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HomeMy WebLinkAbout032522 Friday Staff Report City Manager’s Office 215 E. McKinney St., Denton, TX 76201  (940) 349-8307 OUR CORE VALUES Integrity  Fiscal Responsibility  Inclusion  Transparency  Outstanding Customer Service MEMORANDUM DATE: March 25, 2022 TO: The Honorable Mayor Hudspeth and Council Members FROM: Sara Hensley, City Manager SUBJECT: Staff Report I. Council Schedule A. Meetings 1. Public Utilities Board on Monday, March 28, 2022, at 9:00 a.m. in the City Council Work Session Room. 2. Cancelled - Zoning Board of Adjustment on Monday, March 28, 2022, at 5:30 p.m. in the City Council Work Session Room. 3. Health and Building Standards Commission on Thursday, March 31, 2022, at 3:00 p.m. at the Development Service Center. 4. Board of Ethics on Thursday, March 31, 2022, at 6:00 p.m. in the City Council Work Session Room. 5. Community Services Advisory Committee on Friday, April 1, 2022, at 1:00 p.m. at the Development Service Center. II. General Information & Status Update A. Road Closure Near North Lakes Dog Park and Recycling Center – Construction contractors working on the new North Lakes Tennis Center will be installing underground stormwater piping which will require closing the gravel road that provides access to the North Lakes Recycle Center, RC Airfield, and the Dog Park parking lot. The gravel road will be closed from Monday, March 28 to Friday, April 1. During this time, alternative parking will be available at the Vela Soccer Complex (3801 N. Elm Street). Unfortunately, the North Lakes Recycle Center will remain closed during this period, but recycling can be brought directly to the City of Denton Landfill (1527 S. Mayhill Road) from 7:00 a.m. to 4:00 p.m., Monday through Saturday. See the map below for reference. Staff contact: Jason Donnell, Parks and Recreation B. City-wide Fraud Awareness Training – In accordance with the newly revised Fraud Response Policy, the Internal Audit Department has developed Fraud Awareness training for all City employees, with some additional information being included in the training for City supervisors and managers. Employees were asked to complete this training beginning January 3, 2022. The table below summarizes the completion rates of this training as of March 23, 2022: Assigned Completed All Employees 1,307 95.2% Supervisors & Managers 321 99.7% Total: 1,628 96.1% 2 Based on this information, Internal Audit has met its goal to have at least 95 percent of employees complete the Fraud Awareness training annually. In addition, Staff is working with the Human Resources Department to include the Fraud Awareness training as part of the new employee orientation process and to develop a process to ensure all employees are required to complete the training at least annually. Access to the training content can be provided to the City Council upon request. Staff contact: Madison Rorschach, Internal Audit C. City of Denton Street Outreach Resources Update – Staff drafted an ISR in October 2021 that provided information on homeless response resources and plans for future expansion. The attached ISR provides an update on the City’s current Street Outreach resources, collaborative efforts with partner agencies, and plans for future expansion. Staff contact: Megan Ball, Community Services D. Update on 300 S. Woodrow Lane Cleanup - The area adjacent to MKOC (300 S. Woodrow Ln.) has been cleaned twice – by the City in December of 2019 and a by Denton County in October of 2021. In January 2022, staff composed a memo following the County’s cleanup regarding the rapid accumulation of trash and debris on the City-owned land, increasing numbers of campers, and the need to address certain health, public safety, and watershed concerns the public property. Due to these ongoing concerns, the City determined to need the clear the area in late January. The attached memo provides an update on the cleanup in this area. Staff contact: Megan Ball, Community Services E. Trespass Warning on City Property Policy - This new proposed city policy developed by an interdepartmental team will be on the agenda for Council consideration and approval in an upcoming City Council meeting on April 5th. The proposed policy provides more direction to staff on issuing trespass warnings and creates the ability for an appeal process for those receiving trespass warnings. The attached ISR provides additional details about the policy and background information. Staff contacts: Preston Pohler, Police and Courtney Douangdara, Community Services F. Innovative Transportation Solutions (ITS) Monthly Mobility Report – During the March 23, 2022, Mobility Committee meeting, Innovative Transportation Solutions (ITS) gave their monthly report. During the Mobility Committee meeting, the overview of the attached report was given on several major regional Texas Department of Transportation (TxDOT) projects. The report is provided for review. Staff contact: Rebecca Diviney, Capital Projects/Engineering G. Mayor-Requested Work Session Discussion – At the March 22 City Council meeting, Mayor Hudspeth indicated his intention to directly place an item on the April 5 City Council meeting agenda. That item, ID-22-704, is in the draft agenda for April 4. The caption for the item is “Receive a report, hold a discussion, and give staff direction regarding board, commission, and committee appointee relationships”. Staff contact: Ryan Adams, City Manager’s Office H. Planners' Day at the State Capitol – On March 21 through 22, staff participated in the American Planning Association (APA) Texas Chapter’s 2nd TexasPlans Legislative and Advocacy Summit in Austin. The event was held in preparation for the 88th State Legislature in 2023, offering planners from across the state the opportunity to engage 3 with policymakers and influence legislation in advance of the next session. Monday meetings included briefings in a variety of policy areas, including transportation, economic development, housing, environment, and technology, before concluding with the Great Places in Texas reception. On Tuesday, staff participated in meetings with Representative Stucky’s office (TX District 64) and Senator Springer’s office (Tx District 30). The APA Texas Chapter will continue to engage with legislators in the interim period and will contribute expertise as legislation is proposed. One key policy area of interest will be transportation safety, the City of Denton’s highest priority in the newly adopted Mobility Plan, thought opportunities to provide input in a variety of policy areas may arise. Staff Contacts: Sean Jacobson, Planning and Nathan George, Capital Projects/Engineering. I. Downtown Denton Awarded Great Places in Texas Designation – The City of Denton Downtown was awarded the 2022 Great Places in Texas Designation by the American Planning Association (APA) – Texas Chapter. These designations are awarded to neighborhoods, streets, and public areas that add value to a community and Texas as a whole. The award celebrates how planning has played a vital role where we live, work, and play and recognizes the work the City has done to make Downtown Denton a premier destination in Texas. City staff were present to accept the award and participated in the TexasPlans Legislative and Advocacy Summit in Austin. More information on the award can be found at the Great Places in Texas website and the award notice is attached. Staff contact: Scott McDonald, Development Services J. Resident Concern on Blackberry Way – Staff have received reports over the last few months regarding groundwater and runoff leading to the accumulation of debris and slick roadway conditions along Blackberry Way. Public Works and Engineering have partnered to design a solution to mitigate the slick conditions by diverting water away from the sidewalk and roadway. Staff anticipates design work being complete in May 2022 with construction being complete by July 2022. Public Works staff removed debris and pressure washed the affected areas earlier this week and will monitor the area to perform additional cleaning as needed. Staff contact: Ethan Cox, Public Works 4 K. Athletics Tournaments Economic Impact Update – On March 18-20, the Athletics team in Parks and Recreation hosted two separate events/tournaments: the Texas Amateur Athletic Federation (TAAF) 2022 State Youth Boys Basketball tournament, and the Ryan Kelly Classic, an Adult Softball tournament. The basketball tournament was held in the Ken Bahnsen Gym on the University of North Texas campus. Twenty-two teams competed in the tournament from cities in the immediate DFW-metro area and from across the state including Texas City, Galveston, Longview, San Angelo, and Waco. Staff partnered with Discover Denton Convention & Visitor Bureau (CVB) to provide traveling teams with host hotels. Homewood Suites had 52 confirmed hotel nights, Hilton Garden Inn had 4 hotel nights, and the Holiday Inn Express had 17 hotel nights booked over the weekend of March 18-20. The Ryan Kelly Classic softball tournament hosted 52 teams at North Lakes and Denia softball fields. Forty-seven of the teams that participated in the tournament were from out of town including 38 teams from out of the State. Teams came from as far as Alaska, California, Washington, Colorado, Minnesota, New Hampshire, and Arizona. Using a formula provided to us from the CVB for estimating economic impact, we estimate this event contributed $349,650 to the local economy. Staff contact: Jason Barrow, Parks and Recreation L. Council Candidate Question – Council Candidate Chris Watts forwarded a link to an article and asked, “(1) if the data center (Core Scientific) would make the same level of noise?, (2) do we have renewable energy credits to accommodate for the increased load of the data center or would that energy be purchased from the grid without the renewable credits?, and (3) if DME purchases the RECs, does DME pass the costs to the customer (Core Scientific)?”