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HomeMy WebLinkAbout082721 Friday Staff Report City Manager’s Office 215 E. McKinney St., Denton, TX 76201  (940) 349-8307 OUR CORE VALUES Integrity  Fiscal Responsibility  Inclusion  Transparency  Outstanding Customer Service MEMORANDUM DATE: August 27, 2021 TO: The Honorable Mayor Hudspeth and Council Members FROM: Sara Hensley, Interim City Manager SUBJECT: Staff Report I. Council Schedule A. Meetings 1. Cancelled - Zoning Board of Adjustment on Monday, August 30, 2021, at 5:00 p.m. in the Council Chambers. 2. Agenda Committee on Thursday, September 2, 2021, at 8:00 a.m. in the City Hall Conference Room. 3. Cancelled - Downtown Economic Development Committee on Thursday, September 2, 2021, at 8:30 a.m. at the Development Service Center. 4. Cancelled - Bond Oversight Committee on Thursday, September 2, 2021, at 12:00 p.m. at the Development Service Center. 5. Public Art Committee on Thursday, September 2, 2021, at 4:00 p.m. in the Civic Center Community Room. II. General Information & Status Update A. DCPH Update to Commissioner’s Court – On Tuesday, August 24, Denton County Public Health (DCPH) presented their standing COVID update to the Denton County Commissioner’s Court (begins shortly after 42-minute mark and is approximately 25 minutes in length). The following are notes from the video for convenience only; the video should be watched for the full context, charts, and interpretation. Stats can be viewed at www.DentonCounty.gov/COVIDstats.  Active Cases – As of Tuesday, there were a total of 8,605 active cases countywide and 642 deaths. The total number of active cases by week is still trending up.  Hospitalizations – As of Tuesday, there were about 180 COVID patients in Denton County hospitals. This is not as high as the highest point in the pandemic, but an increase from a week ago. The majority of ICU beds in Denton County are being used to treat COVID-19 patients.  Vaccines – On Monday 8/16, DCPH opened registration for a 3rd vaccine dose for severely immunocompromised individuals per the recent CDC recommendations. Over 300 third doses had been administered by the time of this report. A third does for the general population may be available as early as September, but is generally anticipated to be in the fall. Additionally, the Pfizer vaccine was given full approval by the FDA.  When will the age group 5-11 be approved for vaccinations? Pfizer and Moderna both are undergoing studies for this age group. It has been reported that the current estimated timeline for this age group to receive emergency use authorization from FDA/CDC will likely be the last week of September or first week of October. That is just the current estimated timeline.  How does hospital staffing look? Staffing challenges continue to impact county hospitals, particularly in the number of staffed ICU beds that are available. Staff contact: Ryan Adams, Customer Service and Public Affairs B. State Legislative Update – After the First Special Called Session of the 87th Texas Legislature ended without a quorum being achieved in the House and no bills adopted, a quorum of both chambers was finally achieved roughly two weeks into the Second Special Called Session. Most of the priority items issued from the Governor’s office were considered and adopted by the Senate within the first two weeks of this second session. We are now beginning to see bills scheduled for committee hearings and/or full consideration by the House. While many of the items called for consideration by the governor fall outside of the scope of the Legislative Program adopted by the City Council in January, there are several legislative issues that will warrant close monitoring or action by City staff and/or our state legislative consultants. Senate Bill 8 – Provides that a person who acquires property after January 1 of a tax year may receive certain homestead exemptions for the applicable portion of that tax year immediately on qualification for the exemption. This could impact the City if a large number of these exemptions, which affect our projected revenues, occur after the adoption of our tax rate in September. Senate Bill 14 – Provides that a city or county may not adopt or enforce an ordinance, order, rule, regulation, or policy requiring any terms of employment that exceed or conflict with federal or state law relating to any form of employment leave, hiring practices, employment benefits, scheduling practices, or other terms of employment. Aside from the clear pre-emption of municipal authority to set minimum standards for private sector employment benefits, the language of this bill appears to levy the same restrictions on a municipality’s own general government employees. Fortunately, the version of this bill in the House exempt municipal employees from these restrictions. Senate Bill 6 – Bail Reform Bill. Makes numerous changes to the bail system. Staff will monitor this bill for its impacts to our Municipal Court. 2 Election Legislation – Many election-related bills have been filed in this special session; though the most consequential are the “election integrity” bills: Senate Bill 1 and House Bill 3. These bills make numerous changes to election law that impact early voting, mail-in ballots, and polling operations. While S.B. 1 has passed its chamber, the House version of the bill is being considered on the floor of the house this week. The House version does have differences from the Senate bill, and a conference committee will be established to reconcile both versions. Staff will continue closely monitor and act on bills that impact Denton in alignment with Council’s adopted legislative program or other formal action. The attached bill tracking report details all bills currently monitored by staff and legislative consultants. Staff contact: Ryan Adams, Customer Service and Public Affairs C. Denton County COVID-19 Testing Activities – At the August 24 City Council meeting, several council members inquired as to whether the County would begin providing free COVID-19 testing for county residents. Staff inquired with Denton County Public Health on this issue and were told this is something the County continues to evaluate. We will remain in continued contact with them for any updates. Staff contact: Ryan Adams, Customer Service and Public Affairs D. Denton Fire Department Awarded SAFER Grant to Hire Three Firefighters – The Denton Fire Department (DFD) was notified today that it will be a recipient of a Staffing for Adequate Fire & Emergency Response (SAFER) 2020 Grant awarded from the Department of Homeland Security’s Federal Emergency Management Agency (FEMA). The SAFER Grant was created to provide funding directly to fire departments to assist them with increasing the number of trained, “front line” firefighters available in their communities. The 2020 SAFER Grant provision removed supplanting clauses and reimburses 100% of the firefighters’ normal salaries hired as part of this grant for a period of 3 years. This grant will provide the funding for 3 previously approved firefighters to complete the hiring process for staffing of Fire Station 8. The total value of the grant awarded to the DFD is $989,136. The department’s process to hire these additional 3 firefighters is underway. Staff contact: Kenneth Hedges, Fire Chief E. Water Consumption Data – On August 24, the Finance Department presented two rate options to the City Council. Staff received direction to proceed with Option 4, establishing two new volume tiers and combining seasonal volume rates. The new tier structure will decrease the average residential customer’s bill by $2.40/month, however, customers using over 15,000/gallons a month will see a rate increase. In total, approximately 11 percent of residential customers have an average annual consumption over 15,000 gallons. In an effort to better understand the 11 percent, staff completed a detailed analysis utilizing the City’s Geographic Information System (GIS). The analysis compared parcel size and water consumption for over 34,000 customers around the City. In summary, water consumption is determined by consumer habits and not the size of a parcel. It is important to note that changes in consumption habits associated with the new rate structure are unknown at this time. However, staff plans to closely monitor consumption and revenue generation throughout next fiscal. The GIS analysis can be accessed by clicking on the following link. Instructions for navigating the system are attached. 3 https://dentontxgis.maps.arcgis.com/apps/dashboards/73b4b21f3b5e45019a5ce568c 62f4fd2 Staff Contact: Nick Vincent, Finance / Rebecca Fong, Technology Services F. Utility Assistance Funding Update – April 12, 2021 Customer Service began direct referrals to United Way of Denton County (UWDC) for residents who are experiencing COVID related income loss and do not own their home. This has reduced the current number of aid requests to Interfaith Ministries. However, assistance requests to Interfaith Ministries during the pandemic continue to be greater than previous years. Recent month and year qualification statistics are provided below: In the December 17, 2020 meeting, City Council increased Interfaith Ministries FY2020-21 funding by $125,000. Currently, 17% of the fiscal year remains with 47% of this year’s funds available for the remainder of the year. To ensure utilization of available funding during this period of increased customer needs, Customer Service issued direction to Interfaith Ministries to allow customers who meet assistance qualifications to receive assistance with up to three months of bills between January 1, 2021 and September 30, 2021. Fund balances will continue to be monitored closely. Any customer who contacts Customer Service indicating need for assistance is submitted as a referral to UWDC or Interfaith Ministries as appropriate and is granted an agreement to ensure service continuation while they are working through the application process. Any resident who is experiencing financial hardship and difficulty paying utility bills should contact Customer Service at 940-349-8700. Staff appreciates the opportunity to serve our customers. are here to help as much as 230 422 412 0 100 200 300 400 500 -21 Families Assisted Oct -July $59,792 23% $61,902 24% $138,325 53% 2020-21 Fund Health Remaining Budget Available Funds Administered Funds 0 20 40 60 80 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Families Assisted 2018-19 2019-20 2020-21 4 possible. We appreciate the Council’s help in communicating our availability to customers who express concerns to them. Staff contact: Christa Foster, Customer Service G. Water Customer and Consumption Data by Service Type – At the August 24, 2021 City Council meeting, staff received a request to provide information on how water use compares between commercial, residential, and other types. Water use is outlined in the graph below and is representative of the July 2021 billing cycle. Total consumption (in gallons), the number of accounts, and the average consumption by customer are provided. Commercial and residential water use is limited to those accounts of which the meter type indicates water service delivered to a home or place of business. Other water use includes water meters that are dedicated to irrigation-only systems, portable fire hydrant meters, or other non-potable water use. Wholesale water sale is not included. Staff contact: Christa Foster, Customer Service H. Forestar Rayzor Devleopment – Many Council Members received e-mails from a concerned resident about the Forestar Rayzor development that is under construction near Roselawn Dr. Staff responded to the resident’s concerns by e-mail, and those responses are included below in green. Moving forward, if a resident contacts staff and the City Council about this development, staff will respond to the resident and those responses will be included in that week’s Friday Report. Staff contact: Deborah Viera, Environmental Services  The addition .07 acre to compensate has already had a significant amount of trees removed to access the Previous tree protection line. You are not getting a full .07 acres of preserved trees. In addition, why don’t they move to fence to drip line so the trees on the boarder CAN be preserved? Good afternoon, [resident]. I have provided responses to your comments in green. It’s important to clarify the additional tree preservation amounts to 0.7ac. The additional 0.7ac preservation is to offset any trees, of the original 15.1ac offered, that could be at risk and may not be successfully preserved due to unplanned circumstances. Please note, any trees that may die will be counted against the minimum of 50% preservation required and offset by the additional trees. Staff would keep track of the offsets. Moving the tree fences for any tree drip lines encroaching into right-of-ways of proposed streets may not be feasible as this would require modifying the approved street widths and/or street layout. Thank you for your support in saving the 200-year-old historical, landmark post oak forest. Consumption Accounts Commercial 211,721,667 4,078 Residential 323,945,945 34,047 Other 60,043,245 1,527 5 I. Denton Record-Chronicle Digitization Project Update – In August 2020, the Denton Public Library (DPL) was awarded $24,820, the second year of funding through TexTreasures grant program from the Texas State Library and Archives Commission (TSLAC). The Commission awards annual grants supported by Library Services & Technology Act funds through the Institute of Museum & Library Services. The funds allowed DPL to digitize 24,000 pages from archived issues of the Denton Record- Chronicle (DRC) from 1939 to 