
2008, and for which no new service units have been added, impact fees for water and wastewater
can be calculated according to Table 3 below:
Table 3: Water and Wastewater Impact Fees – Zone 1 Only
(Plats filed May 29, 2003 – July 28, 2008)
Net Cost per SFE Net Cost per Meter
Water Meter
Size
SFEs per
Meter Water Wastewater Water Wastewater
5/8" X 3/4" 1 $3,155.00 $1,703.00 $3,155.00 $1,703.00
3/4" X 3/4" 1.5 $3,155.00 $1,703.00 $4,732.50 $2,554.50
1" 2.5 $3,155.00 $1,703.00 $7,887.50 $4,257.50
1 1/2" 5 $3,155.00 $1,703.00 $15,775.00 $8,515.00
2" 8 $3,155.00 $1,703.00 $25,240.00 $13,624.00
Section 4: Property Platted July 29, 2008 – December 2, 2013
For a new development for which final plat recordation occurred on or after July 29, 2008, but
before December 3, 2013, and for which no new service units have been added, impact fees for
water and wastewater can be calculated according to Table 4A (Water) and Table 4B (Wastewater)
below:
Table 4A: Water Impact Fees (Plats filed July 29, 2008 – December 2, 2013)
Zone 1 Zone 2
Water Meter
Size
SFEs per
Meter
Net Cost per
SFE
Net Cost per
Meter
Net Cost per
SFE
Net Cost per
Meter
5/8" X 3/4" 1 $3,400.00 $3,400.00 $4,000.00 $4,000.00
3/4" X 3/4" 1.5 $3,400.00 $5,100.00 $4,000.00 $6,000.00
1" 2.5 $3,400.00 $8,500.00 $4,000.00 $10,000.00
1 1/2" 5 $3,400.00 $17,000.00 $4,000.00 $20,000.00
2" 8 $3,400.00 $27,200.00 $4,000.00 $32,000.00
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Table 4B: Wastewater Impact Fees (Plats filed July 29, 2008 – December 2, 2013)
Zone 1 Zone 2
Water Meter
Size
SFEs per
Meter
Net Cost per
SFE
Net Cost per
Meter
Net Cost per
SFE
Net Cost per
Meter
5/8" X 3/4" 1 $1,700.00 $1,700.00 $1,760.00 $1,760.00
3/4" X 3/4" 1.5 $1,700.00 $2,550.00 $1,760.00 $2,640.00
1" 2.5 $1,700.00 $4,250.00 $1,760.00 $4,400.00
1 1/2" 5 $1,700.00 $8,500.00 $1,760.00 $8,800.00
2" 8 $1,700.00 $13,600.00 $1,760.00 $14,080.00
Section 5: Property Platted December 3, 2013 – January 8, 2019
For a new development for which final plat recordation occurred on or after December 3, 2013, but
before January 9, 2019, and for which no new service units have been added, impact fees for
water and wastewater can be calculated according to Table 5A (Water) and Table 5B (Wastewater)
below:
Table 5A: Water Impact Fees
(Property Platted December 3, 2013 – January 8, 2019)
Zone 1A Zone 1B Zone 2
Water
Meter SFEs per Net Cost per
Net Cost
Per Net Cost per
Net Cost
Per
Net Cost
per
Net Cost
Per
Size Meter SFE Meter SFE Meter SFE Meter
5/8"x3/4" 1 $3,100.00 $3,100.00 $3,900.00 $3,900.00 $4,500.00 $4,500.00
3/4" x 3/4" 1.5 $3,100.00 $4,650.00 $3,900.00 $5,850.00 $4,500.00 $6,750.00
1" 2.5 $3,100.00 $7,750.00 $3,900.00 $9,750.00 $4,500.00 $11,250.00
1 1/2" 5 $3,100.00 $15,500.00 $3,900.00 $19,500.00 $4,500.00 $22,500.00
2" 8 $3,100.00 $24,800.00 $3,900.00 $31,200.00 $4,500.00 $36,000.00
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Table 5B: Wastewater Impact Fees
(Property Platted December 3, 2013 – January 8, 2019)
Wastewater Service Area
Water Meter SFEs per Net Cost per Net Cost Per
Size Meter SFE Meter
5/8"x3/4" 1 $2,200.00 $2,200.00
3/4" x 3/4" 1.5 $2,200.00 $3,300.00
1" 2.5 $2,200.00 $5,500.00
1 1/2" 5 $2,200.00 $11,000.00
2" 8 $2,200.00 $17,600.00
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The following fee schedule is inclusive of all fees associated with a project including planning, engineering, and completeness review. The actual cost of public
hearing notices, if applicable, will be charged in addition to the fees listed. Fees are based on Ordinance 19-2131 approved on September 17, 2019.
Zoning Fees
Zoning (Change of Zoning Request)* $8,695
Zoning (Change of Zoning Request) to address non-conformity* $951
Planned Development* - Up to 25 acres $14,210
Per Acre Over 25 $38
Planned Development* Minor Amendment $2,253
Planned Development* Major Amendment $6,737
Specific Use Permit(SUP)* $8,506
SUP for B&B, Daycare, Group Home, etc. $601
Specific Use Permit Amendment* $1,871
Specific Use Permit Extension $1,428
Zoning Compliance Plan $7,847
Zoning Compliance Plan Amendment $1,871
Annexation (city initiated) * $0
Annexation Petition (voluntary)* $6,307
Master Planned Community Amendments
0-5 acres $1,601
5-25 acres $2,101
26-50 acres $3,101
Over 50 acres $101
Comprehensive Plan Map Amendment* $8,695
Zoning Verification Letter $101
Each additional request (Copies of Certificate of Occupancy, Verification of
Code Violations, Others) $34
Alternative Procedure Fees
Alternative Environmentally Sensitive Area Plan* $6,295
Alternative Landscape Plan (Development Impact Area)
0-5 acres $3,640
6-25 acres $6,295
26-50 acres $8,949
Over 50 acres $11,603
Alternative Tree Plan* (Development Impact Area)
0-5 acres $3,640
6-25 acres $6,295
26-50 acres $8,949
Over 50 acres $11,603
Zoning Board of Adjustments (Non-Subdivision Variance and Appeals) * $351
Subdivision Variance Request* $601
Tree Relief $2,323
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Platting Fees
Preliminary Plat
1-10 Lots $7,568
11-50 Lots $12,257
51-100 Lots $15,984
Over 100 Lots $17,311
Final Plat / Development Plat
1-10 Lots $7,708
11-50 Lots $12,467
51-100 Lots $16,264
Over 100 Lots $17,662
Final Replat
1-10 Lots $6,693
11-50 Lots $7,427
51-100 Lots $8,824
Over 100 Lots $10,222
Amending Final Plat $1,428
Minor Plat Residential $721
Minor Plat for Non-Residential and ETJ $1,748
Plat Extension $1,428
Plat Vacation $1,428
Gas Well Development Plat
1-10 Lots $5,593
11-50 Lots $6,257
51-100 Lots $7,584
Over 100 Lots $8,911
Conveyance Plat $1,428
Site Design Fees
Construction Plans $3,000 Deposit
Engineering Review Fee (Based on review hours billed) $101 plus $300/hour
Letter of Map Revision
Without CLOMR $11,941
Following CLOMR $1,701
Conditional Letter of Map Revision (CLOMR) $2,801
TxDOT Permit $4,741
Watershed Protection Permit Relief $955
Traffic Impact Analysis $4,581
Easement Abandonment Request $3,286
Easement Encroachment Agreement $2,006
Easement on City Property $1,583
Gas Well Development Site Plan $4,967
Street or Alley Right of Way Abandonment $2,006
Street or Alley Right of Way Use Agreement $3,286
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Historic Preservation Fees
Certificate of Appropriateness $101
Certificate of Design Consistency $322
Certificate of Design Consistency requiring Council approval $1,871
Historical Conservation District* $101
Historical Landmark Designation* $101
Other Development Fees
Certification of Zoning Compliance $212
DDC Minor Modification $986
Environmentally Sensitive Area Assessment $0
Special Sign District* $6,295
Tree Mitigation (Excluding Gas Wells) - Per caliper inch $200
Tree Preservation Plan
0-5 acres $3,640
5-25 acres $6,295
26-50 acres $8,949
Over 50 acres $11,603
Vested Rights Determination $1,871
Miscellaneous Fees
Documents Sales
Color (Oversize) $16
Custom Maps $209
Municipal Setting Designation (MSD) $5,000
Fast Pass Pre-Submittal Process Fee for each requested review plus 50%
Public Rehearing Fee $664
PAC Pre-Application Meeting $0
Resubmittal of Denied Application 50% of application fee
*Public Hearing Notification *Public hearing notifications, in addition to the application
fee, will be assessed a flat fee of $189 plus the actual cost
incurred by the City for mailing public hearing notices and
postcards, and publication in the newspaper.
