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HomeMy WebLinkAbout111221 Friday Staff Report City Manager’s Office 215 E. McKinney St., Denton, TX 76201  (940) 349-8307 OUR CORE VALUES Integrity  Fiscal Responsibility  Inclusion  Transparency  Outstanding Customer Service MEMORANDUM DATE: November 12, 2021 TO: The Honorable Mayor Hudspeth and Council Members FROM: Sara Hensley, Interim City Manager SUBJECT: Staff Report I. Council Schedule A. Meetings 1. Work Session of the City Council on Tuesday, November 16, 2021, at 2:00 p.m. followed by a Regular Meeting at 6:30 p.m. in the Council Chambers. 2. Mobility Committee on Wednesday, November 17, 2021, at 9:00 a.m. in the Council Chambers. 3. Development Code Review Committee on Wednesday, November 17, 2021, at 11:00 a.m. at the Development Service Center. 4. Downtown Denton Tax Increment Financing Zone No. 1 Board on Wednesday, November 17, 2021, at 12:00 p.m. at the Development Service Center. 5. Work Session of the Planning and Zoning Commission on Wednesday, November 17, 2021, at 5:00 p.m. followed by a Regular Meeting at 6:30 p.m. in the Council Chambers. 6. Denton Police Department Chief of Police Advisory Board on Wednesday, November 17, 2021, at 6:00 p.m. in the Public Safety Training Center. 7. Health and Building Standards Commission on Thursday, November 18, 2021, at 3:00 p.m. at the Development Service Center. 8. Committee on Persons with Disabilities on Thursday, November 18, 2021, at 3:00 p.m. in the City Council Work Session Room. 9. Sustainability Framework Advisory Committee on Friday, November 19, 2021, at 1:00 p.m. at the Sustainability Office. II. General Information & Status Update A. Council Chambers Clock – As a reminder, staff presented to Council on October 26 with a summary of Council’s discussion at the annual Council retreat and general agreements for how to have effective meetings. Staff also introduced a new tool for time management with a clock installed on the back wall of the Council Chambers that would notify and assist Council Members with an awareness of time during work session items. Staff presented that the clock would count up the total time per work session item and when it passed the estimated allotted time for the work session item, it would turn another color. For individual timeframes, the Mayor and Mayor Pro Tem both agreed to monitor and gently remind Council Members when they are individually approaching any agreed upon timetable (such as 4-5 minutes per Council Member) or if the discussion is not moving along efficiently and effectively. Staff contact: Sarah Kuechler, City Manager’s Office B. Development Services Submittal Schedule Changes – The Development Services Department sent notice on Thursday, November 10, to developers of changes made to the submittal schedule. The submittal schedule outlines the dates on which applicants can apply for development projects. The change is to allow additional days for reviews through the upcoming holidays and ensure staff are able to meet the specified deadlines. Below is a copy of the email that was sent: Good Afternoon, Due to the upcoming holidays, the City of Denton will operate on a reduced submittal schedule for November and December to provide more predictability for reviews and to better prepare for holiday disruptions during this time. As such, the following adjustments have been made: Administratively Approved Submittal Schedule:  The Nov. 23rd submittal date has been moved to Nov. 30th  The Dec. 21st submittal date has been removed. Civil Engineering Plan Submittal and Resubmittal After Denial Schedule:  The Nov. 23rd and Dec. 28th submittal dates have been removed. Rezoning Submittal Schedule:  The Nov. 16th, Dec. 7th and Dec. 28th submittal dates will remain. Platting Submittal Schedule:  The Nov. 16th submittal date has been moved to Dec. 28th Planned Development/Specific-Use Permit Submittal Schedule:  The Nov. 16th and Dec. 28th submittal dates will remain.  The Dec. 7th submittal date has been removed. Failure to submit revisions in accordance with the timeline and/or failure to address all comments will require additional 12-day review cycles and will result in delays. These calendars are for planning purposes only. Projects will not be 2 scheduled for public hearing until all project comments are resolved, including comments for any associated Transportation Impact Analysis (TIA). Public Hearing Dates for 2022 are coming soon, but have not yet been finalized. Updated submittal calendars are available at www.cityofdenton.com/landdevelopment. We continue to be committed to working with you to ensure timely reviews and to provide the best service possible. Thank you for your continued support in working with the City of Denton and please feel free to contact us if you have any questions. Best Wishes, City of Denton Development Services development@cityofdenton.com 940-349-8541 Staff contact: Charlie Rosendahl, Development Services C. DTV Recognition – On November 4, the City of Denton and DTV won five programming awards at the Texas Association of Telecommunications Officers and Advisors (TATOA) Annual Programming Ceremony. These annual awards recognize excellence in programming produced by local government agencies across Texas. The City of Denton competes at the highest level against large cities such as Dallas, Houston, Austin and San Antonio. DTV distinguished itself in video production by winning a 1st place award, two 3rd place awards, and two honorable mentions:  1st Place – Interview/Talk: OUT THERE with the Mayor, https://youtu.be/VESRC8EJWKA  3rd Place – Profile: Denton Police – We Are You, https://youtu.be/KSQ9dFhXx5U  3rd Place – PSA: Did you Know, https://youtu.be/lhIF1sLB8ys  HM – Documentary: Denton Fire – Fall Burn Week, https://youtu.be/IUTf6h8qzV4  HM – Animal Services: Clear the Shelter, https://youtu.be/6NXTSqfoI_c All videos aired on DTV, were shared via social media channels, and are available on the City’s YouTube channel. Staff contact: Billy Matthews, Public Affairs D. Cemetery Preservation – As part of a continued effort to preserve Denton’s history, the City of Denton Spark program students and Parks and Recreation staff have been working to collect images of all the headstones at both IOOF Cemetery and Oakwood Cemetery. On October 30, over 100 volunteers from the Church of Jesus Christ of Latter-day Saints joined city staff to inventory all headstones at IOOF Cemetery. Additional volunteers will conduct data collection at Oakwood Cemetery on November 13, starting at 9 a.m. These images will help determine headstone maintenance and budgeting needs, GPS coordinates for mapping, and possible future programs about Denton history. 3 Anyone interested in helping with this project can meet the volunteers on November 13 at Oakwood Cemetery. Bring a smartphone! Staff contact: Gary Packan, Parks and Recreation E. TRAPS Award – Parks and Recreation staff attended the Texas Recreation and Park Society (TRAPS) 2021 North Region Conference on Friday, November 5. Each year, the region awards participating agencies whose professionals and programs exemplify commitment and dedication in parks and recreation. This year Denton Parks and Recreation was selected as the award recipient for the Committees Choice Award for the “Foundations of Our History” mural. A picture is attached. Staff contact: Megan Thomas, Parks and Recreation F. North-South Water Phase 3 Water Transmission Main Project – On Monday, November 15, beginning at 7:00 PM, the contractor, Mountain Cascade of Texas LLC, will perform an overnight water shutdown in order to tie the newly installed service line into the existing service line. This shutdown will affect five (5) customers. These customers have been notified by phone as well as door hangers placed on their residence/business. The shutdown should be complete and water service resume no later than 6:00 AM Tuesday, November 16. Staff contact: Robin Davis, Project Manager-Capital Projects G. Southeast Denton Community Meeting – On Thursday, November 11 at 6:00 p.m. staff from Development Services, Public Works and Capital Projects/Engineering joined Council Member Byrd and Randy Hunt for a community meeting at the Martin Luther King, Jr. Recreation Center on the Street Sign Topper Program and Southeast Denton Street Reconstruction Project. Presentations from the November 11 meeting are attached. Staff from Development Services will host an additional meeting on sign toppers with Southeast Denton residents in December, and prior to that meeting staff is soliciting feedback from the community on sign topper design options. Additional details on the sign topper feedback process and December community meeting will be provided in a future Friday Report. 4 The Southeast Denton Street Reconstruction Project is part of the 2019 Bond Program and will reconstruct 71 street segments split between two different construction phases. The Capital Projects/Engineering Department plans to advertise the construction contract for the first 22 street segments in Southeast Denton in December 2021 and select a contractor for the work in quarter 1 of calendar year 2022. Design for the remaining 49 segments is scheduled to begin in December 2021, the remaining 49 segments will be designed and constructed using the Construction Manager at Risk delivery methodology. The City Council will consider the award of a contract to a construction management firm for design phases services for the second phase of the Southeast Denton Street Reconstruction Project at their December 14 meeting. Staff will host another community meeting in Southeast Denton in the March/April timeframe prior to initiating construction on the first 21 roadway segments. Project updates are made regularly online to the Southeast Denton Street Reconstruction Project’s Discuss Denton page, which may be accessed using the following link: https://www.discussdenton.com/southeastdentonstreetreconstruction. Staff contacts: Cameron Robertson, Development Services, Daniel Kremer, Public Works and Seth Garcia, Capital Projects/Engineering H. Hartlee Field Mountain Bike Opening Celebration – On Saturday, November 20, Parks and Recreation will celebrate the opening of the Hartlee Field Mountain Bike Trail. Local riders and volunteers constructed the 5.3-mile trail by working nearly 1,000 hours clearing and creating the trail. Festivities will begin at 10 a.m. and include vendors, guided trail rides, a DJ, food, and a ribbon-cutting ceremony. Parking and activities will be at the Clear Creek Davis Entrance, 5792 Hartlee Field Rd. The dedication and ribbon-cutting will take place at 10:30 a.m. at the entrance to the Mountain Bike Trail, north of the parking lot. Staff contact: Nikki Sassenus, Parks and Recreation I. Veteran’s Day Ceremony – On Wednesday, November 10, the Denton Senior Center hosted a Veteran’s Day Ceremony to honor and celebrate our veterans. The Young at Heart Band, Senior Center Chorus, several member veterans, and Mayor Hudspeth worked together, paying respects to the men and women who have served this country. Patriotic songs performed by the band and choir paired with heartfelt words from guest speakers made for a meaningful and moving ceremony. See below picture. Staff contact: Megan Thomas, Parks and Recreation 5 J. Letters from Santa – Denton Parks and Recreation is connecting children with Santa this year! For only $3 per letter, parents can send a customized letter to their child (or anyone they love). The letters are sent to the North Pole to be postmarked and then mailed to the recipients. Staff goes to great care to make sure siblings get different letters so that the magic is never broken. The deadline to get a letter is November 15. Register here: https://bit.ly/3bWlZU2 Staff contact: Megan Thomas, Parks and Recreation K. A Milestone Birthday – On Tuesday, November 9, Parks and Recreation staff and members came together to celebrate a milestone of a longtime member, Dorothy Webb. Ms. Webb turned 100 years old this week. To honor the beautiful life Dorothy is living, staff called for 100 (or more) birthday cards to give Dorothy on her birthday. Word spread to surprise her before the fitness class with balloons, cake, over 100 birthday cards, a proclamation of “Dorothy Webb Day” at the Denton Senior Center, and the premiere of a video that the City videographers put together. She was honored to be celebrated by her closest friends! See the attached picture. Staff contact: Megan Thomas, Parks and Recreation L. Keep Denton Beautiful Annual Volunteer Awards – On Tuesday, November 9, Parks and Recreation honored its top volunteers who contribute to Keep Denton Beautiful (KDB) initiatives which include litter cleanups, tree plantings, and overall beautification efforts. The following individuals and organizations were recognized for Fiscal Year 2020-21:  Outstanding Service – Ben Ravel for conducting 61 cleanups and removing nearly a ton of litter in the last year.  Outstanding Community Partner (tie)  Elm Fork Chapter of the Texas Master Naturalists for hosting field trips at Clear Creek Natural Heritage Center for thousands of Denton ISD students.  Valley Creek Church for their participation in cleanup efforts and donations to further enhance KDB’s cleanup programs.  Outstanding KDB Task Force Member – Jennifer Sawyer for going above and beyond at KDB volunteer events.  Outstanding Adopt-A-Spot Partner – 940 Disc Golf for beautifying and cleaning the new disc golf course at North Lakes Park. 6  Littie Grooms Volunteer of the Year Award – Naomi Woodard for her leadership role, and engaging local youth to volunteer at KDB events and workdays.  Lifetime Distinction – Lola Amador (posthumous award); Lola was a longtime KDB volunteer who dedicated her career and free time to the betterment of the environment by participating in nearly every KDB cleanup event. She sadly passed in 2020 but was honored for her efforts and inspiration to all. The City of Denton has awarded volunteers for their KDB efforts for more than 30 years. To learn more about volunteering with Parks and Recreation, visit dentonparks.com. Staff contact: Carly Weld, Parks and Recreation III. Responses to Council Member Requests for Information A. Forestar Rayzor Devleopment – Many Council Members have received e-mails from a concerned resident about the Forestar Rayzor development that is under construction near Roselawn Dr. Staff responded to the resident’s concerns by e-mail, and those responses are included below in green. Continuing forward, if a resident contacts staff and the City Council about this development, staff will respond to the resident and those responses will be included in that week’s Friday Report. Staff contact: Deborah Viera, Environmental Services On November 6 the following message was sent to council members and staff. Environmental Services and Development Services staff inspected the site on November 7. A response to the message is provided in green. “The original stakes for the tree protection line was incorrect.” As shared with Council on October 1st, regarding the original stakes: The developer has elected to reconfigure lots across the development to reduce impacts to some of the 30.1 acres of upland forest, resulting in a gain of over an acre of Cross Timbers Upland Habitat preservation. The lot reconfiguration requires an Amending Final Plat, which is currently in review and subject to administrative approval. Staff is aware of several trees located at the perimeter of land disturbances that have either been impacted or are at risk during land clearing activity. The developer has provided a full accounting of these trees in determining that 52.6% of the Cross Timbers Upland Habitat canopy will be preserved. This is shown in the attached exhibit, Eagle Creek Phase 4 – Updated Tree Preservation Area. “The stakes have been moved to the EXTENDED tree protection line. The orange protection fence and black erosion control fences have NOT been moved to reflect this extended boundary change. Please have the appropriate city or development officials CORRECT the extended fence line.” Stakes and control measures were moved to reflect the submittal of an application for an amending final plat on September 28, 2021. The revision to the plat and subsequently the revised control measures was to increase preservation of Cross Timbers Upland Habitat from 15.1 acres to 16.3 acres before discounting impacted trees. The increased preservation area is located just north of the water tower and can be observed by comparing Exhibits 1 and 2. 