. Staff responses were (1) Noise modeling indicated no net increase in noise at the property line with all miners operating and with DEC at full load, (2) Core Scientific is required to provide RECs for each MWh they consume and if they don’t, DME will provide them at their cost, and (3) DME will pass the cost to Core Scientific if it purchases RECs on their behalf. Staff contact: Tony Puente, DME M. Denton Redbud Festival Call for Vendors – Keep Denton Beautiful (KDB) is currently looking for vendors interested in renting booths at the Denton Redbud Festival, Denton’s official Earth Day celebration. The Festival will take place on April 23 from 10 a.m. to 2 p.m. at the Denton Civic Center (321 E. McKinney Street). The cost for a 10 x 10-foot booth is $125. As the Denton Redbud Festival coincides in time and theme with Earth Day, KDB is interested in vendors of home and garden goods and services that relate to sustainability and conservation. especially vendors in the following categories: education, energy, food and agriculture, gardening and landscaping, green building and remodeling, handmade local crafts, health and wellness, irrigation, water conservation, and household-related goods. Venders can register by clicking here. Staff contact: Megan Doughty, Parks and Recreation N. Honey Run Registration – The 7th Annual Denton Honey Run will take place April 23 at 8 a.m. as part of the Denton Redbud Festival hosted by Keep Denton Beautiful. Those interested in participating in the race can now register online and choose between the one-mile fun run or the full-course 5k run. Prizes will be awarded to the 5 fastest runner in each age group, even though the race itself will not have officially certified timings. To register for the free Honey Run please click this link before the registration period closes on April 12. Staff contact: Arianna Bencid, Parks and Recreation O. May 7, 2022, General Election Voting Locations – Denton County Elections has finalized the early voting/election day locations. Attached are the polling location listings with addresses linked for easier location. As with previous elections, Traffic Engineering is identifying any roadway construction that might hinder the ability of residents traveling to listed voting locations in Denton. Staff will then coordinate voting detour routes, produce detour “vote here” directional signs, and then place the signs at the potential areas of conflict. The diagrams for each location will be placed on the Vote page along with the location information being provided. Staff contacts: Rosa Rios, City Secretary’s Office III. Responses to Council Member Requests for Information A. Utility Pole Leaning on Resident’s Shed – On February 21, City Council Member Meltzer forwarded an email from a resident regarding a utility pole that was leaning on their shed. DME dispatched a service truck to the 2900 block of Brookhollow on February 22, where they found a stub pole leaning on the resident’s shed. The stub pole was carrying only franchise communications cables. The down guy anchoring the pole had been removed, which caused the pole to lean. DME was able to determine that the cables belonged to Frontier communications. DME dispatch contacted Frontier and submitted a service ticket on behalf of the resident. On March 2, a DME service truck visited the site to see if repairs had been made. Seeing that nothing had been done, the DME crew temporarily guyed the pole, which removed it off of the resident’s shed (see photos below). The Frontier was again contacted on behalf of the resident. On March 17, Frontier acknowledged that it has scheduled a contractor to make permanent repairs to the pole. Staff contact: Chris Lutrick, DME 6 B. Metadata Within City Documents – On February 25, Council Member Beck asked how the City defines, manages, and maps meta-data (descriptors of the data) for city records, agendas, documents, etc. for ease of searchability. Report information is stored via flat record and not indexed within the City’s document repository (Laserfiche); however, the linked repository does have the capability to search all documents by keyword. Attached is a guide prepared by our Technology Services team that might help improve the search function within documents. Staff contact: Leisha Maine, Technology Services C. Southeast Denton Neighborhood Meeting - On March 2, Council Member Byrd asked staff to coordinate a neighborhood meeting to discuss the Solomon Hill sign topper program, a timeline for street repairs, and possibilities for the Sycamore/Industrial area. A project-specific public meeting with the SEDNA neighborhood has been scheduled for April 28 where representatives of the Construction Manager at Risk (CMAR) firm and engineer will be present. This will be a review meeting of the upcoming project design overview for SED-B and the contractor for the SED-A road projects that will start construction soon. Staff contact: Becky Diviney, Capital Projects/Engineering D. Donation of Fire Equipment - On March 10, Mayor Pro Tem asked staff to determine whether the Fire department has any end-of-life equipment that can be donated to Denton's friendship city, Múzquiz, Coahuila, Mexico. The Fire Department will take inventory and determine whether they have any usable equipment that can be donated. Staff contact: Kenneth Hedges, Fire E. Water Plant Contingency Plan – On March 14, Mayor Pro Tem Meltzer asked whether the City’s Water Treatment Plan has a contingency plan in place in the event of a chlorine leak. Staff confirmed that the City does have a very robust emergency plan. The Lake Ray Roberts water treatment plant and the NW and SW booster pump stations all use gaseous chlorine in the treatment process. As required by the United States Environmental Protection Agency, the plant has a Risk Management Plan (RMP) that details how the gas cylinders are to be handled. As a companion to the RMP, the plant has a robust Emergency Response Plan (ERP) that details response activities should there be a release. These plans are reviewed annually and updated as needed. In addition, the department regularly works with the Fire Department to exercise the effectiveness of our response plans and to keep staff trained. After each exercise, the plans are updated if needed. Lastly, Lake Ray Roberts does have a chlorine gas scrubber system that is exercised, serviced, and inspected annually. This scrubber is designed to neutralize chlorine gas in the event of a release. Recently, Bob Martinez, Emergency Management Program Manager, met with the Lake Ray Roberts Water Production staff, toured the facility, and agreed to conduct an emergency tabletop exercise, thus Emergency Management will be conducting this event on May 11, 2022. A previous onsite full-scale exercise was last conducted in 2018. Staff contact: Stephen Gay, Water/Bob Martinez, Fire F. Water Utility Reconnection – On March 16, Mayor Pro Tem Meltzer was contacted by a resident whose water had not been turned back on following a disconnection due to non-payment. The resident stated they paid their bill before 11 a.m.; however, they were still awaiting reconnection as of 5 p.m. Dispatch confirmed that water reconnections can only be completed manually and crews were experiencing a high 7 volume of work, resulting in a longer than expected delay. Services were restored the same day. Staff contact: Christa Foster, Public Affairs and Customer Service G. Jack County Animal Shelter Assistance – On March 21, Council Member Davis asked whether staff could reach out to the Jack/Wise County Animal Shelters to offer assistance after they were impacted by severe weather. Animal Services staff reached out to Michael Booher at the Jacksboro shelter as well as the Human Society and staff confirmed they were able to relocate all the animals and do not require any additional assistance. Staff contact: Dorcas Johnson, Animal Services H. Release of Bodycam Footage – On March 21, Council Member Armintor asked staff to verify that the bodycam footage and 911 recordings of the latest fatal police shooting will be shown to Council in a closed session at the April 5th Council meeting. Staff confirmed that the information would be available on April 5 during a closed session. Staff contact: Frank Dixon, Police I. Construction Activity on Sauls Lane – On March 23, Council Member Beck inquired about possible construction activity on Sauls Lane. Residents reported seeing additional trucks on their street; however, they could not locate any information on the CIP/Street Closure Map related to any open projects. CIP and Public Works staff confirmed that no projects or repairs are being completed in the Sauls Lane area. Staff contact: Trevor Crain, Capital Projects/Engineering and Daniel Kremer, Streets J. Glenwood Lane Sidewalk Update – On March 23, Council Member Beck asked staff to contact a resident on Glenwood Lane to help him understand the Safe Route to School (SRTS) sidewalk on Glenwood Lane including funding issues, sidewalk engineering infrastructure best-practices, home infrastructure impacts, etc. The resident was contacted by the CIP Program Manager and provided with up-to-date information. Staff contact: Staff contacts: Robin Davis and Trevor Crain, Capital Projects/Engineering IV. Upcoming Community Events and Meetings A. Evers Field 1 Renaming Update – On Friday, March 25 from 6:00 to 8:30 p.m. Denton Boys Baseball Inc. is hosting their Spring 2022 Opening Ceremony. As part of the ceremony, the newly renamed Austin Jackson Field will be revealed. Austin Jackson is a Denton Ryan alumnus who played professional baseball and was an MLB All- Star outfielder. He will throw out the ceremonial first pitch of the spring season. All team members that are playing in the Spring 2022 season are encouraged to wear their uniforms and participate in the player parade. For more information, please visit www.dbbi.org. Staff contact: Jason Barrow, Parks and Recreation B. Great American Cleanup – This weekend, on Saturday, March 26, City of Denton Parks and Recreation and Keep Denton Beautiful will host the Great American Cleanup (GAC), Denton’s largest and longest-running litter cleanup event. The tidying-up begins at 9 a.m. and will be followed by a Volunteer Appreciation Party at Denton Civic Center (321 E. McKinney Street) from 11 a.m. to 1 p.m. that will include a free lunch, educational activity booths, a children’s bounce house, and more. During the Appreciation Party, prizes will be awarded for the largest group of volunteers, most bags collected, and the oddest item found. Although online volunteer registration 8 is now closed, walk-up registration will be available before the event at the Denton Civic Center. Staff contact: Autumn Natalie, Parks and Recreation C. “Shields of Tradition” Sculpture Dedication – “Shields of Tradition,” a sculpture designed to honor past, present, and future firefighters who have served at Fire Station 3 from its founding in 1874, will be dedicated on Friday, April 1, at 11 a.m. at Fire Station 3 (1401 Underwood Street). The sculpture is located at the previous site for the fire station which is now a short distance from the new station. “Shields of Tradition” can be seen from both McCormick and Underwood streets and is lit at night. Staff contact: John Whitmore, Parks and Recreation V. Attachments A. Downtown Denton Great Neighborhoods Annoucement ..........................................10 B. Innovative Transportation Solutions (ITS) Mobility Report ......................................11 C. Memo on 300 S. Woodrow Ln. ..................................................................................34 D. Early and Election Day Voting Locations ..................................................................38 VI. Informal Staff Reports A. 2022-017 Trespass Warning on City Property Policy ................................................42 B. 2022-018 Denton Energy Center YTD September 2021 Dashboard .........................44 C. 2022-019 Street Outreach in the Denton County Housing Crisis Response System .46 D. 2022-020 Denton County Transportation Reinvestment Program (TRiP) .................50 E. 2022-021 Parkland Dedication and Development ......................................................62 VII. Council Information A. Council Requests for Information .............................................................................73 B. Council Calendar .......................................................................................................75 C. Future Work Session Items .......................................................................................78 D. Street Construction Report ........................................................................................80 9 DOWNTOWN DENTON DENTON, TEXAS GREAT NEIGHBORHOOD DESIGNEE—2022 Downtown Denton, or the “Original Denton District” as designated by the Texas Commission on the Arts, is certainly the home of happiness for many in the North Texas area. The community flocks year-round to this notable square, with its historic 1896 Denton County Courthouse landmark at the center, for the many restaurants, fesƟvals, live performances, and even a food truck park. With an eye on innovaƟon, Downtown Denton serves as a vibrant mobility hub that connects pedestrians and cyclists to a regional train and bus system. AddiƟonally, a new “all -walk” program stops all vehicular traffic in the square to allow pedestrians to cross the intersecƟon in every direcƟon safely at the same Ɵme. Another innovaƟve idea removed all the large trash receptacles from Downton Denton, replacing them with a concierge smaller cart collecƟon service, which has increased parking and improved aestheƟcs. Dentonites enjoy the visionary and planned efforts of a Mainstreet AssociaƟon and Downtown Task Force, both equally focused on keeping Downtown Denton the heart of the city. With over 40 restaurants, 17 historic and cultural sites, three main fesƟvals, and two city parks, ciƟzens from across the region keep returning for the character and charm of this Texas town square. The Texas Chapter of the American Planning AssociaƟon celebrates excellence in planning www.greatplacesintexas.com 10 City of Denton Transportation Update: March 2022 1 City of Denton Transportation/Mobility Project Status Report Prepared by ITS March 2022 PROJECTS • Project Summary ............................................ page 2 • FM 2181 North-South .................................... page 3 • I-35E/Mayhill ................................................. page 5 • I-35/35E/35W Merge...................................... page 7 • I-35/US 380 Interim Improvements ............... page 9 • I-35 North ..................................................... page 11 • I-35W Frontage Roads ................................. page 13 • US 380/US 377 ............................................. page 14 • US 380 East .................................................. page 16 • US 380 Feasibility Study .............................. page 18 • Loop 288 West ............................................. page 19 • FM 1515 ....................................................... page 20 • FM 1173 ....................................................... page 21 • Elm and Locust ............................................. page 22 • Glossary of Acronyms .................................. page 23 11 City of Denton Transportation Update: March 2022 2 PROJECT SUMMARY PROJECT LET DATE CONTRACTOR/ ENGINEER CONSTRUCTION COST FM 2181 North-South 07-11-2017 Zachry $37,641,150 I-35E/Mayhill 06-2025 LTRA $72,094,705 I-35/35E/35W Merge 01-2025 AECOM/Stantec $397,991,207 I-35/US 380 Interim 07-02-2021 Jagoe Public $1,834,246 I-35 North 12-2022/2024 Stantec $763,903,737 I-35W Frontage Roads * * $376,973,505 US 380/US 377 06-04-2020 Ragle Construction $21,269,537 US 380 East 08-04-2021 Zachry $140,553,393 US 380 Feasibility Study * HDR * Loop 288 West * CP&Y $99,152,438 (frontage road only) FM 1515 * LTRA $36,775,382 FM 1173 * Garver $47,031,629 Elm & Locust * * * TOTAL $1,995,220,929 12 City of Denton Transportation Update: March 2022 3 Current Activity: • Construction: MCM was defaulted on January 24, 2019. • Zachry was selected as contractor to complete work on FM 2181. • Zachry began construction on November 11, 2019. There are 558 working days. See attached TxDOT construction report. • Action Item: City of Denton and TxDOT to resolve outstanding claims regarding damage to DME sewer and water and equipment damage. FM 2181 North-South CSJ: 2054-02-015 Schematic Approval: December 15, 2005 Project Description: Widen from two-lane to six-lane divided roadway Environmental Clearance: January 28, 2008 Length: 3.511 miles Limits: From City of Denton/Corinth City limits to Lillian Miller ROW Acquisition Completed: January 25, 2013 Utility Relocations Complete: November 2017 Construction Cost: $37,641,150 100% Plans: May 22, 2017 Firm: Zachry Let Date: July 11, 2017 Project Manager: Stacy Clack/Kyle Pedigo Construction Complete: October 2022 13 City of Denton Transportation Update: March 2022 4 TxDOT Monthly Project Report Date of report: March 10, 2022 Report prepared by: Stacy Clack Project: FM 2181 Control: 2054-02-015 Highway: FM 2181 Limits: From: City of Denton/Corinth City Limits To: Lillian Miller Contractor: Zachry TxDOT Project Manager: Stacy Clack Phone: (817) 504-6696 TxDOT Project Manger: Christian Bonilla Phone: (214) 317-2489 Contractor’s Superintendent: Karim Atiyeh Phone: (972) 400-4325 Date Work Began: November 11, 2019 Anticipated Completion Date: October 2022 Current Activities: Current activities include: Erosion control/barricades. Excavation of roadway (northbound lanes). Install Phase 3 storm drainage and culverts. Noise wall 135L drill shaft. Place sidewalk in remaining areas on Phase 2. City of Denton water and sewer punch list. General clean-up. Placing culvert structures (northbound). Begin lime treatment (northbound/side streets). Asphalt bond breaker on multiple side streets. Begin concrete paving on side streets (Wheeler Ridge, Light House, Bent Oaks Court) weather permitting. Narrative description of last month’s activities: Erosion control/barricades. Storm drain (Phase 3). Milling existing asphalt roadway (northbound lanes). Excavation of roadway (northbound lanes). Continuing to address conflicts with walls, as well as other various utility conflicts. General clean-up. City of Denton water and sewer punch list. Noise wall drill shaft. Placing culvert structures (northbound). Wall activities for 178R and 180R. Narrative description of activities planned for next month: Excavation of roadway (northbound lanes). SW3P items and barricades for Phase 3. Begin subgrade/lime treatment (northbound lanes). Complete any tie in for drainage northbound. Complete culverts (northbound lanes). Place sidewalk remaining areas on Phase 2. Noise wall drill shafts. Asphalt bond breaker on side street. Begin concrete paving on side streets. Traffic issues: Daily lane shift (southbound lanes). Plans for changes in traffic patterns: Daily lane shift (southbound lanes). Atmos lane shift southbound lane from Ryan Road to Altavista Drive will impact turning lanes on northbound and southbound at Robinson Road/Miranda Place to perform gas line relocation anticipated to last approximately 3 weeks, beginning on March 14, 2022. Item(s) of work currently controlling project completion: Various utility conflicts, storm drainage, milling existing roadway, excavation of roadway, noise walls. Other items of significance: Utility conflicts. Atmos gas line at wall 178R and 180R; work is in progress, anticipated to be complete on 4-5-22. Grande fiber conflict with storm drain F; work is in progress. Charter fiber conflict with drill shaft; Charter to begin work in mid-to late March. GTE manhole conflict with new street radius. Grande fiber conflict with drainage; Grande to begin work in mid- to late March. 14 City of Denton Transportation Update: March 2022 5 Current Activity: • PS&E: The 95% plans were submitted for review on February 4, 2022. The 95% plans are under review. • ROW: There are 42 total parcels. There are 2 parcels in ED and 40 parcels in possession. • Utilities: Utilities are being coordinated by Cobb Fendley. o Astound (formerly Grande): Permit for joint duct bank pending. Agreement pending. o Atmos Gas: Permit submitted. Agreement pending. o AT&T: Agreement and permits pending. Awaiting Frontier’s duct bank design. o CenturyLink: Pending permit for joint duct bank and agreement. o Charter/Spectrum: Awaiting revised DME plans; upon receipt of same, will take approximately 90 days to finalize plans. o CoServ Gas: Permit submitted. Agreement partially executed. o City of Denton water and sewer: Bi-weekly meetings being held. Exception to remain under pavement has been approved. Agreement pending; need plans and cost estimate. No timeline available for easement. o DME: Permit pending. Agreement with TxDOT pending. o DISD: Meetings ongoing to discuss relocation options and path forward. ROW has been staked at I-35E/Mayhill intersection with the exception of the northwest corner. Agreement to be submitted. I-35E/Mayhill CSJ: 0196-01-109 Schematic Approval: February 2011 Limits: I-35E intersection with Mayhill from Pockrus Page Rd to Loop 288 Environmental Clearance: January 31, 2012 Length: 1.912 miles ROW Acquisition Completed: March 2022 Description: Reconstruct interchange at Mayhill and I-35E and existing 4-lane frontage roads Utility Relocations Complete: September 2023 Est. Construction Cost: $72,094,705 City of Denton Utility Relocations Complete: * Funding: CAT 2: $72,094,705 100% Plans: June 2022 Firm & Key Contact: LTRA, Tyler Martin Ready to Let Date: September 2023 TxDOT Project Manager: Don Vo Let Date: June 2025 15 City of Denton Transportation Update: March 2022 6 o Frontier: Permit for joint duct bank pending. Pending revisions to southbound frontage road design. Pending northbound frontage road design. Agreement pending. o NGG: Abandoning in place. TxDOT to verify abandonment; need agreement for abandonment. o Oncor: Agreement under review. o Unite Private Networks: New install permits have been submitted; to be reviewed after ROW is assessed. o Verizon/MCI: New install. Construction completed; to confirm depth clearances. o Zayo: Pending permits and agreement. 16 City of Denton Transportation Update: March 2022 7 Current Activity: • PS&E: Consultant is working toward the 95% plan submittal. • Aesthetics meeting with City of Denton and TxDOT held on January 6, 2022, to discuss retaining walls. TxDOT has transmitted requested aesthetic files to city. • ROW: There are 15 parcels for acquisition for the 0195-03-090 CSJ. There are: 1 parcel in negotiations and 14 parcels in possession. • There are 44 parcels for acquisition for the 0195-03-087 CSJ. There are: 1 parcel in negotiations and 43 parcels in possession. • Utilities: LTRA is conducting utility coordination. Utilities are awaiting plans adequate for the Bonnie Brae and Windsor Road additions to the projects. Status of utilities in conflict: o AT&T: Design expected in March 2022. Agreement expected in April 2022. Anticipate start of relocations in June 2022 and completion in December 2022. I-35/35E/35W Merge CSJ: 0195-03-090 (I-35E/W to US 380) 0195-03-087 (US 380 to US 77) Schematic Approval: -090: August 2011 -087: January 31, 2019 Limits: From I-35E/W to US 77 north of Denton Environmental Approval: -090: June 2017 -087: October 7, 2019 Length: 5.073 miles ROW Acquisition Complete: March 2022 Description: Reconstruct interchange and existing frontage roads; reconstruct and widen to 6/8- lane rural freeway with ramp modifications Utility Relocations Complete: August 2023 Est. Construction Cost: $397,991,207 -099: $43,821,225 -090: $130,812,652 -087: $223,357,330 City of Denton Utility Relocations Complete: * Funding: $397,991,207 CAT 2: $35,008,319 CAT 4: $43,647,905 CAT 12: $319,334,983 100% Plans: June 2022 Firm & Key Contact: AECOM (-090); Stantec (-087) Ready to Let Date: August 2023 TxDOT PM: Dawit Abraham Let Date: September 2023 17 City of Denton Transportation Update: March 2022 8 o Atmos Distribution: Design expected March 2022. Agreement expected April 2022. Anticipate start of relocations in May 2022 and completion in October 2022. o Atmos Transmission: Preliminary design underway and expected in March 2022. Agreement expected April 2022. Anticipate relocations start in May 2022 and completion in May 2023. Project dependent on easement acquisition. o Brazos Valley Electric: Designing to avoid conflict. o Charter-Spectrum: Design expected in April 2022. Agreement expected in June 2022. Anticipate start of relocations in July 2022 and completion in October 2022. o City of Denton Water/Wastewater: Currently acquiring easements. Design expected in May 2022. Agreement expected in July 2022. o CoServ: Preliminary design received and sent back for revisions. Agreement expected to be finalized in March 2022. Estimate start of relocations in late April 2022 and completion in September 2022. o DME Distribution: Design expected in March 2022. Agreement expected in May 2022. Anticipate start of relocations in June 2022 and completion in January 2023. o DME Transmission: Design expected in March 2022. Agreement expected in April 2022. Anticipate start of construction in July 2022 and completion in April 2023. o Eagleridge Operating LLC: Design expected in March 2022. Agreement expected in May 2022. Anticipate start of relocations in June 2022 and completion in September 2022. o Fiberlight: Relocation complete at I-35 crossing along Loop 288. o Frontier: Design expected in March 2022. Agreement expected in April 2022. Anticipate start of relocations in May 2022 and completion in October 2022. o Level 3/Lumen: Design expected in April 2022. Agreement expected in May 2022. Anticipate start of relocations in May 2022 and completion in October 2022. o UNT Fiber: Fiber crossing IH-35E south of Bonnie Brae in review to confirm if it will be in conflict. Awaiting plans adequate for Bonnie Brae to confirm. o Verizon Business/MCI: Design expected in March 2022. Agreement expected in April 2022. Anticipate start of relocations in May 2022 and completion in October 2022. o Zayo: Design expected in June 2022. Agreement expected in July 2022. Anticipate start of relocations in August 2022 and completion in January 2023. 