1954. The TexTreasures program is designed to help libraries make their special collections more accessible for the people of Texas and beyond. DPL holds an archival collection of local newspapers, mainly the DRC, on 752 rolls of microfilm containing issues from 1908 to 2018. In 2019, DPL received their first grant through the TexTreasures program. The 2019 grant funds were used to digitize and make freely available on the Portal to Texas History 24,000 pages of the DRC, beginning in 1908, representing the earliest years of microfilm available in the collection. The grant funding received in 2020 provided for the digitization of an additional 24,000 pages of DRC issues through 1952. To facilitate the digitization, process the Library partnered with the Texas Digital Newspaper Program (TDNP), available through University of North Texas’s (UNT) Portal to Texas History. TDNP is the largest single-state, open access, digital newspaper preservation repository in the U.S., hosting just under 8 million newspaper pages at the time of this writing. In late 2018, UNT received permission from the owner of the DRC to include the newspaper run in the TDNP collection. Through this project 48,000 pages of the DRC from various years beginning in 1908 through 1952 have been digitized and made freely available on the Portal of Texas history. Each grant proposal estimated a higher year range that actual page count funded. DPL and UNT will continue their partnership by digitizing the remaining years of the DRC, through a variety of methods. As of August 26, 2021, the Denton Record-Chronicle Collection, https://texashistory.unt.edu/explore/collections/DRC/, on the Portal to Texas History hosts 10,000 issues (117,138 pages) and has been used 35,979 times. This includes 1,743 items that are PDF ePrint editions of the paper from 2014 to 2018, which UNT uploaded for long-term preservation and access. UNT uploads ePrint editions without a charge, and digitally preserves these through an agreement with the Texas Press Association; these PDFs were not a part of the funded grant, but they do enhance access to the collection and helped to build community interest in seeing earlier years available on the Portal. Staff contact: Laura Douglas, Libraries J. Internal Audit Fiscal Year 2020-21 Third Quarter Report – The Internal Audit Department’s Quarterly Reports are intended to provide the City Council and the public with a status update on the Annual Internal Audit Plan. Additional items of note may also be presented and discussed by the Committee including, but not limited to, the Department’s structure or budget, application of and compliance with relevant auditing standards, the annual audit plan, and changes to the auditing process. The Third Quarter Report can be seen on the Internal Audit Website here and is attached to this Friday Report for reference. Staff contact: Madison Rorschach, Internal Audit 6 K. DTV Videos for August - In addition to producing public meetings, staff continues to collaborate on videos this month that raise awareness, educate, inform, and inspire our community. Of all the videos produced this month, we would like to highlight a few in the Friday Report and encourage Council to share them.  2019 Street Reconstruction Project: YouTube, Facebook  Parks Construction Update: North Lakes Disc Golf: YouTube, Facebook  Recycling Right: YouTube, Facebook All videos air on DTV, are shared via social media channels, and are available on the City’s YouTube channel. Staff contact: Billy Matthews, Public Affairs L. Planning and Zoning Bootcamp Presentation – Staff provided the attached presentation to the Planning and Zoning Commissioners at their Wednesday, August 18 meeting. This presentation covered the topics of basic zoning history, types of zoning, zoning processes in Denton and other topics. Staff currently has monthly Bootcamp presentations scheduled through this calendar year. As requested, the presentation will be included for Council in the Friday Report following the meeting. Staff contact: Hayley Zagurski, Development Services M. Hunting Permits for Clear Creek Natural Heritage Area – The City of Denton issued individual permits for hunting at Clear Creek Natural Heritage Area since 2004. Hunting permits are now on sale through the Denton Parks and Recreation Department for the 2021-2022 season. The Parks and Recreation Department recently restructured the hunting program to improve public safety, expand participation while preventing overcrowding, prioritize amenities for residents, and increase annual revenues. PARD made additional changes to expand hunting opportunities due to feedback from residents, park users, and regional professionals from the US Army Corps of Engineers and the Texas Parks and Wildlife Department. These changes provide an additional 100 permits for hunters with a youth permit. All of the revenue collected through permit fees is used for park improvements, including fencing, signage, education, and programming. Hunting Program Highlights:  Hunting permits are issued online on a first-come, first-served basis. They are available online through the PARD registration site; an account is required: https://secure.rec1.com/TX/city-of-denton-tx/catalog  The permit cost is per-season as follows: Residents: $30, Nonresident: $50  Legal game is dove, feral hogs, waterfowl, turkey, and small game. Deer Hunting is prohibited. Hunting Program Updates:  Season Dates: Hunting season begins September 1 and will now extend through May 31 to provide a longer period of hunting for feral hogs and small game. The end of season was previously February 28.  Youth-only hunt weekends have been added for the following dates: November 6-7, January 3-9, January 10-16  City of Denton residents can access hunting permits before public registration opens to non-residents.  Dove/Feral Hog Season will end October 29 to accommodate a youth-only hunting weekend Oct. 30-31. 7 Proposed permit fees for FY 2021-2022 are subject to change pending USACE approval. For any additional hunting questions or inquiries about the program, please email autumn.natalie@cityofdenton.com. Staff contact: Autumn Natalie, Parks and Recreation N. Triple Play Beer Canning Day – September 1 is the official release and canning day for the Denton County Brewing Company’s Triple Play Beer, a brew for better parks. Denton Parks Foundation invites everyone to kick off this fundraising effort to fill the champagne taste and beer budget gap. This recurring revenue source will help make Denton parks better and add economic value to small businesses, families, and individuals. Additionally, it will create more opportunities for collaboration and the potential to harvest some ingredients in our parks or from local farmers. Staff contact: Brooke Moore, Denton Parks Foundation / Gary Packan, Parks and Recreation O. Art Sculpture Repair – The art sculpture named Children’s Play Wall will be closed to the public for repairs starting Tuesday, September 1. This sculpture is between the Senior Center and Civic Center Pool. The Children’s Play Wall public dedication was held on December 13, 1970. This art sculpture was dedicated to Betty Jane Blazier. Mrs. Blazier was a previous instructor at Texas Women’s University and a founding member of the Denton Unitarian Fellowship (DUF). DUF raised funds and commissioned the artist, Richard H. Laing from North Texas State University, to create this piece. Staff will install a temporary fence to protect the area. This project has been contracted out to Art & Antique Restorations and is scheduled to be closed for two weeks. Pictures of the current condition are below. Staff Contact: Chris Escoto, Parks and Recreation P. Early Closure for Civic Center Pool – Aquatics began the season with approximately 100 temp/seasonal staff, which was less than previous years. Due to continued staffing shortages in the last weeks of summer, as employees quit to return to school, the aquatic operations are forced to adjust. August 28-29 will be the last operating 8 weekend for the Civic Center Pool. Season Pass holders will have the opportunity to use their pass for Water Works Park for the Labor Day Weekend, September 4, 5, and 6, at no additional cost. Staff contact: Monica Martin, Parks and Recreation Q. TAMS Volunteer Work – Every year, the Texas Academy of Mathematics and Science (TAMS) program at UNT volunteers to do meaningful work in the Denton park system. In past years they have sanitized playgrounds, repaired trails, paint numerous structures, and much more. This year, 35 students mulched 150 trees at South Lakes Park on Friday, August 20. The program is comprised of gifted high school students, and as part of their program, UNT seeks opportunities for hands-on tasks. This helps them understand the satisfaction of hard work and community involvement while performing needed work in our Denton Parks. Staff contact: Russell Koch, Park and Recreation R. Dog Days of Denton – On September 11 from 9 a.m.-3 p.m. in Quakertown Park (between the Senior Center and Civic Center Pool), Denton Parks Foundation (DPF) will host the Dog Days of Denton. This is the first year DPF will host the event, and DPF will combine it with the Splish Splash Doggie Bash from 2019. All money raised will go to bettering the Denton dog parks. The Dog Days of Denton committee is hard at work to make the event a reality. Together they’ve raised over $15,000 in sponsorship support and vendor fees. The event will be free for pups and people. There will be vendors, events, and contests throughout the day. Some events will be Upward Dog Yoga, Camp Gladiator, “Ask a Trainer,” and even a ball pit and lure course for the dogs to enjoy. The contests will include a new Spokesdog and some fun contests like longest legs and best singing. The Mutt Market has over 30 confirmed vendors, and Fido’s Food Court will have something delicious for the people. There is a V.I.Paw area for the Civic Center Dog Pool Party (formally Splish Splash Doggie Bash). For access to this off-leash area, tickets are $15 for one human and two dogs. Included with each Human and Pup V.I.Paw pass is a Dog Days t-shirt, a wag bag filled with human and pup treats, one hotdog, and one free beer for the first 250 to sign up (21+). While Dog Days is a free public event, only V.I.Paw pass holders will have access to the Civic Center Pool. This is a family-friendly Denton treasure with something for everyone. For more information, visit the website at www. dentondogdays.com. Staff contact: Brooke Moore, Denton Parks Foundation, via Gary Packan, Parks and Recreation S. North Lakes Dog Park Grand Opening/Fetch Sculpture Dedication/Movie in the Park – On September 10, from 6 to 10 p.m. Denton Parks and Recreation will host the Grand Opening celebration for the North Lakes Dog Park, 808 W. Windsor. The dog park is in North Lakes Park near the Linda McNatt Animal Care & Adoption Center. The event will feature pet vendors, food, and furry fun! Mayor Gerard Hudspeth and pet mayor Elvis will attend to help unveil the park’s new sculpture Fetch. After the dedication ceremony, join us for a Movie in the [Dog] Park, Best in Show. 9 The dog park was completed in 2020, and the grand opening celebration was postponed due to the pandemic. The event will be held per current local and CDC COVID-19 guidelines. Staff contact: Autumn Natalie, Parks and Recreation III. Responses to Council Member Requests for Information A. Windsor Drive Signage – On August 20, Mayor Hudspeth raised concerns about misleading signage on Windsor Drive from Westgate Drive to I-35 Frontage Road. Staff investigated the site and found that the signage and markings were from temporary traffic control measures to detour traffic for the Windsor Apartment complex that is under construction at the intersection of Windsor Dr. and I-35. The detour is no longer in use and the contractor removed the temporary markings and moved any cones that were redirecting traffic, as well as replacing the stop bar and the pavement centerline. Four temporary directional signs were facing the wrong direction and were repositioned away from the roadway to not mislead traffic. Public Works Inspection contacted the contractor about removing the unnecessary signage from the roadway, who promptly removed the signage Monday, the 23rd. Engineering staff is evaluating this location to see if additional markings and signage are required. Staff contact: Daniel Kremer, Streets / Trevor Crain, Public Works Inspection / Chandra Muruganandham, Engineering B. Sustainability Framework Advisory Committee – On August 22, Mayor Pro Tem Meltzer requested information about the role that the Sustainability Framework Advisory Committee (SFAC) has in developing the tactics that will lead to mee ting the targets laid out in the plan. The SFAC recommended to adopt a Science Based Target and join the ICLEI 150 for the City to have a starting point for Greenhouse Gas Mitigation. Staff will review High Impact Actions with the SFAC at the next meeting and work with the Committee to develop further recommendations for City Council. The ISR was an interim update to advise Council of the recommendation developed at the July SFAC meeting, staff will report further information via Staff Report or Work Session for action items. Staff contact: Katherine Barnett, Sustainability C. Census Demographics – On August 22, Mayor Pro Tem Meltzer requested information about whether staff has any information from the new census on Denton’s composition shifting in relationship to age groups or other demographic variables. This information does not appear to be available on the Census web resources. We have inquired with our federal consultant, CapitalEdge, on