7 On November 7 staff confirmed the original controls have been removed and relocated to match the latest preservation (See Exhibit 2). No further revisions are required. “Also protection fences should be at the DRIP LINE for all trees on the boarder of the fence line. Post oaks are very sensitive and change in water or dirt levels will kill the trees. I know they extended a section of trees protection to reflect the possible loss of boarder trees. The extended area has already a path of cut down trees so the area is not truly equally reflective as compensation for tree loss.” As stated in the October 1 Friday Report, the developer has identified trees along the border of the development that have already been impacted or are at risk during land clearing activity. The estimated canopy loss due to this activity is 0.3 acres. This amount was discounted before demonstrating that the development will preserve 52.6% of the Cross Timbers Upland Habitat. Staff has requested weekly onsite meetings with the developer to continue to monitor the situation. Goals and expectations to minimize impacts and prevent further tree loss continues to be the emphasis by both staff and the developer. The border tree exhibit will be updated if further tree impacts are observed. On November 10 staff confirmed controls necessary to commence work have been installed and Environmental Services has released all holds on a clear and grade permit. Environmental Services staff has observed and concurred the new line of tree preservation presented a challenge in installing a short line of erosion control at the southeast corner of the new tree preservation area. This line is highlighted in Exhibit 2. The developer has provided a written timeline for the installation of this erosion control measure. No land disturbances resulting in sediment deposition would occur near this area until the silt fence is installed. Please see exhibit 3 for details. Post- construction, the development must meet a minimum requirement of preserving 50% of the Cross Timbers Upland Habitat canopy. B. Lido Way Drainage Concerns – On November 4, a resident contacted staff concerning drainage and construction quality issues on Lido Way which is part of the 2019 Bond Residential Street Reconstruction Program. Staff contacted the resident to explain the construction process and is working closely with the contractor to resolve the reported ponding issue. The area in question has very flat grades for drainage and sometimes paving operations leave small low spots that need to be addressed after the pavement is installed. The contractor is measuring the elevation differences and staff is exploring the possibility of performing some slight grinding of the concrete gutter to clear up the issue. If grinding is not an option, staff will work with the contractor on the removal/replacement of the low spot to ensure the water is flowing properly. Staff also verified that installation of the concrete curb followed the City’s standard details and was inspected and approved by the Public Works Inspections team. Depending on what it takes to resolve the drainage issue, staff expects construction on Lido Way to be complete by the end of November 2021, with full restoration completed by the first week of December 2021. Staff has notified the resident who reported the drainage concern of the options being considered and will keep them updated on the solution that will be pursued once it has been determined. Staff contact: Kyle Pedigo, Capital Projects/Engineering C. Winter Weather Information Online – During the November 4 Agenda Committee meeting, Mayor Pro Tem Meltzer requested information about the action items that were a result of Winter Storm Uri, and what information is available to the community 8 online. The City Auditor’s office continues to track the progress toward the action items through an online dashboard, and provided Informal Staff Report No. 2021-065 in the August 27 Friday Report. Staff also has emergency preparedness information available on the Be Ready Denton webpage. On the site, citizens can find information about planning for yourself and others, building a supply kit, and ways that others can be of help. There are also links to communication resources, including emergency notifications, alerts and updates. Staff contact: Stuart Birdseye, City Manager’s Office IV. Upcoming Community Events and Meetings A. Capital Projects/Engineering Dept. Virtual Community Meeting – On November 18 at 6 p.m., Capital Projects/Engineering staff will host a virtual community meeting regarding the Nette Shultz Safe Routes to Schools Sidewalks Project. City staff, consultants from Kimley-Horn and Associates, Inc., and Matt Preston, principal of Nette Shultz Elementary School, will host the meeting to discuss proposed revisions to the planned sidewalks leading to the school and receive public comment questions. Staff contact: Robin Davis, Projects Manager B. Parks Master Plan Public Input Meeting – On November 18 at 6 p.m., Parks and Recreation will have an online Public Input Meeting regarding the Parks and Recreation Master Plan. Residents will hear from Halff Associates, Inc., the company creating the Master Plan, and share input about their findings and the implementation timeline. To join the meeting, residents can click the link here when the meeting begins. Staff contact: Gary Packan, Parks and Recreation V. Attachments A. Report Regarding 2021 City-wide Risk Assessment .................................................10 B. North-South Water Phase 3 Water Transmission Main Project .................................20 C. Forestar Rayzor Exhibits ............................................................................................21 D. SEDNA Meeting Exhibits ..........................................................................................24 E. Nette Shultz Virtual Community Meeting .................................................................79 VI. Informal Staff Reports A. 2021-095 Battery Diversion Events ...........................................................................81 B. 2021-096 Candidates for DCAD Board of Directors .................................................82 C. 2021-097 Bond Oversight Committee Meeting .........................................................86 D. 2021-098 Housing Strategies Update .......................................................................103 VII. Council Information A. Council Requests for Information ...........................................................................108 B. Council Calendar .....................................................................................................110 C. Future Work Session Items .....................................................................................112 D. Street Construction Report ......................................................................................114 9 Office of the City Auditor Accountability  Transparency  Integrity  Quality 215 E. McKinney St., Denton, TX 76201  (940) 349-7228 DATE: November 12th, 2021 TO: Honorable Mayor and City Council Members FROM: Madison Rorschach, City Auditor Chris Moar, Compliance Officer CC: Sara Hensley, Interim City Manager Non-Audit Report Regarding the 2021 City-wide Risk Assessment Purpose: This risk assessment was included on the fiscal year 2020-21 Annual Audit Plan and was intended to identify and assess risks in the City of Denton to help it achieve its objectives. This risk assessment was conducted as a joint effort between the Internal Audit Department and Compliance Division of the Procurement & Compliance Department. Methodology: The following steps were used to conduct this risk assessment: 1. Established an initial risk universe (see Attachment A) to facilitate consistent understanding of risks existing across the City and created a questionnaire to assess the likelihood and impact of each potential risk event. 2. Distributed the risk assessment questionnaire to 79 City leaders including the City Manager’s Office, department directors, deputy directors, managers, and supervisors. 3. Interviewed department directors who had completed the risk questionnaire and members of the City Manager’s Office during July and August 2021. Summary of Results: As part of the risk assessment questionnaire, City leaders were asked to assign a likelihood and impact score to each of 38 risk events as shown below: Table 1: Risk Score Matrix Impact/Likelihood Unlikely Possible Certainty Low 1 3 5 Moderate 3 9 15 Major 5 15 25 10 P a g e | 2 We received a 71 percent response rate to the risk assessment questionnaire with representation from almost all City departments. Based on these responses, the five risk events listed in Table 2 had the highest average risk scores: Table 2: Highest Rated Risk Events Risk Event Avg. Risk Score It is difficult to hire staff with the appropriate skill set 9.9 Employees’ knowledge, skills, and abilities will be lost 8.5 Data is lost or stolen in a cybersecurity attack 8.4 City processes, policies, standards, and ordinances are not followed 8.1 Events outside the City’s control (e.g. disasters, vandalism) will result in the City not being able to meet the communities needs 8.1 In addition to these highest ranked risk events, we found the following risk themes based on discussions with City leadership and review of the risk questionnaire responses: Work Force Instability The most common theme noted both during interviews and in the questionnaire revolved around instability in the City’s work force. Most notably, many City leaders noted it was difficult to hire in the current labor market. While this is a common concern among employers at this time, it appears work force instability may present a proportionately larger risk to the City due to high turnover rates,1 relatively frequent leadership changes and transfers, and a general lack of process documentation across the City, making effective transitions and maintaining continuity more difficult. Assessment and interview feedback associated with work force instability included: ➢ Difficulty hiring quality candidates with appropriate skill sets due to significant competition for scarce labor resources and limitations in salary and benefits the City currently offers; ➢ High turnover rates due in part to the COVID-19 Pandemic and the City’s political environment; ➢ City seems to be developing a poor reputation resulting in difficulty attracting job candidates; 1 It should be noted that while high turnover rates were a common concern, the City has grown from almost 1,500 employees in March 2020 to almost 1,800 employees in September 2021. 11 P a g e | 3 ➢ Vacancies at the highest leadership levels causing uncertainty around the balance between the City Manager’s Office and Council; ➢ Turnover, combined with poorly documented processes, result in loss of institutional knowledge; ➢ Frequency of leadership transfers; ➢ Lack of process documentation; ➢ High levels of burnout; and ➢ COVID impacts on transition training. Pace of Business The most far reaching risk theme revolved around the City’s current pace of business. This risk generally appears to stem from the City’s high growth rate.2 This rapid growth has created an urgent need for the City to invest in its fundamental services such as roadways, utility infrastructure, and public safety; but at the same time requires new initiatives to ensure the City effectively plans and manages future growth. Effectively responding to the potentially conflicting variety of current and long-term needs in our rapid growth environment is presenting challenges to the organization. Assessment and interview feedback associated with the pace of business included: ➢ High rates of growth; ➢ Need to balance new programs and initiatives with fundamental City services (i.e. roads, public safety, water and wastewater, etc.); ➢ Lack of prioritization between new initiatives and the foundational work of the City; ➢ Unclear City-wide goals and objectives; ➢ Some increase in departments operating in silos; ➢ Potential challenges to providing continued high level of service due to burn out; and ➢ Potential misalignment of department and organizational plans and long-term asset planning and management. Information Technology Challenges Not surprisingly, risks associated with cybersecurity and cyber threats were high on the list of leadership concerns. However, leaders also voiced concerns about the City’s reliance on 2 Based on US Census Bureau population estimates, the City of Denton had the fifth highest population growth in Texas from 2016-2020. 12 P a g e | 4 several legacy software systems which, due to technological limitations, are becoming increasingly hard to maintain and integrate with other newer systems (often resulting in sub-optimal “work-arounds.”) Assessment and interview feedback associated with Information Technology challenges included: ➢ Cybersecurity risk due to the current security environment and perceived lack of appropriately trained staff to deal with such events; ➢ Reliance on several critical aging legacy systems; ➢ Difficulties using the financial system – hard to use, lack of training in departments, integration challenges with other systems; ➢ Lack of visibility into the breadth of software systems being used across the City and inability to effectively manage use; and ➢ Downstream impacts of cyberattacks such as identity theft and loss of City financial records. Emergency & Disaster Planning Another key risk area raised through the assessment and interview feedback was emergency and disaster planning. Challenges presented by Winter Storm Uri and the COVID-19 Pandemic are still top-of-mind concerns for many leaders. Interconnectedness of departments means ineffective emergency planning in one department can negatively impact the effectiveness of otherwise well-prepared departments. Assessment and interview feedback associated with emergency and disaster planning challenges included: ➢ Lack of disaster and emergency planning City-wide; ➢ Lack of backup communication system for use by City employees; and ➢ Lack of staff training for disasters and emergencies. Cultural Changes Finally, several leaders noted that the City was currently undergoing cultural changes in several key areas including safety and ethics. These leaders generally noted that these attempted changes were positive but were not necessarily well understood or fully implemented throughout the organization. 13 P a g e | 5 In particular, messaging around these changes does not yet appear to have instilled a sense of responsibility for safety and ethics in every employee. Instead, there appears to be a sense that these matters are being addressed solely by the Department that is working to create this cultural change. Assessment and interview feedback associated with cultural changes included: ➢ Limited direct communications about ethics may undermine the importance of ethics; ➢ Ethics reporting culture is not yet strong enough for all ethics and compliance violations to be reported, thus, issues remain unreported; ➢ Policies are not well understood so employees may unintentionally violate them without malice; and ➢ Fledgling safety program has not yet had time to create a strong culture of workplace safety. Opportunities: Based on the findings of this risk assessment, we feel there are several opportunities the City should consider pursuing to mitigate the risks highlighted through the assessment and interview process. These opportunities include: 1. Implement a methodology for administration of the City’s policy program to ensure new and existing policies are regularly reviewed and updated, and obsolete policies removed. Additionally, the methodology should enhance policy communications and include an attestation process to ensure that key policies are reviewed and agreed to by employees. 2. Convene a working group of department representatives, led by Human Resources, to gather feedback and make recommendations on how the City can be more competitive in its hiring and retention of top talent with appropriate skill sets. 3. Implement a City-wide program for departments to draft and retain standard operating procedures for key processes in their departments. The availability of documented department processes will help mitigate the loss of department institutional knowledge when individuals transfer or leave City employment. 14 P a g e | 6 4. Analyze the City’s existing cybersecurity capabilities and enhance (as needed) preparedness through internal and external means. Initiate planning for and financing of a new City-wide financial system to replace existing legacy system. 5. Continue emphasizing safety program communications to ensure all employees understand the importance to the City and the community of safe practices. Ensure safety program continues to receive resources necessary to sustain the program over the long term. 6. Increase the number and frequency of compliance- and ethics-related communications from the Compliance function and the City Manager’s Office. Encourage department directors to provide additional ethics and compliance communications tailored specifically for their department needs. Conclusion: The performance of periodic risk assessments is an effective method for the Internal Audit Department and the Compliance Division of the Procurement and Compliance Department to maintain awareness of the City’s perceived risk environment. As such, these Departments plan to continue performing periodic risk assessments to fill their operational needs. In addition, organization-wide risk assessments are critical to identifying the key threats, risks, and impacts that an organization faces in the pursuit of its mission and objectives. However, as part of this process, it was noted that the City seemed to lack strategic objectives that were understood and embraced throughout the organization. Without this clear strategic plan, risk assessment and mitigation efforts are generally limited to operational silos. This issue was reflected in several of the identified risk themes including pace of business, emergency and disaster planning, and cultural changes. Future focus throughout the organization on identifying strategic objectives that are aligned with the City’s mission may encourage synergy and efficiency. 15 City of Denton 2021 Risk Assessment Risk Universe Risk Category Sub-Categories Key Risk Drivers 1. Financial Risks a. Budget Risks associated with revenue volatility impacting longer term planning b. Liquidity Risks associated with lack of cash flow management and capital expenditure planning c. Capital Structure Risks of Ineffective debt planning and management and lack of understating of borrowing capacity d. Financial Reporting Risks associated with reliance on inaccurate financial statements and accounting records e. Vendor disruption Risks associated with a disruption in the supply base impacting vendor’s ability to provide goods/services on time f. Vendor diversity Risks associated with lack of a diverse supply base (can also impact City’s reputation) g. Vendor sustainability Risks associated with vendor base inability to demonstrate they meet sustainability requirements h. Vendor Contractual Obligations Risks associated with vendors not meeting the requirements of their contractual obligations with the City i. City Contractual Obligations Risks associated with the City not meeting the requirements of their contractual obligations with its vendors j. Fraud Risks that ineffective controls allow for employees to commit acts of fraud against the City Ex: Theft or misuse of City funds 16 k. Waste of City funds Risk that ineffective controls allow for employees to waste taxpayer dollars. Ex: Intentionally misreporting the cost of goods or services provided. l. Abuse of City funds Risk that ineffective controls allow for employees to abuse City funds. Ex: Theft or misuse of City equipment, supplies, or other materials, soliciting or accepting a bribe or kickback. m. Spend management Risks associated with lack of or inadequate spend controls 2. Operational Risks a. City Mission & Vision Risks associated with a lack of clear City-wide objectives and goals b. City Mission and Vision Monitoring Risks associated with a lack of monitoring and reporting of our status against City-wide objectives and goals c. Department Mission and Vision Risks associated with a lack of clear department, division, program, or function objectives and goals d. Department Mission and Vision Monitoring Risks associated with a lack of monitoring and reporting of our status against department, division, program, or function specific objectives and goals e. Management Review Risks associated with decisions made without adequate supervisory review f. Decision-making at incorrect levels Risks associated with operational decisions being made at inappropriate levels g. Institutional Knowledge Risk of loss of employees’ institutional knowledge through turnover or attrition h. Employee Development & Training Risks associated with employees not receiving necessary training or development opportunities to properly perform their duties and responsibilities i. Business Disruption Risk that events outside the control of the City (natural disasters, civil unrest, vandalism, etc.) result in the City not being able to meet basic needs of the