18 City of Denton Transportation Update: March 2022 9 Current Activity: • Construction: The project was awarded to Jagoe Public Company with a low bid of $1,834,246.32 at 12.19% over the engineer’s estimate. There are 4 months of barricades and 120 working days. See attached TxDOT construction report. I-35/US 380 Interim Improvements CSJ: 0195-03-090 Limits: North of Oak Street to south of US 380 Description: Interim improvements exit ramp on I-35E and lanes at US 380 Construction Cost: $1,834,246 Funding: CAT 8 Firm: TxDOT TxDOT PM: Branden Barnett 100% Plans: April 30, 2021 Let Date: July 2, 2021 Construction Completion: March 2022 19 City of Denton Transportation Update: March 2022 10 TxDOT Monthly Project Report Date of report: March 22, 2022 Report prepared by: Branden Barnett Project: F 2021 (900) Control: 0195-03-100 Highway: IH35 Limits: From: Oak St To: North of US 380 Contractor: Jagoe TxDOT Project manager: Branden Barnett Phone: (214) 392-1791 Contractor’s Project Manager: Brian Lee Contractor’s Superintendent: Rolando Rangel Date Work Began: September 20, 2021 Anticipated Completion Date: March 31, 2022 Current Activities: Current activities include: Project is substantially complete and currently in time suspension awaiting installation of two large overhead signs. Drill shafts completed. Anticipate installation of overhead signs before end of March 2022. Narrative description of last month’s activities: Time suspension awaiting installation of two overhead signs. Narrative description of activities planned for next month: NA; construction complete. Traffic issues: None Plans for changes in traffic patterns: None. Exit and entrance ramps are open to all traffic. Item(s) of work currently controlling project completion: Overhead signs. Other items of significance: None 20 City of Denton Transportation Update: March 2022 11 Current Activity: • PS&E: The 60% plan set has been reviewed, and comments have been returned to the consultant. Consultant is addressing 60% plan comments. • ROW: There are 115 parcels for acquisition for the -074 CSJ. There are: 3 parcels in negotiations, 11 parcels in ED, and 101 parcels in possession. • There are 23 parcels for acquisition for the -116 CSJ. All parcels are in possession. • Utilities: Additional utilities may be added to conflict list with SUE completed. o AT&T: Relocation plans currently in design; preliminary plans expected in May 2022. o Atmos: Plans are underway; anticipate submittal of preliminary plans in May 2022. o CenturyLink: Confirming conflicts along I-35. Preliminary plans TBD. I-35 North CSJ: 0195-02-074; 0195-02-081; 0195-01-116 Schematic Approval: January 31, 2019 Limits: From US 77 to FM 3002 (Cooke County line) Environmental Approval: October 7, 2019 Length: 12.4 miles Description: Reconstruct and widen 4- to 6-lane rural freeway with ramp modifications and reconstruct 4- to 4/6-lane frontage roads ROW Acquisition Complete: March 2022 Est. Construction Cost: $763,903,737 -074: $484,846,537 -081: $196,670,000 -116: $82,387,200 Utility Relocations Complete: December 2023 Funding: $763,903,737 CAT 4: $155,272,807 CAT 11: $30,664,453 CAT 12: $577,966,477 100% Plans: October 2022 Firm & Key Contact: Stantec Ready to Let Date: December 2023 TxDOT PM: Dawit Abraham Let Date: December 2024 (-081) December 2025 (-074) 21 City of Denton Transportation Update: March 2022 12 o City of Denton Water/Wastewater: Plans are underway; anticipate submittal of preliminary plans in April 2022. o Frontier: Preliminary plans expected in June 2022. o Level 3 (Lumen): Preliminary design review comments being addressed. o MCI: Permit approved. Agreement submittal expected in March 2022. Relocations expected to be complete in June 2022. o OneOK Gas: In process of confirming gas line location. o Sanger Electric: Relocation plans in design concurrent with I-35/FM 455 relocations. Preliminary design expected in April 2022. o Suddenlink: Preliminary design expected in June 2022. Awaiting Sanger Electric design to finalize. o Upper Trinity Water: Preliminary plans received and under review. Relocating outside of TxDOT ROW. 22 City of Denton Transportation Update: March 2022 13 Current Activity: • IAJR: IAJR for entire corridor to be completed. • PS&E: TxDOT was unable to complete negotiations with HNTB for the FM 407 to FM 2449 segment. TxDOT has initiated negotiations with alternate firm. • ROW: Parcel count is currently 113. • Utilities: SUE work has been completed and provided to consultants. City staff to review utility relocations required for project. • Other: TxDOT has requested letters of support for I-35W from Corral City, City of Denton, Fort Worth, and Denton County. Town of Northlake has provided resolution supporting project. I-35W Frontage Roads CSJ: 0081-13-065 Schematic Approval: March 20, 2020 Limits: From Dale Earnhardt Way to I-35E/35W split Environmental Clearance: June 30, 2020 Length: * Project Description: Construct frontage roads ROW Acquisition Complete: March 2023 Est. Construction Cost: $376,973,505 Utility Relocations Complete: June 2024 Funding: * 100% Plans: November 2023 Firm: * Ready to Let Date: June 2024 TxDOT Contact: Gutema Gebriel Let Date: * 23 City of Denton Transportation Update: March 2022 14 Current Activity: • Construction: Project was awarded to Ragle Construction, Inc. with a low bid of $21,269,536.66, at 33.15% over the engineer’s estimate. There are 800 working days and 39 months of barricades. See attached TxDOT construction report. • City Participation: TxDOT provided an AFA to the City of Denton for the 10-foot sidewalk component. This AFA notes a fixed cost of $95,000.00 to be transferred to TxDOT and voids the original agreement executed in September 2017. City council approved same on September 1, 2020. Denton County transmitted an ICA to the City of Denton for its $55,000.00 participation in this fixed cost contribution. City council approved same on September 1, 2020. Denton County approved ICA on September 15, 2020. US 380/US 377 CSJ: 0135-10-057 Schematic Approval: April 24, 2017 Limits: from Loop 288 to US 377 Environmental Clearance: June 29, 2018 Length: 4.27 miles Description: Widen existing roadway from 4/6-lane to 6- lane divided with intersection improvements ROW Acquisition Complete: March 2020 Construction Cost: $21,269,537 Utility Relocations Complete: September 2020 Funding: $20,616,014 CAT 2: $17,839,014 CAT 3 (local): $95,000 CAT 5: $665,000 CAT 11: $2,017,000 100% Plans: January 2020 Firm: TxDOT Let Date: June 4, 2020 TxDOT Project Manager: Branden Barnett Construction Completion: December 2023 Denton/Collin County Line 24 City of Denton Transportation Update: March 2022 15 TxDOT Monthly Project Report Date of report: March 8, 2022 Report prepared by: Branden Barnett Project: CM 2020 (806) Control: 0135-10-057 Highway: US 377/US 380 Limits: From: Loop 288 To: US 377/US 380 Intersection Contractor: Ragle Construction, Inc. TxDOT Project manager: Branden Barnett Phone: (214) 392-1791 Contractor’s Project Manager: Nagesh Kumar Contractor’s Superintendent: Johnny Pererria Date Work Began: January 15, 2021 Anticipated Completion Date: December 2023 Current Activities: Current activities include: Placing concrete paving between Elm Fork Bridge and Lake Lewisville Bridge Reliefs #1 and #2. Placing anchors for traffic rail and pedestrian rail. Placing drainage along eastbound from Lewisville Bridge Relief #2 to Fishtrap/Mosely Road. Tunnel across eastbound lanes with drainage that will be connected in Phase III. Placing sod and compost in completed areas along US 377 eastbound. Constructing 10-foot sidewalk along north side of highway from Mayhill Road to Lakeview Drive. Narrative description of last month’s activities: Placing concrete paving between Elm Fork Bridge and Lake Lewisville Bridge Reliefs #1 and #2. Placing anchors for traffic rail and pedestrian rail. Placing drainage along eastbound from Lewisville Bridge Relief #2 to Fishtrap/Mosely Road. Tunnel across eastbound travel lanes with drainage that will be connected in Phase III. Placing sod and compost in completed areas along US 377 eastbound. Narrative description of activities planned for next month: Phase I & II construction (eastbound/westbound construction: drainage, driveways, turn lanes, etc.). Forming bridge bents on Lake Lewisville Bridge Relief #2. Traffic issues: Various daily lane closures. Plans for changes in traffic patterns: Traffic has been shifted to the north for the entire length of the project. No traffic pattern changes until contractor moves in Phase II. Item(s) of work currently controlling project completion: Phase 1 construction at Lake Lewisville Bridge Relief #2 and pedestrian rail. Other items of significance: Contractor has been allowed to move into Phase II construction (westbound) utilizing daily lane closures. Contractor at this time is only constructing the ten-foot sidewalk in Phase II. 25 City of Denton Transportation Update: March 2022 16 Current Activity: • Utilities: Utilities are clear with the exception of five concrete poles not affecting construction. • Construction: Project was awarded to Zachry Construction Corporation with a low bid of $140,553,393.21, at 5.39% under the engineer’s estimate. There are 36 months of barricades and 936 working days. Construction began on January 19, 2022. See attached TxDOT construction report. US 380 East CSJ: 0135-10-050 Schematic Approval: April 24, 2017 Limits: from US 377 to Collin County line Environmental Clearance: June 29, 2018 Length: 10.45 miles Description: Widen existing roadway from 4/6-lane to 6-lane divided with intersection improvements ROW Acquisition Complete: August 2020 Construction Cost: $140,553,393 Utility Relocations Complete: January 2022 Funding: $140,844,543 CAT 2: $62,367,423 CAT 5: $56,200,000 CAT 7: $22,277,120 100% Plans: December 2019 Engineering Firm: TranSystems and White Oak Engineers Let Date: August 4, 2021 TxDOT Project Manager: Mike Glisson Construction Completion: May 2025 Denton/Collin County Line 26 City of Denton Transportation Update: March 2022 17 TxDOT Monthly Project Report Date of report: March 7, 2022 Report prepared by: Jasyn Edwards Project: US 380 Control: 0135-10-050 Highway: US 380 Limits: From: US 377 To: County Line Contractor: Zachry TxDOT Project Manager: Mike Glisson Contractor’s Superintendent: Date Work Began: January 19, 2022 Anticipated Completion Date: May 2025 Current Activities: Current activities include: Placing temporary signals at Legacy and Championship Parkway. Patching rumble strips westbound. Temporary striping/removal. Began work at Culvert O (box culvert) and placing concrete traffic barrier. Narrative description of last month’s activities: Placing temporary signals at Walmart Drive and FM 424/Naylor. Narrative description of activities planned for next month: Setting barrier and crash cushions. Culvert O drainage. Striping/removal. Traffic issues: Lane closures throughout and shifting traffic to the north. Item(s) of work currently controlling project completion: Culvert O (box culvert). Other items of significance: None 27 City of Denton Transportation Update: March 2022 18 Current Activity: • TxDOT held public meetings on November 30, 2021, in Prosper and on December 2, 2021, in Denton. Virtual meeting materials were posted on: www.keepitmovingdallas.com/US380DentonPM3. The deadline for providing comments was extended to January 19, 2022. TxDOT received 126 comments. • The public meeting summary report has been completed. • The feasibility study report will be finalized, likely in the spring of 2022. US 380 Feasibility Study CSJ: 0135-10-061; 0135-10-062; 2250-02-022 Schematic Approval: * Limits: from IH-35 to east of Collin County line Environmental Clearance: * Description: Evaluate initial alignments for east-west connection serving Denton and Collin Counties ROW Acquisition Completed: * Est. Construction Cost: * Utility Relocations Complete: * Firm: HDR 100% Plans: * Key Contact: Stephen Endres Ready to Let Date: * 28 City of Denton Transportation Update: March 2022 19 Current Status: • ROW: There are 33 parcels to acquire. All parcels are in appraisal. • PS&E: Survey continued gathering right-of-entry along corridor. • CP&Y continued coordinating Geotech bore holes. • CP&Y continued horizontal/vertical geometric design for cross streets and turnarounds. • CP&Y continued analyzing northbound/southbound frontage road profiles related to grading and drainage. • Anticipate submittal of bridge layout on March 11, 2022, including Exhibit A. • The 60% plans adequate are expected in March 2023. • The Design Concept Conference was held on February 11, 2022. • Utilities: SUE efforts continue. • Construction: The northbound frontage road will be constructed first. • Other: TxDOT has requested letters of support for Loop 288 West from City of Denton and Denton County. Loop 288 West CSJ: 2250-00-013 (from I-35 to US 380) 2250-00-014 (from US 380 to I-35W) Schematic Approval: March 20, 2020 Limits: From I-35 to I-35W Environmental Clearance: September 28, 2020 Length: 9.0 miles Description: Construct controlled access freeway ROW Acquisition Complete: December 2024 Estimated Construction Cost: Frontage road only, -013: $36,605,452 Frontage road only, -014: $62,546,986 -013 (including frontage roads): $108M -014 (including frontage roads): $150M Utility Relocations Complete: April 2026 Funding: $3,000,000 CAT 3 $1,000,000 CAT 7 100% Plans: October 2023 Firm & Key Contact: CP&Y, Tom Cochill & Jacob Roberts Ready to Let Date: April 2026 TxDOT Project Manager: Jae Baag Let Date: September 2026 29 City of Denton Transportation Update: March 2022 20 Current Activity: • ROW: Parcel count is currently 20. • Utilities: City staff to review utility relocations required for project. • Other: TxDOT has requested letters of support for FM 1515 from City of Denton and Denton County. • PS&E: PS&E kick-off meeting was held on February 15, 2022. • Preliminary Bridge Layout was submitted to TxDOT for review. Advancing toward 30% PS&E plan submittal. • LTRA coordinated with KCS Railroad for right-of-entry to complete survey of rail lines and field survey. LTRA began preliminary design work for upcoming preliminary bridge layout and 30% PS&E plans submittal. • Environmental: All technical reports for environmental re-evaluation have been approved by TxDOT. TxDOT provided clearance for environmental re-evaluation on March 15, 2022. FM 1515 CSJ: 1951-01-011 Schematic Re-approval: October 13, 2021 Limits: From Bonnie Brae to Masch Branch Road Environmental Approval: August 4, 2020 Length: 2.096 miles Environmental Re-eval: March 15, 2022 Description: Widen existing 2-lane rural section to a six-lane divided urban roadway ROW Acquisition Completed: April 2023 Est. Construction Cost: $36,775,382 Utility Relocations Completed: October 2024 Funding: $500,000 CAT 7 100% Plans: September 2023 Firm & Key Contact: LTRA, Tyler Martin Ready to Let Date: October 2024 TxDOT Project Manager: Jae Baag Let Date: * 30 City of Denton Transportation Update: March 2022 21 Current Activity: • Environmental: Environmental clearance received on August 26, 2021. • Utilities: SUE work has been completed. • ROW: There are currently 63 parcels. • Other: TxDOT has requested letter of support from City of Denton. City of Krum, Denton County, and NCTCOG have submitted letters of support. • PS&E: Denton County selected Halff Associates as the most qualified firm on February 8, 2022. ITS negotiating scope. FM 1173 CSJ: 1059-01-047; 1059-02-002 Schematic Approval: March 20, 2020 Limits: From I-35E to FM 156 Environmental Clearance: August 26, 2021 Length: 3.613 miles Description: Feasibility study to widen to 4/6-lane divided urban road ROW Acquisition Completed: March 2023 Est. Construction Cost: $47,031,629 -047: $24,013,094 -002: $23,018,535 Utility Relocations Complete: March 2024 Funding: * 100% Plans: October 2023 Firm & Key Contact: Halff Associates, Aimee Jones Ready to Let Date: March 2024 TxDOT PM: Nelson Underwood Let Date: * 31 City of Denton Transportation Update: March 2022 22 Current Activity: • TxDOT investigated the existing pavement structure by obtaining pavement cores and visual inspection for pavement failures through the corridor. There is no concrete underneath pavement. • TxDOT has completed cores and quantified areas in need of full-depth repair. TxDOT met with City of Denton to discuss plan for proposed rehabilitation and taking project off system. • After field meeting, locations raised by city staff were added to the plans. Quantities and typical sections have been prepared. City to discuss internally. TxDOT to hold follow-up meeting with City of Denton. Elm and Locust 32 City of Denton Transportation Update: March 2022 23 • AADT – Annual Average Daily Traffic • AFA – Advanced Funding Agreement • ARPA – Archeological Resources Protection Act • CE – Categorical Exclusion (environmental clearance process for projects that do not involve significant environmental impacts) • CLOMR – (FEMA’s) Conditional Letter of Map Revision • Conformity – Federal requirement in nonattainment areas to conduct air quality analysis on projects, programs, and policies identified in transportation plans, transportation improvement programs, federally funded projects, or projects requiring federal approval • CSJ – (TxDOT’s) Control Section Job Number • EA – Environmental Assessment • ED – Eminent Domain • EIS – Environmental Impact Statement • FONSI – Finding of No Significant Impact • IAJR – Interstate Access Justification Request • ICA – Interlocal Cooperative Agreement • Let – Official date of receipt and opening of bids • MAPO – Meeting with Affected Property Owners • MPO – Metropolitan Planning Organization • MTP – Metropolitan Transportation Plan • NCTCOG – North Central Texas Council of Governments • NEPA – National Environmental Policy Act • NOPC – Notice of Proposed Construction • NTTA – North Texas Toll Authority • PS&E – Plans Specifications and Estimate • ROW – Right-of-Way • RTC – Regional Transportation Council • RTL – Ready to Let (date project is clear for construction but lacks funding for actual let) • RTR – Regional Toll Revenue (funds resulting from certain toll/managed lane projects in DFW region) • STBG – Surface Transportation Block Grant • STIP – Statewide Transportation Improvement Program • SUE – Subsurface Utility Engineering • SW3P – Storm Water Pollution Prevention Plan • TCP – Traffic Control Plan • TIA – Time Impact Analysis • TPP – Transportation Planning and Programming • TPWD – Texas Parks & Wildlife Department • TTC – Texas Transportation Commission • TxDOT – Texas Department of Transportation • UIR – Utility Installation Request • UTP – Unified Transportation Program • VE – Value Engineering Glossary of Acronyms 33 215 E. McKinney St., Denton, TX 76201  (940) 349-8307 OUR CORE VALUES Integrity  Fiscal Responsibility  Transparency  Outstanding Customer Service ADA/EOE/ADEA www.cityofdenton.com TDD (800) 735-2989 MEMORANDUM DATE: March 23, 2022 TO: Sara Hensley FROM: Megan Ball SUBJECT: 300 S. Woodrow Ln. The area adjacent to Monsignor King Outreach Center (MKOC), roughly located at 300 S. Woodrow Ln., has been cleaned two times – once by the City in December of 2019 and again by Denton County in October of 2021. Notice of the County’s cleanup was provided in a Friday Report at that time, and the cleanup was due to increasing concerns of health and safety hazards for occupants of the encampment and the surrounding area. In January 2022, staff composed a memo following the County’s cleanup regarding the rapid accumulation of trash and debris on the City-owned land, increasing numbers of persons experiencing homelessness, and the need to address certain health, public safety, and watershed concerns on the public property. Due to these ongoing concerns, the City determined there was a need the clear the area in late January. Due to equipment failure and back-to-back weather events, the scheduled cleanup was postponed, and Parks is coordinating the completion of this cleanup for March 29, 2022. Staff continues to monitor and maintain the wooded area adjacent to MKOC. MKOC leases the building at 300 S. Woodrow from the City for emergency shelter services, and their staff have been making efforts to redirect donations and ensure any outreach-related activity on the property is in alignment with their housing-focused approach to providing emergency shelter. The Denton Police Department’s Homeless Outreach Team (HOT) and nonprofit Street Outreach staff provided outreach to the wooded area and to MKOC’s parking lot 10 times from mid- November 2021 through cleanup in January 2022. During those 10 visits, they contacted 40 individuals camping in the area, and, of those individuals, 11 were contacted multiple times. During contacts with individuals, Street Outreach and HOT offered referrals to services and notified visitors that camping was prohibited. City Parks and Recreation and Community Services staff placed signs to provide public notice of the date the area would be cleaned. Staff has continued to monitor the location for the accumulation of trash, debris, and overnight camping since January. Multiple reports from HOT, Street Outreach, and MKOC staff indicated that people had returned to overnight camping and that clothing, trash, and debris were accumulating in the wooded area and the MKOC parking lot (photos attached). The Denton Fire Department has responded to 75 calls at 300-400 S Woodrow Lane since January 1, and of those calls, seven were for fires. Street Outreach and HOT staff have increased outreach to multiple days per week, specifically to the MKOC parking lot and adjacent wooded area. Denton County MHMR began collaborating with Street Outreach on Wednesday, March 23 to provide ongoing targeted outreach for individuals with mental health or substance use needs. 