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Council Requests for InformationCouncil Member Requestor DateService RequestSummary of RequestPreferred format forresponseStaff AssignedDepartmentComments1Council Member Meltzer08/01/19PolicyReview the use of the Historic Tax Abatement Incentives to encourageredevelopment in the area.Informal Staff ReportRogersEconomic DevelopmentStaff is collecting data and finalizing report; pending otherdepartmental priorities2Council Member Davis12/06/19ClarificationTodd E. is all over this, and is already pulling some info together for me.But it'd be a good ISR for the whole council to have. I'd like to see asummary of the mobility improvements (streets and sidewalks) that weare making in connection with construction of the new Denton HighSchool. I'm especially interested in pedestrian and bike connectivity withnearby neighborhoods, and on the Western side of the campus. Thanks!Informal Staff ReportEstesCapital ProjectsInformation will be included in a future Friday Report3Council Member Meltzer01/13/20ClarificationWill staff prepare a report detailing the total amounts of PM 10 and PM2.5 emissions currently allowed by permit to entities in the City?Work SessionBanksRequest will be presented during an upcoming PendingRequest work session4Council Member Armintor01/16/20Service RequestWill staff prepare a review of the last two months' traffic stops in theSouth East Denton area?Friday ReportDixonPDInformation will be provided in future Friday Report5Mayor Watts01/26/20Service RequestWill staff look into annexation agreements pertaining to infrastructureimprovements regarding Mills Road?EmailKeuchlerCMOInformation will be provided in future Friday Report6Mayor Pro Tem Hudspeth01/27/20Service RequestWill staff look into traffic signage at Pockrus & Post Oak?JahnCapital ProjectsInformation will be provided in future Friday Report7Council Member Briggs01/28/20Service RequestWill staff look into potential participation into Every Bottle Back initiative?EmailBoernerSolid WasteInformation will be provided in the February 14 FridayReport8Council Member Davis01/28/20Service RequestWill we take a look at the curb cut from the Torchy’s parking lot ontoBonnie Brae? It’s supposed to be right in, right out. But I’ve had reportsof accidents or near-accidents when people ignore the rules there andmake left turns. Will we look at options to prevent or discourage leftturns?Informal Staff ReportJahnCapital ProjectsInformation will be provided in future Friday Report9Council Member Briggs02/03/20PolicyWould like to request council discuss a citywide public health study.http://www.austintexas.gov/sites/default/files/files/Health/Info_to_Post/HealthReport-linked.pdf Like thisWork SessionRequest will be presented during an upcoming PendingRequest work session10Council Member Davis02/04/20ClarificationAt our meeting yesterday we heard about community paramedicine.Could we get an ISR about community paramedicine in Denton, eitherthings we’ve done before, things we’re doing now, or useful things wethink we might be able to do in the future.Informal Staff ReportHedgesFireInformation will be provided in the February 14 FridayReport11Council Member Briggs02/04/20Service RequestCan staff look into the complaints from a resident regarding the Hinkleproject?EmailEstesCapital ProjectsInformation will be provided in future Friday Report12Council Member Armintor02/04/20PolicyMr. Montoya of Habitat for Humanity explained tonight to Council that hehas been working with Green Tree residents and would like to work withthe city to help the city come up with solutions. I'd like to request aCommunity Development staff report, ideally before the end of themonth, on how Mr. Montoya and/or Habitat for Humanity can help GreenTree the city and Green Tree residents with solutions.Informal Staff ReportShawCommunity DevelopmentInformation will be provided in the February 14 FridayReport13Mayor Watts02/04/20Service RequestWill staff respond to issues presented by members of the publicregarding crossing safety on arterial roadways?Informal Staff ReportOliphantEngineeringInformation will be provided in February 21 Friday Report14Council Member Briggs02/06/20ClarificationMay I see the list of fees and amounts Community Market paid last yearcompared with the ones for this year? And what the increases are for ifanyFriday ReportRosendahlDevelopment ServicesInformation will be provided in the February 14 FridayReport15Mayor Pro Tem Hudspeth02/08/20Service RequestCan staff address the resident issues with the business at 511 RobersonStreet? Loud Music late at night.EmailDixonPoliceInformation will be provided in future Friday Report16Council Member Armintor02/09/20Service Request(1) Can staff explore the possibility of a temporary restriction on parkingon the mailbox side of Lattimore until sidewalks can be constructed onthat side of the street? Even with the USPS door delivery option forseniors and people with disabilities, until sidewalks can be constructedthe best option for general neighborhood accessibility for residents withdisabilities and senior residents might be restricting parking on one side(indicated with paint). (2) Can someone please let me know which otherresidential Denton streets besides Lattimore are lacking both sidewalksand USPS door service (i.e. lacking both at the same time, not just oneor the other)?EmailEstesCapital ProjectsRequest will be presented during an upcoming PendingRequest work session17Council Member Armintor02/10/20Service RequestCan staff follow up with resident about flooding in their backyard?EmailHousewrightCapital ProjectsInformation will be provided in the February 14 FridayReport18Council Member Briggs02/10/20PolicyHave a work session/closed session on joining TML and other Texascities in lawsuits regarding franchise fees and also small cellWork SessionKuechlerCMORequest will be presented during an upcoming PendingRequest work session19Council Member Briggs02/10/20Service RequestWill staff look into flooding concern around Fowler Drive and Owens?EmailKremerPublic WorksInformation will be provided in the February 14 FridayReport20Council Member Briggs02/11/20ClarificationHave any considerations been made for the safety of school childrenalong proposed Hickory Creek Rd.EmailEstesCapital ProjectsInformation will be provided in future Friday Report21Council Member Meltzer02/12/20Service RequestA constituent tells me that Kimberly Road, in front of the Elections office,is all torn up and closed off. Will it be accessible by the start of earlyvoting?EmailKremerPublic WorksInformation will be provided in the February 14 FridayReport22Council Member Briggs02/12/20PolicyWould like an update on the TPID process and where it standsFriday ReportRogersEconomic DevelopmentInformation will be provided in future Friday Report23Council Member Briggs02/12/20PolicyReceive an update on affordable housing reimbursement policy. Is itcomplete, who has applied,, awarded?Friday ReportShawCommunity ServicesInformation will be provided in the February 14 FridayReport77