community 17 j. Safety Risks associated with missing or inadequate workplace and job site health and safety procedures k. Information Security - employees Thefts or loss of data, or systems security breaches by due to the actions of employees l. Cybersecurity Risks associated with a Cybersecurity attack impacting the normal operations of the City (can also impact City reputation and finances) 3. Ethics & Compliance Risks a. Internal Compliance Non-compliance with processes, policies, standards, and ordinances b. External Compliance Risks associated with non-compliance with state and federal laws and regulations, and potential penalties, investigations, and conviction for non-compliance c. Tone at the Top Risks associated with leadership not demonstrating support of an ethical and compliant workplace through words and actions d. Ethics Communications Risks associated with a lack of ethics communications, and the implication that ethics are unimportant e. Ethics & Compliance reporting Risks that ethics and compliance issues go unreported f. Culture Risk that workplace culture encourages or promotes unethical or inequitable behavior g. Conflict of Interest Risks associated with conflicts of interest that go unreported; including gifts and favoritism h. Misuse of company assets Risks of employees inappropriately using City equipment or services for personal gain or inefficient use of time 4. Reputational Risks a. Service Effectiveness Risks associated with the ineffective provision of services to residents b. Service Quality Risks associated with the poor quality of public services to residents 18 c. Service Equity Risks associated with the inequitable provision of services to residents d. Unethical Workplace Risk Unfair working conditions, toxic work culture, and discrimination at workplace e. Employee Recruitment Risks associated with not being able to recruit and hire staff with appropriate skill set f. City Sustainability Practices Inability to provide City services in a sustainable manner 19 C A P I T A L P R O J E C T S 401 N. Elm Street, Denton, TX 76201 Date: November 12, 2021 RE: North South Phase 3 42-inch Water Transmission Main 48-Hour Advance Notice of Water Interruption Location: Bonnie Brae Street from Oak Street to the Roundabout Dear Water Customer: We would like to inform you of an upcoming water service interruption in your area. Mountain Cascade of Texas, on behalf of the City of Denton Water Utilities will be switching service to the newly installed water lines. This outage is expected to last several hours and will be performed at night. This outage is scheduled for: Monday, November 15 from 7pm to 6am Customers are encouraged to plan accordingly. Please notify employees, customers, family members and/or guests of the scheduled outage during this time. Thank you for your patience while we complete these improvements in the area. If you have any questions or please contact: Robin Davis, Project Manager – Capital Projects 940.349.7713 / robin.davis@cityofdenton.com Visit www.discussdenton.com/north-south-water- main for more information on this project and to stay updated on current and upcoming projects from the City, sign up for email notifications, and view construction maps. C A P I T A L P R O J E C T S 401 N. Elm Street, Denton, TX 76201 Date: November 12, 2021 RE: North South Phase 3 42-inch Water Transmission Main 48-Hour Advance Notice of Water Interruption Location: Bonnie Brae Street from Oak Street to the Roundabout Dear Water Customer: We would like to inform you of an upcoming water service interruption in your area. Mountain Cascade of Texas, on behalf of the City of Denton Water Utilities will be switching service to the newly installed water lines. This outage is expected to last several hours and will be performed at night. This outage is scheduled for: Monday, November 15 from 7pm to 6am Customers are encouraged to plan accordingly. Please notify employees, customers, family members and/or guests of the scheduled outage during this time. Thank you for your patience while we complete these improvements in the area. If you have any questions or please contact: Robin Davis, Project Manager – Capital Projects 940.349.7713 / robin.davis@cityofdenton.com Visit www.discussdenton.com/north-south-water- main for more information on this project and to stay updated on current and upcoming projects from the City, sign up for email notifications, and view construction maps. 20 S S S S E OHEOHEOHEOHEOHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHESSSSSSSSSSWW W W W W W W W W W W W W W W W W W W W W W W W WWWWWWWW IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP CX CX CX CX CX CX CX CX CX CX CX CX CX CX CX CX CX CXCX CX CX CX CX CX CX CX CX SF SF SF SF SF SF SF SF SF SF SF SF SF SF SF SF SF SFSF SF LG LG LG LG LG LG LG LG LG LG LG LG LG LG LG LG LG LG ROSELAWN DRIVEROSELAWN DRIVE DOVE LANESEAGULL DRIVECRANE DRIVE BLACK BIRD DRIVE EGRET LANE GOOSE LANE GOLDFINCH DRIVE2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 1 2 3 4 5 6 789101112 1 2 3 4 5 6 7 8 9 10 11X-HOA 15 16 18 19 1X-HOA BLOCK A BLOCK A BLOCK B BLOCK C BLOCK C BLOCK C BLOCK C BLOCK C BLOCK C IP IP CD CD S SSSSFLOWERS DRIVEH O R N B I L L S T R E E T GROUSE DRIVE 56 57 58 59 60 12 13 14 15 18 19 20 21 11 12 13 14 17 18 19 20 21 13 14 15 16 17 20 21 22 23 24BLOCK A BLOCK E BLOCK F EROSION CONTROL PLANC-67EAGLE CREEKPHASE 4CITY OF DENTONDENTON COUNTY, TEXAS©MATCH LINE SEE SHEET C-68 00 100'200' GRAPHIC SCALE 100' EROSION CONTROL SCHEDULE AND PHASING VEGETATIVE STABILIZATION REQUIREMENTS STANDARD EROSION CONTROL GENERAL NOTESSITE MAP GENERAL NOTESBMP MAINTENANCE SCHEDULE CE SF IP CD LG CX EROSION CONTROL LEGEND 21 S S S S E OHEOHEOHEOHEOHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHESSSSSSSSSSWW W W W W W W W W W W W W W W W W W W W W W W W WWWWWWWW IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP CX CX CX CX CX CX CX CX CX CX CX CX CX CX CX CX CX CXCX CX CX CX CX CX CX CX CX SF SF SF SF SF SF SF SF SF SF SF SF SF SF SF SF SFSF SF LG LG LG LG LG LG LG LG LG LG LG LG LG LG LG LG LG ROSELAWN DRIVE ROSELAWN DRIVE DOVE LANESEAGULL DRIVECRANE DRIVE BLACK BIRD DRIVE EGRET LANE GOOSE LANE GOLDFINCH DRIVE2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 1 2 3 4 5 6 789101112 1 2 3 4 5 6 7 8 9 10 11X-HOA 12 18 19 1X-HOA BLOCK A BLOCK A BLOCK B BLOCK C BLOCK C BLOCK C BLOCK C BLOCK C BLOCK C IP IP CD CD SF S SSSSFL 18"VCP(W)=616.3± FL 12"VCP(NE)=616.5± FL 18"VCP(SE)=616.2± FL 18"VCP(SW)=616.5±FLOW E R S D R I V E H O R N B I L L S T R E E T GROUSE DRIVE 56 57 58 59 60 17 18 19 20 23 24 25 26 13 14 15 16 13 14 15 16 17 20 21 22 23 24BLOCK A BLOCK E BLOCK A EROSION CONTROL PLANC-68EAGLE CREEKPHASE 4CITY OF DENTONDENTON COUNTY, TEXAS©MATCH LINE SEE SHEET C-69 00 100'200' GRAPHIC SCALE 100' EROSION CONTROL SCHEDULE AND PHASING VEGETATIVE STABILIZATION REQUIREMENTS STANDARD EROSION CONTROL GENERAL NOTESSITE MAP GENERAL NOTESBMP MAINTENANCE SCHEDULE CE SF IP CD LG CX EROSION CONTROL LEGEND 22 From: Stephen Brim <StephenBrim@forestar.com> Sent: Tuesday, November 9, 2021 9:02 AM To: Upton, Christi Cc: Brock Pfister (brock.pfister@kimley-horn.com); Taylor G Hargrave; Kevin Lazares Subject: Eagle Creek Phase 4 - BMP Review Attachments: Erosion from 20210908 - Eagle Creek Phase 4 - Updated.pdf This message has originated from an External Source. Please be cautious regarding links and attachments. Good Morning Christi, Taylor and I just finished reviewing the area you both discussed yesterday. We’re committed to help the City of Denton and I will assure you that the missing silt fence north of the water tower is going to be installed. The brush in this area is so thick we’re going to have to have machines larger than normal to remove the existing vegetation in order to properly have it installed. I’ve attached an exhibit showing the location in question and would request that any hold on the clearing and grading be released with the promise that the silt fence will be installed as soon as it is feasible. Please don’t hesitate to call if you have any other questions. Thank you, Stephen Brim Development Director 2221 E. Lamar Blvd. Suite 790 Arlington, Texas 76006 c: 682.321.9380 Forestar.com 23 Solomon Hill Neighborhood –Sign Topper Project Part of the South East Denton Community Collaboration between: South East Denton Neighborhood, and Historic Denton, Inc. © 202024 Vibrant Neighborhood ▪Quaker was a vibrant, middle-class neighborhood enclave for freedmen ▪Established in 1870’s by residents of Freedman Town ▪Freedman Town was a settlement of freed slaves from the White Rock Lake area of Dallas ▪Established in the South East Denton neighborhood near present day Martin Luther King Recreation Center ▪Quaker was a reference to northern Quakers ▪Two blocks from Denton’s square on Pecan Creek, an area that flooded in strong rains A vibrant, middle-class neighborhood enclave in Denton 25 Enclave ▪Quaker was an enclave: ▪A close-knit, economically independent community ▪Most residents owned their homes ▪Census records indicate 366 residents in 89 families A vibrant, middle-class neighborhood enclave in Denton 26 Quaker Town And College of Industrial Arts (top center) Now Texas Women’s University 27 Quaker Town And College of Industrial Arts (top center) Now Texas Women’s University 28 Quaker Town Residents of the Quaker Neighborhood 29 Community ▪Ford Crawford’s grocery ▪Anthony Goodell’s Buffalo Bayou Café ▪Dr. D.E. Moten (physician and dentist) ▪Barbershops ▪Churches ▪Community Center ▪School ▪Bert Crawford’s Mortuary 30 Community ▪Ford Crawford’s grocery ▪Anthony Goodell’s Buffalo Bayou Café ▪Dr. D.E. Moten (physician and dentist) ▪Barbershops ▪Churches ▪Community Center ▪School ▪Bert Crawford’s Mortuary 31 Community ▪Ford Crawford’s grocery ▪Anthony Goodell’s Buffalo Bayou Café ▪Dr. D.E. Moten (physician and dentist) ▪Barbershops ▪Churches ▪Community Center ▪School ▪Bert Crawford’s Mortuary 32 Community ▪Ford Crawford’s grocery ▪Anthony Goodell’s Buffalo Bayou Café ▪Dr. D.E. Moten (physician and dentist) ▪Barbershops ▪Churches ▪Community Center ▪School ▪Bert Crawford’s Mortuary Physician and Dentist 33 Community ▪Ford Crawford’s grocery ▪Anthony Goodell’s Buffalo Bayou Café ▪Dr. D.E. Moten (physician and dentist) ▪Barbershops ▪Churches ▪Community Center ▪School ▪Bert Crawford’s Mortuary Oakland St -1905 34 Quaker Town c1910 35 Community ▪Ford Crawford’s grocery ▪Anthony Goodell’s Buffalo Bayou Café ▪Dr. D.E. Moten (physician and dentist) ▪Barbershops ▪Churches ▪Community Center ▪School ▪Bert Crawford’s Mortuary 36 37 38 39 Quaker Town c1910 40 ▪Moved to Denton from Decatur in 1895 seeking a better life for their children ▪Bought their lot at 700 Terry Street from Giles Lawson, Mary Ellen’s brother, who was an early Black settler in Denton ▪Henry was a Cowboy, and a renaissance man ▪His garden looked like a city park, he had “toting privileges” from the gardens of his employers ▪Mary Ellen was very beautiful, no pictures of her ▪They worked as a team and loved their church, the St. James A.M.E. (African Methodist Episcopal) 41 42 Community ▪Ford Crawford’s grocery ▪Anthony Goodell’s Buffalo Bayou Café ▪Dr. D.E. Moten (physician and dentist) ▪Barbershops ▪Churches ▪Community Center ▪School ▪Bert Crawford’s Mortuary 1913 Wedding Day Home next door to his Shoe Shop 43 Quaker -Town Lost ▪Quaker houses moved after dark to avoid traffic ▪Mary and Henry Taylor moved after July1922 ▪When movers came, Mary Ellen refused to leave ▪She made the journey seated in her rocker in her living room as her home is moved to Soloman Hill ▪69-year-old Henry trotted beside the house ▪Mary Ellen mentioned in Ruthe Weingarten’s book - “Black Texas women: 150 Years of Trial and Courage” 44 Quaker -Town Remembered Henry Taylor’s magnificent trees may be the only remaining artifacts of Quaker Town 45 Quaker Town A vibrant, middle-class neighborhood enclave in Denton 46 Quaker Town A vibrant, middle-class neighborhood enclave in Denton 47 SOLOMON HILL Plat from 195048 Streets –North/South: -Wood -Crawford -Bradshaw Streets –East continuations: -Oak -Hickory -Mulberry -Sycamore Wood WoodWood Crawford Crawford Bradshaw Crawford 49 WOOD ST.* Wood WoodWood Crawford Crawford Bradshaw Crawford **** 706 Terry to 215 N Wood in 1922, Home of Walter & Hattie Smith 700 Terry to 102 N Wood, Henry and Mary Taylor 421 Oakland to 206 S Wood, Ida & Will Hill with Ada Hill, 320 Holt to 102 S Wood, Pleasant Grove Baptist Church 50 CRAWFORD ST.* Wood WoodWood Crawford Crawford Bradshaw Crawford **** ****Oakland Street images –Crawford Grocery and IOOF @ McKinney and curve Household of Ruth, IOOF women’s organization @ Mulberry & Sycamore 51 BRADSHAW ST.* Wood WoodWood Crawford Crawford Bradshaw Crawford **** **** ** Susie Moten and daughter Cuvier & Dolores Bell 52 OAK ST.* Wood WoodWood Crawford Crawford Bradshaw Crawford **** **** ** * * * 717 Bell to 1201 E Oak -Isaac S. & Bessie Ross St James A.M.E 53 HICKORY ST.* Wood WoodWood Crawford Crawford Bradshaw Crawford **** **** * ** * * * 818 Terry to 1129 E. Hickory * * Will & Maude Clark 713 Terry to 1116 E Hickory Clarence & Nellie Nix 607 Bell to 1113 E Hickory by C.R. Hembry 54 SYCAMORE ST.* Wood WoodWood Crawford Crawford Bradshaw Crawford **** **** * * * * ** ** 806 Terry –Angeline Burr * 55 18 SIGN TOPPERS REMEMBERING QUAKER WITH PHOTOGRAPHS Wood WoodWood Crawford Crawford Bradshaw Crawford **** **** * ** * * ** ** 56 The City of Denton Development Services and Engineering Depts are hosting a meeting regarding the Street Sign Topper Program and SEDNA Street Reconstruction Project updates. City staff and project representatives will be on-site to present information and offer the community an opportunity to: Participate in a Street Sign Topper work session with staff and Council Member Vicki Byrd for an opportunity to receive input, ask questions and provide feedback. Receive updates and estimated construction schedules for SEDNA Project Packages A and B and have an opportunity to ask questions, share concerns, and provide feedback. Street Reconstruction Project Updates and Street Sign Topper Program Thursday, Nov. 11 at 6 p.m. Ammons Room at MLK Jr. Rec Center Street Sign Topper Program Cameron Robertson, Historic Preservation Officer-Principal Planner cameron.robertson@cityofdenton.com; (940) 349-8532 SEDNA Street Reconstruction Project, Packages A & B Seth Garcia, Engineering Department Program Manager seth.garcia@cityofdenton.com; (940) 349-8938 OUR CORE VALUES Integrity | Fiscal Responsibility | Inclusion | Transparency | Outstanding Customer Service Southeast Denton (SEDNA) Community Input Meeting 57 Street Sign Topper Program Update with project specific photo(s) 58 Participants and Agenda Participants •City Council•Council Member Vicki Byrd •Historic Denton, Inc.•Randy Hunt •Planning Division•Cameron Robertson, AICP •Traffic Engineering & Operations•Daniel Kremer•James Andrews•Terry Patterson Agenda •Introductions •Background/Why We Are Here •Importance of Public Participation •Historic Denton, Inc. Presentation •Standard Operating Procedure •Design Standards •Questions and Feedback 59 Background/ Why We Are Here 60 Standard Operating Procedure (SOP) •What is an SOP? •Set of step-by-step instructions compiled to help workers, public members, etc. carry out certain operations •What would a Street Sign Topper SOP look like? •Neighborhood Interest Form (ex. Neighborhood Name and Project Contact) •City Liaison Assignment and Procedural Assistance •Funding Options (ex. Neighborhood fundraising vs. City grants) 61 What could Design Standards include? •One Design per Neighborhood •Set Size and Shape •Suggested Background Colors •Suggested Font Colors •Suggested Fonts Potential Background Colors •Times New Roman •Garamond •Palatino Bold •Goudy Old Style •Helvetica Bold •Castellar Potential Fonts 62 Example 63 Best Practice City Examples Texas Cities •Houston •Plano •Fort Worth •Weatherford Other Cities •Charlotte, NC •Phoenix, AZ •Oklahoma City, OK 64 Next Steps •Step 1 –Take concerns and feedback from today’s meeting to create an SOP and Design Standards for the Program •Step 2 –Present SOP and Design Standards to the community in December 2021 •Step 3 –Take additional concerns and feedback to make updates to SOP and Design Standards •Step 4 –Present progress and/or results at a Work Session to City Council in January 2022 65 •Council Member Vicki Byrd, District 1 •Vicki.Byrd@cityofdenton.com | (940) 208-6346 •Randy Hunt, Historic Denton, Inc. •HistoricDentonInc@gmail.com •Cameron Robertson, Historic Preservation Officer and Principal Planner •Cameron.Robertson@cityofdenton.com | (940) 349-8532 Daniel Kremer, Deputy Director of Operations •Daniel.Kremer@cityofdenton.com | (940) 349-7193 Stay Connected 66 Questions/ Feedback 67 Southeast Denton Infrastructure Improvements November 11, 2021 168 Roadway Project Development Process Funding Approved Stakeholder Feedback Collected Project Design Finalized Advertise Project and Select Contractor Construction Project Closeout 269 Street Components 370 Updated Southeast Denton Street Segments •71 Total Street Segments ➢10 Segment Increase from Original 2019 Bond Program Plan •Holistic approach to neighborhood construction, attempting to make multiple improvements including road reconstruction, utility upgrades, and other improvements such as sidewalks at the same time ➢Segments were selected based on street condition and streets where water or wastewater upgrades need to be made 4 SED -A 71 Southeast Denton Package A Segment Street Name From To 1 Allen Wye St Mill St 2 Cook Robertson Wye 3 Hill Alley Martin Wilson 4 Hill Alley Wilson St Robertson St 5 Industrial Wye St Mill St 6 Industrial Mill St South 7 Jackson Martin Hill Alley 8 Jackson Hill Alley Morse St 9 Johnson Mill St Dallas Dr 10 Martin Jackson Hill Alley 11 Mill Industrial St Cook St 12 Mill Cook St Allen St 13 Mill Allen St Cross Timber St 14 Mill Wye St Industrial St 15 Mill Cross Timber St Robertson St 16 Morse Jackson St Lakey St 17 Morse Robertson St Jackson St 18 Robertson Cook St Skinner 19 Wye Cook St Allen St 20 Wye Industrial St Cook St 21 Wye Allen St Cross Timber St 22 Wye Mill St Industrial St Initial 22 SEGMENTS 5 •First 22 segments are currently under design. ➢90 % design submitted October 28th ➢Current Project Budget $5.9 Million •Upgrades include full street reconstruction, water main replacement, and wastewater main replacement. •Current plan is to advertise the construction contract in December 2021 and select a contractor Q1 2022. 72 Southeast Denton Package B 6 •Scope includes remaining 49 street segments. ➢Upgrades include full street reconstruction, Water main replacement, Wastewater main replacement. •Possible other improvements including sidewalks and street lighting will be evaluated during design. •First horizontal project to utilize Construction Manager at Risk procurement methodology. •Project construction schedule is currently being refined, design to begin December 2021. •Current project budget $14.8 Million 73 WHY CMAR? (Construction Manager at Risk) •Collaborative delivery method in which the owner(City), Design engineer, and CMAR (contractor) work together to deliver the project. •Cost model is tracked and open book through the design process. Prior to construction, Guaranteed Maximum Price (GMP) is established. •Team works together through design for constructability review and schedule sequencing. 