34 2 In the event a future cleanup is necessary, staff will provide an update to the City Council. Photos 35 3 36 4 37 DENTON COUNTY EARLY VOTING (VOTACION ADELANTADA DEL CONDADO DE DENTON) MAY 7, 2022 (7 DE MAYO DE 2022) JOINT, GENERAL AND SPECIAL ELECTION (ELECCION CONJUNTAS DE GENERALES Y ESPECIALES) The main Early Voting polling place is Denton County Elections Administration located at 701 Kimberly Dr., Denton, TX 76208, room A111 (El principal lugar de votación anticipada es la Administración de Elecciones del Condado de Denton ubicada en 701 Kimberly Dr., Denton, TX 76208, sala A111) EARLY VOTING BY PERSONAL APPEARANCE DAYS AND HOURS (DÍAS Y HORAS DE VOTACIÓN TEMPRANO POR APARICIÓN PERSONAL) April (abril) 25 - 30 Monday - Saturday (lunes – sábado) 8:00 a.m. – 5:00 p.m. May (mayo) 1 Sunday (domingo) 11:00 a.m. – 5:00 p.m. May (mayo) 2 – 3 Monday - Tuesday (lunes – martes) 7:00 a.m. – 7:00 p.m. Location (Ubicación) Address (Dirección) Room (Sitio de Votación) City (Ciudad) Zip Code (Código Postal) 1 Harvest Hall Community Center 1251 Homestead Way Harvest Hall Northlake 76226 2 Aubrey Area Library 226 Countryside Dr. Community Room Aubrey 76227 3 Bartonville Town Hall 1941 E. Jeter Rd. Council Room Bartonville 76226 4 Carrollton Public Library 4220 N. Josey Ln. Large Meeting Room Carrollton 75010 5 Rosemeade Recreation Center 1330 E. Rosemeade Pkwy. Front Snack Area Carrollton 75007 6 Corinth City Hall 3300 Corinth Pkwy. Workshop Room Corinth 76208 7 Steven E. Copeland Government Center 1400 FM 424 Community Room Cross Roads 76227 8 Timberglen Recreation Center 3810 Timberglen Rd. Large Room Dallas 75287 9 Denton Civic Center 321 E. McKinney St. Community Room Denton 76201 10 Denton County Elections Administration 701 Kimberly Dr. A111 Denton 76208 11 Martin Luther King Jr. Recreation Center 1300 Wilson St. Meeting Room B Denton 76205 12 North Branch Library 3020 N. Locust St. Meeting Room Denton 76209 13 Robson Ranch Creative Arts and Technology Center 9404 Ed Robson Cir. Front Hallway Denton 76207 14 South Branch Library 3228 Teasley Ln. Program Room Denton 76210 15 Voertman's Bookstore 1314 W. Hickory St. Art Gallery Denton 76201 16 Double Oak Town Hall 320 Waketon Rd. Council Chambers Double Oak 75077 17 Denton County Southwest Courthouse 6200 Canyon Falls Dr. Community Room Flower Mound 76226 18 Flower Mound Community Activity Center 1200 Gerault Rd. Chill Zone Flower Mound 75028 19 Flower Mound Senior Center 2701 W. Windsor Dr. Ballroom C Flower Mound 75028 20 Frisco Fire Station #4 4485 Cotton Gin Rd. Training Room Frisco 75034 21 Frisco Fire Station #7 330 W. Stonebrook Pkwy. Training Room Frisco 75036 22 Frisco ISD Transportation West 10701 Dallas Pkwy. Atrium Frisco 75033 23 Highland Village Municipal Complex 1000 Highland Village Rd. Training Room Highland Village 75077 24 Justin Municipal Complex 415 N. College Ave. Gymnasium Justin 76247 25 Northwest ISD Administration Building 2001 Texan Dr. Curriculum Design Center Room Justin 76247 26 Krum ISD Administration Building 1200 Bobcat Blvd. Board Room Krum 76249 38 DENTON COUNTY EARLY VOTING (VOTACION ADELANTADA DEL CONDADO DE DENTON) MAY 7, 2022 (7 DE MAYO DE 2022) JOINT, GENERAL AND SPECIAL ELECTION (ELECCION CONJUNTAS DE GENERALES Y ESPECIALES) 27 Lake Dallas City Hall 212 Main St. Community Room Lake Dallas 75065 28 Castle Hills North Community Center 201 Anna Ave. Banquet Hall Lewisville 75056 29 Lewisville Municipal Annex 1197 W. Main St. Community Room Lewisville 75067 30 Chavez Elementary School 2600 Hart Rd. Gymnasium Little Elm 75068 31 Little Elm Community Center 107 Hardwicke Ln. Community Room Little Elm 75068 32 Northlake Town Hall 1500 Commons Cir. Ste. 300 Council Chambers Northlake 76226 33 Oak Point City Hall 100 Naylor Rd. Community Room Oak Point 75068 34 Pilot Point Senior Center 310 S. Washington St. Exercise Room Pilot Point 76258 35 Ponder Town Hall 102 W. Bailey St. Council Chambers Ponder 76259 36 Prosper Fire Station #2 1140 S. Teel Pkwy. Training Room Prosper 75078 37 Roanoke Public Library 308 S. Walnut St. Meeting Room A &B Roanoke 76262 38 Sanger Community Center 101 Freese Dr. Meeting Room Sanger 76266 39 Prestwick Elementary 3101 Stonefield Dr. Music Room D119 The Colony 75056 40 Trophy Club MUD No. 1 Building 100 Municipal Dr. Board Room Trophy Club 76262 Denton County Elections Website: https://www.votedenton.gov Application for a Ballot by Mail may be downloaded from our website: https://www.votedenton.com/early- voting-by-mail-absentee/ (Solicitud para Boleta por Correo se puede descargar de nuestro sitio web): https://www.votedenton.com/early-voting-by-mail-absentee/ Information by phone: Denton County Elections Administration, 940-349-3200 (Información por teléfono): Administración de Elecciones del Condado de Denton 940-349-3200 Applications for a Ballot by Mail must be submitted between January 1, 2022 and April 26, 2022 by mail, fax or email to: Note: effective December 1, 2017 - If an Application for Ballot by Mail is submitted by fax or e-mail the original application must also be mailed and received by the Early Voting Clerk no later than the 4th business day after receipt of the faxed or e-mailed copy. (Solicitudes para una Boleta por Correo pueden ser sometidas entre el 1 de enero de 2022 y 26 de abril de 2022 por correo, fax o por correo electrónico a: Nota: efectivo el 1 de Diciembre de 2017 - Si una solicitud de boleta por correo se envía por fax o por correo electrónico la solicitud original también debe ser enviada por correo y recibida por el Secretario de votación anticipada no más tarde del cuarto día hábil después de recibir la copia enviada por fax o por correo electrónico.) Early Voting Clerk (Secretario De Votación Adelantada) PO Box 1720 Denton, TX 76202 Fax: 940-349-3201 Email: elections@dentoncounty.com 39 District(distrito)Precinct(precinto)Location(lugar)Address(dirección)Room(sito de votación)City(ciudad)Zip code(código postal)1 2069Denton ISD Sisk Service Center230 N. Mayhill Rd.Assembly RoomDenton762081 2070Denton ISD Sisk Service Center230 N. Mayhill Rd.Assembly RoomDenton762081 4163Denton ISD Sisk Service Center230 N. Mayhill Rd.Assembly RoomDenton762081 4165Martin Luther King Jr. Recreation Center1300 Wilson St.Computer Lab/Meeting Room B Denton762051 4166Denton Civic Center321 E. McKinney St.Community Room Denton762011 4167Denton Civic Center321 E. McKinney St.Community Room Denton762012 1007 North Branch Library3020 N. Locust St.Meeting RoomDenton762092 1056 North Branch Library3020 N. Locust St.Meeting RoomDenton762092 1057 North Branch Library3020 N. Locust St.Meeting RoomDenton762092 1058North Lakes Recreation Center2001 W. Windsor Dr.Room BDenton762072 1060North Lakes Recreation Center2001 W. Windsor Dr.Room BDenton762072 1061 North Branch Library3020 N. Locust St.Meeting RoomDenton762092 1062 North Branch Library3020 N. Locust St.Meeting RoomDenton762092 1063 North Branch Library3020 N. Locust St.Meeting RoomDenton762092 1064 North Branch Library3020 N. Locust St.Meeting RoomDenton762092 1065Denton Civic Center321 E. McKinney St.Community Room Denton762012 1066Denton ISD Sisk Service Center230 N. Mayhill Rd.Assembly RoomDenton762082 2067Denton ISD Sisk Service Center230 N. Mayhill Rd.Assembly RoomDenton762082 4168Denton Civic Center321 E. McKinney St.Community Room Denton762012 4171Voertman's Bookstore1314 W. Hickory St.Art GalleryDenton762012 4174Martin Luther King Jr. Recreation Center1300 Wilson St.Computer Lab/Meeting Room B Denton762053 1059North Lakes Recreation Center2001 W. Windsor Dr.Room BDenton762073 4169Voertman's Bookstore1314 W. Hickory St.Art GalleryDenton762013 4170Voertman's Bookstore1314 W. Hickory St.Art GalleryDenton762013 4172Voertman's Bookstore1314 W. Hickory St.Art GalleryDenton762013 4173Voertman's Bookstore1314 W. Hickory St.Art GalleryDenton762013 4175Martin Luther King Jr. Recreation Center1300 Wilson St.Computer Lab/Meeting Room B Denton762053 4176 South Branch Library3228 Teasley Ln.Program RoomDenton76210JOINT, GENERAL AND SPECIAL ELECTION ‐ ELECTION DAY BY PERSONAL APPEARANCE LOCATIONS(LUGARES DE VOTACIÓN EN EL DÍA DE ELECCIÓN POR APARICIÓN PERSONAL DEL ELECCION CONJUNTAS DE GENERALES Y ESPECIALES)May 7, 2022 ‐‐ 7:00 am ‐ 7:00 pm(7 de mayo de 2022 ‐‐ 7:00 am ‐ 7:00 pm)40 JOINT, GENERAL AND SPECIAL ELECTION ‐ ELECTION DAY BY PERSONAL APPEARANCE LOCATIONS(LUGARES DE VOTACIÓN EN EL DÍA DE ELECCIÓN POR APARICIÓN PERSONAL DEL ELECCION CONJUNTAS DE GENERALES Y ESPECIALES)Page 2 of 2(Pagina 2 de 2)3 4177Denia Recreation Center1001 Parvin St.Room BDenton762053 4178Denia Recreation Center1001 Parvin St.Room BDenton762053 4187Voertman's Bookstore1314 W. Hickory St.Art GalleryDenton762013 4189 Krum ISD Administration Building1200 Bobcat Blvd.Board RoomKrum7624934193 Ponder Town Hall102 W. Bailey St.Council ChambersPonder762593 4197 Argyle Town Hall308 Denton St. E.Community RoomArgyle762264 4161 South Branch Library3228 Teasley Ln.Program RoomDenton762104 4162 South Branch Library3228 Teasley Ln.Program RoomDenton762104 4164 South Branch Library3228 Teasley Ln.Program RoomDenton762104 4179 South Branch Library3228 Teasley Ln.Program RoomDenton762104 4180 South Branch Library3228 Teasley Ln.Program RoomDenton762104 4181 South Branch Library3228 Teasley Ln.Program RoomDenton762104 4182Harpool Middle School9601 Stacee Ln.GymnasiumLantana762264 4183 Argyle Town Hall308 Denton St. E.Community RoomArgyle762264 4184 Denton Fire Station #74201 Vintage Blvd.Community RoomDenton762264 4185 Robson Ranch Creative Arts and Technology Center9404 Ed Robson Cir.Front HallwayDenton762074 4186 Robson Ranch Creative Arts and Technology Center9404 Ed Robson Cir.Front HallwayDenton7620741 Date: March 25, 2022 Report No. 2022-017 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Proposed Draft Policy for Trespass Warnings on City Property including an Appeal Process EXECUTIVE SUMMARY: In 2020, an interdepartmental team including Community Services, Police, Parks, and Library with the help of the Municipal Judge’s Office and Legal, identified the need to have a formal policy regarding issuing criminal trespass warnings on city property to ensure consistency and create an opportunity for appeal to enhance due process. This Informal Staff Report is intended to provide some background on the current practice, the goals of developing a policy, the proposed process including an appeal mechanism, and next steps. BACKGROUND: Unfortunately, there are serious incidents on city property, although very limited, in which City staff may have to issue a criminal trespass when an individual has committed a violation of law, city ordinance, and/or city policies that is needed in order to ensure a safe environment for all and the continued public provision of spaces and services to individuals and families in the community. Depending on the issue, police may be called to either help resolve the problem, issue a criminal trespass warning if needed/requested, and/or give a warning, citation, or make an arrest. Issuing trespass warnings on city property has been very infrequent and used as a last resort. Based upon a review of the records, in the previous two years (2020 and 2021), the Police Department responded to 47 calls for service related to criminal trespass at city-owned properties. The majority of them occurring at the Civic Center with a total of only 12 trespass warnings issued, which were in response to several disturbances outside the Civic Center, including one aggravated assault incident in which an individual was stabbed. In 2021, only 1 criminal trespass arrest was made related to city-owned property in Quakertown Park. DISCUSSION: While reviewing the City’s internal procedures on when a trespass warning is appropriate, it was discovered