Council Member Requestor DateService RequestSummary of RequestPreferred format forresponseStaff AssignedDepartmentComments24Council Member Briggs02/12/20ClarificationA map of the city marked showing all land that is non taxed. City,Universities, church/non profit I asked for this a fees ago and got it butwonder what’s changed.EmailRosendahlDevelopment ServcesInformation will be provided in the February 14 FridayReport25Council Member Briggs02/12/20ClarificationDo we have a sister city? What does that mean and can we get one ifnot?Friday ReportRogersEconomic DevelopmentInformation will be provided in the February 14 FridayReport26Council Member Briggs02/14/20ClarificationWill staff respond to comment made about Parks and Recreation staffand respond with facts?EmailPackanParks and RecreationInformation will be provided in future Friday Report78
January 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 New Year’s Day Holiday 2 345 6 NO - 11:30 am Council Luncheon NO - COE 1:30 Traffic Safety Commission 5:30 pm 7 12:00 pm CC Work Session 6:30 pm CC Regular Session 8 2:30pm Agenda Committee 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 9 8:30 DEDC Special Called- Cancelled 11:00 EDPB Special Called- Cancelled COE 11:30 4:00pm Public Art Committee 101112 13 PUB 9am HLC 5:30pm 14 Mobility Committee Meeting 9:00 am 10:30am Audit/Finance 1:00 pm 2nd Tuesday Session 15 12:00pm EDPB 2:30pm Agenda Committee 16 CANCELLED -6:00pm Committee on Persons with Disabilities CANCELLED ‐HABSCO 4pm 171819 20 MLK Day Holiday 21 No Council Meeting 22 12:00 TIF Board (TIRZ) 2:30pm Agenda Committee 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 23 242526 27 PUB 9am ZBA 5:30pm‐CANCELLED 28 9am Council Airport Committee 11:00 am 4th Tuesday Session 6:30 pm CC Public Hearing 29 2:30pm Agenda Committee 30 31 79
February 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 12 3 11:30 am Council Luncheon COE 1:30 Traffic Safety Commission 5:30 pm 4 10:30am COCE 1:00 pm CC Work Session 6:30 pm CC Regular Session 5 2:30pm Agenda Committee 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 6 8:30 DEDC 4:00 Public Art Committee 789 10 PUB 9am HLC 5:30pm 11 Mobility Committee Meeting 9:00 am 1:00 pm 2nd Tuesday Session 12 10:30 TIRZ2 11:00 EDPB 2:30pm Agenda Committee 13 HOT & Sponsorship Committee 10:00 am 5:30PM Board of Ethics 141516 17 18 10:30am Audit Finance 1:00 pm CC Work Session 6:30 pm CC Regular Session 19 2:30pm Agenda Committee 5:30pm P&Z Work Session 6:30pm P&Z Regular Session 20 6:00pm Committee on Persons with Disabilities 212223 24 PUB 9am ZBA 5:30pm 25 10am Council Airport Committee 2:00 pm 4th Tuesday Session 2627 2829 80
March 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 11:30 am Council Luncheon COE 1:30 Traffic Safety Commission 5:30 pm 3 2:00 pm CC Work Session 6:30 pm CC Regular Session 4 2:30pm Agenda Committee 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 5 8:30 DEDC 4:00 Public Art Committee 678 9 PUB 9am 10 No Council Meeting Mobility Committee Meeting 9:00 am 11 11:00 EDPB 2:30pm Agenda Committee 5:30 Airport Advisory Board 12 131415 16 17 2:00 pm CC Work Session 6:30 pm CC Regular Session 10:30 am Audit Finance18 2:30pm Agenda Committee 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 19 6:00pm Committee on Persons with Disabilities HABSCO 4pm 202122 23 PUB 9am 24 10am Council Airport Committee 2:00 pm 4th Tuesday Session 25 12:00 TIF Board (TIRZ) 2:30pm Agenda Committee 26 5:30PM Board of Ethics 272829 30 ZBA 5:30pm 31 No Council Meeting 81
April 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2:30pm Agenda Committee 2 8:30 DEDC 4:00 Public Art Committee 345 6 11:30 am Council Luncheon COE 1:30 Traffic Safety Commission 5:30 pm 7 2:00 pm CC Work Session 6:30 pm CC Regular Session 8 11:00 EDPB 2:30pm Agenda Committee 5:00pm P&Z Work Session 5:30 Airport Advisory Board 6:30pm P&Z Regular Session 9 HOT & S 1:00 101112 13 PUB 9am 14 2:00 pm 2nd Tuesday Session Mobility Committee Meeting 9:00 am 15 2:30pm Agenda Committee 16 6:00pm Committee on Persons with Disabilities HABSCO 4pm 171819 20 21 2:00 pm CC Work Session 6:30 pm CC Regular Session 22 2:30pm Agenda Committee 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 23 242526 27 PUB 9am ZBA 5:30pm 28 10am Council Airport Committee 2:00 pm 4th Tuesday Session 29 2:30pm Agenda Committee 30 5:30PM Board of Ethics 82
May 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 123 4 PUB 9am 11:30 am Council Luncheon COE 1:30 Traffic Safety Commission 5:30 pm 5 2:00 pm CC Work Session 6:30 pm CC Regular Session 6 2:30pm Agenda Committee 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 7 8:30 DEDC 4:00 Public Art Committee 8910 11 12 4:00 pm CC Election Reception / Meeting Mobility Committee Meeting 9:00 am 13 11:00 EDPB 5:30 Airport Advisory Board 14 151617 18 PUB 9am ZBA 5:30pm 19 2:00 pm CC Work Session 6:30 pm CC Regular Session 20 2:30pm Agenda Committee 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 21 6:00pm Committee on Persons with Disabilities HABSCO 4pm 222324 25 Memorial Day Holiday 26 10am Council Airport Committee No Council Meeting 27 12:00 TIF Board (TIRZ) 2:30pm Agenda Committee 28 5:30PM Board of Ethics 293031 83
June 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 11:30 am Council Luncheon COE 1:30 Traffic Safety Commission 5:30 pm 2 2:00 pm CC Work Session 6:30 pm CC Regular Session 3 2:30pm Agenda Committee 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 4 8:30 DEDC 4:00 Public Art Committee 567 8 PUB 9am 9 2:00 pm 2nd Tuesday Session Mobility Committee Meeting 9:00 am 10 11:00 EDPB 2:30pm Agenda Committee 5:30 Airport Advisory Board 11 121314 15 16 2:00 pm CC Work Session 6:30 pm CC Regular Session 17 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 18 HOT & S 9:00 6:00pm Committee on Persons with Disabilities HABSCO 4pm 192021 22 PUB 9am 23 10am Council Airport Committee 2:00 pm 4th Tuesday Session 2425 HOT & S 9:00 5:30PM Board of Ethics 262728 29 ZBA 5:30pm 30 No Council Meeting 84
July 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 12 8:30 DEDC 4:00 Public Art Committee 3 4th of July Holiday 45 6 No Luncheon Meeting COE 1:30 Traffic Safety Commission 5:30 pm 7 No Council Meeting 8 11:00 EDPB 2:30pm Agenda Committee 5:00pm P&Z Work Session 5:30 Airport Advisory Board 6:30pm P&Z Regular Session 9 101112 13 PUB 9am 14 No Council Meeting Mobility Committee Meeting 9:00 am 15 2:30pm Agenda Committee 16 6:00pm Committee on Persons with Disabilities HABSCO 4pm 171819 20 21 2:00 pm CC Work Session 6:30 pm CC Regular Session 22 12:00 TIF Board (TIRZ) 2:30pm Agenda Committee 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 23 242526 27 PUB 9am ZBA 5:30pm 28 10am Council Airport Committee 2:00 pm 4th Tuesday Session 29 2:30pm Agenda Committee 30 5:30PM Board of Ethics 31 85
August 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 12 3 11:30 am Council Luncheon COE 1:30 Traffic Safety Commission 5:30 pm 4 2:00 pm CC Work Session 6:30 pm CC Regular Session 5 2:30pm Agenda Committee 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 6 8:30 am Council Budget Workshop 8:30 DEDC 4:00 Public Art Committee 789 10 PUB 9am 11 2:00 pm 2nd Tuesday Session Mobility Committee Meeting 9:00 am 12 11:00 EDPB 2:30pm Agenda Committee 5:30 Airport Advisory Board 13 141516 17 18 2:00 pm CC Work Session 6:30 pm CC Regular Session 19 2:30pm Agenda Committee 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 20 6:00pm Committee on Persons with Disabilities HABSCO 4pm 212223 24 PUB 9am 25 10am Council Airport Committee 2:00 pm 4th Tuesday Session 2627 5:30PM Board of Ethics 282930 31 ZBA 5:30pm 86