the availability of this information they have reported that city data at this level of detail will be released by the Census Bureau by September 30. Staff contact: Ryan Adams, Customer Service and Public Affairs D. Budget Balancing Tool – On August 22, Mayor Pro Tem Meltzer asked whether users were only shown the rate and the resulting total budget or if they were also shown the change in the average tax bill resulting from a rate change (or from no change at in the rate at all)? Balancing Act allows users to see the total amount of revenue change associated with a change to the tax rate. Additionally, it allows users to increase property taxes to fund additional supplementals or decrease property taxes and not fund supplementals. See screen shots below. Staff contact: Cassey Ogden, Finance 10 E. Traffic Study Results for Kerley Street – On August 10, Council Member Byrd requested a traffic study for Kerley Street. The study was conducted from August 17, to August 20. Speeding was observed along Kerley Street with 16.9% of drivers going over the posted speed limit. Traffic Operations added flags to existing speed limit signs on August 26. The Police Department was notified, and they will deploy driver feedback signs the week of August 30. Driver feedback signs typically stay in a given location for two to four weeks before being moved to another location across the City. Staff contact: Chandrakanth Muruganandham, Capital Projects/Engineering F. Traffic Issues Near Hodge Elementary – On August 19, Council Member Beck requested if the Capital Projects/Engineering Department could evaluate the traffic situation near Hodge Elementary caused by parents queuing to drop-off and pick-up students. Staff will observe and measure traffic queues from school buses, parents pick 11 up and drop off their students, and overall neighborhood traffic in the morning and afternoon during school times in early September during morning drop-off and afternoon pick-up once school traffic patterns normalize. Once the observation is completed, staff will work with the school to implement traffic congestion mitigation measures, if warranted. After the study is completed, staff will report back on any recommended traffic mitigation measures in a future Friday Report. Staff contact: Chandrakanth Muruganandham, Capital Projects/Engineering G. Dump Truck Concern near San Marino – On August 25, the City Manager’s Office received a resident concern about a dump truck driving past their home. They were also concerned with the sediment left from the development project near Monte Carlo Lane. City staff evaluated the citizen concern by visiting the Woodmere project on Monte Carlo and Ryan Road. Staff confirmed that the contractor was not performing haul off or operating dump trucks in this area, and the access to the job site from Monte Carlo is still restricted. The contractor will be working to address all silt, dirt, and debris on the street. City Water Utilities has also performed a recent water service connection on Monte Carlo and worked to clean-up and restore the area. City staff will continue to monitor the area to ensure construction disruption to residents is minimized. Trevor Crain, Capital Projects/Engineering and Casey Bowles, Water Utilities IV. Memos from the Interim City Manager to Employees A. Technology Governance Committee and Process Memo ..........................................13 B. Aug 27 City Employee Mask Compliance Memo .....................................................14 V. Upcoming Community Events and Meetings A. None VI. Attachments A. Bill Tracking Report ...................................................................................................17 B. Average Water Consumption Map Guide ..................................................................22 C. IA Fiscal Year 2020-21 Third Quarter Report ...........................................................25 D. Zoning Bootcamp 8.2021 ...........................................................................................27 VII. Informal Staff Reports A. 2021-065 Winter Weather Action Plan Progress Aug. 2021 .....................................53 Council Information A. Council Requests for Information .............................................................................64 B. Council Calendar .......................................................................................................66 C. Future Work Session Items .......................................................................................69 D. Street Construction Report ........................................................................................71 12 13 14 EXHIBIT A FOURTEENTH ORDER OF THE COUNCIL OF THE CITY OF DENTON DATE ISSUED: AUGUST 24, 2021 Summary: The virus that causes 2019 Coronavirus Disease (COVID -19) is easily transmitted through person to person contact, especially in group settings, and it is essential that the spread of the virus be slowed. As the number of positive cases of COVID-19 continue to present a public health concern in the City of Denton, there is an immediate need to undertake the following measures described in this Order. PURSUANT TO THE PRIOR DECLARATION CONFIRMED BY COUNCIL ON AUGUST 24, 2021 AND THE AUTHORITY IN SECTION 9-22 OF THE DENTON CODE OF ORDINANCES AND SECTION 418.108 OF THE TEXAS GOVERNMENT CODE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDERS: This Order pertaining to a Declaration of Local Disaster for Public Health Emergency shall take effect at 12:01 a.m. on August 25, 2021 and continue through 11:59 p.m. on September 30, 2021. I. Health and Safety Policy – Pre-K Through 12 Public Schools and Child Care Centers. From the date of this Order, all child care centers and Pre-K through 12 Public Schools operating in the City of Denton must develop and implement a health and safety policy (“Health and Safety Policy”). The Health and Safety Policy must require, at a minimum, universal indoor masking that covers the nose and mouth for all teachers, staff, students, and visitors to child care centers and pre-K through 12 schools, regardless of vaccination status, except for children under 2 years of age. The Health and Safety Policy required to be developed and implemented by this Order may also include the implementation of other mitigating measures recommended by the CDC to control and reduce the transmission of COVID-19, such as maintaining at least 3 feet of physical distance between students within classrooms. The requirement of wearing a face mask does not apply if covering the nose and mouth poses a significant mental or physical health risk to the individual. II. Health and Safety Policy – Commercial Entities. From the date of this Order, all commercial entities in the City of Denton providing goods or services directly to the public must develop and implement a health and safety policy (“Health and Safety Policy”). The Health and Safety policy must require, at a minimum, universal indoor masking that covers the nose and mouth for all employees and visitors to the commercial entity’s business premises or other facilities, except that an individual who is alone, or in the presence of only members of the same household or residence, in a separate room or single space that is not a common area, is not required to wear a face mask. The Health and Safety Policy required to be developed and implemented by this Executive Order may also include the implementation of other mitigating measures designed to control and reduce the transmission of COVID-19 such as temperature checks or health screenings. Commercial entities must post the Health and Safety Policy required by this Order in a conspicuous location sufficient to provide notice to employees and visitors of all health and safety requirements. Failure to develop and implement the Health and Safety Policy required by this Order within three (3) calendar days following the Effective Date may result in a fine not to exceed $1,000 for each violation. Any peace officer or other person with lawful authority is hereby 15 Page 2 of 2 authorized to enforce the provisions of this Order in accordance with the authority granted under the Texas Disaster Act of 1975. The requirement of wearing a face mask does not apply if covering the nose and mouth poses a significant mental or physical health risk to the individual. III. Face Coverings Required – City of Denton Buildings. From the date of this Order, all employees, contractors, and visitors when on the premises of a building, offices, or recreation center owned or operated by the City of Denton are required to wear a face mask that covers the nose and mouth, regardless of vaccination status. Any fitness-based classes where the wearing of masks by all participants cannot be achieved will be relocated outdoors or cancelled. Any person who is unable to attend classes at a recreation center due to this order will be refunded the remaining value of such membership or enrollment upon request. An individual who is alone, or in the presence of only members of the same household or residence, in a separate room or single space that is not a common area, is not required to wear a face mask. The requirement of wearing a face mask does not apply if covering the nose and mouth poses a significant mental or physical health risk to the individual. IV. Face Coverings Strongly Urged – General Public. It is strongly urged that all people 2 years or older wear a face mask that covers the nose and mouth when in public indoor space. No civil or criminal penalty will be imposed on individuals for failure to wear a face mask. Please note that face coverings are a secondary strategy to other mitigation efforts. Face coverings are not a replacement for social distancing, frequent handwashing, testing after exposure, vaccination, and for self-isolation when sick. All people should follow CDC recommendations for how to wear and take off a face mask. Residents should keep up the following habits while in public:  washing hands before you leave home and when you return,  staying at least six feet away from others,  avoiding touching nose or face,  not using disposable masks more than three times, and  washing reusable cloth masks regularly to prevent the spread of the virus. IT IS SO ORDERED PURSUANT TO ORDINANCE NO. ___________ _________________________________ Mayor Gerard Hudspeth City of Denton 16 8/23/2021 Bill Tracking Report https://www.telicon.com/htbin/web_ntrk?T2=Y&TT=L&TS=872&TD=&TX=&TK=DENT&TZ=N&TM=&SP=Y&T1=X&TP=N&TN=N&PN=N&LN=N&XL=N…1/5 Bill Status Report 08-23-2021 - 09:39:19 - Action in the date range - Link to Related Information ( ) - Priority City of Denton HB 4 Meyer, Morgan(R)Relating to the authority of a person who acquires a residence homestead to receive an ad valorem tax exemption for the homestead in the year in which the property is acquired. Companions:SB 8 Bettencourt, Paul (Identical) 8-23-21 H Meeting set for 1:00 P.M., JHR 140, House Ways and Means Track Name(s):City of Denton, WEST U Bill History:08-06-21 H Filed HB 10 King, Phil(R)Relating to the regulation by a municipality or county of certain employment benefits and policies. Companions:SB 14 Creighton, Brandon (Identical) 8-19-21 H SB 14 WAS POSTED FOR HEARING AND IMMEDIATLEY CANCELED. SB 14 Creighton, Brandon (Refiled from 87R Session) Track Name(s):City of Denton, WEST U Bill History:08-06-21 H Filed HB 11 Meyer, Morgan(R)Relating to the reduction of the amount of a limitation on the total amount of ad valorem taxes that may be imposed by a school district on the residence homestead of an individual who is elderly or disabled to reflect any redu Companions:SB 12 Bettencourt, Paul (Identical) 8-23-21 H Meeting set for 1:00 P.M., JHR 140, House Ways and Means Track Name(s):City of Denton, WEST U Bill History:08-06-21 H Filed HB 12 Smith, Reggie(R)Relating to rules for setting the amount of bail, to the release of certain defendants on a monetary bond or personal bond, to related duties of certain officers taking bail bonds. Companions:SB 6 Huffman, Joan (Identical) 8-23-21 H Voted favorably from committee as substituted House Select on Constitutional Rights 17 8/23/2021 Bill Tracking Report https://www.telicon.com/htbin/web_ntrk?T2=Y&TT=L&TS=872&TD=&TX=&TK=DENT&TZ=N&TM=&SP=Y&T1=X&TP=N&TN=N&PN=N&LN=N&XL=N…2/5 Track Name(s):City of Denton, WEST U Bill History:08-09-21 H Filed HB 32 Schofield, Mike(R)Relating to compensation for damages caused by governmental actions that close or effectively close businesses. Companions:HB 71 Schofield, Mike (Refiled from 871 Session) HB 3241 Schofield, Mike (Refiled from 87R Session) Track Name(s):City of Denton, WEST U Bill History:08-06-21 H Filed HB 40 Toth, Steve(R)Relating to a prohibition on certain training concerning race or sex, including a prohibition on state or local government contracts with companies that require that training. Track Name(s):City of Denton, WEST U Bill History:08-06-21 H Filed HB 77 Middleton, Mayes(R)Relating to the use by a political subdivision of public funds for lobbying activities. Companions:HB 107 Middleton, Mayes (Refiled from 871 Session) SB 69 Middleton, Mayes (Refiled from 871 Session) SB 33 Hall, Bob (Identical) 8- 6-21 S Filed HB 749 Middleton, Mayes (Refiled from 87R Session) Track Name(s):City of Denton, WEST U Bill History:08-06-21 H Filed HB 110 Vasut, Cody (F)(R)Relating to charges imposed by a governmental body for providing copies of campaign finance reports under the public information law. Track Name(s):City of Denton, WEST U Bill History:08-07-21 H Filed HB 126 Schofield, Mike(R)Relating to the establishment of a limitation on the total amount of ad valorem taxes that taxing units may impose on the