774 8 2020 Street Bundle Sector III •Scope includes 22 street segments. ➢Upgrades include full street reconstruction, Water main replacement, Wastewater main replacement. •Design at 100% Advertise for Bid November 2021. ➢Currently reviewing bids •Project construction to start Q1 2022. •Project construction to complete Q4 2022. •Current project Budget $8.2 Million 75 9 2020 Street Bundle Sector III •Streets to be included in the 22 segments. ➢East Hickory Street: (Exposition to South Ruddell) ➢North Wood Street: (Paisley to McKinney) ➢South Wood Street: (McKinney to Sycamore) ➢Bradshaw Street: (McKinney to Hickory) ➢Oak Street: (Bradshaw to S. Wood) ➢Crawford Street: (Oak to Hickory) ➢Uland Street: (Rose to Railroad Ave.) ➢Hettie Street: (Paisley to McKinney) ➢Rose Street: (Uland to Paisley) ➢East McKinney Street: (Crawford to Audra) 76 Ways for Residents Stay Informed •Southeast Denton Road Reconstruction Program Manager: Seth Garcia ➢Seth.Garcia@cityofdenton.com | (940) 349-8938 •2020 Street Bundle Sector III Project Manager: Scott Fettig ➢Scott.Fettig@cityofdenton.com | (940) 349-8909 •Online: ➢To check the status of the Southeast Denton Road Reconstruction Project or 2020 Street Bundle at any time, visit Engage Denton: https://www.discussdenton.com/southeastdentonstreetreconstruction or https://www.discussdenton.com/2020-street-bundle-sector-iii-southeast-sector ➢Mobile and online service request system for the City of Denton. Residents can upload a photo or video of the issue and mark the geographic location on a map, then if contact information is provided City staff will follow-up with information about the request. ➢https://dentontx.citysourced.com/ 1077 Questions? 1178 City staff from the Capital Projects/Engineering Department, consultants from Kimley-Horn and Associates, Inc., and Matt Preston, principal of Nette Shultz Elementary School, will host the virtual meeting to discuss proposed revisions to the planned sidewalks leading to the school and to receive public input. Register HERE to receive the Zoom meeting link. For information about accommodations, please visit Community Input Meetings at www.cityofdenton.com. Nette Shultz | Safe Routes to Schools Sidewalks Project Virtual Community Input Meeting Thursday, Nov. 18 | 6 p.m. Virtual Community Input Meeting Join us on Zoom | Thursday, Nov. 18 at 6 p.m. CORE VALUES Integrity | Fiscal Responsibility | Inclusion | Transparency | Outstanding Customer Service79 El personal de la Ciudad del Departamento de Ingeniería/Proyectos de Mejoras de Infraestructura, consultores de Kimley-Horn and Associates, Inc. y Matt Preston, director de la Escuela Primaria Nette Shultz, serán los anfitriones de la reunión para analizar las revisiones propuestas a las aceras planificadas que conducen a la escuela y para recibir comentarios del público. Regístrese AQUÍ para recibir el enlace de la reunión por Zoom. Para obtener información sobre adaptaciones, visite “Reuniones de aportes comunitarios” en www.cityofdenton.com. Proyecto de Rutas Seguras a Aceras Escolares de Nette Shultz. Reunión virtual de aportes comunitarios Jueves 18 de noviembre a las 6 p. m. Reunión virtual de aportes comunitarios Únase a nosotros en Zoom | Jueves 18 de noviembre a las 6 p. m. NUESTROS VALORES FUNDAMENTALES Integridad | Responsabilidad fiscal | Inclusión | Transparencia | Excelente servicio al cliente 80 Date: November 12, 2021 Report No. 2021-095 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Battery Diversion Events aimed at increasing battery diversion, while increasing battery hazard awareness and participation of the Household Chemical Collection (HCC) program to help mitigate collection safety hazards. BACKGROUND: The City of Denton Solid Waste and Recycling Department (SWR) identified battery contamination as a significant issue at our Materials Recovery Facility (MRF) and landfill. Batteries, especially lithium ion batteries, that are disposed of inappropriately provide a significant fire risk to city staff, collection vehicles, the landfill, and the (MRF). Batteries may pose a fire risk as they are compacted in our collection vehicles and go through processing equipment at the MRF and landfill. Lithium ion batteries can explode when crushed. DISCUSSION: The Battery Diversion Initiative proposes to host community events to increase used battery collection and diversion and educate residents on best battery recycling practices. The events will provide a reduction in battery contamination at the City landfill and MRF and reduce the risk of fire hazards to our collection vehicles. Within this initiative, staff will use a program model that has proven successful in the past and gather data to further improve our processes. The events will be open to City of Denton residents to bring in their used batteries for recycling. The products will be gathered by HCC staff and transported back to the office for safe disposal. While participants are dropping off their batteries, they will also be able to ask HCC and Outreach staff about other recycling opportunities through the HCC program or third-party companies, and be provided with educational materials. The goal is to increase awareness and promote safe recycling practices in the community. Below is a schedule of the upcoming events. Schedule of Events: November 6, 2021 - Robson Ranch HOA 10:00AM-12:00PM November 13, 2021 - North Lakes Park 10:00AM-12:00PM March 26, 2022 - MLK Recreation Center 10:00AM-12:00PM April 23, 2022 - South Lakes Park 10:00AM-12:00PM STAFF CONTACT: Brian Boerner, Solid Waste and Recycling REQUESTOR: Staff Initiated PARTICPATING DEPARTMENTS: Solid Waste & Recycling and Public Outreach 81 November 12, 2021 Report No. 2021-096 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: List of Candidates for DCAD Board of Directors EXECUTIVE SUMMARY: The Denton Central Appraisal District (DCAD) provided the list of candidates for their Board of Directors (memo attached). This item will be included on the December 7, 2021 City Council Agenda. The purpose of this informal staff report is to notify Council of the process and provide the list of candidates in advance so that adequate consideration may be given before the Council vote on December 7, 2021. Board members serve two-year terms, and all five board member positions are subject to the nomination process every two years. The number of votes a taxing unit has is determined by their proportional share of the total levy in the district from the prior tax year. There are a total of 5,000 votes throughout the district. One thousand (1,000) votes are the maximum number needed to elect a local representative/nominee to the Board of Directors. In December 2019, the City of Denton cast 174 votes for Rick Woolfork to serve on the DCAD Board of Directors. The current Board of Directors is as follows: Charles Stafford – Chairman David Terre – Vice Chairman Roy Atwood – Secretary Bryan Webb – Member George Pryor – Member Michelle French – Ex Officio Member DISCUSSION: This year, the City has 170 votes, DISD has 654 votes and Denton County has 567 votes. On October 12, 2019, City Council voted to nominate Howard Martin and Bryan Webb. City Council may elect to cast all Denton’s votes for one candidate or split the 170 votes among multiple candidates. Bryan Webb indicated he does not want to be reappointed to the Board of Directors. The following is a summarization of DCAD’s nomination process. Prior to October 1 - DCAD notifies taxing entities of the number of votes they are entitled to cast for appointing board members. Prior to October 15 - Nominations are submitted to DCAD by each jurisdiction. Each jurisdiction can nominate up to five candidates. Prior to October 30 - DCAD compiles a comprehensive list of the nominees and forwards to each taxing unit in the form of a ballot. 82 November 12, 2021 Report No. 2021-096 Prior to December 15 - The taxing jurisdictions choose by written resolution the candidate (s) of their choice. The jurisdiction then submits the name (s) and the votes cast to DCAD. Prior to December 31 - DCAD tabulates the votes and forwards the results back to the jurisdictions. The five candidates that receive the most votes become the Board of Directors as of January 1. ATTACHMENTS: 1. DCAD Memo 2. Candidate Bios (click link) STAFF CONTACT: Cassey Ogden, Director of Finance (940) 349-7195 Cassandra.Ogden@cityofdenton.com REQUESTOR: Staff Initiated PARTICIPATING DEPARTMENTS: Finance STAFF TIME TO COMPLETE REPORT: The estimated amount of cumulative staff time to complete the report is 1 hour. 83 TO:All Taxing Jurisdictions FROM: Hope McClure, Chief Appraiser DATE: October 28, 2021 SUBJECT: Candidates to the Denton CAD Board of Directors Candidates to the Denton Central Appraisal District Board of Directors are listed below. The list is in alphabetical order by last name. Each voting unit must cast its vote by written resolution and submit it to the Chief Appraiser before December 15th. The unit may cast all its votes for one candidate or may distribute the votes among any number of candidates. When a voting unit casts its votes, it must cast the votes for a person that was nominated and is named on the ballot. There is no provision for write-in candidates. The Tax Code does not permit the Chief Appraiser to count votes cast for someone not listed on the official ballot. The five nominees receiving the most votes will become the Denton CAD Board of Directors. The candidates nominated by the taxing jurisdictions are: (Please note Asterisk below) Candidate Nominating Jurisdiction 1. Roy Atwood Denton ISD, City of Carrollton 2. Devona Beaver Town of Hickory Creek 3. Alex Buck Lewisville ISD, City of Lewisville, City of Highland Village 4. Dirk Dahlke Town of Hickory Creek 5. Sharon Gentry Town of Flower Mound 6. Tom Heslep City of Highland Village 7. David Johnson Lewisville ISD, Denton County 8. Nancy Koket Town of Hickory Creek 9. John Lusk City of Oak Point 10. Howard Martin City of Denton 11. Ann Pomykal Lewisville ISD, City of Lewisville, Denton County 12. Charles Stafford Denton ISD 13. David Terre City of Frisco, Town of Little Elm, City of The Colony 14. Tom Washington Lewisville ISD, Denton County 15. Bryan Webb** City of Denton 16. Richard Weir City of Corinth 17. Rick Woolfolk Denton County **Bryan Webb has indicated that he does not want to be reappointed to the Board of Directors. Accompanying this document, you will find Bio Sheets and additional information provided by the nominees. Please take the time to familiarize yourself with the nominees and their qualifications before casting your vote. Since some of you may not be familiar with the process of selecting the Board, please do not hesitate to contact Misty Baptiste at (940) 349-3977 for clarification and/or information. 84 85 Date: November 12, 2021 Report No. 2021-097 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Summary of the Bond Oversight Committee meeting held on November 5, 2021. BACKGROUND: The purpose of this report is to provide the City Council with a summary of the Bond Oversight Committee meeting held on November 5, 2021 to review and discuss General Obligation (GO) funded projects which include projects from the 2012, 2014, and 2019 bond programs. DISCUSSION: Staff presented the status of capital improvement projects, revised project costs, and funding updates. Additionally, updates regarding CIP project management and process improvement was shared. The committee approved a motion to recommend rescoping the North Lakes Tennis Center court construction project from 12 tennis courts to 10 with an alternate option of 2 courts. On November 2, 2021, City Council approved an ordinance rejecting all proposals received from RFP 7716. The revised RFP will be advertised starting Sunday, November 14 with contract award tentatively planned for February 2022. During the contract advertisement and evaluation phase, staff will evaluate the economic impact associated with reducing the number of tennis courts (i.e. grants, hotel occupancy tax) and provide an update to the committee prior to the next meeting regarding the project’s procurement status. The Bond Oversight Committee agenda information sheet attached provides a status update on open projects and those that have been completed as of November 2021. Please do not hesitate to contact me if you have any questions regarding the recent Bond Oversight Committee meeting. ATTACHMENTS: Bond Oversight Committee Agenda Information Sheet STAFF CONTACT: Cassey Ogden, Finance Director 940-349-7195 Cassandra.Ogden@cityofdenton.com 86 City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Finance Department ACM: David Gaines DATE: November 5, 2021 SUBJECT Receive a report, hold a discussion, and give staff direction regarding 2012, 2014, and 2019 General Obligation (GO) funded capital projects. BACKGROUND The purpose of this item is to review the status of voter approved General Obligation (GO) funded projects, discuss the current allocation of project funds, and provide estimated completion costs for projects. Staff has included projects to update the committee on the items that have been completed and remain open as of 2021. Staff has provided a detailed spreadsheet (Exhibit 2) which provides a reconciliation of all current GO funded projects and recommended funding sources to meet estimated completion costs. Staff will discuss this spreadsheet in detail with the Committee. Below is status update on each of the GO funded projects included in Exhibit 2: 2012 Bond Election: 1. Street Reconstruction The original intent of this project was for the reconstruction of City streets with an Overall Condition Index (OCI) rating of 40 or less. Staff believed that 216 street segments representing approximately 68.15 lane miles could be completed within the 6-7 years with bonds issued over a 5-year period. To- date, 179 segments have been completed representing approximately 56.74 lane miles. Staff believes that the remaining 31 segments will be completed by the fourth quarter of 2022. In order to complete the 2012 Street reconstruction projects, an additional $2,797,737 was sold in the 2018A Certificates of Obligation (COs) issuance which occurred in August 2018. Council was presented an update regarding construction cost inflation and budget increases which resulted in the inclusion of $8,900,000 issuance of COs in the FY 2020-2021 budget. Staff has developed a plan to select contractors and construct remaining segments from the 2012 Street Reconstruction Bond by December 2022. 2. Public Art Transportation The City issued $400,000 in bonds for public art related to transportation projects. Of this amount, $97,612 was spent to install medallions at the North Texas Boulevard underpass on I-35. The Public Art Committee (PAC) initially proposed four medallions to be installed on the exterior corners of the City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com 87 Loop 288/I-35 bridge. TXDOT final design at this location only provided sufficient surface mounting for one medallion, leading the PAC to consider three new alternatives for the remaining funds. The first option was the installation of two pedestal medallions at the Loop 288 intersection associated with planned improvements of I-35 as presented at the Public Art Committee (PAC) at the February 7th, 2019 meeting. The second option was the potential co-location of several public art pieces with entryway corridor signage that was presented at the PAC June 6th meeting. Ultimately, PAC selected the third option, presented at the July 11, 2019 PAC meeting, to locate public art pieces in various locations along transportation corridors. The three selected include; Carroll Blvd/Carroll Trail (3), Dallas & Teasley median (1), and Eagle & Elm median (1). The procurement process for all three sites are scheduled to begin in FY 2021-2022. Staff presented the placement of sculptures on Carroll, Bonnie Brae and Dallas & Teasley to the Bond Oversight Committee on May 6, 2021. The Bond Oversight Committee recommended the funding be used for the proposed art along city corridors for beautification efforts and to utilize the funding now instead of delaying until the I-35 improvements are completed. Other funding will be sought for I-35 beautification efforts. Currently, PARD staff is working with the PAC sub-committees to finalize a scope of work for each location and theme. Anticipated completion is December 2022. Budgets have been set as presented below: • Carroll – (3) locations on east side of Carroll for sculptures $120,000 total funding allocated • Dallas and Teasley – (1) location in beautification node $25,000 total funding allocated • Bonnie Brae Roundabout – Location at Bonnie Brae and Scripture $129,010 total funding allocated 2014 Bond Election 1. Street Reconstruction The original intent of this project was for the reconstruction of City streets with an OCI rating of 40 or less and to supplement the 2012 bond program. Beginning with FY 2014-15, the reconstruction program was intended to ramp up to $6 million per fiscal year and continue through the 6-year issuance period of this bond program. Staff believed that 227 additional street segments representing approximately 74.79 lane miles could be completed within the 6 years of the program. To-date, 161 segments have been completed representing approximately 53.27 lane miles. Staff believes that 45 remaining segments will be completed by the fourth quarter of 2022. Seven segments from the 2014 bond are currently being programmed. The seven segments that are currently being programmed as part of other projects include two on Mulberry, which will be folded into phases 3 and 4 of the PEC- 4 Project; two segments on Trinity Road, which will be coordinated with the TxDOT Trinity Bridge Project; and three segments on Westgate Drive, which will be coordinated with the opening of Bronco Way and the new Denton High School. In order to complete the 2014 Street reconstruction projects as well as the connectors between the segments, an additional $7,097,263 was issued in 2018A Certificates of Obligation (COs), which occurred in August 2018, plus $1,680,000 in General Obligation Bonds (GOs) reallocated from the Ruddell Extension Project. Council was presented an update regarding construction cost inflation and budget increases which resulted in the inclusion of $8,900,000 issuance of COs in the FY 2020-2021 budget. Staff has developed a plan to select contractors and construct remaining segments from the 2014 Street Reconstruction Bond by December 2022. 