September 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2:00 pm CC Work Session 6:30 pm CC Regular Session 2 2:30pm Agenda Committee 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 3 8:30 DEDC 4:00 Public Art Committee 456 7 Labor Day Holiday No Luncheon Meeting COE 1:30 8 No Council Meeting Mobility Committee Meeting 9:00 am 9 11:00 EDPB 2:30pm Agenda Committee 5:30 Airport Advisory Board 10 111213 14 PUB 9am 15 2:00 pm CC Work Session 6:30 pm CC Regular Session 10:30 am Audit Finance16 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 17 6:00pm Committee on Persons with Disabilities HABSCO 4pm 181920 21 22 10am Council Airport Committee 2:00 pm 4th Tuesday Session 23 12:00 TIF Board (TIRZ) 24 5:30PM Board of Ethics 252627 28 PUB 9am ZBA 5:30pm 29 No Council Meeting 30 2:30pm Agenda Committee 87
October 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 8:30 DEDC 4:00 Public Art Committee 234 5 11:30 am Council Luncheon COE 1:30 Traffic Safety Commission 5:30 pm 6 No Council Meeting 7 2:30pm Agenda Committee 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 8 91011 12 PUB 9am 13 2:00 pm 2nd Tuesday Session Mobility Committee Meeting 9:00 am 14 11:00 EDPB 2:30pm Agenda Committee 5:30 Airport Advisory Board 15 6:00pm Committee on Persons with Disabilities HABSCO 4pm 161718 19 20 2:00 pm CC Work Session 6:30 pm CC Regular Session 21 2:30pm Agenda Committee 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 22 232425 26 PUB 9am ZBA 5:30pm 27 10am Council Airport Committee 2:00 pm 4th Tuesday Session 28 2:30pm Agenda Committee 29 5:30PM Board of Ethics 3031 88
November 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 11:30 am Council Luncheon COE 1:30 Traffic Safety Commission 5:30 pm 3 2:00 pm CC Work Session 6:30 pm CC Regular Session 4 2:30pm Agenda Committee 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 5 8:30 DEDC 4:00 Public Art Committee 678 9 PUB 9am 10 2:00 pm 2nd Tuesday Session Mobility Committee Meeting 9:00 am 11 11:00 EDPB 5:30 Airport Advisory Board 12 131415 16 17 2:00 pm CC Work Session 6:30 pm CC Regular Session 10:30 am Audit Finance18 2:30pm Agenda Committee 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 19 6:00pm Committee on Persons with Disabilities HABSCO 4pm 202122 23 24 10am Council Airport Committee No Council Meeting 25 12:00 TIF Board (TIRZ) 26 Thanksgiving Day Holiday 5:30PM Board of Ethics 27 Day After Thanksgiving Holiday 2829 30 ZBA 5:30pm 89
December 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2:00 pm CC Work Session 6:30 pm CC Regular Session 2 2:30pm Agenda Committee 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 3 8:30 DEDC 4:00 Public Art Committee 456 7 11:30 am Council Luncheon COE 1:30 Traffic Safety Commission 5:30 pm 8 2:00 pm 2nd Tuesday Session Mobility Committee Meeting 9:00 am 9 11:00 EDPB 5:30 Airport Advisory Board 10 111213 14 PUB 9am ZBA 5:30pm 15 2:00 pm CC Work Session 6:30 pm CC Regular Session 16 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 17 6:00pm Committee on Persons with Disabilities HABSCO 4pm 181920 21 22 10am Council Airport Committee No Council Meeting 2324 Christmas Eve Holiday 25 Christmas Day Holiday 2627 28 29 No Council Meeting 3031 5:30PM Board of Ethics 90
City Council
City of Denton
Meeting Agenda
City Hall
215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
Work Session Room & Council Chambers12:00 PMTuesday, February 25, 2020
WORK SESSION BEGINS AT 12:00 P.M. IN THE WORK SESSION ROOM
CITY COUNCIL CONSIDERATION OF THE CONSENT AGENDA AND ITEMS FOR
INDIVIDUAL CONSIDERATION WILL BEGIN IMMEDIATELY FOLLOWING THE WORK
SESSION IN THE WORK SESSION ROOM
After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a
Work Session on Tuesday, February 25, 2020, at 12:00 p.m. in the Council Work Session Room at City Hall,
215 E. McKinney Street, Denton, Texas at which the following items will be considered:
WORK SESSION
1. Citizen Comments on Consent Agenda Items
This section of the agenda allows citizens to speak on Consent Agenda Items only. Each speaker will be
given a total of three (3) minutes to address any items he/she wishes that are listed on the Consent Agenda.
A Request to Speak Card should be completed and returned to the City Secretary before Council considers
this item.
2. Requests for clarification of agenda items listed on this agenda.
3. Work Session Reports
Receive a report, hold a discussion, and give staff direction regarding the Human Rights
Campaign (HRC) Municipal Equality Index (MEI) and research of comprehensive
anti-discrimination ordinances.
ID 20-291A.
Receive a report, hold a discussion, and give staff direction regarding the 2020 Denton
Mobility Plan Update, with a focus on the southern area of the city.
ID 20-137B.
Receive a report, hold a discussion and give staff direction regarding credit and collections
performance and processes.
ID 20-315C.
Receive a report, hold a discussion, and give staff direction regarding the concrete lined
channel on North Pecan Creek through Quakertown Park.
ID 20-432D.
Receive a report, hold a discussion, and give staff direction regarding an audit follow up of
the Procurement Process Audit.
ID 20-471E.
Receive a report, hold a discussion, and give staff direction regarding an investigation of
the Bonnie Brae Road and Scripture Street roundabout construction.
ID 20-472F.
Receive a report, hold a discussion, and give staff direction on pending City Council
requests for information.
ID 20-007G.
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February 25, 2020City Council Meeting Agenda
NOTE: The City Council reserves the right to adjourn into a Closed Meeting or Executive Session as
authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any
item on its open meeting agenda or to reconvene in a continuation of the Closed Meeting on the Closed
Meeting items noted above, in accordance with the Texas Open Meetings Act, including, without limitation
Sections 551.071-551.086 of the Texas Open Meetings Act.
NOTE: Any item for which a formal action at the Regular Meeting has been taken by Council may
be subject to a request for a motion for reconsideration at any time during the meeting, at the
Concluding Items Section, or after the meeting. In order to comply with the Texas Open Meetings
Act, a request for a motion for reconsideration made during, at the end of, or after a Council meeting
will be placed on the agenda and considered at the next official meeting of the City Council.
Following the completion of the Work Session, the City Council will convene in a Special Called Meeting to
considerthe following item(s):
1. CONSENT AGENDA
Each of these items is recommended by Staff and approval thereof will be strictly on the basis of the Staff
recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to
implement each item in accordance with the Staff recommendations. The City Council has received
background information and has had an opportunity to raise questions regarding these items prior to
consideration.
Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent
Agenda (Agenda Items A – N). This listing is provided on the Consent Agenda to allow Council Members
to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, the Consent
Agenda Items will be approved with one motion. If items are pulled for separate discussion, they may be
considered as the first items following approval of the Consent Agenda.
Consider approval of a resolution of the City Council of the City of Denton, approving the
2018/2019 Tax Increment Reinvestment Zone Number Two (Westpark TIRZ) annual
report; and declaring an effective date (TIRZ Number Two Board recommends approval
(13-0).
ID 19-2837A.