that creating a formal policy, specifically one that allows for an administrative appeal process, would be in the best interest of the City, the com munity at large, and those that are issued trespass warnings. Texas case law, Anthony v. State, 209 S.W.3d 296 (Tex. App. 2006), overturned a criminal conviction of someone arrested for criminal trespass on city property based primarily on the city not having a formal policy. Additionally, the administrative review process will allow for anyone trespassed from city property the ability to appeal the decision which will be reviewed by the City’s Municipal Judge or designee that will either affirm, modify, or remove the trespass warning. The policy also will set time limitations on the trespass warnings based on the violation. In the policy, department supervisors may request an officer to issue a trespass warning. When issuing the trespass warning, the reason for the trespass will be listed along with steps the individual can take if they choose to appeal the trespass warning. To make it as easy as possible and to reduce any potential barriers, the appeal can be done in -person or filed electronically with 42 Date: March 25, 2022 Report No. 2022-017 the Municipal Court’s office through email. Individuals trespassed will have up to 30 days to file the appeal with the Municipal Judge or designee which have 10 business days to informally review the appeal. CONCLUSION: Staff believes that this policy will enhance public safety and quality of life for Denton residents while also providing additional due process and protections for those individuals that may be trespassed. Staff will be bringing forward the draft Policy Statement for City Council consideration and adoption on the Consent Agenda at the April 5, 2022 City Council meeting. ATTACHMENTS: 1. Draft Proposed City of Denton Trespass Warning on City Property Policy STAFF CONTACT: Preston Pohler, Lieutenant 940-349-7956 Preston.Pohler@cityofdenton.com REQUESTOR: Staff Initiated PARTICIPATING DEPARTMENTS: Community Services, Police, Parks and Recreation, Library, Municipal Judge’s Office, Legal, and City Manager’s Office 43 Date: March 25, 2022 Report No. 2022-018 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: FY 2020-21 Denton Energy Center (DEC) YTD September 2021 Dashboard BACKGROUND: Attached is the September FY 2020-21 Dashboard for the Denton Energy Center. The dashboard is intended to give a snapshot of relevant DEC metrics. The dashboards highlight the following: • The Emission Charts (based on calendar year) display the September engine runtime hours, starts, stops, monthly and annual emissions totals and limits. • DEC MWh Generation and Gross Revenue for FY 2020-21 through September 2021. o The DEC ran 90,329 MWh more through August of FY 2020-21 compared to FY 2019-20. This resulted in approximately $126.1 million more in DEC Revenue. • A DEC financial summary showing September FY 2019-20 Actuals, FY 2020-21 Budget and Actuals as of September 2021. • The Plant Monthly Run Hour Comparison Graph illustrates the monthly plant run times. • The Key Trends section explains variances in revenues and expenses. o Due to running more hours through September, the fuel cost was $26 million higher. o The net income for the DEC through September equals $87.3 million, which is a direct result of Winter Storm Uri in February and higher run times than forecasted during the months of October 2020, April 2021 and June 2021. o The DEC Gross Margin through September was $109.0 million which is $96.2 million higher than budgeted also mainly due to Winter Storm Uri. (The Gross Margin = DEC Revenue – Fuel cost –Variable Operating & Maintenance cost.) Gross Margin represents the component of revenue available to pay fixed cost including debt. ATTACHMENT(S): Denton Energy Center (DEC) Dashboard STAFF CONTACTS: Cassey Ogden Chief Financial Officer (940) 349-7195 cassandra.ogden@cityofdenton.com Nick Vincent Assistant Director of Finance (940) 349-8063 nicholas.vincent@cityofdenton.com 44 City of Denton, Texas FY 2020-21 Denton Energy Center YTD SEPTEMBER 2021 DashboardKey TrendsIn FY 2020‐21, the DEC produced 90,329 MWh more than in FY 2019‐20.  This resulted in approximately $126.1 million more in revenues and $26.8 million more in total expenses than in the prior fiscal year.  These increases are a result of the Winter Storm Uri event in mid‐February 2021.  The DEC Gross Margin as of September 30 was $109.0 million which is $96.2 million higher than budgeted.  (Gross Margin = DEC Revenue – Fuel Cost – Variable Operating & Maintenance Cost).MonthRevenue MWh $/MWhOct‐20 $2,739,241 31,581 $86.74Nov‐20$1,037,71914,117 $73.51Dec‐20$457,0977,225$63.27Jan‐21$565,7938,622$65.62Feb‐21$118,076,29732,026 $3,686.89Mar‐21$545,9935,143 $106.17Apr‐21$3,441,54318,842 $182.66May‐21$921,0268,653 $106.44Jun‐21$2,904,45924,204 $120.00Jul‐21$3,192,50630,246 $105.55Aug‐21$2,220,47927,134 $81.83Sep‐21$2,783,81436,429 $76.42Total FY 2020‐21 $138,885,965244,222 $568.69Generation & Gross RevenuesDescriptionEngine Runtime (hours)*Hot StartsWarm StartsCold Starts StopsDescriptionNitrogen Oxides (NOx)Carbon Monoxide (CO)Volatile Organic Compound (VOC)Particulate Matter<10 microns (PM10)Particulate Matter<2.5 microns (PM2.5)Sulphur Dioxide (SO2)Ammonia (NH3)Carbon Dioxide Equivalents (CO2e)DEC Monthly Emissions Total (tons) 1.72             1.56             1.70             1.62             1.62             0.03             0.42             17,977.00   DEC Annual Permit Limit Operations (tons)**29.78           93.52           48.16           69.72           69.72          1.45             60.90          Monthly Plant Emissions per DEC Permit Limit5.77% 1.67% 3.54% 2.32% 2.32% 1.90% 0.68%Annual to Date Plant Emissions per DEC Permit Limit 47.00% 14.60% 24.40% 14.10% 14.10% 12.10% 3.80%* Over the past 12 months, the DEC engines ran 19% of the time.  During the month of September, the DEC engines ran 32% of the time.**Operations Annual Limit accounts for Balance of Plant standard emissionsEmissionsSeptember 2021Engines (1‐12)2,735       215       252       27         494      FY 2020‐21FY 2019‐20 FY 2020‐21 YEAR END PRELIMINARYACTUALSBUDGET PROJECTION ACTUALSDEC REVENUE 12.76$         24.55$         137.16$       138.89$          EXPENDITURE SUMMARYEnergy Expense ‐ Fuel3.60$           10.35$         39.16$          29.68$            Personnel Services1.94             1.79             1.79              1.82                 Materials & Supplies0.32             1.72             1.72              0.27                 Maintenance & Repair0.21             0.56             0.56              0.38                 Insurance1.11             1.11             1.11              1.22                 Operations 0.22             0.33             0.66              0.67                 Debt Service ‐ Principal7.47             7.85             7.85              7.85                 Debt Service ‐ Interest9.80             9.43             9.43              9.43                 Interfund Transfers0.07             0.24             0.24              0.24                 Transfer to Capital Projects‐                     0.02             0.02              ‐                       DEC EXPENDITURES24.74$        33.40$        62.54$         51.56$            DEC NET INCOME(11.98)$       (8.85)$         74.62$         87.33$            Note:  All dollar figures presented in millions.45 Date: March 25, 2022 Report No. 2022-019 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Street Outreach in the Denton County Housing Crisis Response System BACKGROUND: Staff drafted an ISR in October 2021 (ISR 2021-091) that provided information on current homeless response resources and plans for future expansion. The Denton County Housing Crisis Response System (HCRS) is a coordinated effort among homelessness service agencies to prevent homelessness and find permanent housing for people who are experiencing homelessness. DISCUSSION: The goal of Street Outreach in the Housing Crisis Response System (HCRS) is to expand outreach efforts to vulnerable populations and connect them to shelter and/or permanent housing. Achieving this goal requires that Street Outreach programs collaborate with service providers throughout the housing process and utilize multiple strategies to assist people with obtaining permanent housing. The following is an overview of Street Outreach services provided throughout the HCRS continuum: • Street Outreach: Outreach to encampments and other unsheltered location focuses on building rapport by meeting people where they are staying and using person-centered, trauma-informed relationship building techniques. Outreach to unsheltered locations provides individuals immediate referrals to emergency shelter or temporary housing and various other resources (e.g., critical documents, employment) necessary for obtaining housing. • Coordinated Entry (CE) and the Housing Priority List (HPL): Denton uses a uniform process to quickly identify, assess, refer, and connect people experiencing literal homelessness to housing assistance programs. Households that have completed the CE assessment are referred to housing programs that will best meet their needs and added to the HPL to ensure the most vulnerable households are prioritized for housing. Street Outreach completes on the spot CE assessments, with the consent of the household, at unsheltered locations. • Diversion: Diversion is a client-centered, strengths-based approach to finding alternative housing solutions, short term or long term, to prevent homelessness or quickly exit from homelessness. Street Outreach uses problem solving conversations to help identify immediate housing options through case management, mediation, or financial assistance. • Emergency Shelter and Temporary Housing: Emergency shelter and temporary housing provides same day access to shelter for people experiencing homelessness or fleeing domestic violence. The goal is to provide temporary shelter while assisting with locating permanent housing. Currently the City provides $400,000 to Our Daily Bread annually 46 Date: March 25, 2022 Report No. 2022-019 through the General Fund for an Enhanced Shelter program at the Monsignor King Outreach Center (MKOC). Additionally, the City currently funds a temporary Hotel Voucher Program through the American Rescue Plan providing noncongregate funding at a local hotel. The City is remodeling a building at 909 Loop 288 that will serve as a 24/7 day and night shelter for people experiencing homelessness. MKOC will move their operations to the Loop 288 building when it opens, which is estimated to be December 2022. Shelter providers collaborate with Street Outreach by reserving bed space for people living unsheltered. Street Outreach communicates directly with shelter staff when an individual experiencing unsheltered homeless chooses to go to shelter and provides transportation to the shelter, if needed. • Permanent Housing: The permanent housing programs for households experiencing literal homelessness in Denton include Rapid Rehousing and Permanent Supportive Housing, and Homelessness Prevention for households who are at risk of homelessness. The City administers $100,000 of grant funding annually through the General Fund for Rapid Rehousing (RRH). The Community Services Advisory Committee (CSAC) receives applications for RRH and makes recommendations to Council. Currently, Our Daily Bread is the recipient of the RRH funding for FY 2021/22. Street Outreach works with households experiencing literal homelessness and provides referrals to the appropriate program after completing the CE assessment, and ongoing case management is provided until households are connected to a housing program. STREET OUTREACH TEAMS Street Outreach services in Denton are provided through teams from the Police Department’s Homeless Outreach Team (HOT) and Giving Hope, Inc. (GHI) Street Outreach Program. The City administers an annual $64,600 grant for Street Outreach. The CSAC receives applications for Street Outreach and makes recommendations to Council. Giving Hope, Inc. is the current recipient of Street Outreach funding for FY 2021/22. GHI Street Outreach staff consist of one Coordinator, and HOT staff consist of two Officers and one Stability Case Worker, who was hired in January 2022 and is a Licensed Professional Counselor. GHI staff conduct outreach to known encampments, parking lots, abandoned buildings, and wooded areas three times per week, one day with HOT and two days on their own. In addition to weekly collaboration with GHI Street Outreach, HOT responds to reports of new encampments and other locations where people may be staying unsheltered. Animal Services periodically accompanies GHI and HOT staff to encampments to provide free vaccinations for animals living in encampments and other unsheltered locations. People who are living unsheltered experience mental health and substance use conditions at a higher rate than those who are sheltered. The HOT Stability Case Worker supports households throughout the housing process and after obtaining permanent housing with the goal to maintain housing and engagement in mental health and substance use services. GHI’s Street Outreach grant provides financial assistance for substance use and behavioral health fees associated with Intensive Outpatient Program, Supportive Outpatient Program, and residential treatment. 