residence homesteads of individuals who are disabled or elderly and their surviving spouses. Companions:HB 70 Schofield, Mike (Refiled from 871 Session) HB 381 Pacheco, Leo (Refiled from 87R Session) HB 1705 Schofield, Mike (Refiled from 87R Session) 18 8/23/2021 Bill Tracking Report https://www.telicon.com/htbin/web_ntrk?T2=Y&TT=L&TS=872&TD=&TX=&TK=DENT&TZ=N&TM=&SP=Y&T1=X&TP=N&TN=N&PN=N&LN=N&XL=N…3/5 Track Name(s):City of Denton, WEST U Bill History:08-09-21 H Filed HB 155 Wilson, Terry(R)Relating to the authority of a taxing unit other than a school district to establish a limitation on the amount of ad valorem taxes that the taxing unit may impose on the residence homesteads. Companions:HB 78 Wilson, Terry (Refiled from 871 Session) HB 291 Wilson, Terry (Refiled from 871 Session) HB 1061 Bucy, John (Refiled from 87R Session) HB 1283 Wilson, Terry (Refiled from 87R Session) HB 3437 Goldman, Craig (Refiled from 87R Session) Track Name(s):(Master List Only), City of Denton, WEST U Bill History:08-10-21 H Filed HB 157 Allison, Steve(R)Relating to the ad valorem taxation of residential real property. Track Name(s):City of Denton, WEST U Bill History:08-11-21 H Filed HB 194 Dominguez, Alex(D)Relating to the display of emergency and other notices by a governmental entity on the entity's Internet website. Companions:HB 144 Dominguez, Alex (Refiled from 871 Session) Track Name(s):City of Denton, WEST U Bill History:08-20-21 H Filed HJR 1 Kacal, Kyle(R)Proposing a constitutional amendment requiring a judge or magistrate to impose the least restrictive conditions of bail that may be necessary and authorizing the denial of bail under some circumstances to a person accused o Companions:HJR 1 Kacal, Kyle (Refiled from 871 Session) SJR 3 Kacal, Kyle (Refiled from 871 Session) SJR 3 Huffman, Joan (Identical) 8-20-21 H Reported favorably from committee on House Select on Constitutional Rights Track Name(s):City of Denton, WEST U Bill History:08-06-21 H Filed HJR 5 Reynolds, Ron(D)Proposing a constitutional amendment authorizing the denial of bail to an accused person if a judge or magistrate determines by 19 8/23/2021 Bill Tracking Report https://www.telicon.com/htbin/web_ntrk?T2=Y&TT=L&TS=872&TD=&TX=&TK=DENT&TZ=N&TM=&SP=Y&T1=X&TP=N&TN=N&PN=N&LN=N&XL=N…4/5 clear and convincing evidence that requiring bail and conditions of release. Track Name(s):City of Denton, WEST U Bill History:08-06-21 H Filed HJR 19 Wilson, Terry(R)Proposing a constitutional amendment to authorize a political subdivision other than a school district to establish a limitation on the amount of ad valorem taxes that the political subdivision may impose on the residence. Companions:HJR 6 Wilson, Terry (Refiled from 871 Session) HJR 25 Wilson, Terry (Refiled from 871 Session) HJR 62 Bucy, John (Refiled from 87R Session) HJR 71 Wilson, Terry (Refiled from 87R Session) HJR 141 Goldman, Craig (Refiled from 87R Session) Track Name(s):City of Denton, WEST U Bill History:08-10-21 H Filed SB 6 Huffman, Joan(R)Relating to rules for setting the amount of bail, to the release of certain defendants on a monetary bond or personal bond, to related duties of certain officers taking bail bonds and of a magistrate. Companions:HB 12 Smith, Reggie (Identical) 8- 9-21 H Filed Track Name(s):City of Denton, WEST U Bill History:08-23-21 H Voted favorably from committee as substituted House Select on Constitutional Rights SB 14 Creighton, Brandon(R)Relating to the regulation by a municipality or county of certain employment benefits and policies. Companions:HB 10 King, Phil (Identical) 8- 6-21 H Filed SB 14 Creighton, Brandon (Refiled from 87R Session) Track Name(s):City of Denton, WEST U Bill History:08-19-21 H SB 14 WAS POSTED FOR HEARING AND IMMEDIATLEY CANCELED. SB 68 Campbell, Donna(R)Relating to wages and employment benefits. Companions:SB 551 Campbell, Donna (Refiled from 87R Session) Track Name(s):City of Denton, WEST U Bill History:08-10-21 S Filed 20 8/23/2021 Bill Tracking Report https://www.telicon.com/htbin/web_ntrk?T2=Y&TT=L&TS=872&TD=&TX=&TK=DENT&TZ=N&TM=&SP=Y&T1=X&TP=N&TN=N&PN=N&LN=N&XL=N…5/5 SB 84 Hughes, Bryan(R)Relating to approval of certain land development applications by a municipality or county. Companions:HB 297 Hughes, Bryan (Refiled from 871 Session) SB 75 Hughes, Bryan (Refiled from 871 Session) Track Name(s):City of Denton, WEST U Bill History:08-20-21 S Filed Total Bills: 19 Copyright © 2021. Texas Legislative Service. All Rights Reserved. 21 City of Denton Average Water Consumption Map Purpose: This document is tips and tricks for utilizing the Dashboard. This dashboard was created to shows City of Denton average water consumption. Link to the map: You can and paste the lick or click to access the dashboard. https://dentontxgis.maps.arcgis.com/apps/dashboards/73b4b21f3b5e45019a5ce568c62f4fd2 There are 4 sections of the dashboard. A. Map: Interactive Map: Section C and D data reflect what is shown on the map B. Static Bar Chart: Static Image C. Number of Residents per water consumption range. The ranges in the group are Less than 5,000, 5001-7000, and 7001-15,000. 22 D. Parcel size by sq feet: Parcels are broken up into 4 groups, 12,000sqft or less, 12,001-20,000, 20,001-30,000, 30,001-43,560, and Greater than 43,560. Map Section There are 3 main features of the map. When the button is blue. It indicate that window is current active window, ie A. Search: Can search address. Enter in the address or intersection B. Legend: The layer display based on what is toggled on in the layer list. C. Layer List: This tool turns on and off the layers. The eye with the slash is indicate that it’s not visible. No slash is visible layer on the map. 23 Pan around the map: Right click and drag the map around. Zoom: Two ways to zoom in and out of the map 1) Click the + sign to move closer to a smaller area in Denton. Click – will move out of the city and show a wider area of Denton 2) If you have a scroll mouse: Scroll mouse up is zoom into the map, and scroll down will zoom out. Tip: Expand the view of each group can be seen individually. Just hover the area, click on . It will expand the window, the object will be the focus window. In order to go back to the dashboard, click on the circle will turn the objects to original positions. 24 Internal Audit Department Accountability  Transparency  Integrity  Quality 215 E. McKinney St., Denton, TX 76201  (940) 349-7228 MEMORANDUM DATE: August 27, 2021 TO: Honorable Mayor and Members of the City Council FROM: Madison Rorschach, City Auditor SUBJECT: Fiscal Year 2020-21 Third Quarter Report FY20-21 Annual Audit Plan Status Audit Project Status – The Internal Audit Department is responsible for conducting audits to assess a variety of risks including internal control weaknesses, inefficiencies in City operations, ineffectiveness of City programs, and noncompliance with laws, regulations, and policies. Each year, an annual audit plan is approved by the City Council to establish the workload of the Internal Audit Department. The following table summarizes the status of each audit project included on the FY20-21 Annual Audit Plan at the end of the third quarter. Table 1: FY20-21 Audit Project Status As of 06/30/21 Audit Project Status Months Budgeted Month Actuals1 Health Insurance Operations Closed 1.00 1.00 Meter Reading & Billing: Electric & Water Utilities Closed 2.00 3.00 Utility Payment Assistance Program Closed 2.00 3.25 Municipal Court Payments Process Closed 2.00 3.00 Building Permit Processes Fieldwork 3.00 4.00 Water System Operations: Rate Structure Closed 4.00 TBD Water System Operations: Distribution Mgmt. Response Water System Operations: Production Fieldwork Emergency Medical Services: Billing & Collections Planning 4.00 TBD Payroll Administration Planning 2.00 TBD Utility Street Cuts Complete 1.00 0.50 COVID-19 Response: Disaster Reimbursements Complete 1.00 0.25 Accounts Payable Complete 1.00 1.00 Roadway Quality Management Not Started 1.00 NA Police Overtime Not Started 1.00 NA Police Property Room: Procedures Not Started 1.00 NA Risk Assessment Planning 2.00 NA 1 Month actuals reflect the number of months it took to complete fieldwork on the project. This is calculated from the date the project was initiated to the date first draft report was distributed to management. 25 P a g e | 2 Post-Audit Feedback Survey Results – Based on the three audit project reports issued during the third quarter of fiscal year 2020-21, the Internal Audit Department’s services were rated 4.25 out of five stars by auditee department’s staff with a 33 percent response rate. Ad-Hoc Project Updates – The Internal Audit Department completed the following Consultation projects during the second quarter of fiscal year 2020-21: ➢ Five Advice requests from various City departments including, Community Services, Finance, Development Services, and Technology Services; and ➢ One Data Assistance request from the Water Department. Emergency Medical Services Audit Scope – Planning work for the Emergency Medical Services audit project began during June 2021. Based on discussions with Fire Department staff, Internal Audit has scoped the project to focus on the billing and collections process for emergency medical services provided by the City of Denton. Additional Items of Note Winter Storm Uri After Action Item Reporting – On May 3, 2021, the City Manager’s Office presented an overview of the City’s 2021 Winter Weather Action Plan, which was developed in response to Winter Storm Uri. As part of this action plan, the Internal Audit Department is partnering with the City Manager’s Office to issue quarterly reports on the progress of this plan. The first quarterly report is scheduled to be released in August 2021. Internal Audit Supplemental Style Guide – In May 2021, an Internal Audit supplemental style guide was distributed to audit staff and discussed with Public Affairs Department staff. This style guide is used to guide audit staff in producing written, external deliverables including project reports, memorandums, etc. and is intended to promote consistency between audit deliverables and better align with accessibility guidelines put forward by a11y-101. The style guide is updated frequently and so has not been attached to this report. Avg. Q3 Internal Audit Service Rating: 26 27 AGENDA •ZONING HISTORY •TYPES OF ZONING •ZONING PROCESSES IN DENTON •OTHER TOPICS •HELPFUL LINKS 28 BEFORE ZONING 29 HISTORY •1916 NEW YORK ZONING LAW •The Equitable Building at 120 Broadway-38 stories cast a shadow •Attempted to address concerns related to light, air, and congestion in Manhattan •Regulated height and bulk, use, and lot coverage •Three use districts (Residential, Business, Unrestricted) •14 pages long •1926: A STANDARD STATE ZONING ENABLING ACT- Department of Commerce granted power to divide a city into districts, establish a zoning commission, and amendment procedures “For the purpose of promoting health, safety, morals, or the general welfare of the community…” 30 •1926: VILLAGE OF EUCLID, OHIO V. AMBLER REALTY CO. •Landmark supreme court case •Zoning ordinance to prevent commercial development on 68 acres zoned for residential •Owner claimed restrictions reduced land value and was confiscatory •Supreme court ruled zoning was a valid exercise of police power to separate intensive uses from less intensive uses and not a taking HISTORY “A nuisance may be merely the right thing in the wrong place, like a pig in the parlor instead of the barnyard.” --Sutherland 31 WHAT IS ZONING? POLICE POWER:The right of the community to regulate the activities of private parties to protect the interests of the public •“Health, safety, and public welfare” •Reflect the values of the community and implements comprehensive plan •Balance public and private rights—can be in opposition •Taking: deprives a property owner of all reasonable use of property without compensation •Regulations can’t be so restrictive as to deprive all reasonable use ✓Divides a city into different areas set aside for different purposes ✓Restricts the use of private property ✓What a property owner can do, where, and how much 32 2 PARTS: •Text: establishes districts, development standards •Map: establishes the location of the districts WHAT IS ZONING? 