88 2. Miscellaneous Traffic Signals The original intent of this project was for the installation and/or replacement of traffic signal infrastructure at various locations throughout the City. Below is a summary of remaining signals that need to be installed, including the cost and the project status: Signal Cost Status/ECD Bell/McKinney $310,000 Working with design team to resolve conflict with existing signage on SW corner Bell/Hickory $310,000 Materials Ordered – Construction Scheduled adjusted to Quarter 1 FY 21-22 Locust/McKinney $310,000 Construction started 7/28/21-late October 21’ Elm/McKinney $310,000 Construction started 7/28/21-late October 21’ Below is a list of completed traffic signal installations: Signal Cost Status/ECD Locust/Hickory $350,000 Completed -In Service Since 2018 Locust/Oak $340,000 Completed -In Service Since 2018 Elm/Hickory $250,000 Completed -In Service Since 2018 Elm/Oak $250,000 Completed -In Service Since 2018 Bell/Mingo $380,000 Completed -In Service January 25, 2021 Teasley/Dallas Dr. (Design) $70,000 Completed -In Service Since 2019 3. Transportation Division Facility This project was previously discussed with the 2014 Bond Oversight Committee on January 30, 2018 and staff was authorized to utilize these project funds ($1,500,000) on reconstructing/remodeling of a City facility located at 651 Mayhill which will house the Transportation Division. The original location of a Transportation Division Facility was to be located on a property across from the City’s Service Center (Ruddell Street). The cost and delay in the Ruddell Extension project, as well as the availability of another City facility, have necessitated the alternative solution. With the delay of the 651 Mayhill project, the Transportation Division functions have been incorporated within the Development Services Building. Additionally, the project would also include the relocation of the existing Traffic Operation offices to the Service Center building, allowing for the expanded traffic sign and signal division needs. 4. Rail Quiet Zone (McKinney Street to Prairie Street) The original intent of this project was to install specific signalization and infrastructure at the Union Pacific Railroad (UPRR) at-grade crossings located at McKinney Street, Hickory Street, Sycamore Street, and Prairie Street to effectuate a railroad quiet zone. This project was originally scheduled to be completed by July 2019, however that date has been pushed back due to significant staffing changes with UPRR and City staff. Due to requested redesign work from UPRR, as well as adding compliant pedestrian improvements to the four re-scoped crossings. The revised plans will be resubmitted to UPRR for review in Q1 2022 with an anticipated construction start of Q3 2022. 89 5. Rail Quiet Zone (Union Pacific Railroad North) The original intent of this project was to install specific signalization and infrastructure at the UPRR grade crossings located at Fish Trap Road, Cooper Creek Road, Mockingbird Lane, Nottingham Road, Pertain Street, Willis Street, and Frame Street to effectuate a railroad quiet zone. This project was scheduled to be completed in FY 2018-19, and project completion was dependent on the Ruddell Extension Project. Due to a delay in the Ruddell Extension Project, these quiet zone locations have temporarily been put on hold. Staff recently initiated a new programmatic approach to all City planned projects in the Texas Woman’s University (TWU) area, including the Ruddell Extension Project. On March 23, 2021, the City Council approved a design contract with Bridgefarmer & Associates, Inc. for several projects in the TWU area, including the quiet zones. The anticipated design completion date is Q2 2022. The construction contract for required quiet zone improvements will be advertised following right-of-way acquisition, confirmation of available funds for the current project estimate at completion, and design completion. 6. Bonnie Brae Secondary Arterial from Vintage Blvd. to US-77 (Phases 1 through 6) Phases 1 through 3 of the Bonnie Brae projects consist of the southern portions of Bonnie Brae from I-35E to and including Vintage Boulevard. More specifically as follows: Phase 1 limits are from Roselawn to just north of Vintage. This section provides a new alignment for the roadway and adds two bridges. Phase 2 is the widening of Vintage Boulevard from 2 to 4 lanes from US 377 to I-35W and includes the intersection of Bonnie Brae joining the limits of Phase 1. Phase 3 continues the new alignment of Phase 1 from Roselawn to I-35E. These phases are funded by Regional Toll Revenue funds out of the SH-121 subaccount along with a City of Denton match (often referred to as Bonnie Brae South). Denton County is contributing $5.75M for the project. These funds cannot be spent north of I-35E on the northern phases of the Bonnie Brae project. Phase 1 is currently scheduled to achieve substantial completion in Q3 2021. Phase 2 is also in the construction phase and is scheduled to be completed in Q3 of calendar year 2021. Phase 3 will be in the bid and award phase by Q1 of calendar year 2022. Phase 4 of the Bonnie Brae project extends from I-35E north to Scripture Street. This phase has been broken into two phases; Phase 4A, which is completed, consists of a Roundabout at the Scripture Street and Bonnie Brae Intersection, and Phase 4B consists of the widening of Bonnie Brae from I- 35E to the Roundabout. The original intent of this project including phases 4A, 4B and 5 was for final design, right-of-way (ROW) acquisition, and construction in the amount of $9,500,000. However, the revised project estimate for phases 4A, 4B, and 5 is now at $28,000,000. In May 2018, City Council approved the reallocation of both $2,479,903 from the FM 1830 and US 377 projects and $1,020,097 from Bonnie Brae Phase 6 into Bonnie Brae Phase 4 to close the funding gap. Phase 4A/Roundabout is complete. Phase 4B is at 90% design and still needs right-of-way (ROW) and utility relocations to accommodate the ultimate widening to a 4-lane divided roadway. In the meantime, the City is evaluating the option of resurfacing and restriping along with working with the North Central Texas Council of Governments (NCTCOG) to provide the additional funding needed for ROW and Construction funding. Phase 5 of the Bonnie Brae project extends from the roundabout to University Drive. Design of this section is at 50% and will also require ROW and utility relocations to accommodate the ultimate widening to a 4-lane divided roadway. Like phase 4B, the City is evaluating the possibility of resurfacing and restriping the existing 4-lane road. Phase 5 is currently on hold to evaluate the design path and staff is working with NCTCOG to provide the additional funding needed for ROW and construction beyond current funding levels from the 2019 Bond. 90 Phase 6 of the Bonnie Brae project extends from University Drive to US-77. The original intent of this project was for design, ROW acquisition, and construction in the amount of $6,100,000 to extend to Windsor Drive. However, the revised project limits have increased the cost to $31,100,000. A new Denton High School will be built north of Windsor Drive, on the west side of Bonnie Brae Street, with an estimated opening date of Q2 of calendar year 2023. Staff intends to coordinate the construction from Windsor to US-77 with the opening of the high school. Design is currently at 100% completion, and we have received environmental clearance from TxDOT. Funding reallocation was approved to move $620,000 from Wheeler Ridge, and $1,786,244 from Bonnie Brae Phase 4 for design into Phase 6. NCTCOG has approved $11,060,800 in federal funding to be applied to the portion of the project extending from Windsor to US-77. Phase 6 is also funded from the 2019 Bond. 7. Miscellaneous Sidewalks The original intent of this project was for the design and construction of various sidewalk projects within the City over the 6-year program period. The current workplan includes segments with completed designs, that are scheduled for construction. Since January 2021, over 3,000 linear feet of sidewalk has been installed as part of this project along various streets with another 3,600 linear feet anticipated to be completed by the end of December 2021. 8. Hickory Creek Road - FM 2181 to Riverpass (Hickory Creek Phase 2/West) The original intent of this project was to expand the roadway to a four-lane divided thoroughfare from Teasley to Riverpass. A signal at Montecito and Hickory Creek has been added to the original scope, increasing the revised project cost to $7,500,000. Traffic is providing $350,000 for the signal. In August 2018, City Council approved the reallocation of $2,470,306 from the Ruddell Extension at Mingo Project to the Hickory Creek West Project in order to complete the original scope. This project went to bid in September of 2018. On February 12, 2019, the City Council approved the use of $1,800,000 million in Roadway Impact Fees to allow for the possible reallocation of the same amount in general obligation bonds to the new Hickory Creek (FM 2181/Teasley to Riverpass) project. The project is currently estimated to achieve substantial completion by early calendar year 2022. The project schedule has been impacted by delays and redesigns associated with geotechnical design, franchise utility relocations, value engineering, and development project coordination. 9. Morse Street Expansion to Full Collector Capacity (Loop 288 to Mayhill) The original intent of this project was for design, right-of-way acquisition, and construction in the amount of $2,900,000 to fully convert this roadway to a four-lane divided secondary arterial street, including sidewalks, bike lanes, street lighting and water utility improvements from Loop 288 to Mayhill. This original plan would widen the current three-lane segment between Kimberly and Mayhill to a four-lane divided roadway, matching the existing segment between Kimberly and Loop 288. In May 2018, Council approved the transfer of $250,000 from FM 1830 and US 377 projects and $220,000 in aggregate of other capital improvement projects into the Morse Street Expansion project, raising the Morse Street Expansion funding total to $3,370,000. Subsequently, the scope of the project changed and will now maintain the existing street width along Morse Street between Kimberly Drive and Mayhill Road. The intent is to reduce/reconstruct the existing four-lane segment to a three-lane roadway between Loop 288 and Kimberly Drive. In 2020, $2,600,000 was moved from this project to the Hickory Street from Welch to Carrol project. Staff 91 has considered re-scoping efforts and has included a funding request in the Capital Improvement Plan to provide adequate funds to complete the project. 10. Ruddell Extension to Mingo Road The original intent of this project was for design, ROW acquisition, and construction in the amount of $5,780,000 to align this roadway across the UPRR tracks and provide an improved railroad crossing at Mingo. The revised project cost as originally scoped is $10,000,000. This project was placed on hold for a redesign using $1,629,694 of funding. The remaining funds were reallocated $4,150,306 to: (1) the Hickory Creek Road West project in the amount of $2,470,306 and (2) $1,680,000 on 2014 street reconstruction projects. Staff recently initiated a new programmatic approach to all City planned projects in the Texas Woman’s University (TWU) area, including the Ruddell Extension Project. On March 23, 2021, the City Council approved a design contract with Bridgefarmer & Associates, Inc. for several projects in the TWU area, including 30% design for Ruddell widening from US 380 to Mingo. The anticipated completion date of the 30% design contract is Q4 of calendar year 2021. Staff will include a request to fund the full design and construction of the Ruddell Extension to Mingo in the upcoming capital improvement plan and anticipates potentially bundling several of the TWU area projects in a joint solicitation to have constructed potentially using the Construction Manager at Risk project delivery method. 11. Wheeler Ridge Connection to FM 2181 at Jordan Lane. The original intent of this project was to provide funds in the amount of $620,000 for an alternative point for access into Wheeler Ridge subdivision for residents and emergency service vehicles from Saddle Drive to Jordan Lane and ultimately to FM 2181. This project was scheduled to begin construction in March 2019 and completed in mid-2020. However, after several meetings with the Fire Department this project has been deemed no longer necessary for public safety as there are now alternative routes into the neighborhood. The funding reallocation was approved. COMPLETED 12. Miscellaneous Roadways The original intent of this project was for design and construction of various roadway improvements within the City over the course of the 6-year program period. To date, the City has issued $1,000,000 in GO bonds for this purpose. Staff anticipates the issuance of $500,000 in each of the remaining two years of the bond program and is assessing existing funding needs of active projects for programming. Staff has allocated $600,000 to the Hickory Creek Road project from 2181 to 2499 (East). The cost of this project is estimated at $3,000,000 with additional funding ($2,400,000) coming from TxDOT as part of a Local Project Advance Funding Agreement (LPAFA). 13. Public Art for Street Improvements The 2014 bond program included $30,000 for public art associated with transportation projects. These funds were included in the FY 2019-20 bond issuance. Locations for sculptures have been selected by the PAC and BOC to include Carroll Blvd. (3), Dallas & Teasley median (1), and Bonnie Brae roundabout (1). Staff is preparing an RFP for the design and installation of these sculptures with possible selection by the end of the calendar year. 14. Fire Station #4 Remodel/Rebuild (Sherman Drive) 92 On February 23, 2017, the 2014 Bond Oversight Committee approved the reallocation of $1,100,000 in GO bonds from the Fire Station #3 project. The original cost of the Fire Station #4 project was $5,020,000 and the revised final cost was $6,097,550. Remaining money of $22,540 was moved to the new Fire Station #3 project. This project has been completed and the Grand Opening was held on June 22, 2018. COMPLETED. 15. Fire Station #3 Demolition/Rebuild (McCormick) On February 23, 2017, the 2014 Bond Oversight Committee approved the reallocation of $1,272,000 from this project to bridge the funding gap for Fire Station #4 and the Fire Burn Tower project. At that time, staff informed the Committee that a proposal would be submitted to the City Council to fund any gap in the Fire Station #3 project with Certificates of Obligation (COs). The City Council approved the issuance of COs in May 2018 to fund the remaining $1,685,000. Bonds have been issued and the project is fully funded. Based on the latest engineer’s estimate, which came in extremely high, this project will be bid with alternatives to bring costs down if needed. The project was bid and awarded to O’Haver Contractors for a contract amount of $6,298,000. The Fire Station #3 project began May 2019 and was originally scheduled for completion in December 2020. Staff occupied the building February 12, 2021. Demolition of the old Fire Station #3 has been completed April 2021. COMPLETED. 16. Fire Burn Tower On February 23, 2017, the 2014 Bond Oversight Committee approved the reallocation of $172,000 in GO bonds from the Fire Station #3 project. The original cost of this project was funded by Certificates of Obligation in the amount of $2,721,870 but the revised cost was $2,893,870 which required the reallocation of GOs for completion. The final cost of the project was $2,848,182. Remaining money of $45,687 was moved to the new Fire Station #3 project. COMPLETED. 17. Relocation of Communications Center & Criminal Investigations Bureau The original intent of this project was the remodeling of 6,000 square feet of existing office space and the finish out of 4,500 square feet of unfinished space at the Hickory Street location to accommodate growth in service demands. On February 20, 2019, the Committee approved the reallocation of $1,600,000 for design and other preliminary costs related to the Police Station Renovation project included in the Proposed 2019 Bond Election. The remaining funding of $10,368 was moved to the Police Facilities Project (Design). REALLOCATED 18. Police Firing Range with Ten Foot Berm Addition The original intent of this project was for safety and security enhancements, including improvements to the entrance gate, landscaping, security, drainage, parking, berm height, and the construction of a permanent range house. The original cost of the project was $485,000 but this has been revised to $1,105,000. This additional $620,000 was sold in the 2018A Certificates of Obligation (COs) issuance which occurred in August 2018. The project is temporarily on hold for review by the new Chief of Police, Chief Dixon. Staff is requesting to reallocate $299,061 of GOs to the proposed police facilities. On February 20, 2019, the Committee approved the reallocation of the remaining GOs to the proposed police facilities project. REALLOCATED. 19. Police Facilities Project (Design) 93 This project is in the design development phase. The City Hall East Police Department remodel and new sub-station was awarded through the RFQ process for $3,085,830 to Brandsetter Carroll Architects. COMPLETED 20. Public Art for Public Safety The 2014 bond program included $325,000 for public art related to public safety projects. These bonds have been issued, and to date, $253,401 have been spent on the Bell Tower project at the Central Fire Station and $9,300 has been spent for engineering services related to the mounting of two brick-art panels at the Police Station and $28,330.61 has been encumbered. The current remaining balance for Public Safety art is $62,299. City Council approved the contract for the sculpture on August 24, 2021. Project is anticipated to be completed in January 2022. 21. Eagle Drive Drainage Improvements Phase 2 The original intent of this project was for the drainage box and channel improvements from east of Elm Street to Eagle drive in the amount of $2,097,000. Construction began in August 2018 and is now complete. The revised project cost came to $2,721,627 and project construction was completed in October 2019. COMPLETED 22. PEC-4 Drainage Improvements Phase 2 – West of Locust to Prairie The original intent of this project was for the design and construction of drainage improvements from East of Locust Street to Prairie Street along the alignment of PEC-4. This project began construction in July 2019 and is currently on schedule with an estimated completion by the end of Q4 of calendar year 2021. 