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to utilize a contract with Cintas
Corporation No. 2, through the U.S. Communities Cooperative Purchasing Program
Contract Number R-BB-19002, for procurement fulfillment of fire related and safety
services for Facilities Management Products and Solutions for the Facilities Department;
providing for the expenditure of funds therefor; and providing an effective date (File 7236
- awarded to Cintas Corporation No. 2, for one (1) year, with the option for three (3)
additional one (1) year extensions, in the total four (4) year not-to-exceed amount of
$820,000).
ID 20-310B.
Consider adoption of an ordinance of the City of Denton authorizing a service agreement
between the City of Denton and Denton County Friends of the Family, Inc.; authorizing
the City Manager, or his designee, to execute said agreement; providing for the
expenditure of council contingency funds in an amount not to exceed two hundred dollars
($200); and providing for an effective date.
ID 20-401C.
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February 25, 2020City Council Meeting Agenda
Consider adoption of an ordinance of the City of Denton authorizing a service agreement
between the City of Denton and Denton Music and Arts Collaborative; authorizing the
City Manager, or his designee, to execute said agreement; providing for the expenditure
of council contingency funds in an amount not to exceed five hundred dollars ($500); and
providing for an effective date.
ID 20-408D.
Consider approval of a resolution supporting the Texas Department of Transportation’s
proposal for the removal of certain roadways from the state highway system within the
City of Denton; and providing for an effective date.
ID 20-411E.
Consider adoption of an ordinance of the City of Denton authorizing the City Manager, or
his designee, to execute an amendment to an Advance Funding Agreement with the Texas
Department of Transportation for an expansion of Mayhill Road from a two-lane rural
roadway to a four lane divided urban arterial roadway from IH 35 East to US 380 in the
City of Denton; authorizing the expenditure of funds therefor; and providing an effective
date.
ID 20-412F.
Consider adoption of an Ordinance of the City Council of the City of Denton, Texas,
repealing Ordinance No. 2019-110; approving and adopting the 2019 Denton Municipal
Electric - Energy Risk Management Policy (“2020 ERMP”); authorizing and approving
the execution by the Mayor, or his designee, of the 2020 ERMP; delegating authority as
provided in the 2020 ERMP; authorizing and approving the subsequent execution of
contracts and related and ancillary documents, including, without limitation, nominations,
certificates, assignments, licenses, directions, instruments, confirmations, orders and
statements, as are authorized by the 2020 ERMP, which are incident to or related thereto;
confirming that the City of Denton, Texas, its Mayor, its City Council members, its City
Manager, or his designees, and its City Secretary, or her designees, are authorized to
perform such acts and obligations as are reasonably required to consummate those future
transactions which are provided for and authorized by the 2020 ERMP; finding that the
purchase of electricity, natural gas, and related commodities are exempt from the
requirement of competitive bidding; finding that the purchase of electric energy, natural gas
and related commodities made by the City under the terms of the 2020 ERMP are in the
public welfare of the citizens and electric ratepayers of the City; authorizing the
expenditure of funds therefor; providing an effective date.
ID 20-420G.
Consider adoption of an ordinance of the City Of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to utilize a contract through the
City of Fort Worth, for the purchase of electrical supplies to be used throughout the City
by various departments, as awarded by the City of Fort Worth Bid #16-0160; providing
the expenditure of funds therefor; and providing an effective date (File 6981 - awarded to
Dealers Electrical Supply, in the two (2) year not-to-exceed amount of $200,000).
ID 20-428H.
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract with Byrne Construction
Services (BCS), for the design, engineering, and renovation of the Development Services
Building, located at 401 North Elm Street for the City of Denton; providing for the
expenditure of funds therefor; and providing an effective date (File 7228 - awarded to
ID 20-429I.
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February 25, 2020City Council Meeting Agenda
Byrne Construction Services (BCS), in the not-to-exceed amount of $206,150).
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to utilize a contract with US
Digital Designs, Inc., through the Public Procurement Authority (PPA), Contract
#VH1614, for the purchase of the Phoenix G2 Fire Station Alerting System for Fire
Station #3 located at 1401 Underwood and Fire Station #8 located at 3131 Colorado
Boulevard; providing the expenditure of funds therefor; and providing and effective date
(File 7282 - awarded to US Digital Designs, Inc., in the not-to-exceed amount of
$141,910.30).
ID 20-430J.
Consider adoption of an ordinance of the City Of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract with Hangartner
Commercial, Inc., for the renovation of the Denton Tennis Center Building at 1117 Riney
Road and a contract with Mart, Inc., for the American Legion Hall Senior Center located
at 629 Lakey Street; providing for the expenditure of funds therefor; and providing an
effective date (RFP 7103 - awarded to the lowest responsive bidder for each line item,
Denton Tennis Center Building at 1117 Riney Road contract awarded to Hangartner
Commercial, Inc., in a not-to-exceed amount of $601,269 and American Legion Hall
Senior Center located at 629 Lakey Street contract awarded to Mart, Inc., in a
not-to-exceed amount of $1,563,000).
ID 20-431K.
Consider approval of a resolution of the City of Denton, Texas providing direction to the
city secretary to send notice to Erin Clegg, member of the Historic Landmark
Commission, providing notice of upcoming removal as required under Article XIV,
Section 14.16 of the Denton City Charter as a result of failing to meet board member
attendance requirements under the Denton Code of Ordinances, Article III, Section
2.83(c); and providing an effective date.
ID 20-436L.
Consider adoption of an ordinance approving an at-grade crossing Reimbursement
Agreement by and between the City of Denton and the Union Pacific Railroad Company
(UPRR) relating to the widening and realignment of Allred Road within the railroad
right-of-way located at Mile Post 724.14, Choctaw Subdivision, within the County and
City of Denton, Texas providing for the expenditure of funds (the initial estimate is
$75,000); and providing an effective date.
ID 20-439M.
Consider adoption of an ordinance of the City Of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract through the Department
Of Information Resources (DIR) Cooperative Purchasing Network Contract Number
DIR-TSO-4025 with GTS Technology Solutions, for the purchase of Panasonic CF-33
(Toughbooks) for use in the Police Department (PD) vehicles; providing for the
expenditure of funds therefor; and providing an effective date (File 7307 - awarded to
GTS Technology Solutions, in the not-to-exceed amount of $491,400).
ID 20-488N.
2. ITEMS FOR INDIVIDUAL CONSIDERATION
Consider approval of an ordinance of the city of Denton, a Texas home-rule municipal
corporation, updating the roadway impact fees; providing for a savings clause and
ID 20-266A.
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February 25, 2020City Council Meeting Agenda
repealing conflicting ordinances and resolutions; and, providing for an effective date.
Consider nominations/appointments to the City’s Boards, Commissions, and Committees:
Airport Advisory Board, Animal Shelter Advisory Committee, Board of Ethics,
Committee on Persons with Disabilities, Community Development Advisory Committee,
Health & Building Standards Commission, Historic Landmark Commission, Human
Services Advisory Committee, Library Board, Parks, Recreation & Beautification Board,
Planning & Zoning Commission, Public Art Committee, Public Utilities Board, Traffic
Safety Commission, and Zoning Board of Adjustment.
ID 20-257B.
3. CONCLUDING ITEMS
A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council
or the public with specific factual information or recitation of policy, or accept a proposal to place the
matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open
Meetings Act, provide reports about items of community interest regarding which no action will be taken,
to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules;
an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about
an upcoming event organized or sponsored by the governing body; information regarding a social,
ceremonial, or community event organized or sponsored by an entity other than the governing body that
was attended or is scheduled to be attended by a member of the governing body or an official or employee
of the municipality; or an announcement involving an imminent threat to the public health and safety of
people in the municipality that has arisen after the posting of the agenda.
B. Possible Continuation of Closed Meeting topics, above posted.
C E R T I F I C A T E
I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of
Denton, Texas, on the 21st day of February, 2020 at ___________________
__________________________________________
CITY SECRETARY
NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE
ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY
WILL PROVIDE ACCOMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE
HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE
SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR
USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX
SO THAT REASONABLE ACCOMODATION CAN BE ARRANGED.