33 ZONING IN TEXAS •Texas Local Government Code 211, generally : •Municipal zoning authority (to promote, health, safety, morals, general welfare) •Allows the governing body of a municipality to regulate height, number of stories, size of buildings, % of the lot that may be occupied, size of yards or open space, density, use of the property •Cities aren’t required to adopt a comprehensive plan and can determine the consistency required between a comprehensive plan and development regulations •TLCG Section 211.006: Procedures •Notification: Publish in newspaper (17 days prior City Council), mailed notice to property owners within 200 feet (12 days prior to PZ) •Public Hearing: Two required. PZ provides a recommendation, City Council approves or denies •Supermajority: 6 out of 7 Council members must vote to approve a request if written protest is filed by at least 20% of the area of the lots or land immediately adjoining the request and extending 200 feet or if P&Z recommends denial 34 1941: Business, Manufacturing, and Dwelling Districts 1957: Business, Manufacturing, and Dwelling Districts ZONING IN DENTON 35 1969: Further separation of uses, differentiation of lot sizes ZONING IN DENTON 1991: Similar to 1969 Code 36 2002 DDC: Introduced Mixed-use districts ZONING IN DENTON 37 Subchapter 3 2019: Maintained mixed-use districts ZONING IN DENTON 38 ZONING TYPES •EUCLIDEAN: •Traditional, use-based zoning •Based on the idea that some land uses should be separated (i.e., Factories should not be built next to dwellings) •Early zoning typically divided cities into 3 zones: residential, commercial, industrial •Zones continued to further subdivide: one-family, two-family, multifamily, office, retail, etc. •Contributed to our current suburban form 39 •FORM BASED: •Does not regulate use •Establishes the building envelope (setbacks, heights, build-to lines) •Design elements: building orientation, % of windows and doors, building materials, sidewalk widths, landscaping •Can result in higher densities •Based upon transects Denton has elements of form- based code in design standards and overlay districts ZONING TYPES 40 •PLANNED DEVELOPMENTS: •“New” to Denton in 2019. •Provides flexible development regulations to allow the construction of a unified development concept which may not conform entirely to the standard zoning regulations •Allows for flexibility in the regulations while offering some other increased development quality or community benefit •Can include a mix of uses reviewed and planned comprehensively with coordinated utilities, roadways, parks, trails, drainage, architectural themes •Development Plan can be phased, but must comply with Development Standards •Rational Nexus:Conditions or provisions should have a reasonable connection to the development impact i.e., additional tree buffer to minimize glare. Often related to impact fees or other exactions •Rough proportionality -the exactions imposed upon a developer must be roughly proportionate to the projected impact of the proposed project •SIMILAR CONCEPTS: Master planned community (large PD), overlay districts* (historic districts, mixed-use districts) ZONING TYPES 41 Planned Development •Like straight zoning, a PD includes text (development standards, permitted uses) and a map •Unlike straight zoning, it is specific to a certain property •Runs with the land, must develop as established with the text and map, providing certainty as to the final product 42 Master Planned Community •Included in 2002 DDC: intended for large- scale, unified, comprehensively planned development. Provided an alternative zoning district and development process to accommodate substantial development for residential, commercial, professional, recreational, industrial or other activities, including combinations of uses appropriately requiring flexibility under controlled conditions. •Required minimum acreage (125; 300) •MPCs not included in the 2019 DDC except for the following (DDC Section 1.7.9): •Hunter Ranch •Cole Ranch •The Hills of Denton 43 Overlay Districts •DDC 4.4.1: creation of overlay districts follows the zoning text amendment and zoning map amendment •Fry Street—regulates parking, solid waste containers, signs, setbacks, and density •Unicorn Lake—regulates uses, density, dwelling size, development standards •Rayzor Ranch—regulates use, development standards •Historic Districts—protect and promote preservation •Municipal Airport Overlay District— restricts heights, residential uses (due to noise) 44 Overlay Districts *Overlay conditions are not permitted for base zoning districts under the 2019 DDC •Permitted under 2002 DDC: 35.5.2.4. Mixed Use Residential Protection Overlay. “Where necessary to address the concerns of owners of existing adjacent residential uses that a proposed non-residential or multi-family mixed use allowed by this Subchapter is incompatible, the applicant may consent to the imposition of increased setback, landscaping, screening or buffer requirements along the borders of such existing residential uses, or to the imposition of additional use or performance-based restrictions upon the proposed use...” •2019 DDC 1.7.8: properties which had previously been rezoned with overlay conditions transitioned to PD District and must follow PD amendment procedures. •*Transition to 2019: DDC Section 2.4.5F.1 allows for conditions of approval except for zoning map amendments and annexations. 45 ZONING PROCESS IN DENTON Type Staff Public Hearing P&Z City Council Zoning Map Amendment (Rezoning) •Purpose is to change the zoning district which governs a particular site •DDC Section 2.7.2: includes criteria for approval for staff analysis and basis for decision Review/ Recommendation •Two public hearings required (P&Z and City Council) •Public notification via mail, newspaper, signs, and website Recommendation Approval or Denial 46 ZONING PROCESS IN DENTON Type Staff Public Hearing P&Z City Council Planned Development •Can be used if rezoning or specific use permit would not achieve a desired result •Includes a plan map and development standards, indicating deviations from DDC (except for gas wells, ESAs, and Tree Preservation) •Follows zoning amendment process •Amendments: Major (significant change; follows rezoning) and Minor (administrative) •DDC Section 2.7.3: includes criteria for approval for staff analysis and basis for decision Review/ Recommendation •Two public hearings required (P&Z and City Council) •Public notification via mail, newspaper, signs, and website Recommendation Approval, Approval w/ Conditions, Denial 47 ZONING PROCESS IN DENTON Type Staff Public Hearing P&Z City Council Specific Use Permit (SUP) •Uses which require an SUP are marked with an “S” in the land use tables •DDC Section 2.5.2: includes criteria for approval for staff analysis and basis for decision Review/ Recommendation •Two public hearings required (P&Z and City Council) •Public notification via mail, newspaper, signs, and website Recommendation Approval, Approval w/ Conditions, Denial Alternative ESA Plan (AESA) •Option to address ESA regulations through a flexible discretionary process •Follows zoning process •DDC Section 2.8.4: includes criteria for approval for staff analysis and basis for decision Review/ Recommendation •Two public hearings required (P&Z and City Council) •Public notification via mail, newspaper, signs, and website Recommendation Approval, Denial 48 Specific Use Permit: •Mechanism to evaluate proposed development and land uses that have unique or widely varying operating characteristics •Ensure compatibility with surrounding areas and adequate mitigation for impacts •Typically require site plan, landscape plan, elevations •May also require traffic analysis or other submittals to evaluate impacts 49 DDC Roadmap: •Subchapter 1: General Standards. Includes authority, nonconforming, enforcement, and transition from previous regulations •Subchapter 2: Administration and Procedures. How to process each project type, criteria for approval, who can approve, what happens after approval. •Subchapter 3: Zoning Districts. Establishes base zoning districts, dimensional requirements, purpose statements, initial zoning, how to apply measurements. •Subchapter 4: Overlay Districts. •Subchapter 5: Use Regulations. Includes permitted use tables, and Use-Specific Standards, including Performance Standards*. •Subchapter 6: Gas Wells. •Subchapter 7: Development Standards. All regulations related to development, from land disturbing, ESAs, drainage, tree preservation, landscaping, screening, access, parking, site design, lighting. •Subchapter 8: Subdivision. Subdivision applicability, lot planning, cluster development standards. •Subchapter 9: Definitions. | Development Code | Denton, TX | Municode Library *Performance Standards (DDC Section 5.3.2): regulate smoke, odor, toxic matter, vibration, noise, and glare OTHER ZONING TOPICS 50 IT Nexus nexVIEWerJS (cityofdenton.com) For further information, refer to the December 16, 2020 P&Z Work Session Zoning, overlay districts, FLUM Interactive Map 51 HELPFUL SOURCES•Denton Central Appraisal District: https://www.dentoncad.com/ •American Planning Association: https://www.planning.org/ •Planetizen: https://www.planetizen.com/ •Census: https://data.census.gov/cedsci/ •North Central Texas Council of Governments: https://www.nctcog.org/home •National Association of City Transportation Officials: https://nacto.org/ •Municode: https://library.municode.com/tx/denton •Denton Plan 2030: https://www.cityofdenton.com/en-us/government/strategic-initiatives/development-plans/denton-plan-2030 (Preferred Growth Concept, pg 24, FLUM, pg. 66) •Denton Plan update: https://dentontxgis.maps.arcgis.com/apps/MapSeries/index.html?appid=836c9b0c19f946f8b319af6043e2b388 •TxDOT Project tracker: https://apps3.txdot.gov/apps-cq/project_tracker/ •Mobility Plan Update: https://wpm2.maps.arcgis.com/apps/webappviewer/index.html?id=9701f88609e74ddbb00545ac06f90783 •Denton Bike Plan: https://www.cityofdenton.com/CoD/media/City-of- Denton/Government/Comprehensive%20Planning/DentonBikePlan.pdf 52 August 27, 2021 Report No. 2021-065 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Winter Weather After Action Progress Report – August 2021 PURPOSE: In response to the Winter Strom Uri disaster, the City of Denton developed the 2021 Winter Weather After Action Report and Plan to address identified areas of improvement in its inclement weather response process. The Internal Audit Department and City Manager’s Office have partnered to provide quarterly reports on the progress made towards this plan. DISCUSSION: Based on the Winter Weather After Action Report and Plan, there were seven after action items with an anticipated completion date before the end of July 2021. Each of these items and their completion status are outlined below. Review list of critical infrastructure and hospitals for rolling power outages. 25%  Denton Municipal Electric has begun the process of identifying critical infrastructure on the Utility’s service and discussing what kind of capabilities and needs these facilities have (e.g. do they have backup power).  Since Winter Storm Uri, about 25 additional facilities have been added to the list and the emergency load shed plan has been updated to account for these new facilities.  In addition, the Utility is working to consolidate critical loads on to the same feeders.  Additional facilities are still being identified. Update Human Resource’s Inclement Weather Policy for City Employees. 100%  The City of Denton’s Inclement Weather policy was updated as of June 2021 to include more clear guidance regarding inclement weather and remote work.  The updated policy can be seen here. Develop staffing plan/training to stand up short-term and long-term community response needs. 25%  Parks and Recreation is scheduled to have a training for staff in October 2021 and is in the process of updating standard operating procedures and schedules for emergency events. Update communication protocols for outages, boil water notices. 100%  According to the Public Affairs Department, the communication protocols for outages and boil water notices have been updated.  Based on review of the Public Affairs Department’s Water Outage Communication Protocol, the protocol includes information about how to disseminate information about boil water notices, including roles and responsibilities and timeliness. 53 August 27, 2021 Report No. 2021-065 Incorporate into communication protocols: additional communication channels and staff, townhall/live updates, structure rumor response actions, and Spanish- language procedures and guidelines. 100%  According to the Public Affairs Department, communication protocols have been updated to include these improvements.  Based on review of the Public Affairs Department’s Power Outage Crisis Communication Protocol, the protocol includes information about communication methods including preparing for a townhall in the first 24 hours of an outage and rumor response methods in the first one to four hours.  Both the Power Outage Crisis Communication Protocol and Water Outage Communication Protocol require all critical messaging to be distributed in both English and Spanish on social media, email, and print. Create crisis preparation webpages and convert to response pages as needed. 100%  Public Affairs has created new Emergency & Disaster Preparedness webpages on the City’s website that can be seen here. Consider reverse notification tools in 311/CRM procurement. 100%  Finalists in the 311/CRM solicitation were asked to show if their system had the ability to general user broadcasts to registered users. Complete back-up Customer Service operation center. 100%  The Customer Service Division has worked with Facilities Services to set up multiple workstations at City Hall East for employees who are unable to work remotely. Most Customer Service representatives work from home in order to provide better continuity during typical storm events. In addition, the attached Winter Weather After Action Progress Report shows each after action item, its anticipated completion timeline, and the completion status as reported by each department. The next Winter Weather After Action Plan Progress Report is expected to be issued in November 2021. ATTACHMENTS: 1. Winter Weather After Action Report and Plan 2. Winter Weather After Action Progress Report (Aug. 2021) STAFF CONTACT: Madison Rorschach City Auditor Madison.rorschach@cityofdenton.com (940) 349 – 7228 REQUESTOR: Staff Initiated 54 August 27, 2021 Report No. 2021-065 PARTICIPATING DEPARTMENTS: Internal Audit, City Manager’s Office, Denton Municipal Electric, Human Resources, Parks & Recreation, and Public Affairs & Customer Service STAFF TIME TO COMPLETE REPORT: Three (3) hours to summarize and verify information provided in the Winter Weather After Action Dashboard. 