23. Downtown Drainage Projects These projects are comprised of the (a) Hickory Street Drainage & Trunk Line System ($600,000), (b) South Bell Drainage System ($806,000), and (c) Oak Street Drainage projects (does not include GO funding). These projects have been broken up into two phases. Phase 1 is the Oak Street Drainage and half of Hickory Street trunk line from McKinney to Hickory (this phase of the project is also referred to as Downtown Storm Sewer Phase 1). Phase 2 is the South Bell Drainage and second half of Hickory Street trunk line from Hickory to Sycamore (this phase of the project is also referred to as Downtown Storm Sewer Phase 2). The total revised project cost for both phases is $3,135,000. Phase 1 is currently funded. Staff is seeking additional funding for Phase 2. Construction for Phase 1 began in December 2020 and is on schedule for completion in Q4 of calendar year 2021. 24. Magnolia Street Drainage Phase 2 (Hinkle Project) The original intent of this project was for the construction of a separate storm drain system to capture, contain, and convey the runoff from the upper portion of the watershed to the outfall at Pecan Creek, south of Good Samaritan Village. This project would further alleviate flooding in the area and enable the reconstruction of Hinkle Drive. The original cost for this project was $2,557,000. The construction contract for this project was awarded on February 5, 2019, and construction was completed by May 2020. A scope change occurred that entailed the addition of a roundabout at Hinkle and Mimosa along with additional curb installation and rock excavation that increased costs to $7,550,000. In May of 2018, City Council approved the use of drainage channel rehab funds in the amount of $1,737,836 to aid in bridging the funding gap. This project was substantially completed in 94 2020 and reported as complete at the November 5, 2020 Bond Oversight Committee meeting. Retainage has been released for this project, and as of Q3 2021, this project is completed. The Streets Division of the Public Works Department is coordinating an adjacent project to complete a bicycle path and visibility enhancements to improve safety of the roundabout. COMPLETED 25. Playground Replacements The original intent of this project was to fund the replacement of seven play structures at Milam, Nette Shultz, Carl Young, Fred Moore, Denia, McKenna, and Evers Parks to meet current Consumer Product Safety Commission playground standards. Parks and Recreation received approval to transfer a portion of the balance of funding, approximately $77,000, allocated for McKenna Park playground to be redirected to Joe Skiles Park Playground. McKenna Park has over $1,200,000 in 915/916 funding that can only be used in an approximate 1- mile radius of various developments around the park. This funding was used for the purchase and installation of the McKenna Park playground instead of the bond funding. • Evers Park Playground- Completed • Milam Park Playground- Completed • Fred Moore Park Playground- Completed • Denia Park Playground- Completed • Carl Young Park Playground- Completed • Nette Shultz Park Playground- Completed • McKenna Park Playground- Completed Additional playground completed • Joe Skiles Park Playground Completed After completion of the listed playgrounds, it is anticipated that $177,955 would remain for reallocation to another project. Staff requested $150,000 of this available funding to be moved to the South Lakes Park Improvement project to cover the shortfall expected for the new tennis courts and lighting. Staff requested the remaining $27,955 to be moved to the new North Lakes Tennis Center project and was approved by the Bond Oversight Committee on February 4, 2021. COMPLETED. 26. Park Improvements The original intent of this project was to improve several parks, including the addition of two lighted tennis courts at South Lakes Park and improvements at Lake Forest Park. Funding was obtained in May 2018 for a total of $300,000. The pavilion and basketball court projects at Lake Forest and Milam Parks were completed through an endowment from a private foundation therefore the $150,000 identified for Lake Forest improvements can be used elsewhere. The South Lakes Park tennis court and lighting project was originally funded for $150,000. Estimated costs of construction as of October 2018 were $250,000. Staff received approval to reallocate the Lake Forest pavilion funding of $150,000 to eliminate the funding gap to build the two new lighted tennis courts and add lighting to the existing courts as a bid alternate. This will expand playability of the courts as well as provide cooler times for patrons to utilize the facility. 95 A public meeting for the park was held in July 2019 to gather input on various park projects and for the master plan. Design for South Lakes Park tennis courts was thought to be complete, but additional engineering was required. Adams Engineering has been hired to complete the design and provide oversight during construction. Staff received approval to use of $150,000 remaining in the playground project to cover this funding gap and was approved by the BOC. Lowest bid received was $405,000 for the two new courts with lights. Per the Procurement Timeline Tool, below are the following dates for the project to proceed.  Start bid solicitation May 5, 2021  Bid Opening August 10, 2021  Council Approval October 26, 2021  Construction Notice to Proceed 30 days after Council approval  Substantial Completion April/May 2022 27. Property Acquisition (for Parks & Libraries) The original intent of this project was to fund the purchase of new parkland in the City. PARD staff has identified potential parcels of interest. In June 2020, the funding of $1,005,000 was again available to be utilized for purchase of land. Staff presented land option to City Council in August 2020 and February 2, 2021. A total of (3-4) parcels have been identified as potential locations for a park and library. One location was determined to be unavailable for acquisition and the other three are currently being negotiated for acquisition by Real Estate. Three of these locations are currently being finalized for presentation for purchase to City Council. In addition, other parcels are being attained via the parkland dedication and development process. 28. Southwest Park Master Plan & Design The original intent of this project was for master planning and design services necessary for the development of the park, including survey, platting, and environmental assessments. This information would then become part of the master plan for the development of the park which eventually could include a recreation center, athletic facilities, aquatic components, and trails. A survey of the land was completed in the summer of 2019 in preparation for the project. Staff has completed a Request for Qualifications (RFQ) and conducted interviews in January 2020 to hire a consultant. COVID-19 caused a delay in this project. The contract was approved by City Council in June 2020 and a kick-off meeting was conducted on July 14, 2020. In addition, a citizen focus group was created, and several public meetings have been held to gather feedback and information from the community. Parks and Recreation received approval from the committee to use $175,000 to assist in hiring consultants to complete the City-wide PARD master plan. Internal staff that was working on the project left the organization in February, then COVID-19 caused a pause in the process. Due to the lack of staff and workload, Parks and Recreation hired Halff Associates to help the department complete the plan. The Parks, Recreation and Trails System Master Plan will be completed at the end of the calendar year. It is anticipated this project will have a remaining balance of $856,161 after completion. Staff requested moving this balance to the North Lakes Tennis Center project to bridge the anticipated funding gap and was approved by the Bond Oversight Committee on February 4, 2021. 96 A concept plan for Southwest Park has been completed and proposed to the focus group and Parks, Recreation and Beautification Board for feedback. Staff presented the draft master plan via an ISR to City Council for feedback on October 4, 2021. PARD staff is presenting the final plan to the Parks, Recreation and Beautification Board on November 6, 2021. If approved, the final plan will be presented to City Council for final adoption as early as December 2021. 29. Sprayground The original intent of this project was to fund the construction of a small/medium splash park. The park would contain spray jets and water features such as water cannons and dumping buckets. The original cost for this project was $200,000 but was revised to $395,515. The funding gap was bridged with Park Development funds in the amount of $195,515. The project has been completed and was dedicated on May 12, 2018. The final cost of the project was $381,488, leaving $14,026 in available funding, of which $13,629 was bond funded and $397 was from Park Development funds. Staff received approval to reallocate the remaining bond funds of $13,629 toward the purchase of restrooms at Carl Young Park, which was completed this Summer. The Carl Young Park restroom facility was completed under budget and the reallocation was not needed for the project. In November 2020, the Bond Oversight Committee approved reallocation of the remaining $13,629 to the North Lakes Tennis Center project. COMPLETED 30. Trail System Expansion & Addition The original intent of this project was to fund the expansion of the off-road pedestrian trail network, allowing citizens access to parks and recreation centers and providing safe routes for work, school and shopping centers. The advanced trail project is the Northwest Trail Extension off Highway 77 and Nacosia which connects the Evers Trail to North Lakes Park. This project was completed in 2017. In the spring of 2021, TXDOT sent the city a communication notifying the city that a balance was identified of $42,940. Staff is currently identifying funding to pay this balance. COMPLETED 31. Tennis Center Remodel & Expansion The original intent of this project was to fund the relocation and expansion of the Goldfield Tennis Center to include 12 tennis courts, ADA accessibility improvements, and a new pro shop. The revised budget for this project is $3,787,829 which includes $3,445,000 from the 2014 bond program, $250,000 from the 2005 bond program, and $14,197 in other (non-bond) funding. Additionally, in November 2020 the Bond Oversight Committee approved reallocation of $13,629 from the completed Sprayground project and $65,000 from the completed Vela Athletic Complex project. Staff submitted a USTA grant totaling $100,000 to assist in the construction. The City of Denton was awarded $30,000 from USTA and another $10,000 from USTA Texas. These grant funds are not currently listed as part of the project budget but will be added once received. The planning and design process began in June 2018. Parks and Recreation staff created a concept design and estimated costs. The Parks, Recreation and Beautification Board and City Council were briefed in August 2018 on the draft design. A public meeting was held on August 9, 2018 along with numerous focus group meetings that included, USTA, UNT, Denton Tennis Association, local tennis professionals, and pickle ball participants. The Parks, Recreation and Beautification Board recommended the design to City Council on February 4, 2019. City Council approved the concept design and approved a design contract on May 7, 2019. Construction on the pro shop was projected to be completed in January 2021 but was substantially completed in October 2020. 97 Staff requested remaining funds from the Southwest Park Master Plan project of $856,161 and a portion of the remaining funds from the Playground project, $27,955, to be allocated to the North Lakes Tennis Center project and was approved by the Bond Oversight Committee on February 4, 2021. Per the Procurement Timeline Tool, below are the following dates for the project to proceed. 1. Start Bid Solicitation July 30, 2021, second bid solicitation November 2021 2. Bid Opening August 31, 2021, second bid opening December 2021 3. Council Approval January, 2022 4. Construction NTP 30 days after Council approval 5. Substantial Completion 12 months after Notice to Proceed (NTP) 32. Water Works Park Additions (Wave Pool/Concession Stand) The original intent of this project was for the construction of a new wave pool, permanent concession facilities, and additional shade areas. The original cost for this project was $2,443,000 but this was revised to $2,800,094. The funding gap for this project was primarily funded with $300,000 from the Parks Gas Well fund. The Wave Pool project opened in the summer of 2017. The concession stand was completed and open for operations along with the entire Water Works Park in May 2018. An additional $35,000 was added to the project for a wave pool study. The warranty has been extended by the contractor for two years and some additional work was completed in early 2020. Costs have been finalized at $2,796,476. COMPLETED 33. Vela Soccer Complex Phase II Construction The original intent of this project was to complete Phase II construction of the Vela Athletic Complex at North Lakes Park, including a permanent concession area; year-round restroom facilities; a large pavilion to accommodate tournaments; connecting sidewalks; and a playground structure. The original project cost estimate was $1,333,000. City Council approved the complete construction of the project in early May 2018 for a total project cost of $6,363,532. Total project costs include site development expenditures that were incurred prior to construction. Construction began May 21, 2018 and was completed in May 2019. An official dedication occurred on May 26, 2019. A grand opening was held on August 31, 2019. While the overall project is completed, some signage is being planned in cooperation with the Vela family and LULAC. Two plaques will be placed on an interior wall and an arch at the entrance was recently installed to welcome participants to G Roland Vela Athletic Complex. Parks and Recreation has also been working with the Public Art Committee on the procurement of a sculpture within the athletic complex. Initially, $35,000 was allocated from HOT and Bond funds. Additional funding was required for the desired theme and sculpture. Staff received approval from the Bond Oversight Committee meeting to use $65,000 from the Vela construction project towards this piece of art. Additionally, a $1,000 donation was received from the Denton Parks Foundation to add to the project budget. City Council approved the concept for a total of $101,000, including $95,000 for the project and $6,000 in contingency. It is anticipated that the sculpture will be installed in the Summer of 2021. After completion of the signage, archway, and sculpture it is estimated the balance of bond funding remaining in this project will be approximately $65,000. In November 2020 the Bond Oversight 98 Committee approved the reallocation of these funds to the North Lakes Tennis Center project. The sculpture was installed and dedication on September 18, 2021. COMPLETED 34. Emergency Action Plan – Lake Forest Dam The outcome of the engineering plan will cover construction documents, cost estimates of construction, financial considerations, project scheduling, 404 permitting (permit through EPA for discharge of dredged material), water rights through TCEQ, dam breach mapping, and an Emergency Action Plan (EAP), dam rehabilitation design, dredging plan, operations and maintenance plan, and construction administration through construction phase. This project will be funded with $250,639 in General Obligation (GO) Bonds reallocated from the Clear Creek Heritage Center project and $95,361 in aggregate savings from other parks capital improvement projects in the amount of $448,902. Assessments and construction drawings have been completed and funding to the total of $3,000,000 from the FY19-20 budget has been allocated for construction. The project was bid in November 2020. Bids came back higher than expected and staff identified an additional $300,327 to bridge the funding gap. Council approved the project and construction began in April 2021. The contractor is currently moving sediment from the pond with a scheduled completion in November 2021. 35. Public Art for Parks The 2014 bond program included $180,000 for public art related to public parks projects. The City has issued $180,000 in bonds for these projects, and to date, $100,000 has been spent on two sculpture projects at City Hall (Morales) and the Civic Center (Surls). The Public Art Committee (PAC) voted March 7, 2019 to proceed with a $35,000 public art project at North Lakes Dog Park comprised of $20,000 in bond funds and $15,000 from the committee’s 2019 Hotel Occupancy Tax budget. Similarly, the committee voted April 4th, 2019 to proceed with a $35,000 public art project at the Vela Soccer fields, comprised of $20,000 in bond funds and $15,000 from the committee’s 2019 Hotel Occupancy Tax budget. Additional funding of $65,000 was allocated from the Vela Athletic Complex construction account to assist with the procurement of the sculpture. The committee determined a site for placing public art at the North Lakes Tennis Center but delayed assigning a budget and funding source(s) until the tennis court design is completed. The PAC has selected the artist for Vela, received City Council approval, and this project is now in fabrication. The original proposed art for the North Lakes Dog Park project was rejected by the subcommittee. Staff rebid the project, bids were received, and a concept was approved by the PAC on April 16, 2021. The concept and contract was presented and approved by City Council in May 2021. Dedications of sculptures were completed as follows:  “Fetch”, North Lakes Dog Park – Dedication September 10, 2021 and  “Vela’s Trophy”, Vela Athletic Complex - Dedication September 18, 2021. 2019 Bond Election: 1. Bonnie Brae (Phases V, VI, VII) The 2019 Bond Program provides funding for Phases V, VI, and VII to widen approximately three miles of Bonnie Brae Street from Scripture Street to Loop 288 and build a continuous four lane divided roadway along this route. Phase VI is currently at 100% design with right-of-way acquisition 99 underway and construction projected to start later this year. Staff is coordinating closely with the Denton Independent School District with a goal to have Phase VI substantially complete in Q2 of 2023, with staff aiming to coordinate lane openings with the opening of the new Denton High School. Phase V and VII both need to be designed and additional project funding needs to be identified for completion, with Phase VII to be designed and constructed by the Texas Department of Transportation (TxDOT). 