Page 5 Printed on 2/14/2020
95
Meeting Date
25-Feb @ 12:00 p.m.
(Note: UNT Great
Convos event starts @
6pm)
Anti-Discrimination
Ordinance
20-291
Quakertown Park
Drainage Channel
20-432
Mobility Plan Update5
20-137
Follow Up on
Procurement Process
Audit
20-471
Bonnie Brae Rd./
Scripture St.
Investigation (Audit)
20-472
Credit and Collections
20-315
Review of Council
Requests
20-007
2-Mar Lunch
@ 11:30 a.m.
Integrated Pest
Management Plan
Review
20-425
Utilities Management
Study
(TBD)
KDB Annual Report
20-171
3-Mar Sustainability Plan
Development Fee Grant
Program
2020 Mobility Plan
Update6
19-2885
Lang Partners Update
20-313
Closed Meeting -
Performance Review
(Judge)
20-345
Review of Council
Requests Mar 03
20-008
10-Mar 19-2914
17-Mar
Urban Forest Master
Plan
20-426
TIF Grants for
Accessibility Library Master Plan
Commercial Paper
20-268
2020 Mobility Plan
Update7
20-245
EV Charger Upgrade
20-438
Review of Council
Requests Mar 17
20-009
24-Mar
FY 18-19 Annual Report
& Audit
20-457
Drinking Water Risk and
Resiliency Assessment
Review of Council
Requests Mar 24
20-010
31-Mar 19-2914
6-Apr Lunch
@ 11:30 a.m.
7-Apr
Review of Council
Requests Apr 07
20-011
14-Apr
Review of Council
Requests Apr 14
20-175
21-Apr
Review of Council
Requests Apr 21
20-176
28-Apr
Review of Council
Requests Apr 28
20-177
Accessory Dwelling
Units, and Screening
DCA19-0011 Delegated Authority
Doorbell Monitoring
Technology
19-2959 Stormwater Master Plan
Construction Code
Review (TBD)
Review of Council
Requests May 05
20-458
Group Home Code
Amendment Public Art
Purchasing Manual
Update
Right of Way Ordinance
Follow-up
Green Tree Estates
TBD (Mid April)
Review of Council
Requests May 12
20-459
Review of Council
Requests May 19
20-460
Review of Council
Requests May 26
20-461
Work Session Requests
Determined by Council -
Date TBD
Community Public Art
and Community Tree
Grants
Ethics Ordinance
Revision Plugged Gas Wells Tree Ordinance Review
Veteran Source of
Income Housing
Discrimination Ordinance Municipal Broadband
No meeting; NLC- Washington (Mar. 8-11)
No meeting; 5th Tuesday
Work Sessions Planned - Date TBDFUTURE WORK SESSION ITEMS MATRIX
As of February 14, 2020
Currently Slated Work Session Items
96
Street/Intersection From To Closure
Start Date
Closure
End Date Description Department Upcoming
Info/Notes
Public
Meeting
Other
Communication
Department
Contact
3309 Forest Ridge Rolling Hills El Paseo 03/02/20 03/28/20
Concrete Street Panel Repair.
The process starts with
Barricading the failed sections
of concrete pavement, remove
the pavement, and install new
Streets N/A (940) 349-7146
Bent Oaks Teasley Cul V Sac 02/24/20 03/27/20
Concrete Street Panel and
Sidewalk Repair. The process
starts with Barricading the failed
sections of concrete pavement,
remove the pavement, and
install new concrete.
Streets N/A (940) 349-7146
Broken Arrow Dunes Old Orchard 03/09/20 04/03/20 Concrete Sidewalk Repair. The
process starts with Barricading Streets N/A (940) 349-7146
Dunes St Broken
Arrow Old Orchard 03/02/20 03/20/20
Concrete Curb and Sidewalk
Repair. The process starts with
Barricading the failed sections
Streets N/A (940) 349-7146
Eagle Dr Ave. C Kendolph 03/02/20 03/08/20 Fire Hydrant Relocation
Public Works
Inspections,
Private
Development
NextDoor (940) 205-9230
Foxcroft Cir Emerson Ln Emerson Ln 02/21/20 06/16/20
Water Distribution will be
replacing the water main and
water services.
Water N/A (940) 349-7278
Haven Way Brookside Park Place 02/24/20 03/13/20
Concrete Street Panel and
Sidewalk Repair. The process
starts with Barricading the failed
Streets N/A (940) 349-7146
Hickory Creek Rd.Montecito
Dr.
Rushing
Springs Dr.02/25/20 02/28/20
Installation of new storm
drainage line. Flaggers will
direct traffic, in one direction at
a time.
Engineering
PM will contact McNair
Elementary Principal
again on 2/7/20.
(940) 349-7112
Hickory Creek Rd.Teasley Riverpass TBD TBD Street Widening
(Temporary Lane Closures)Engineering
From 1/13/20 to 2/21/20,
City's Contractor will be
clearing trees and
vegetation along the
south side of Hickory
Phone call to McNair
Elementary Principal (940) 349-7112
Hollyhill Ln Longridge Dr Tennyson
Trl 03/06/20 05/04/20
Water Distribution will be
replacing the water main and
water services.
Water N/A (940) 349-7278
Street Closure Report
Upcoming Closures
Week of February 17, 2020 - February 23, 2020
Upcoming Closures
97
Street/Intersection From To Closure
Start Date
Closure
End Date Description Department Upcoming
Info/Notes
Public
Meeting
Other
Communication
Department
Contact
I35E northbound service
road located 500 ft. west
of Bonnie TBD TBD Wastewater Improvements
(Temporary Lane Closures)Wastewater (940) 349-8909
Industrial Sycamore Bell 03/09/20 03/27/20
Installing Valley Gutter across
Industrial at the intersection of
Sycamore. The process starts
with barricading then remove
pavement and subgrade, and
install new concrete Valley
Streets N/A (940) 349-7146
N. Bell Ave Texas College 02/27/20 04/10/20 Building out west side of
building
Public Works
Inspections,
Private
Development
NextDoor (940) 205-9230
Quail Creek Dr.Quail Creek
Dr.
Berry Down
Ln.03/16/20 04/03/20
Concrete Street Panel Repair.
At roundabout Circle. The
process starts with Barricading
the failed sections of concrete
Streets N/A (940) 349-7146
Robson East Side of
RR 35W TBD TBD Wastewater Main Install
(Temporary Lane Closure)Wastewater (940) 349-8909
Rockwood Ln.Royal Mistywood TBD TBD bundle Engineering this will be part of bundle Door Hangers
Roselawn Dr.Bonnie Brae Kansas City
Southern RR TBD TBD Drainage and Roadway
Construction Engineering Part of Bonnie Brae Ph.
I Capital Project (940) 349-8910
Royal Ln.Royal Rockwood TBD TBD bundle Engineering this will be part of bundle
Rushing Springs Dr.Hickory
Creek Rd.
Marble Cove
Ln.03/02/20 03/13/20 Installation of new storm
drainage line. Intersection Engineering N/A (940) 349-7112
Upcoming Closures
98
Street/Intersection From To Closure
Start Date
Closure
End Date Description Department Upcoming
Info/Notes
Public
Meeting
Other
Communication
Department
Contact
Thomas St.Panhandle Oak TBD TBD Streets Construction Capital Projects Part of 2019 Street
Bundle (940) 349-7104
Union Circle Welch Welch 03/09/20 03/20/20 Curb And Gutter Repair.
Repairing Broken Curbs and Streets N/A (940) 349-7146
W Oak St Cedar Bolivar 02/24/20 02/24/20 Water Distribution will be
replacing a water service going Water Direct business contact (940) 349-7332
Total 20
Upcoming Closures
99
Street/Intersection From To Closure
Start Date
Closure
End Date Description Department Upcoming
Info/Notes
Public
Meeting
Other
Communication
Department
Contact
950 Masch Branch Rd.University
Dr.