55 Facilities Item Owner Other Departments Affected Anticipated Timeline Estimated Cost Other Notes Determine back-up generator needs for City buildings, create a priority list, and develop a plan and budget Facilities Water, Wastewater, DME (DEC), Airport, Fire Staff evaluation concluded as part of FY 21-22 Budget Preparations. Cost will be determined following the priority list Staff has identified four generators that need to be upgraded immediately for Fire Stations 1, 5, 6, and 7. We have also identified 11 additional locations we are recommending either new generator installation or the installation of transfer switches to allow for easy use of portable generators. Develop a plan and a budget to winterize fire suppression systems for all City buildings Facilities Estimated Conclusion September 2021. <$50,000 Staff is evaluating locations and coordinating with the Fire Marshall. Costs would be associated with installing heaters near fire suppression lines at occupied buildings. Update electronic building access to improve building security and access during power outages Facilities Requesting funds as supplemental in FY 21-22 Budget. $200,000 Depending on location, door mechanics, as well as the door, and frame need to be replaced to ensure doors "fail secure." This means the door will safely allow an exit in an emergency, but will not allow entry during a power failure with a manual key to enter. Review list of critical infrastructure and hospitals for rolling power outages DME EMO July 2021 Minimal DME are reviewing critical lists and updating as necessary Vehicles Item Owner Other Departments Affected Anticipated Timeline Estimated Cost Other Notes Develop a plan/procedures to properly winterize City vehicles, including plan to prevent fuel gelling Fleet Services All Fall 2021 None Develop PM Winterization task list and assign PM- W schedules to all vehicles and equipment Create plan to utilize fleet vehicles for plowing, road maintenance, etc.Fleet Services Streets, Parks Fall/Winter 2021 None Develop list of currently compatible snow clearing vehicles matched with equipment. Determine best practices for winterizing Fire emergency vehicles Fleet Services Fire Fall/Winter 2021 None Research apparatus freeze protection options and best practices with peers in affected areas. Procure plow attachments, sand spreaders, and other road maintenance needs for major arterials in the City Fleet Services Streets, Parks, Procurement Summer 2022 $50,000 Determine minimum equipment levels by class and perform inventory of viable equipment. Estimate procurement costs to fill any equipment gaps. Develop SOPs and train staff for sanding/plowing activities for major arterials in the City Streets Fleet, Parks Fall/Winter 2021 None Will create SOP's for sanding equipment and plowing equipment. All Staff will be trained and have yearly refreshers to prepare for the season. Winter Weather After Action Items By Category 56 Determine proper fuel stock and delivery methods for emergency generators Facilities/Fleet Buildings with Generators Estimated Conclusion September 2021. $11,200 Staff are coordinating with Fleet on the purchase of a 600 gal Fuel Trailer using funds from FY 20- 21 operating budget. Improve communication with departments as weather is impending regarding shared resources/vehicles Fleet, Warehouse Summer 2021 None Develop interdepartmental communication standard for pre-event notices. Emergency Services/Business Services Item Owner Other Departments Affected Anticipated Timeline Estimated Cost Other Notes Review Departmental Emergency Action Plans Emergency Management Office (EMO)All Departments June 2022 Included in current budget EM Note: The EMP goes through an entire update every 4 years. Updates will begin summer of 21 and be completed in June 22. Establish business continuity/contingency plans Tech Services All Departments October 2021 Included in current budget EM Note: Update the plan for EM Develop a plan for departmental WiFi hotspots for essential staff to maintain internet connectivity Tech Services All Departments Completed None EM Note: EM Office has a FirstNet Hot Spot Update Human Resource's Inclement Weather Policy for City Employees Human Resources All Departments May 1, 2021 None Improve city-wide emergency communication by setting up a Live Status Board that EOC leadership can access and see the status of specific issues, any current needs, and how items are being handled throughout the COD EMO March 2022 $5,000 Amend EOC procedures to include holding daily calls with leadership to discuss major issues within the City EMO June 2022 None EM Note: This will be placed in writing as part of the EMP update planned to be completed by June 22. In the interim this will go into effect immediately when the EOC is utilized. Review Police and Fire staffing levels for emergency events and increased calls Fire/Police August 2021 None A winter weather response policy will be created to capture staffing modifications Secure a minimum of two traction control devices for all vehicles Fire Procurement August 2021 $20,000 Procure replacement devices in off season to reduce costs and have in place prior to winter 2021 Staffing plan/training to stand up short-term and long- term community response needs EMO, Parks, Community Services Start first training July 2021 None Improve scheduling and training for events Connect with local partners to form a wholistic view of Emergency Management EMO Begin Fall 2021 Included in current budget Develop specific stages of winter weather with specific trigger points to keep department aware of pending operational changes EMO June 2022 $5,000 EM Note: This item ties into the EMP and likely into the new software solution we are investigating. A basic template and plan will be in place by the fall and the formalization of the completed plan as part of the EMP and new software. Public Communications Item Owner Other Departments Affected Anticipated Timeline Estimated Cost Other Notes 57 Update communications protocols for outages, boil water notices Public Affairs/Water DME June 30, 2021 None Incorporate into protocols: -additional communications channels/staff -town hall/live updates -structured rumor response actions -Spanish-language procedures and guidelines Public Affairs Various June 30, 2021 None Create crisis preparation webpages (convert to response pages)Public Affairs Various July 31, 2021 None Consider reverse notification tools in 311/CRM procurement Public Affairs Various May 30, 2021 None Solicitation in progress. Council approval in summer DME/Denton Energy Center Item Owner Other Departments Affected Anticipated Timeline Estimated Cost Other Notes Increase Natural Gas Fuel Reliability DME Real Estate Engineering, October 2021; Analysis and Recommendations, December 2021 To be determined Engineering and cost estimation of options underway. Enterprise pipeline has provide 8.3 million proposal for new compression Swap intermittent renewables for fixed shape and price DME November 2021 Not known at this time DME will seek 3 year or less proposal from enabled counterparties. Evaluate cost of outage insurance for winter and summer; revised hedge targets for winter and summer DME Risk Management, Procurement Summer 2021 In progress Budgeted purchase for summer 2021 and will integrate new estimate for winter 2022. Hedge plan changes implemented after approval of Energy Risk Management Policy in May. Develop a plan for how to communicate and work with major industrial users and commercial properties to reduce the power loads DME March 2022 Not known at this time Voluntary reduction by commercial and industrial customers upon appeal by DME. Long-term demand side management plan will be premised upon ERCOT market design Department Specific Item Owner Other Departments Affected Anticipated Timeline Estimated Cost Other Notes Completion of back up Customer Service operation center Customer Service May 30, 2021 None Currently in progress. Coordinating with Tech. Services. Develop plan and procure temporary street signage in case of traffic signal failure Streets Public Safety Summer 2021 $8,150 This would be for 50 Temp. Working on quotes then will work with purchasing. Test and replace battery backup systems for all signals. Due to the extreme cold the gel inside the batteries froze and were rendered useless. LCD screens also froze and cracked. Streets Winter 2021, Spring 2022 $400,000 We need to focus on major Intersections first. Will include these in our PM schedule and check/ replace as needed. 130 total signals estimate about 100 need replaced at $4,000 each Purchase generators for long-term signal power outages Streets Procurement Summer 2021 $3,000 This would be for 3 Honda EU200 Generators or equivalent 58 Establish remote processes for most functions within Finance; Implementation of Accounts Payable Automation Software will further encourage use of ACH payments to vendors Finance All Departments 18 months In progress In addition to automating the AP process, this software will be used by Procurement to manage vendors. Review policies related to emergency expenses to make recommendation for future emergencies Finance All Departments In progress None The updated Financial Disaster Plan is currently being reviewed by internal stakeholders. Establish minimum and maximum levels for emergency supplies available to departments in the Warehouse Procurement All Departments October 1, 2021 None Establish a list of readily available supplies and contracts to be utilized during future emergencies Procurement/Warehouse All Departments October 1, 2021 None Review existing policies related to food and lodging to make recommendations for future emergencies Procurement All Departments October 1, 2021 None Geocode water/wastewater infrastructure, update GIS database Water/Wastewater DME - Meter reading 12 to 18 months $100,000 Staff is currently working with DME staff to Geocode water meters. This data will be pulled into GIS database Set new winter inventory levels for water/wastewater treatment plants Water/Wastewater 12 to 18 months $500,000 Emergency Generators, Fuel trailers and vehicle, Additionally chemical inventory stock for winter. Determine and secure proper levels of sand storage for weather event Streets Streets, Parks On Going Materials Cost This event we dispersed nearly 500 Tons. Normal years are around 10-30 Tons. Currently supply is replenished (around 300 Tons) Will continue to monitor throughout the year to maintain current levels. Will need to plan and increase if a big event is eminent. 59 Winter Weather After Action Progress Report(As of 07/31/21)FacilitiesItemOwnerOther Departments AffectedAnticipated TimelineEstimated Cost Completion StatusDetermine back‐up generator needs for City buildings, create a priority list, and develop a plan and budgetFacilitiesWater, Wastewater, DME (DEC), Airport, FireStaff evaluation concluded as part of FY 21‐22  Budget Preparations. Cost will be determined following the priority listNone ReportedDevelop a plan and a budget to winterize fire suppression systems for all City buildingsFacilitiesEstimated Conclusion September 2021. <$50,000 None ReportedUpdate electronic building access to improve building security and access during power outagesFacilitiesRequesting funds as supplemental in FY 21‐22 Budget. $200,000  None ReportedReview list of critical infrastructure and hospitals for rolling power outagesDMEEMOJuly 2021Minimal25%VehiclesItemOwnerOther Departments AffectedAnticipated TimelineEstimated Cost Completion StatusDevelop a plan/procedures to properly winterize City vehicles, including plan to prevent fuel gellingFleet ServicesAllFall 2021None None ReportedCreate plan to utilize fleet vehicles for plowing, road maintenance, etc.Fleet Services Streets, Parks Fall/Winter 2021 None None ReportedDetermine best practices for winterizing Fire emergency vehiclesFleet Services FireFall/Winter 2021 None None ReportedProcure plow attachments, sand spreaders, and other road maintenance needs for major arterials in the CityFleet ServicesStreets, Parks, ProcurementSummer 2022 $50,000 None ReportedDevelop SOPs and train staff for sanding/plowing activities  for major arterials in the CityStreets Fleet, Parks Fall/Winter 2021 None None ReportedDetermine proper fuel stock and delivery methods for emergency generatorsFacilities, FleetBuildings with GeneratorsEstimated Conclusion September 2021. $11,200  None Reported160 Winter Weather After Action Progress Report(As of 07/31/21)Improve communication with departments as weather is impending regarding shared resources/vehiclesFleet, WarehouseSummer 2021 None None ReportedEmergency Services/Business ServicesItemOwnerOther Departments AffectedAnticipated TimelineEstimated Cost Completion StatusReview Departmental Emergency Action PlansEmergency Management Office (EMO)All Departments June 2022Included in current budgetNone ReportedEstablish business continuity/contingency plans Tech Services All Departments October 2021Included in current budgetNone ReportedDevelop a plan for departmental WiFi hotspots for essential staff to maintain internet connectivityTech Services All Departments CompletedNoneCompleteUpdate Human Resource's Inclement Weather Policy for City EmployeesHuman ResourcesAll Departments May 1, 2021NoneCompleteImprove city‐wide emergency communication by setting up a Live Status Board that EOC leadership can access and see the status of specific issues, any current needs, and how items are being handled throughout the CODEMOMarch 2022$5,000  None ReportedAmend EOC procedures to include holding daily calls with leadership to discuss major issues within the CityEMOJune 2022None None ReportedReview Police and Fire staffing levels for emergency events and increased callsFire/PoliceAugust 2021None50%Secure a minimum of two traction control devices for all vehiclesFireProcurement August 2021$20,000 50%Staffing plan/training to stand up short‐term and long‐term community response needsEMO, Parks, Community ServicesStart first training July 2021None25%Connect with local partners to form a