2. Hickory Creek (Phase 3) The 2019 Bond Program provides funding for the widening of approximately one mile of Hickory Creek Road from Riverpass Drive to FM 1830 (Country Club Road) to a four-lane divided roadway including a bridge designed to accommodate expansion at some time in the future as demand increases. This project is often referred to as Hickory Creek Phase 3. This project is currently at 90% design and right of way acquisition is actively underway. Project construction is anticipated to start by Q2 of calendar year 2022 and is projected to be complete by Q2 of 2024. The City anticipates receiving external funding for this project. 3. Street Rehabilitation Program The 2019 Bond Program provides funding for the design and reconstruction of aging street infrastructure throughout the City. In addition to the street itself, curb and gutters, sidewalks, traffic signals, turn lanes, medians, and other components may be included in a street rehabilitation project. Programming for these streets and the associated impacted infrastructure is ongoing. Construction solicitations for the first two bid packages of the 2019 Street Rehabilitation Bond were advertised on January 11, 2021, a contractor has since been selected and construction for the first bid package of the 2019 Street Rehabilitation Bond initiated the week of July 14, 2021, with scheduled completion in Q4 of 2021. Construction for the second bid package of the 2019 Street Rehabilitation Bond initiated on July 19, 2021, with scheduled completion in early Q1 of 2022. On June 22, 2021, the City Council approved a design amendment with Freese and Nichols, Inc. (FNI) to complete the design of the first phase of the Southeast Denton Street Reconstruction Project, which will reconstruct 22 street segments approved as part of the 2019 Street Reconstruction Bond. Staff anticipates the first phase of the Southeast Denton Street Reconstruction Project will begin construction in Q2 of 2022. A second bid package utilizing the Construction Manager at Risk methodology will complete the remaining 51 street segments in the Southeast Denton neighborhood. Staff anticipates that the new Construction Manager and design firm will be selected for the second phase of the Southeast Denton Street Reconstruction Project by November 2021. The design amendment approved on June 22 with FNI also authorized eighteen months of Program Management services for the 2019 Street Reconstruction Bond. Program Management services provided by FNI include development of a comprehensive sequencing plan for all 2019 Street Reconstruction Bond segments, the development of dashboards and other key reporting features that can be shared internally and with the public regarding the status of project construction, preparation of cash flow models and individual project estimates, project execution process tracking, and providing general project implementation oversight. Staff and FNI currently anticipates completing all street reconstruction segments included in the 2019 Bond by the close of calendar year 2026. 4. Sidewalks Sidewalk infrastructure will be installed according to the City's sidewalk prioritization workplan. The plan seeks to close existing sidewalk gaps and install new sidewalks within one-quarter mile of schools, universities, parks/greenbelts, and public transportation within the City of Denton. A single project manager has been assigned for the full implementation of the sidewalk prioritization workplan, with a focus on ensuring the timely completion of design and construction of segments utilizing the 100 $12 million in sidewalk funding included in the 2019 Bond and will help coordinate sidewalk projects with roadway reconstruction and other infrastructure investments. In January 2021, staff received approval from the City Council for a $2.5 million application to the Denton County Transportation Authority (DCTA) for funding through the Transportation Reinvestment Program. DCTA confirmed the application was successful in June 2021 and the funding will be used to complete the Safe Routes to School sidewalk projects at Ginnings, Alexander, Nette Shultz, and Pecan Creek Elementary Schools and augment funding for segments currently listed on the sidewalk work plan. The sidewalk work plan is currently being refined with a cross functional team including the City’s Senior Planner – Bicycle, Pedestrian and Americans with Disabilities Act (ADA) Coordinator. This work plan establishes a pedestrian potential index for all missing sidewalk segments in the City, that creates a data driven approach to prioritizing sidewalk segments by evaluating proximity to pedestrian trip generators and other factors. The work plan will be presented to the Committee on Persons with Disabilities, and the Mobility Committee for feedback at their November 2021 meetings, and will be finalized in early 2022. 5. Street Lighting The 2019 Bond Program provides funding for the design and construction of streetlights along US- 380 (University Drive) between I-35 and Mayhill Road and where street lights were not added by TxDOT during construction of its US-380 roadway project. This area carries a significant amount of pedestrian, and vehicular traffic, and a portion of this segment is adjacent to Texas Woman’s University. Staff recently initiated this project with DME and anticipates selecting a design firm once the first bond issuance for this project becomes available in FY2023-2024. 6. Ryan Road The 2019 Bond Program will provide funding for the widening of approximately two miles of Ryan Road, from Teasley Lane to Country Club Road, from a two-lane road to a three-lane road. On February 23, 2021, the City Council approved a 30% design contract with Kimley-Horn and Associates for this project. The 30% design was completed in September 2021. In order to ensure east/west access to FM 1830 as Hickory Creek Road Phase 3 is under construction (extents for Hickory Creek Road Phase 3 are from Riverpass Drive to FM 1830), final design and construction of the project will be coordinated so that construction will not begin on Ryan Road until construction of Hickory Creek Road Phase 3 is completed. Staff currently projects a Q2 2024 completion date for Hickory Creek Road Phase 3. Staff anticipates Ryan Road will take approximately one year to construct, but construction will need to be coordinated to ensure access to Ryan Elementary. Staff tentatively projects a Q3 2025 completion date for Ryan Road to account for project coordination with Ryan Elementary school traffic. 7. Police Renovation Project The 2019 Bond Program provides funding for the renovation of the existing Police Headquarters at City Hall East (601 E. Hickory St.). The City Hall East building was originally constructed in 1947 and expanded in 1965. The building was donated to the City of Denton in 1990 and was renovated in 1992-1994 for city operations. In 2013, unfinished space was converted to create the Denton Public Safety Training Facility. The Construction Manager at Risk (CMAR) firm, Byrne Construction, started pre-construction services earlier this year, after being awarded through a competitive Request for Qualifications & Request for Proposal process. 101 The CMAR has solicit subcontractor bids from the 100% Construction Documents, which has been received with the full participation and oversight by City and Peak Program Value (PPV). After a bid analysis and award process run by the CMAR, and vetted by the City staff and PPV, the CMAR will prepare a Guaranteed Maximum Price (GMP) Amendment for City Council consideration. Council approved the GMP on December 1, 2020. The project started construction in Q1 of 2021, and all three facilities will be operational by Q2 of 2022. The current budget consists of the issued GO/CO in the amount of $47M. Approximately $40M has been spent or encumbered to date. 8. Police Substation Range The 2019 Bond Program provides funding for the construction of a new Police Substation adjacent to the existing Fire Station 7 on Vintage Boulevard. The substation is intended to house patrol, neighborhood services, traffic enforcement, criminal investigation, and other operations and staff and administrative support. See section 7 for schedule and budget update. 9. Police Indoor Firing Range The 2019 Bond Program provides funding for the construction of a new Police Indoor Firing Range adjacent to existing Fire Station 7 and the proposed Police Substation on Vintage Boulevard. See section 7 for schedule and budget update. Exhibits 1. Agenda Information Sheet 2. Summary of GO Funded Projects 3. Parks Bond Program Presentation 4. Capital Projects Bond Program Presentation 5. Facilities Bond Program Presentation 6. Bond Issuance Timeline Prepared By: Respectfully Submitted: Matt Hamilton Cassey Ogden Financial Analyst Supervisor Director of Finance 102 Date: November 12, 2021 Report No. 2021-098 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: After a planned visit by City staff, City Council members, and community stakeholders to Community First! Village in Austin, Texas, Mayor Pro Tem Meltzer requested an update on housing strategies for people experiencing homelessness. BACKGROUND: On September 23, 2021, City staff, City Council Members and other community stakeholders visited Community First! Village in Austin, Texas (The Village). The city delegation was provided a tour of the facility by Mobile Loaves & Fishes (MLF) Founder & CEO and The Village visionary, Alan Graham. During the visit, Graham shared a comprehensive view of The Village from the process of developing the facility from the ground up to the daily operations. He highlighted the holistic nature of MLF’s approach toward addressing homelessness under the philosophy according to Graham that, ‘housing alone won’t solve homelessness, but community will’. MLF’s approach is on a continuum of care from support for those living unsheltered to long-term housing stability. It includes three key programs. The Truck Ministry outreach program is building relationships with the homeless men and women who they encounter on the streets. The permanent supportive housing program, Community First! Village, was built as the place to welcome people to a safe home. The stabilizing supportive service program called Community Works is providing opportunities for individuals who have experienced homelessness to find purpose through work and dignity through earning income. Community First! Village Overview (source: mlf.org).  Purpose: Community First! Village is a 51-acre master planned development that provides affordable, permanent housing and a supportive community for men and women coming out of chronic homelessness.  Nonprofit Organization: MLF is a social outreach ministry founded in Austin, Texas that has been empowering communities into a lifestyle of service with the homeless since 1998.  Development of Community First! Village: Phase I included the purchase and development of 27 acres located on private property in Travis County just outside the Austin city limits. Phase II of The Village is directly adjacent to the Phase I development and adds an additional 24 acres – bringing the entire property to 51 acres and more than 500 homes. The land for future phases has been acquired, growing The Village by an additional 127 acres and 1,400 more homes across two properties. When complete, Community First! Village will include a total of 178 acres and provide 1,900 permanent homes. 103 Date: November 12, 2021 Report No. 2021-098  Land Use: Community First! Village sits just outside of the City of Austin city limits; therefore, there is no zoning. In Texas, there is no discretionary land use authority outside of municipal boundaries. The Village does comply with certain state regulations involving density and water quality.  Funding: The phased development of the property and ongoing operations is funded entirely by private donations. Phase I began with a donation in 2013 of private property valued at $1.525M, Capital Improvement Project investment of $1.2M in 2014 and ongoing CIP investment of $7.4 million in 2015. The $18 million needed for the initial build came from privately-donated funds. The project continues to expand with Phase II in progress and Phase III set for future expansion. In addition to fundraising for the ongoing capital expansion of The Village, the current annual operating budget for MLF is just over $9 million dollars.  Scale of the Community First! Village Operation: o Phase I of The Village covers 27 acres. At full capacity, it can house 200 formerly homeless men and women. Features of Community First! Village Phase I:  100 RV/Park homes  130 Micro-homes  5 Laundry/Restroom/Shower Facilities  5 Outdoor Kitchens  Capital Metro Bus Stop  Community Art House  Community Cinema  Community Concessions & Catering  Community First! Car Care  Community Forge  Community Inn  Community Market  Genesis Gardens Organic Farm  Goodness Press Screen Printing  Memorial Garden and Prayer Labyrinth  Topfer Family Health Resource Center  Walking Trails  Woodworking Shop o Phase II of The Village is directly adjacent to the Phase I development and adds an additional 24 acres – bringing the entire property to 51 acres and more than 500 homes. Features of Community First! Village Phase II:  110 RV/Park Homes  200 Micro-homes  7 Laundry/Restroom/Shower Facilities  7 Outdoor Kitchens  Community Gardens  Community Works Entrepreneur Hub 104 Date: November 12, 2021 Report No. 2021-098  Donor Recognition Park  Guest Parking Lot  Living Room  3D Printed Office Building  Eligibility Requirements: o Must be experiencing chronic homelessness. Chronic homelessness is defined as living in a place not meant for human habitation, a safe haven, or an emergency shelter for at least one year (or four episodes within the past three years) and having at least one disability. o Have been in Travis County for at least one year. o Have the ability to pay rent. Could include SSI, SSDI, working off-site, or on-site employment through Community Works.  Partnerships: As is its purpose and mission, MLF empowers communities into a lifestyle of service with the homeless. “Mobile Loaves & Fishes believes that the single greatest cause of homelessness is a profound, catastrophic loss of family.” Community First! Village provides more than just adequate housing. They have developed a community with supportive services and amenities. There is a broad range of services available on-site to the residents of The Village, including: o Full-time behavioral health case managers through Integral Care. o Primary healthcare services provided by CommUnityCare Health Centers. o Micro-enterprise business opportunities through Mobile Loaves & Fishes’ Community Works program. o Regular farmers market to provide residents with healthy, nutritious and free vegetables harvested from the Village’s many gardens PRIOR CITY ACTION/REVIEW SPECIFC TO HOUSING SUPPORTS The City has prioritized housing strategies for people experiencing homelessness since 2015 including requests for consideration of temporary and permeant housing solutions that are diverse than traditional emergency shelter and existing rental housing. Staff recently presented a history of the actions to strengthen the housing crisis response system and our key next steps where we will be focusing time and resources, which includes the Loop 288 24/7 facility with enhanced shelter and developing tools to support affordable housing and housing solutions (ID 21-1843, November 1, 2021). DISCUSSION: Should City Council wish to proceed with support for new temporary housing project including any action plan to elevate and implement the proposed development to provide temporary housing to people experiencing literal homelessness with City funding and resources a more thorough project analysis would be needed. As with the planning and development capacity required of all new projects, under current capacity staff would need either additional capacity for the new project or would need direction on which current projects could be deprioritized. 105 Date: November 12, 2021 Report No. 2021-098 The City does have access to the experience of other municipalities in consideration of emergency housing strategies including expenses associated with one-time costs to establish sites that may include, but are not limited to, extending access to electricity and water lines, site grading, installation of perimeter fencing, creating or improving vehicular access, and mitigation of potential risks associated with the proposed site. Sharing best practices is important and helps fill knowledge gaps, improve efficiency, encourage leadership, and will improve the outcome of a project. In the Emergency, Temporary/Transitional, and Permanent housing continuum, tiny homes can  provide a low-cost solution to create a greater supply of permanent affordable housing,  be an emergency housing solution in times of disasters, and  serve as a means of temporary/transitional housing when there are gaps in available permanent housing. Considerations for working with a nonprofit  Does the project’s housing meet minimum Housing Quality Standards and does the site have the necessary infrastructure? o Clear and shared understanding of the type of ‘tiny home’ and its basic infrastructure. Is it a fully self-contained unit. Will it provide heat and air conditioning, electricity, water, and means of cooking and bathing? o What is needed for a proposed sites basic infrastructure including electricity and water service, restrooms, hygiene stations, and showers (mobile, if necessary), adequate lighting, and perimeter fencing where appropriate. Health and sanitation practices should be taken into consideration including regular trash collection, hazardous waste removal, insect and rodent control measures. Additional services offered by successful sites include laundry facilities, storage for personal belongings, and transportation supports.  Can the Project Partner operate and sustain the operation long-term (such as areas that are consistent with existing City Grant programs)? o Proof of legal status ie 501(c)3 o Length of sustained operation in the community o Documented experience in providing the proposed development, program, or services  Is the project the best use of financial and land resources? o Project Development implementation schedule o Estimated total costs to develop the project o Estimated costs associated with individual structures and supportive infrastructure o Estimated Cost to sustain operations - Financial resources necessary for operations o Financial resources already secured for the project  How will the project be appropriately integrated into the City? o Land availability with appropriate zoning within the city limits owned by the City, other governmental entities, private property, or other willing community partners that could accommodate ‘tiny home’ structures to serve as temporary housing. o Public Hearings to allow neighbors to comment on the project in any impacted neighborhood. 