Jim Christal
Rd.02/17/20 03/13/20
4. Concrete Street repair. The
process starts with barricading
the failed sections of pavement,
remove the pavement and
subgrade, and install new
concrete pavement.
Streets N/A (940) 349-7146
Acme US377 Bernard 01/27/20 02/22/20 TxDOT will have the section
closed at US377 only for paving TxDOT (940) 349-8938
Ave B Underwood Eagle 01/08/20 03/05/20
Water Distribution will be
replacing the water main, all fire
hydrants, and all water services
on Ave B from Underwood to
Eagle
Water
We will be distributing
flyers to affected
customers.
(940) 349-7332
Beechwood County Club
Rd.Wintercreek 12/09/19 02/28/20
Concrete Street panel and
Sidewalk repair. The process
starts with barricading the failed
Streets Door Hangers (940) 349-7146
Brown Dr Roberts St Woodland St 02/10/20 06/04/20
Wastewater collections will be
installing a new wastewater
main line and services
Wastewater N/A (940) 349-8909
Carmel Hobson El Paseo 02/19/20 02/19/20
The Drainage Department will
be repairing storm drain in front
of 3200 Carmel road will be
closed to through traffic. A
Drainage NextDoor, Email
Notification (904) 349-7197
Cherrywood Ln Woodland St Northwood
Tr 02/10/20 06/04/20
Wastewater collections will be
installing a new wastewater
main line and services
Wastewater N/A (940) 349-8909
Collier St Eagle Dr N. Interstate
35 02/10/20 02/28/20
Carriage Square:
Building out West side of
Parking Garage(Private)
Public Works
Inspections Door Fliers (940) 205-9230
Colorado Blvd Brinker Rd
3201
Colorado
Blvd
02/17/20 04/13/20
Private Development: Drainage,
Water, Sanitary Sewer, and
Pavement for Fire Station #8
Public Works
Inspections,
Private
NextDoor, Direct
business contact (940) 205-9230
E McKinney James St Campbell 02/17/20 02/17/20
The drainage department will be
cleaning a section of bar ditch in
front of 1435 E McKinney
Drainage NextDoor, Email
Notification (940) 349-7197
Elm St.Oak Parkway 09/23/19 02/29/20 Sidewalk Improvements Engineering
Part of Downtown TIF
Sidewalk & Lighting CIP -
Temporary lane and
(940) 349-8425
Street Closure Report
Week of February 17, 2020 - February 23, 2020
Current Closures
Current Closures
100
Street/Intersection From To Closure
Start Date
Closure
End Date Description Department Upcoming
Info/Notes
Public
Meeting
Other
Communication
Department
Contact
FM 2181
City of
Denton/Cori
nth City
limits
Lillian Miller 11/18/19 TBD Street Widening TxDOT
Various daytime lane
closures with flaggers
between 1/27/20 and
2/21/20 for pothole
repair. Ranchman Blvd
(940) 349-8425
Foxcroft Emerson Emerson 01/30/20 06/11/20
Wastewater main replacement.
Projects extents, Emerson from
Emerson Circle to Foxcroft.
Emerson Circle from Emerson
to End
Foxcroft from Emerson to
Northcrest
Foxcroft from Old North to
Emerson
Wastewater N/A (940) 349-8909
Fry Scripture Oak 11/04/19 02/28/20 Traffic Signal Improvements Traffic Direct business contact (940) 349-7486
Ft. Worth Dr. (US 377)IH 35E 0.26 mi
south of FM 12/03/18 12/12/20 Street Widening
(Temporary Lane Closures TxDOT 10/08/19 (940) 387-1414
Ft. Worth Dr. (US 377)IH 35E Mission St 10/17/19 11/27/20 Infrastructure Safety Upgrades
(temporary closures)TxDOT (940) 349-8938
Hinkle Dr.Headlee Windsor 07/03/19 02/29/20
Street and Drainage
Improvements Magnolia
Drainage Ph. II
(Street Closure)
Engineering
Significant delays in
placing base pavement
due to weather.
(940) 349-8910
IOOF Street Eagle Drive Sycamore
Street 01/06/20 03/27/20
Atmos Energy temporarily
closing IOOF and Highland
Street to through traffic for
replacement/ upgrade of
existing gas main and services
along IOOF Street, north of
Eagle Drive.
Atmos, Public
Works
Inspections
Atmos Energy to notify
apartment complex's in
area at least three
business days in
advance.
(940) 205-8278
Current Closures
101
Street/Intersection From To Closure
Start Date
Closure
End Date Description Department Upcoming
Info/Notes
Public
Meeting
Other
Communication
Department
Contact
John Paine Road
Southwest
Pump
Station
John Paine
Road at
John Paine
01/06/20 05/31/20
Road will be closed as needed.
Project includes installation of
water main along Old John
Water NextDoor (940) 349-8925
Johnson Lane John Paine
Road
Just west of
first
driveway
01/06/20 05/31/20
Road closure is for the
installation of new water main
along Old John Paine Rd. and
Water NextDoor (940) 349-8925
Johnson Street & Smith
Street Dallas Drive Daughtery
Street, at S 02/17/20 03/27/20 Atmos Energy is relocating/
replacing existing gas mains Atmos Direct business contact,
Atmos Energy to (940) 268-7285
Kerley Street Duncan
Street
Shady Oaks
Drive 02/05/20 07/10/20 Street Reconstruction Streets (940) 349-7146
Lakeway Marble Falls Still House 02/17/20 03/06/20
Concrete Street Panel and
Sidewalk Repair. At intersection
of Haven way. The process
starts with Barricading the failed
sections of concrete pavement,
remove the pavement, and
install new concrete.
Streets N/A (940) 349-7146
Locust St.Oak McKinney 02/10/20 03/31/20 Sidewalk Improvements Engineering
Part of Downtown TIF
Sidewalk & Lighting CIP.
Schedule delayed due to
weather
(940) 349-8910
Locust St.Hickory St.Mulberry St.02/17/20 02/25/20
East side lane closure.
Associated with the Pec-4 Ph 1
and 2 Capital Improvements
Project.
Engineering Direct business contact (940) 349-7112
Longfellow / Brightwood Terr.Emerson Windsor 02/17/20 03/06/20
Installing Valley Gutter across
Long Fellow at the intersection
of Brightwood Terrace. The
process starts with barricading
then remove the pavement and
subgrade, and install new
Streets N/A (940) 349-7146
Masch Branch U S 380 Jim Crystal 02/17/20 04/27/20
We will be reconstructing
Masch Branch from 380 to Jim
Crystal.
Streets Direct business contact,
Door hangers (940) 349-7146
Mayhill Rd.
US 380 (E.
University
Dr.)
Edwards Rd.09/01/17 02/28/20 Street Widening (Temporary
Lane Closures)
Engineering,
Traffic, TxDOT,
CIP
2/13/20 - Traffic switch
completed on Thursday
2/13/30 moving
remaining northbound
traffic (north of
McKinney) to the
Door Hangers (940) 349-8925
Mistywood Ln.Woodhaven Jamestown 10/07/19 02/20/20
Water Main, Services, and Fire
Hydrant Replacements
(Temporary Lane Closure,
Reopen at 6 pm daily)
Water Part of Mistywood Water
Project (940) 349-7181
Current Closures
102
Street/Intersection From To Closure
Start Date
Closure
End Date Description Department Upcoming
Info/Notes
Public
Meeting
Other
Communication
Department
Contact
Montecito Dr.Hickory
Creek Rd.
Buena Vista
Dr.02/19/20 02/28/20
Installation of new storm
drainage line. Full street
closure.
Engineering
City PM will contact
McNair Elementary
Principal again on
2/7/20.