wholistic view of Emergency ManagementEMOBegin Fall 2021Included in current budgetNone ReportedDevelop specific stages of winter weather with specific trigger points to keep department aware of pending operational changesEMOJune 2022$5,000  None Reported261 Winter Weather After Action Progress Report(As of 07/31/21)Public CommunicationsItemOwnerOther Departments AffectedAnticipated TimelineEstimated Cost Completion StatusUpdate communications protocols for outages, boil water noticesPublic Affairs/WaterDMEJune 30, 2021NoneCompleteIncorporate into protocols:‐additional communications channels/staff‐town hall/live updates‐structured rumor response actions‐Spanish‐language procedures and guidelinesPublic Affairs VariousJune 30, 2021NoneCompleteCreate crisis preparation webpages (convert to response pages)Public Affairs VariousJuly 31, 2021NoneCompleteConsider reverse notification tools in 311/CRM procurementPublic Affairs VariousMay 30, 2021NoneCompleteDME/Denton Energy CenterItemOwnerOther Departments AffectedAnticipated TimelineEstimated Cost Completion StatusIncrease Natural Gas Fuel ReliabilityDMEReal EstateEngineering, October 2021; Analysis and Recommendations, December 2021To be determined None ReportedSwap intermittent renewables for fixed shape and price DMENovember 2021 Not known at this time None ReportedEvaluate cost of outage insurance for winter and summer; revised hedge targets for winter and summerDMERisk Management, ProcurementSummer 2021 In progress None ReportedDevelop a plan for how to communicate and work with major industrial users and commercial properties to reduce the power loadsDMEMarch 2022 Not known at this time None ReportedDepartment SpecificItemOwnerOther Departments AffectedAnticipated TimelineEstimated Cost Completion Status362 Winter Weather After Action Progress Report(As of 07/31/21)Completion of back up Customer Service operation centerCustomer ServiceMay 30, 2021 None CompleteDevelop plan and procure temporary street signage in case of traffic signal failureStreets Public Safety Summer 2021 $8,150  None ReportedTest and replace battery backup systems for all signals. Due to the extreme cold the gel inside the batteries froze and were rendered useless. LCD screens also froze and cracked. StreetsWinter 2021, Spring 2022$400,000  None ReportedPurchase generators for long‐term signal power outages Streets Procurement Summer 2021$3,000  None ReportedEstablish remote processes for most functions within Finance; Implementation of Accounts Payable Automation Software will further encourage use of ACH payments to vendorsFinance All Departments 18 months In progress None ReportedReview policies related to emergency expenses to make recommendation for future emergenciesFinance All Departments In progressNone None ReportedEstablish minimum and maximum levels for emergency supplies available to departments in the WarehouseProcurement All Departments October 1, 2021 NoneCompleteEstablish a list of readily available supplies and contracts to be utilized during future emergenciesProcurement/WarehouseAll Departments October 1, 2021 None50%Review existing policies related to food and lodging to make recommendations for future emergenciesProcurement All Departments October 1, 2021 None None ReportedGeocode water/wastewater infrastructure, update GIS databaseWater/WastewaterDME ‐ Meter reading 12 to 18 months $100,000  None ReportedSet new winter inventory levels for water/wastewater treatment plantsWater/Wastewater12 to 18 months $500,000  None ReportedDetermine and secure proper levels of sand storage for weather eventStreets Streets, Parks On Going Materials Cost None Reported463 8/27/2021 2021 Council Request Launchpad - Smartsheet.com https://app.smartsheet.com/b/publish?EQBCT=bad5ed0da18740a595153ae72b67c370 1/1 FY 20/ 21 Council Requests Open Requests All Time Request Volume by Council Person Some requests involve multiple departments, causing the total requests by department to add up higher than the total request count Total Open Requests 13 Requests made by Quarter Requests Answered by Department FY 20/21 Elected Official Submit New Request 64 Policy and Worksession RequestsCompleted Council Member Requestor DateSummary of RequestStaff AssignedDepartmentComments1Council Member Byrd07/30/21One Minute Pitch Request: Worksession to establish an action plan to elevate and implement theproposed development of what is known as Denton Basic Services Center: Ruddell Tiny VillageProjectSarah KuechlerCity Manager's OfficeCouncil Member will advise staff on scheduling pending the Sept.23 trip to Community First2Council Member Davis08/09/21Can staff address concerns about a herbicide that was sprayed in the paved drainage area betweenHillcrest and Bellemead?Daniel KremerPublic Works -DrainageStaff will provide information to the Council Member3Council Member Davis08/19/21Can we please get an update on the Downtown TIRZ expansion and PEC conversation? When willthis come back to the TIRZ Board and Council?Becky Diviney, Jessica Rogers CIP - Capital Projects EconomicDevelopmentStaff will provide information to the Council Member4Council Member Davis08/19/21Can we get an update on the mews streets plan? What is the status and when will it come back toCouncil?Becky Diviney, Scott McDonald CIP - Capital ProjectsDevelopment ServicesStaff will provide information to the Council Member5Council Member Beck08/19/21Can staff provide information and potential solution for the traffic issues near Hodge Elementary?Becky DivineyCIP - Traffic Engineering Staff will provide information to the Council Member6Council Member Beck08/20/21Can staff please follow up on concerns from a resident about Forestar Rayzor development?Deborah VieraEnvironmental ServicesStaff will provide information to the Council Member7Council Member Beck08/21/21Does staff have any information about Ranchland Foods?Jessica RogersEconomic DevelopmentStaff will provide information to the Council Member8Mayor Pro Tem Meltzer08/23/21do we have any information from the new census yet on how Denton’s composition is shifting as faras age groups or any other demographic variables?Ryan AdamsPublic AffairsInformation will be provided in the August 27 Friday Report9Mayor Pro Tem Meltzer08/23/21In the budget balancing tool, were users only shown the rate and the resulting total budget or werethey also also shown the change in the average tax bill resulting from a rate change (or from nochange at in the rate at all)?Cassey OgdenFinanceInformation will be provided in the August 27 Friday Report10Mayor Pro Tem Meltzer08/23/21Regarding Sustainability, this question of target came up when I was on the Committee on theEnvironment. We ultimately said we needed to at least see a rough plan of what type and order ofmagnitude of actions would be required to meet a target in order to recommend adoption. The newcommittee is precisely formed to recommend such tactics. I suggest not taking the time to come tocouncil with just a goal discussion absent at least a framework of recommendable sustainabilityactions that could plausibly meet the recommended goal. That’s really what they’re there for in myopinion.Katherine BarnettSustainabilitycan you please provide in an upcoming staff report informationabout the type(s) of ARPA-funded small business grant programsstaff is considering?11Mayor Pro Tem Meltzer08/24/21Would it be within two hours work to size the annual water bill represented by nonprofit farming inthe city of Denton? This would be toward considering proposing a grant to offset those costs.Cassey OgdenFinanceStaff will provide information to the Council Member12Mayor Hudspeth08/25/21Can staff answer questions about the NRP group development?Becky Diviney, Hayley Zagurski CIP - Capital ProjectsDevelopment ServicesStaff will provide information to the Council Member13Council Member Maguire08/26/21can you please provide in an upcoming staff report information about the type(s) of ARPA-fundedsmall business grant programs staff is considering?Cassey OgdenFinanceStaff is meeting internally during the week of 8/30, and will provideupdate after that meeting14Council Member Beck08/27/21Can staff check on the condition of North Lakes Rec Center bathroom?Nikki SassenusPublic Works -ParksStaff will provide information to the Council MemberPage 1 of 1Exported on August 27, 2021 2:48:14 PM CDT65 August 2021 Sun Mon Tue Wed Thu Fri Sat 1 2 9 am Council Luncheon 6:00 p.m. P &R Beautification Board 3 10:00 am Community Engagement 2:00 pm CC Work Session 6:30 pm CC Regular Session 4 5:00 pm P&Z Commission 5 8:00 Agenda Committee8:30 a.m. DEDC 3:00 pm – Health & Building Standards Commission Public Art – 4pm 6 7 8 9 9:00 am PUB HLC – 5pm 5:30 p.m. Library Board 10 2:00 pm 2nd Tuesday Session 11 11:00 a.m. EDPB CANCELLED-5:30 pm – AAB Denton Police Department Chief of Police Advisory Board –6pm 12 3:00 pm – Health & Building Standards Commission 13 9:00 am COE - cancelled 14 15 16 CANCELLED 5:30 pm Traffic Safety Commission 17 3:00 pm CC Work Session 6:30 pm CC Regular Session 18 CANCELLED - 9:00 am Mobility Committee 11:00 a.m. Development Code Review Committee 5:00 pm P&Z Commission 19 3:00 pm – Health & Building Standards Commission 20 CANCELLED-1:00 pm Sustainability Framework Advisory Committee 5:30 pm Council Retreat Day 1 21 9:00 am Council Retreat 22 23 9:00 am PUB 24 Cancelled-10:00 am Council Airport Committee 2:00 pm 4th Tuesday Session 25 CANCELLED-12:30 p.m. Development Code Review Committee Cancelled-1:00 pm Civil Service Commission Denton Police Department Chief of Police Advisory Board – 6pm 26 CANCELLED-3:00 pm Board of Ethics CANCELLED-3:00 pm – Health & Building Standards Commission 27 1:00 pm – Audit/Finance 28 29 30 Cancelled-5:00 pm Zoning Board of Ajustment 31 No Council Meeting 66    September 2021 Sun Mon Tue Wed Thu Fri Sat 1 2 8:00 am Agenda Committee CANCELLED-8:30 a.m. DEDC CANCELLED-12:00 Bond Oversight 4 pm Public Art 3 4 5 6 LABOR DAY HOLIDAY No Council Luncheon 7 No Council Meeting 10:00 am Community Engagement 8 11:00 a.m. EDPB 5:30 pm – AAB 6:30 pm P&Z Commission 9 3:30 p.m. Library Board 10 11 12 13 9:00 am PUB 4:00 p.m. P &R Beautification Board 14 2:00 pm 2nd Tuesday Session 15 16 3:00 Committee on Persons w/ Disablilites 17 18 19 20 11:30 am Traffic Safety Commission 21 2:00 pm CC Work Session 6:30 pm CC Regular Session 22 9:00 am Mobility Committee 12:00 p.m. TIRZ No.1 6:30 pm P&Z Commission 23 24 12:00 Bond Committee 25 26 27 9:00 am PUB 28 10:00 am - CAC 2:00 pm 4th Tuesday Session 29 30 3:00pm - Board of Ethics   67 October 2021 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 9:00 am COE 11:30 am Council Luncheon 4:00 p.m. P &R Beautification Board 5 No Council Meeting 6 6:30 pm P&Z Commission 7 8:00 am Agenda Committee 8:30 a.m. DEDC 4 pm Public Art 8 9 10 11 9:00 am PUB 12 2:00 pm 2nd Tuesday Session 13 11:00 a.m. EDPB 5:30 pm - AAB 14 3:30 p.m. Library Board 15 16 17 18 11:30 am Traffic Safety Commission 19 2:00 pm CC Work Session 6:30 pm CC Regular Session 20 9:00 am Mobility Committee Meeting 2 pm Animal Shelter Advisory 6:30 pm P&Z Commission 21 22 23 24 25 9:00 am PUB 26 10:00 am - CAC 2:00 pm 4th Tuesday Session 27 28 3:00 Board of Ethics 29 30 31   68 Meeting Date Item Legistar ID Departments Involved Type Estimated Time August 31, 2021 September 6, 2021 September 7, 2021 Budget Presentation 21-1805 Finance Budget 30-60 minutes Internal Audit - Water Production 21-981 Internal Audit Water, CMO Internal Audit Report 30 minutes Comprehensive Solid Waste Management Strategy 21-1409 Solid Waste Council Priority 60-90 minutes Comprehensive Planning and Small Area Plan 21-1719 Development Services City Business 60 minutes Non-Discrimination Ordinance Research 21-1639 City Manager's Office Legal Council Request Maguire (6/15/21)60-90 minutes Bell Avenue Discussion 21-1651 Capital Projects City Business 60 minutes One Minute Pitch: 21-1272 City Manager's Office Council Request Less than 30 minutes Affordable Housing Plan 21-1419 Community Services City Manager's Office, Development Services Council Priority 60-90 minutes 2021-22 Council Priorities Follow up 21-1836 City Manager's Office Council Priority 30 minutes Internal Audit - EMS Billing & Collection Audit 21-1269 Internal Audit Fire Internal Audit Report 30 minutes Interactive Fountain/Sculpture at Rayzor Ranch Park 21-1750 Parks and Recreation Economic Development, Finance Council Request Davis (4/13/21)30 minutes DDC Tree Preservation Review 21-1162 Development Services Parks Council Request Meltzer (5/11/21)60-90 minutes DCTA Update provided by the City’s appointee: Chris Watts 21-1835 City Manager's Office City Business 30-60 minutes One-Minute Pitch:21-1273 City Manager's Office Council Request Less than 30 minutes Internal Audit - Payroll Administration Audit 21-1267 Internal Audit Finance Internal Audit Report 30 minutes Mobility Plan Update TBD Capital Projects Construction Code Review 21-735 Development Services City Business 60-90 minutes Denton Central Appraisal District Nominations 21-1806 Finance City Business 30-60 minutes One-Minute Pitch:21-1274 City Manager's Office Council Request Less than 30 minutes FY 2021-22 Annual Audit Plan 21-1319 Internal Audit Internal Audit Report 30-60 minutes Southwest Park Master Plan 21-553 Parks and Recreation Bond Project 60 minutes Fulfilling Audit Oversight Responsibilities 21-1841 Internal Audit City Business 30 minutes Parks, Recreation, and Trails System Master Plan Update TBD Parks & Recreation City Business 60 minutes October 5, 2021 Tourism Public Improvement District Update 21-1332 Economic Development City Business 60-90 minutes Redistricting Update TBD Legal City Business 60 minutes Economic Development Programs and Policy Discussion 21-1330 Economic