106 Date: November 12, 2021 Report No. 2021-098  What role will tiny homes play in the community’s Housing Crisis Response System? o Design-Program model, Risk, Operational Structure, etc. that ensures the program is housing focused o Possible community partners for cost-sharing and/or service provision o Project Evaluation Plan – how will the project Learn, Pivot, Persevere HB 1925 Depending on the proposed site and housing types, a project may fall under the provisions of HB 1925. HB 1925 went into effect September 1, 2021 and prohibits camping in a municipally-owned public space, with exceptions, to be used by people experiencing homelessness to camp unless specifically approved by the state through the Texas Department of Housing and Community Affairs (TDHCA). The bill also prohibits any approved TDHCA location being a public park. Staff provided additional information on Future Plans/Programming in ISR 2021-091 Homeless Response Resource Update including Homeless Outreach Team expansion, New Homeless Services Coordinator, Street Outreach Standards of Care, Work Programs for People Experiencing Homelessness and proposed Ambassador Program STAFF CONTACT: Dani Shaw, Community Services REQUESTOR: (List Council Member Name/Board, Commission or Committee/Staff Initiated) Mayor Pro Tem Paul Meltzer PARTICIPATING DEPARTMENTS: Community Services STAFF TIME TO COMPLETE REPORT: 2 hours 107 11/12/21, 3:09 PM 2022 Council Request Launchpad - Smartsheet.com https://app.smartsheet.com/b/publish?EQBCT=ebab1e9acf3f4298926796659f10ad57 1/1 FY 21/ 22 Council Requests Open Requests All Time Request Volume by Council Person Some requests involve multiple departments, causing the total requests by department to add up higher than the total request count Total Open Requests 12 Requests made by Quarter Requests Answered by Department FY 20/21 Elected Official Submit New Request 108 Policy and Worksession RequestsCompleted Council Member Requestor DateSummary of RequestStaff AssignedDepartmentComments1Council Member Davis10/15/21Can we ask TxDOT about making the right-most southbound lane of US-377 @ I-35E right turnAND straight ahead? It's currently right-turn only (even though the lane continues unused throughand past the intersection), leading to essentially only one lane of southbound through traffic andmajor backup.Becky DivineyCIP - Capital ProjectsStaff is assessing this request and will provide information in anupcoming Friday Report2Mayor Pro Tem Meltzer10/30/21Can staff provide information on the US380 sidewalk near the greenbelt?Becky DivineyCIP - Capital ProjectsStaff is assessing this request and will provide information to theCouncil Member3Council Member Davis11/02/21Can staff check on the ownership of Yarborough Way?Becky DivineyCIP - Capital ProjectsStaff is assessing this request and will provide information to theCouncil Member4Council Member Beck11/06/21Does staff have any information about deer hunting on City property?Antonio PuenteDMEInformation is provided in the November 12 Friday Report5Council Member Beck11/08/21Can staff provide comment/information on information provided by the North Denton NeighborhoodAssociation?Becky Diviney, Rachel Wood,Tina FirgensCIP - Capital ProjectsDevelopment ServicesStaff is assessing this request and will provide information to theCouncil Member6Mayor Pro Tem Meltzer11/08/21Can staff provide information about the Federal infrastructure bill?Ryan AdamsPublic AffairsStaff is assessing this request and will provide information to theCouncil Member7Council Member Davis11/09/21Could we get permission from the landowner we heard from last week to have our PreservationOfficer and other appropriate staff walk the property and survey the buildings for salvageablearchitectural items which might be of use to the City. I mentioned the Beaumont Mood terra cottalight shades during the meeting, but there could be other items as well.Scott McDonaldDevelopment ServicesStaff is assessing this request and will provide information to theCouncil Member8Council Member Beck11/09/21Can the City leverage any IIJA funds?Ryan AdamsPublic AffairsStaff is assessing this request and will provide information to theCouncil Member9Council Member Armintor11/11/21Can staff provide information about hunting on City property?Antonio PuenteDMEInformation is provided in the November 12 Friday Report10Council Member Byrd11/11/21Can staff provide the ratio of rentals vs home owners for the City?Tina FirgensDevelopment ServicesStaff is assessing this request and will provide information to theCouncil Member11Mayor Pro Tem Meltzer11/06/21Can staff provide information about the facility and vehicles action items, including generators,related to severe winter weather action plan?Ethan Cox, Scott GrayFacilities Public WorksStaff is assessing this request and will provide information to theCouncil Member12Council Member Maguire11/11/21Can staff provide a clarification about commercial solid waste services?Brian BoernerSolid WasteStaff is assessing this request and will provide information to theCouncil MemberPage 1 of 1Exported on November 12, 2021 3:09:07 PM CST109 November 2021 Sun Mon Tue Wed Thu Fri Sat 1 11:30 a.m. Council Luncheon 4:00 p.m. P & R Beautification Board 2 3:00 p.m. CC Work Session 6:30 p.m. CC Regular Session 3 5:30 p.m. P&Z Commission 4 8:00 a.m. Agenda Committee CANCELLED - 8:30 a.m. DEDC 3:00 p.m. Health & Building Standards Commission 4:00 p.m. Public Art 5 11:00 a.m. Bond Oversight Committee 6 7 8 9:00 a.m. PUB 5:30 p.m. Zoning Board of Ajustment 5:30 p.m. Library Board 5:30 p.m. HLC 9 2:00 p.m. 2nd Tuesday Session 10 11:00 a.m. EDPB CANCELLED - 3:00 p.m. AAB 11 3:30 p.m. Civil Service Commission 12 12:00 p.m. Community Services Advisory Committee 1:00 p.m. COE 13 14 15 16 2:00 p.m. CC Work Session 6:30 p.m. CC Regular Session 17 9:00 a.m. Mobility Committee 11:00 a.m. DCRC 12:00 p.m. Downtown Denton TIF Special 5:00 p.m. P&Z Commission Denton Police Department Chief of Police Advisory Board –6pm 18 3:00 p.m. Health & Building Standards Commission 3:00 p.m. Committee on Persons w/ Disablilites 19 1:00 p.m. Sustainability Framework Advisory Committee 20 21 22 3:00 p.m. Zoning Board of Ajustment 23 No Council Meeting 24 CANCELLED - 12:00 p.m. TIRZ No.1 25 Thanksgiving Day Holiday 26 Day After Thanksgiving Holiday 27 28 29 30 No Council Meeting   110   December 2021 Sun Mon Tue Wed Thu Fri Sat 1 2 8:00 a.m. Agenda Committee 8:30 a.m. DEDC 4:00 p.m. Public Art 3 4 5 6 11:30 a.m. Council Luncheon 4:00 p.m. P & R Beautification Board 7 2:00 p.m. CC Work Session 6:30 p.m. CC Regular Session 8 11:00 a.m. EDPB 5:30 p.m. AAB 9 10 12:00 p.m. Community Services Advisory Committee 1:00 p.m. COE 11 12 13 9:00 a.m. PUB 3:30 p.m. Library Board 14 2:00 p.m. 2nd Tuesday Session 15 9:00 a.m. Mobility Committee 16 17 18 19 20 21 No Council Meeting 22 23 Christmas Eve Holiday 24 Christmas Day Holiday 25 26 27 28 No Council Meeting 29 30 31 New Year’s Day Holiday  111 Meeting Date Item Legistar ID Departments Involved Type Estimated Time More Inclusive Board and Committee requirements 21-2284 City Secretary's Office City Manager's Office Legal Council Request Armintor (7/20/21)1:00 Drawing Session - Redistricting 21-1980 Legal City Business 2:00 Closed Meeting Item(s) TBD Legal City Business 0:30 Total Est. Time: 3:30 November 23, 2021 November 30, 2021 Parkland Dedication and Park Development Fees 21-2142 Parks & Recreation City Business 1:00 Roadway Impact Fees 21-2604 Engineering/Capital Projects City Business 1:00 Closed Meeting Item(s) TBD Legal City Business 0:30 Total Est. Time: 2:30 Public Meeting Video Recording Prioritization 21-2087 Public Affairs City Business 0:30 COVID-19 Update 21-2430 City Manager's Office Council Priority 0:30 Criteria Manuals 21-2466 Development Services City Business 0:45 Leak Adjustment Ordinance 21-557 Customer Service Water/Wastewater City Business 0:30 Flag Policy Follow-Up 21-2477 City Manager's Office Legal Council Priority 0:45 B&C (Attendance, Exceptions, and Removal)21-2561 City Secretary's Office Legal City Business 0:30 Two-Minute Pitch:21-1964 City Manager's Office Council Request 0:30 Closed Meeting Item(s) TBD Legal City Business 0:30 Total Est. Time: 4:30 Audit Follow-Up - Police Property Room Procedures 21-1803 Internal Audit Internal Audit Report 0:30 Homestead Exemption 21-2155 Finance City Business 1:00 Housing 21-2406 Community Services City Manager's Office Development Services Council Priority 1:00 Overview & Precursor of Changes to Comp Plan 21-2569 Development Services City Business 1:00 Two-Minute Pitch:21-1966 City Manager's Office Council Request 0:30 Closed Meeting Item(s) TBD Legal City Business 0:30 Total Est. Time: 4:30 December 21, 2021 December 28, 2021 January 3, 2022 Parks Master Plan 21-2423 Parks & Recreation City Business 1:00 Sidewalk and ADA Plan 21-2464 Engineering City Business Audit Follow-Up of Utility Payment Assistance Program 21-2401 Internal Audit Internal Audit Report 0:30 Two-Minute Pitch:21-2386 City Manager's Office Council Request 0:30 Closed Meeting Item(s) TBD Legal City Business 0:30 Total Est. Time: 2:30 Non-Discrimination Ordinance Follow-Up TBD City Manager's Office Legal Council Request 1:00 Polling Locations for May 7, 2022 21-1765 City Secretary City Business 1:00 Sign Topper Program 21-2480 Development Services Council Request Byrd ( 9/14/2021)1:00 Cannabis Follow-Up TBD City Manager's Office Council Request Armintor (11/2/21)0:45 Two-Minute Pitch:21-2387 City Manager's Office Council Request 0:30 Closed Meeting Item(s) TBD Legal City Business 0:30 Total Est. Time: 4:45 January 18, 2022 Audit of Energy Management Office Admin.21-2402 Internal Audit Internal Audit Report 0:30 Comp Plan Update 21-2436 Development Services City Business 1:30 Mobility Plan Update TBD Engineering Public Works, Development Services Council Priority Park Master Plan Update TBD Parks & Recreation City Business 1:00 Two-Minute Pitch:21-2388 City Manager's Office Council Request 0:30 Closed Meeting Item(s) TBD Legal City Business 0:30 Total Est. Time: 4:00 Other Major Items for Meeting: NO MEETING - MLK Day Holiday NO MEETING - Christmas Holiday NO MEETING - Christmas Holiday Other Major Items for Meeting: Other Major Items for Meeting: NO MEETING January 4, 2022 Work Session (@2:00 p.m.) Regular Meeting (@6:30 p.m.) January 25, 2022 Work Session (@2:00 p.m.) Special Called Meeting (Continuous Meeting) January 11, 2022 Work Session (@2:00 p.m.) Special Called Meeting (Continuous Meeting) December 14, 2021 Work Session (@2:00 p.m.) Special Called Meeting (Continuous Meeting) November 16, 2021 Work Session (@2:00 p.m.) Regular Meeting (@6:30 p.m. December 6, 2021 (Luncheon @11:30 a.m.) Tentative Work Session Topics and Meeting Information Updated: November 12, 2021 Other Major Items for Meeting: Ordinance approval for Redistricting (if applicable) December 7, 2021 Work Session (@2:00 p.m.) Regular Meeting (@6:30 p.m.) Other Major Items for Meeting: Other Major Items for Meeting: Public Hearing for Redistricting Other Major Items for Meeting: NO MEETING - THANKSGIVING HOLIDAY NO MEETING - 5TH TUESDAY *This is for planning purposes only. Dates are subject to change.112 Meeting Date Item Legistar ID Departments Involved Type Estimated Time Two-Minute Pitch:21-2520 City Manager's Office Council Request 0:30 Closed Meeting Item(s) TBD Legal City Business 0:30 Total Est. Time: 1:00 CPR Class for Council 21-2603 Fire Department City Business 0:30 Closed Meeting Item(s) TBD Legal City Business 0:30 Total Est. Time: 1:00 Two-Minute Pitch:21-2522 City Manager's Office Council Request 0:30 Closed Meeting Item(s) TBD Legal City Business 0:30 Total Est. Time: 1:00 Two-Minute Pitch:21-2523 City Manager's Office Council Request 0:30 Closed Meeting Item(s) TBD Legal City Business 0:30 Total Est. Time: 1:00 Two-Minute Pitch:21-2524 City Manager's Office Council Request 0:30 Closed Meeting Item(s) TBD Legal City Business 0:30 Total Est. Time: 1:00 Item Legistar ID Departments Type Estimated Work Session Date Electric Rates and Budget 21-2405 Finance City Business 0:45 Electric Market Re-Design TBD DME City Business Jan. 2022 Economic Development Programs and Policy Discussion 21-1330 Economic Development City Business Tourism Public Improvement District Update 21-1332 Economic Development City Business Item Dates Departments Type Estimated Work Session Date FY 2022-23 Budget Development February - October 2022 Finance All other departments Budget Summer 2022 Mobility Plan (Multiple Sessions Likely)Ongoing - Fall 2021 Engineering Public Works, Development Services Council Priority Fall/Winter 2021 Item Date Approved Department Estimated Hours to Complete Requestor Other Major Items for Meeting: February 1, 2022 Work Session (@2:00 p.m.) Regular Meeting (@6:30 p.m.) Other Major Items for Meeting: Other Major Items for Meeting: February 8, 2022 Work Session (@2:00 p.m.) Special Called Meeting (Continuous Meeting) Other Major Items for Meeting: February 15, 2022 Work Session (@2:00 p.m.) Regular Meeting (@6:30 p.m.) Other Major Items for Meeting: Work Session Dates to be Determined February 7, 2022 (Luncheon @11:30 a.m.) February 22, 2022 Work Session (@2:00 p.m.) Special Called Meeting (Continuous Meeting) Approved Council Request Work Sessions to be Scheduled Council Priorities and Significant Work Plan Items to be Scheduled *This is for planning purposes only. Dates are subject to change.113 1 Street Closure Report: Upcoming ClosuresSCR Nov 15th - 21stStreet/ IntersectionFromToClosure StartDateClosure EndDateDescriptionDepartmentDepartment Contact1Bell AveTexas StWithers St01/03/22 02/07/22 Water Distribution will beinstalling a new water main lineand services.WaterTiffany Sherrane2Bell AveWithers StMingo Rd02/08/22 03/21/22 Water Distribution will beinstalling a new water main lineand services.WaterTiffany Sherrane3Bernard StHickory StChestnut St06/18/22 07/30/22 Water Distribution will bereplacing the water main lineand services.WaterTiffany Sherrane4Hopkins DrTravis StHopkins Dr11/22/21 12/07/21 Wastewater Collections will beinstalling a new wastewatermain line and services.WastewaterTiffany.sherrane@cityofdenton.com5MontecitoBuena VistaPalo Verde11/29/21 12/17/21 Concrete Sidewalk Repair.Remove failed sections andinstall new concreteStreetsRobbin WebberPage 1 of 1Exported on November 12, 2021 10:26:21 AM CST114 2 Street Closure Report: Current ClosuresStreet/ IntersectionFromToClosure StartDateClosure EndDateDescriptionDepartmentDepartment Contact1Allred RdJM Prosperity Farm Rustic BarnVenueBonnie Brae09/27/21 07/31/22 Storm Installation, CuttingGrade on AllredPrivate Development PublicWorks InspectionsJeremiah Tillman-David2AmherstGeorgetownMalone10/18/21 01/21/22 Street ReconstructionStreetsRobbin Webber3Archer TrailFoxcroft CircleEmerson11/08/21 12/23/21 Residential roadwayreconstruction and during theconstruction only resident trafficwill be allowed.EngineeringDustin Draper4Bell AveatMingo Rd10/30/21 12/11/21 Water Distribution will beinstalling a new water main lineand services.WaterTiffany Sherrane5Chestnut StreetSouth Welch StreetBernard Street10/18/21 01/03/22 Utility installations andpavement replacement.EngineeringScott Fettig6ElmHickoryEagle05/11/20 11/19/21 PEC 4 Utility ProjectEngineeringSeth Garcia7Hickory StreetWelchCarroll08/31/20 11/19/21 Construction is set to begin onWest Hickory Street between N.Welch Street and Carroll Blvd inOctober of 2020 and continuethrough September of 2021.Detailed lane closureinformation is forthcomingpending approval of thecontractor's phasing and trafficcontrol plans.EngineeringKyle Pedigo8Locksley LaneEmersonMaid Marion11/08/21 12/17/21 Residential Roadwayreconstruction, and during theconstruction resident traffic onlywill be allowed.EngineeringDustin Draper9MckinneyduchessGlengarry02/01/21 12/24/21 McKinney - Mayhill IntersectionThis project is widening theintersection and 600' each wayto match existing conditionsalong McKinney. Also includeswater, wastewater, anddrainage improvements.EngineeringTrevor Crain10Orr StreetElm StreetLocust Street10/25/21 11/30/21 Roadway Reconstruction thisproject only affects onebusiness and notification wasdirect with the business owner.EngineeringDustin Draper11Quail RidgeCooper Branch ELa Paloma Dr09/07/21 12/10/21 Street ReconstructionEngineeringDustin Draper12Stella St.North Texas BlvdBonnie Brae10/29/21 03/15/22 Utility installations andpavement replacement.EngineeringScott Fettig13Williamsburg RowJamestown LnNottingham Dr10/26/21 11/19/21 Wastewater Collection will beinstalling a new wastewatermain line and servicesWastewaterTiffany Sherrane14WindsorBonnie BraeParkside08/09/21 12/31/21 Pavement RestorationPrivate Development PublicWorks InspectionsJeremiah Tillman-DavidPage 1 of 1Exported on November 12, 2021 10:28:18 AM CST115 3 Street Closure Report: Completed ClosuresStreet/ IntersectionFromToClosure StartDateClosure EndDateDescriptionDepartmentDepartment Contact1Bonnie Brae (SB)OakHickory06/14/21 10/27/21 This block is closed tosouthbound traffic only, detoursare posted. Northbound lanestill open. Installation of electricduct banks for DME substationproject and steel casing forwater main projectOtherMark Zimmerer2Carroll Blvd (SB) & (NB) MulberryEagle07/12/21 11/09/21 Concrete Street Panel andSidewalk Repair. The processstarts with Barricading the failedsections of concrete pavement,remove the pavement, andinstall new concrete.Streetsrobbin.webber@cityofdenton.com3Elm StreetEagle Drive(dead end)05/17/21 10/29/21 Atmos Energy will be closingstreet intermittently to replaceand relocate an existing gasmain and service linesAtmosAlice Province4Keystone CtWest of StuartEast of 1109 Keystone Court 10/18/21 10/29/21 Concrete panel repairPrivate Development PublicWorks InspectionsTucker Eller5Long RoadW of LaGrone Academy School E of LaGrone Academy School 10/25/21 10/29/21 Replacing concrete road panels Private DevelopmentTucker Eller6McKinney St@ Elm Stintersection08/02/21 10/29/21 Temporary lane closures inplace as crews work to safelyinstall new traffic signals at theintersectionsTrafficJames Andrews7McKinney St@ Locust Stintersection08/02/21 10/29/21 Temporary lane closures inplace as crews work to safelyinstall new traffic signals at theintersectionsTrafficJames Andrews8Ryan RdCreekside DrParadise Ln09/27/21 10/29/21 Wastewater Collections will beinstalling a new wastewatermain lineWastewaterTiffany Sherrane9Stuart RdSouth side Keystone Court North side Keystone Court 10/25/21 10/29/21 Repairing concrete panels Private DevelopmentTucker Eller10WelchEagleCollins08/23/21 10/30/21 Utility installations andpavement replacement.Engineering Streets WaterWastewaterKyle Pedigo11Welch StreetChestnut StreetMulberry Street09/27/21 11/14/21 University of North Texasexcavating street to connectservices to Art Studio BuildingPrivate Development PublicWorks InspectionsAlice Province12Western BlvdJim ChrystalAirport Rd08/16/21 12/31/21 Paving: Decal LanesPrivate Development PublicWorks InspectionsJeremiah Tillman-DavidPage 1 of 1Exported on November 12, 2021 10:28:30 AM CST116