(940) 349-7112
Oak at Jagoe St. Signal Intersection
of Jagoe 09/09/19 02/28/20 Signal Construction (Intermittent
Lane Closures)Traffic Updated per Pamela
Alummoottil's directive (940) 949-7486
Oak St. at Fry St. Signal Intersection
of Fry 11/04/19 02/28/20 Signal Construction (Intermittent
Lane Closures)Traffic (940) 349-7486
Prairie St.Elm St.Pierce St.11/04/19 02/28/20
Water and Wastewater Main
improvements, as part of Pec-4
Ph 1&2 Project. Prairie St. will
be closed to thru traffic.
Engineering (940) 349-7112
Roberts St Bell Ave Cherrywood
Ln 02/10/20 06/04/20 Wastewater collections will be
installing a new wastewater Wastewater N/A (940) 349-8909
Rockwood Ln.Royal Mistywood 10/07/19 02/20/20 Water Main, Services, and Fire
Hydrant Replacements Water Part of Mistywood Water
Project (940) 349-7181
Royal Ln.Mistywood Rockwood 10/07/19 02/20/20
Water Main, Services, and Fire
Hydrant Replacements
(Temporary Lane Closure,
Reopen at 6 pm daily)
Water Part of Mistywood Water
Project (940) 349-7181
S. Bonnie Brae St.Willowwood
St.
Highland
Park Rd.01/28/20 03/20/20
Water transmission main
installation. Street will be
closed to thru traffic.
Engineering
Door hangers delivered
to local residents on
1/29/20.
(940) 349-7112
S. Elm St.Prairie St.Eagle 01/01/20 02/29/20
Water main improvements
along Elm St. as part of the Pec-
4 Ph 1&2 Project.
Engineering East side lane closure.Direct business contact,
Door hangers (940) 349-7112
S. Locust St.Warren Ct.Highland St.12/16/19 04/03/20 Drainage Improvements as part
of the Pec-4 Ph 1&2 Project.Engineering West side lane closure Direct business contact,
Door hangers (940) 349-7112
S. Locust St.Prairie St.Mulberry St.01/09/20 02/29/20
Wastewater main installation as
part of the Pec-4 Ph 1&2
Project.
Engineering West lane closure.Direct business contact,
door hangers.(940) 349-7112
Stone Crop Woodbine Hidden
Meadow 02/17/20 03/06/20
Concrete Sidewalk Repair.
Repairing failed sections of
sidewalk, barricade and
Streets N/A (940) 349-7146
Current Closures
103
Street/Intersection From To Closure
Start Date
Closure
End Date Description Department Upcoming
Info/Notes
Public
Meeting
Other
Communication
Department
Contact
US 380 (E. University Dr.)
1200' East
of N. Mayhill
Rd.
1200' West
of E. Mayhill
Rd.
11/01/19 02/28/20 Signal Upgrade and Installation
Engineering,
Traffic, TxDOT,
CIP
Outside lanes of US 380
may need to be closed,
as needed, at the
intersection of Mayhill
Rd. for intermittent work
until project is
completed.
Additional outreach not
needed (940) 349-8925
Vintage US377 Hidden
Meadows 02/17/20 02/21/20 Union Pacific Railroad will be
replacing the crossing at Engineering N/A (940) 349-8938
Warren Ct.Wainwright
St.Locust St.12/16/19 05/05/20 Drainage Improvements as part
of Pec-4 Ph 1&2 Project Engineering Closed to thru traffic Direct business contact,
door hangers (940) 349-7112
West Windsor Drive Parkside
Drive
Mesquite
Street 11/11/19 03/28/20
Installation of new storm
drainage line, sanitary sewer
line, and pavement replacement
Streets,
Drainage, Water,
Waste Water
NextDoor, Email
Notification (940) 349-8425
Woodland St Brown Dr Cherrywood
Ln 02/10/20 06/04/20
Wastewater collections will be
installing a new wastewater
main line and services
Wastewater N/A (940) 349-8909
Total 46
Current Closures
104
Street/Intersection From To Closure
Start Date
Closure
End Date Description Department Upcoming
Info/Notes
Public
Meeting
Other
Communication
Department
Contact
Ave C Eagle Dr.I-35 02/10/20 02/16/20 Crane Erection
Public Works
Inspections,
Private
Development
NextDoor (940) 205-9230
Bell Ave.Texas College 02/10/20 04/27/20 Building out East side of
building
Public Works
Inspections,
Private
Development
Rescheduling street
closure for later date NextDoor (940) 205-9230
Bent Creek Kappwood Spring
Creek 01/06/20 03/13/20
Concrete Street panel and
Sidewalk repair. The process
starts with barricading the failed
sections of concrete pavement,
Streets N/A (940) 349-7146
Blagg Rd.N. Mayhill
Rd.Geesling Rd.03/18/19 02/07/20 Mayhill Project (Temporary
Street Closure)
Engineering,
Traffic, CIP
Blagg Road is expected
to open Friday, February
Website & NextDoor
Notification (940) 349-8925
Bonnie Brae St.Roselawn Corbin 10/21/19 01/24/20 Water Transmission Main
Installation (closed to thru Engineering Part of North South
Water Main Ph. II (940) 349-8910
E Sherman Dr Wilsonwood
Dr Coronado Dr 01/13/20 01/29/20 Wastewater collections will be
replacing wastewater mainline.Wastewater (940) 349-8909
Eagle Dr.S. Locust St.S. Elm St.02/10/20 02/12/20
Right westbound lane closure.
Associated with the Pec-4 Ph
1&2 Capital Project.
Engineering Direct business contact (940) 349-7112
Fry Oak Hickory 02/08/20 03/02/20 Signal reconstruction Traffic This full closure will no
longer be needed Direct business contact (940) 349-7486
Hickory Creek Rd.Westside Pl.Montecito
Dr.02/15/20 02/15/20
Installation of new storm
drainage line. Flaggers will
direct traffic, in one direction at
Engineering
Direct business contact,
City PM will contact
McNair Elementary
(940) 349-7112
Locust St.Walnut Mulberry 12/16/19 01/17/20
Water Main Improvements
(East Side Parking Lane
Closures)
Engineering Part of PEC-4 Ph. 1 & 2
Drainage Capital Project
Speaking with property
owners; doorhangers (940) 349-8910
Street Closure Report
Week of February 17, 2020 - February 23, 2020
Completed Closures
Completed Closures
105
Street/Intersection From To Closure
Start Date
Closure
End Date Description Department Upcoming
Info/Notes
Public
Meeting
Other
Communication
Department
Contact
McKinney Loop 288 S. Fork 01/13/20 01/31/20
The McKinney Road Widening
project will be widening the road
from a 2 lane road to a 4 lane
road with a dedicated turning
lane.
Engineering (940) 349-7426
S. Bonnie Brae St.Highland
Park Rd.Solar Way 01/24/20 01/31/20
Water Transmission Main
installation (closed to thru
traffic).
Engineering
Part of North-South
Water Main Ph II Capital
Project
Door Hangers
distributed to local
residents 1/23/20.
(940) 349-7112
Smith St.Johnson Dallas 11/18/19 02/07/20
Wastewater Main Install
(Temporary Lane Closure; Will
reopen at 6 pm daily)
Wastewater
Construction date
delayed from
09/30/2019.
(940) 349-7128
Spencer Loop 288 Brinker 01/20/20 01/29/20
Repairing Broken Street
Concrete Panels on Spencer
Rd.
Streets (940) 349-7146
W. Eagle Dr.S. Locust St.S. Elm St.02/10/20 02/12/20
Westbound and eastbound
inside lane closures.
Associated with Pec-4 Ph
1&2 Capital Project.
Engineering Direct business contact (940) 349-7112
Westheimer Gessner Fondren 01/13/20 01/29/20
Concrete Sidewalk repair. The
process starts with barricading
the failed sections of Sidewalk,
remove and install new
concrete.
Streets N/A (940) 349-7146
Total 16
Completed Closures
106