Development City Business 30-60 minutes Parkland Dedication and Development Ordinance 21-109 Parks & Rec City Business 60 minutes Solid Waste Comprehensive Plan Update1 TBD Solid Waste Council Priority 60 minutes One-Minute Pitch:21-1416 City Manager's Office Council Request Less than 30 minutes Audit Follow-Up - Roadway Quality Management 21-1802 Internal Audit Internal Audit Report 30 minutes Electric Service Standards TBD DME City Business 60 minutes Stormwater Master Plan 21-1415 CIP/Engineering City Business 60-90 minutes Solid Waste Comprehensive Plan Update2 TBD Solid Waste Council Priority 60 minutes CIP Construction Projects Update 21-1663 CIP/Engineering City Business 30-60 minutes One-Minute Pitch:21-1417 City Manager's Office Council Request Less than 30 minutes City Holidays TBD Human Resources City Business 60 minutes Community Services Annual Grant Program Overview (Multiple Sessions)21-1849 Community Services City Business 60 minutes DME Transmission Cost of Service TBD DME City Business Solid Waste Comprehensive Plan Update3 TBD Solid Waste Council Priority 60 minutes One-Minute Pitch:21-1418 City Manager's Office Council Request Less than 30 minutes Update on Homelessness Initiatives and Housing Crisis Response System 21-1843 Community Services Council Priority/ City Business November 2021 Drawing Session - Redistricting TBD Legal City Business 60 minutes Audit Follow-Up - Police Property Room Procedures 21-1803 Internal Audit Internal Audit Report 30 minutes Ranked-Choice Voting for Council and Committee Board Officers TBA City Manager's Office City Secretary's Office, Legal Council Request Beck (5/25/21)30-60 minutes One-Minute Pitch:21-1762 City Manager's Office Council Request Less than 30 minutes Other Major Items for Meeting: Other Major Items for Meeting: Appointment of Assistant Judges (21-1808) Other Major Items for Meeting: Tentative Work Session Topics and Meeting Information Updated: August 27, 2021 Other Major Items for Meeting: Consideration of budget adoption NO MEETING - 5TH TUESDAY September 28, 2021 (Special) September 14,2021 Work Session (@2:00 p.m.) Special Called Meeting (@6:30 p.m.) October 26, 2021 (Special) November 1, 2021 (Luncheon) October 19, 2021 (Regular) September 21, 2021 (Regular) October 12, 2021 (Special) October 4, 2021 (Luncheon) November 2, 2021 (Regular) Other Major Items for Meeting: Dissoltion of Council Committees (Airport, Finance/Audit, Citizen Enagement) Other Major Items for Meeting: Budget Public Hearings NO MEETING - Labor Day NO MEETING - Labor Day Other Major Items for Meeting: Other Major Items for Meeting: Other Major Items for Meeting: Reimbursement Ordinance NO MEETING - NATIONAL NIGHT OUT *This is for planning purposes only. Dates are subject to change.69 Meeting Date Item Legistar ID Departments Involved Type Estimated Time Off-premise Signs TBD Development Services Legal Council Request Davis (6/8/21)60-90 Minutes Comprehensive Solid Waste Management Strategy Implementation and Funding Plan and Schedule TBD Solid Waste & Recycling Council Priority 90 minutes One-Minute Pitch:21-1763 City Manager's Office Council Request Less than 30 minutes FINAL Draft Presentation - Parks, Recreation, and Trails System Master Plan Update TBD Parks & Rec City Business 90 minutes Polling Locations for May 7, 2022 21-1765 City Secretary City Business Less than 30 minutes Audit Follow-Up - Police Overtime 21-1804 Internal Audit Internal Audit Report 30 minutes One-Minute Pitch:21-1764 City Manager's Office Council Request Less than 30 minutes Item Legistar ID Departments Type Estimated Work Session Date Presentation of final Comprehensive Solid Waste Management Strategy TBD Solid Waste & Recycling Council Priority January 2022 ETJ - Lake Ray Roberts 21-738 Development Services City Business Leak Adjustment Ordinance 21-557 Water/Wastewater City Business Closed Session: City Attorney interviews TBD Human Resources City Business Late-August/Early- September 2021 DME Cost of Service TBD DME City Business November 2021 Item Dates Departments Type Estimated Work Session Date FY 2022-23 Budget Development February - October 2022 Finance All other departments Budget Summer 2022 Affordable Housing Plan (Multiple Sessions Likely)Ongoing - Fall/Winter 2021 Community Services City Manager's Office, Development Services Council Priority November 2021 Comprehensive Solid Waste Management Plan (Multiple Sessions Likely) Ongoing - Fall/Winter 2021 Solid Waste and Recycling Council Priority November 2021 Mobility Plan (Multiple Sessions Likely)Ongoing - Fall 2021 Engineering Public Works, Development Services Council Priority Fall/Winter 2021 Item Date Approved Department Estimated Hours to Complete Requestor Flag Policy Discussion June 15, 2021 City Manager's Office Legal 20-35 hours Armintor UNT Parking Agreements June 15, 2021 Engineering Legal, Development Services 20 hours Hudspeth More Inclusive Board and Committee requirements July 25, 2021 City Secretary's Office City Manager's Office, Legal 20-30 hours Armintor Other Major Items for Meeting: Other Major Items for Meeting: Approved Council Request Work Sessions to be Scheduled Council Priorities and Significant Work Plan Items to be Scheduled November 9, 2021 (Special) November 16, 2021 (Regular) Work Session Dates to be Determined *This is for planning purposes only. Dates are subject to change.70 1 Street Closure Report: Upcoming ClosuresSCR Aug 30th - Sep 5thStreet/ IntersectionFromToClosure StartDateClosure EndDateDescriptionDepartmentDepartment Contact1Bell AveTexas StWithers St09/30/21 11/03/21 Water Distribution will beinstalling a new water main lineand services.WaterTiffany Sherrane2Bell AveWithers StMingo Rd10/26/21 12/08/21 Water Distribution will beinstalling a new water main lineand services.WaterTiffany Sherrane3Bell AveatMingo Rd09/15/21 10/25/21 Water Distribution will beinstalling a new water main lineand services.WaterTiffany Sherrane4Bernard StHickory StChestnut St12/09/21 01/24/22 Water Distribution will bereplacing the water main lineand services.WaterTiffany SherranePage 1 of 1Exported on August 27, 2021 10:46:12 AM CDT71 2 Street Closure Report: Current ClosuresStreet/ IntersectionFromToClosure StartDateClosure EndDateDescriptionDepartmentDepartment Contact1Bell AveatMckinney St07/03/21 09/14/21 Water Distribution will beinstalling a new water main lineand services.WaterTiffany Sherrane2Bell AveCollege StTexas St08/04/21 09/29/21 Water Distribution will beinstalling a new water main lineand services.WaterTiffany Sherrane3Bonnie Brae (SB)OakHickory06/14/21 09/22/21 This block is closed tosouthbound traffic only, detoursare posted. Northbound lanestill open. Installation of electricduct banks for DME substationproject and steel casing forwater main projectOtherMark Zimmerer4Carroll Blvd (SB) & (NB) MulberryEagle07/12/21 10/01/21 Concrete Street Panel andSidewalk Repair. The processstarts with Barricading the failedsections of concrete pavement,remove the pavement, andinstall new concrete.Streetsrobbin.webber@cityofdenton.com5Chebi LaneOld North RoadFreedom Lane06/21/21 09/10/21 Full width pavementreplacement and subgradeimprovement.Engineering StreetsKyle Pedigo6College Park DrPeach StEnd of College Park Dr 06/28/21 09/24/21 Wastewater collections will beinstalling a new wastewatermain line and services.WastewaterTiffany Sherrane7Collier Ave.I-35 NB Frontage Road Eagle Drive08/23/21 08/27/21 Repairing asphalt roaddamaged during construction ofCarriage Square ApartmentsPrivate DevelopmentRobert Plato8EagleLocustElm06/28/21 09/03/21 Patching of utility trench lines. EngineeringSeth Garcia9ElmHickoryEagle05/11/20 09/17/21 PEC 4 Utility ProjectEngineeringSeth Garcia10Elm StreetEagle Drive(dead end)05/17/21 09/30/21 Atmos Energy will be closingstreet intermittently to replaceand relocate an existing gasmain and service linesAtmosAlice Province11F.M. 428Poinsettia DriveLoop 28808/09/21 09/06/21 Concrete approach and turnlane improvements on TXDOTRoadwayTXDoTRobert Plato12Fowler DrCollege Park DrPeach St06/28/21 09/24/21 Wastewater collections will beinstalling a new wastewatermain line and services.WastewaterTiffany Sherrane13Hickory StreetWelchCarroll08/31/20 09/04/21 Construction is set to begin onWest Hickory Street between N.Welch Street and Carroll Blvd inOctober of 2020 and continuethrough September of 2021.Detailed lane closureinformation is forthcomingpending approval of thecontractor's phasing and trafficcontrol plans.EngineeringKyle Pedigo14Lido Way and Balboa Court Bell AvenueEnd07/05/21 09/01/21 Full width pavementreplacement and subgradeimprovement.Engineering StreetsKyle Pedigo15LocustEagleHickory06/28/21 09/03/21 Patching of utility trench lines. EngineeringSeth Garcia16Loop 288 SB On-Ramp atFM428FM 428Loop 288 Mainlanes08/06/21 09/06/21 Placing concrete approachesfor development at corner ofLoop 288 and FM428TXDoTRobert PlatoPage 1 of 2Exported on August 27, 2021 10:46:30 AM CDT72 Street/ IntersectionFromToClosure StartDateClosure EndDateDescriptionDepartmentDepartment Contact17MckinneyduchessGlengarry02/01/21 12/24/21 McKinney - Mayhill IntersectionThis project is widening theintersection and 600' each wayto match existing conditionsalong McKinney. Also includeswater, wastewater, anddrainage improvements.EngineeringTrevor Crain18McKinney St@ Elm Stintersection08/02/21 10/29/21 Temporary lane closures inplace as crews work to safelyinstall new traffic signals at theintersectionsTrafficJames Andrews19McKinney St@ Locust Stintersection08/02/21 10/29/21 Temporary lane closures inplace as crews work to safelyinstall new traffic signals at theintersectionsTrafficJames Andrews20Mistywood LaneOld North RoadCraig Lane06/21/21 09/10/21 Full width pavementreplacement and subgradeimprovement.Engineering StreetsKyle Pedigo21Oak StreetBell StreetUPRR Railroad02/01/21 08/28/21 Adding drainage line to OakStreet as part of the DowntownStorm Sewer Project.Engineeringkyle.pedigo@cityofdenton.com22Peach StN Locust DrFowler Dr06/28/21 09/24/21 Wastewater collections will beinstalling a new wastewatermain line and services.WastewaterTiffany Sherrane23ScriptureBonnie Brae1, 300 ft. to the West03/22/21 09/16/21 Reconstruct; Scripture fromBonnie Brae to approximately1,300 ft. to the west . Thisincludes removal andreplacement of failed sectionsof curb and gutter. Milling of theold asphalt pavement and thestabilization of subgrade andthe installation of new asphaltpavement.Phase I East Bound OutsideLanePhase II West Bound OutsideLanePhase III Middle LaneStreetsrobbin.webber@cityofdenton.com24Walnut StreetLocust StreetElm Street05/17/21 09/30/21 Atmos Energy will beexcavating street to completereplacement /relocation of theirexisting gas mainAtmosAlice Province25Western BlvdJim ChrystalAirport Rd08/16/21 12/31/21 Paving: Decal LanesPrivate Development PublicWorks InspectionsJeremiah Tillman-David26WindsorBonnie BraeParkside08/09/21 12/31/21 Pavement RestorationPrivate Development PublicWorks InspectionsJeremiah Tillman-David27Windsor Dr EastNottinghamBranch Crossing06/14/21 08/27/21 Roadway reconstruction EngineeringDustin.Draper@cityofdenton.co28Windsor Dr EastBroken BowArmstrong07/28/21 09/30/21 Street Reconstruction will beperformed on the westboundlane of E WindsorEngineeringDustin DraperPage 2 of 2Exported on August 27, 2021 10:46:30 AM CDT73 3 Street Closure Report: Completed ClosuresStreet/ IntersectionFromToClosure StartDateClosure EndDateDescriptionDepartmentDepartment Contact1Avenue CI-35 North FrontageEagle Drive07/26/21 08/09/21 Lane shift to allow for repair ofdamaged streets due tocontractor activity on theCarriage Square Apartmentproject.Private DevelopmentRobert Plato2BellHickoryMcKinney07/28/21 08/25/21 Storm drain installation acrossBell on Oak. Bell will be closedhalf at a time as the storm drainis installedEngineering StreetsKyle Pedigo3Bell AveAdministration DrCollege St07/02/21 08/03/21 Water Distribution will beinstalling a new water main lineand services.WaterTiffany Sherrane4Bonnie BraeIH 35EScripture06/15/20 07/30/21 North South Water Main Phase3StreetsRobin Davis5Bryan StreetPonderJagoe07/29/21 07/29/21 Lane closure so contractor canload and unload equipmentfrom jobsitePrivate Development PublicWorks InspectionsStephany Trammell6Bryan StreetPonderJagoe08/02/21 08/02/21 Lane closure so contractor canload and unload equipmentfrom jobsitePrivate Development PublicWorks InspectionsStephany Trammell7Colorado Boulevard Valley Creek RoadSan Jacinto Boulevard 07/26/21 08/26/21 Building a right-turn lane intothe new Vista Verde project onthe west side of Colorado. Theright lane will be closed whileoperations are being performedto add the turn lane.Public Works Inspections Robert Plato8Deerwood PWYKings RowGrant PWY07/06/21 07/30/21 Sidewalk RepairStreetsRobbin Webber9RineyBonnie BraeHardaway07/06/20 07/30/21 Removing panel to adjust valvestack and center gate valve nut.Replace panel after adjustingvalve stack. Traffic control upfrom 8am-5pmPrivate Development PublicWorks InspectionsJeremiah Tillman-David10Western BlvdJim ChrystalAirport Rd06/01/21 08/02/21 PH1- Installing sewer lineacross Western from median toprivate property. PH2- Medianremoval, future pour for TurnLanesPrivate Development PublicWorks InspectionsJeremiah Tillman-David11Windsor Dr EastHanover DrLongfellow Ln06/01/21 07/30/21 Complete street reconstructiononly allowing resident onlytraffic.EngineeringDustin Draper12WoodhavenMistywoodEmerson04/05/21 08/12/21 This project will consist of theremoval and replacement offailed sections of curb andgutter, the milling off the oldasphalt and base material, limestabilize the subgrade and theinstallation of new asphaltpavement.Streetsrobbin.webber@cityofdenton.comPage 1 of 1Exported on August 27, 2021 10:46:52 AM CDT74