47 Date: March 25, 2022 Report No. 2022-019 HB 1925 went into effect on September 1, 2021, and prohibits camping in municipally owned public space, with exceptions, unless permission to allow such camping is received by the state. Prior to HB 1925, the City’s internal Homeless Response Team implemented a collaborative process to identify, assess, outreach, and if necessary clean sites where people are living unsheltered. The following data are gathered and analyzed by multiple departments to determine if/when an encampment should be cleaned: • Location (map with surrounding properties and ownership, general identifying description) • Site Conditions (size of area, # of individuals, active/abandoned, written & photo docs, etc.) • Outreach (description if prior interaction, dates and # of outreach attempts) • Public Safety Data (# and types of PD and FD calls, safety hazards, etc.) • Public Health (volume & makeup of trash, debris, hazards, nuisances, contamination, etc.) • Resident Concerns (complaints, quality of life issues) Parks and Recreation coordinates cleanup of any sites on public property. Community Improvement Services (CIS) works with private property owners when sites are on private property to clean and clear sites. Prior to any encampment being cleared, HOT and GHI collaborate to connect with people occupying the encampments to refer them to shelter and housing, and written notice of the area being cleaned is posted no less than fifteen (15) days in advance. The length of time to complete this process varies when there is not a threat to public health or safety, so that adequate time is provided to refer the individuals living at the site to shelter and other resources. When sites are determined to be an immediate threat to public health and safety the process for cleaning and clearing the site happens as quickly as possible. HB 1925 did not have any major impacts to the City’s current process other than to expedite the timeline of cleaning encampments on public property in some instances. Staff drafted an ISR in January 2022 (ISR 2022-005) providing information on a new initiative through the Police Department’s Homeless Outreach Team. The Drop Program provides an opportunity for individuals experiencing homelessness to have a citation dropped provided they complete specific, achievable goals related to obtaining housing stability. FUTURE EXPANSION OF STREET OUTREACH Future goals for expanding outreach include implementing the Community Health Paramedic position to HOT funded through the American Rescue Plan (ARP). The Community Health Paramedic, who was hired in March 2022, will go with HOT to unsheltered locations to provide medical assessments, basic medical care, and connect individuals living unsheltered to additional medical resources as needed. The goal for the paramedic position is to address basic healthcare needs of individuals living unsheltered and reduce the number of emergency room visits. STAFF CONTACT: Megan Ball, Community Services REQUESTOR: (List Council Member Name/Board, Commission or Committee/Staff Initiated) Council Member Armintor 48 Date: March 25, 2022 Report No. 2022-019 PARTICIPATING DEPARTMENTS: Community Services, Denton Police Department 49 Date: March 25, 2022 Report No. 2022-020 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Denton County Transportation Reinvestment Program (TRiP) EXECUTIVE SUMMARY: The Denton County Transportation Authority (DCTA) provides financial assistance through TRiP to DCTA member cities for transit-supportive projects consistent with and beneficial to DCTA’s Long-Range Service Plan Goals. The City of Denton, the City of Highland Village, and the City of Lewisville makeup the current member cities. DCTA has a budget allocation of $3,074,578 for the City of Denton in FY 2022. Recommended projects will be presented to City Council on April 5 for approval. DISCUSSION: TRiP is a five-year program with the first funding cycle beginning in FY 2021. DCTA issues a call for projects in January of each calendar year. The annual TRiP budget is set at 15 percent of DCTA’s net available fund balance from the previous fiscal year. Five percent of the annual TRiP program budget is set aside for DCTA program administration and the remaining 95 percent is divided among member cities proportional to sales and use tax receipts for the previous fiscal year. The City’s allocation is $3,074,578 for FY 2022. In October 2021, City of Denton staff-initiated planning efforts to identify and prioritize eligible TRiP projects. Criteria considered included opportunities to enhance current Capital Improvement Plan (CIP) projects in areas with a high concentration of pedestrian activity, missing sidewalks with high pedestrian potential based on the recently completed comprehensive sidewalk work plan. Projects were presented to Mobility Committee on December 17, 2021. Based on feedback from Mobility Committee, the following projects are recommended for submission. Exhibit 1 provides further detail on each project. CONCLUSION: 50 Date: March 25, 2022 Report No. 2022-020 CONCLUSION: Staff will present the projects along with the completed application and a resolution to City Council on April 5 for approval. ATTACHMENT(S): Exhibit 1: Proposed Projects STAFF CONTACT: Rebecca Diviney, PE City Engineer and Director of Capital Projects Rebecca.Diviney@cityofdenton.com Laura Behrens Grant Administrator Laura.Behrens@cityofdenton.com PARTICIPATING DEPARTMENTS: Capital Projects/Engineering Grant Management Office 51 Proposed FY2022 Transportation Reinvestment Program (TRiP) Funding Application April 5, 2022 Capital Projects–Engineering & Grants Management Office City Council –Item# 22-629 52 2022 TRiP Application Timeline 04/05/2022 City Council –Item# 22-629 Slide 2 Year Timeframe Action Action By 2021 October-November Identified and prioritized eligible TRiP projects for the 2022 application cycle. Capital Projects, Grants Management Office December 15 Presented for input and direction to the Mobility Committee.Mobility Committee 2022 January 27 TRiP FY 2022 Call for Projects DCTA January-March Consulted with DCTA regarding FY 2022 application and direction on specific projects. Capital Projects, Grants Management Office April Present to Council for Direction and Resolution Capital Projects, Grants Management Office May Submit Applications to DCTA (on or before May 2)Grants Management Office 53 Slide 3 Staff Funding Recommendations ID Project Estimate at Completion Current City Funding Proposed TRiP Funding 1 Mayhill Road Extension Ph. 2 $23,600,000 $23,007,500 $592,500 2 SED-A Street Bundle $7,500,000 $7,417,500 $82,500 3 SED-B Street Bundle $15,500,000 $15,271,250 $228,750 4 UPRR Quiet Zone Pedestrian Improvements $2,056,225 $1,487,647 $568,578 5 Loop 288 Sidewalks $360,000 $0 $360,000 6 Downtown Sidewalks $1,223,000 $133,250 $1,089,750 7 Morse Street-On Street Trail $192,500 $40,000 $152,500 TOTAL $47,958,850 $44,884,225 $3,074,578 04/05/2022 City Council –Item# 22-629 54 Slide 4 1: Mayhill Road Extension Ph.2 Project Summary The Mayhill Road Extension Ph. 2 Project will provide a grade separated bridge crossing of the DCTA A-Train, with bicycle and pedestrian accessibility improvements in the area of the Medpark A-Train station, Mayhill Road sidepath, A-Train rail/trail, and surrounding community sidewalks. Project Status & Proposed Funding Project Status: Design Schedule: Q3 2022 –Q3 2024 (Construction) Estimate at Completion:$23,600,000 (Design & Construction) TRiP Funding Request: $ 592,500 (Construction) 04/05/2022 City Council –Item# 22-629 55 Slide 5 2: SED-A Street Bundle Project Summary The Southeast Denton Phase A 2019 Street Reconstruction Bond package will reconstruct various streets in the area just south of downtown. Several segments of sidewalk on Robertson Street were added during design to improve accessibility and mobility in the project area. Curb extensions and sidewalk ramps will also be constructed along Mill Street, providing space for future construction of sidewalks along Mill Street. This project will improve connectivity to the DC2 route, and the A-Train rail/trail which provides direct access to the Downtown Denton Transit Center. Project Status & Proposed Funding Project Status: Design Complete Schedule: Q2 2022 –Q3 2023 (Construction) Estimate at Completion:$7,500,000 (Design & Construction) TRiP Funding Request: $ 82,500 (Construction) 04/05/2022 City Council –Item# 22-629 56 Slide 6 3: SED-B Street Bundle Project Summary The Southeast Denton Phase B 2019 Street Reconstruction Bond package will reconstruct various streets in the area just south of downtown. Several segments of deficient sidewalk will be repaired, minor sidewalk gaps will be constructed where feasible and curb ramps replaced with ADA compliant facilities. This project will improve connectivity to the DC2 route, and the A-Train rail/trail providing direct access to the Downtown Denton Transit Center. Project Status & Proposed Funding Project Status: Design Schedule: Q3 2022 (Design) Q4 2022 -Q2 2024 (Construction) Estimate at Completion:$15,500,000 (Design & Construction) TRiP Funding Request: $ 228,750 (Construction) 04/05/2022 City Council –Item# 22-629 57 Slide 7 4: UPRR Quiet Zone Pedestrian Improvements Project Summary Sidewalk connectivity improvements will be added to the currently planned UPRR Quiet Zones improvements in the downtown area. Three rail grade crossings will be improved to provide or widen sidewalks, including McKinney Street, Hickory Street, and Sycamore Street, improving pedestrian access between downtown and the DCTA A-Train station. The project will improve service to all bus routes except DC4. Project Status & Proposed Funding Project Status: Design Schedule: Q2 2022 (Design) Q2 2023 (Construction) Estimate at Completion:$2,056,226 (Design & Construction) TRiP Funding Request: $ 568,578 (Construction) 04/05/2022 City Council –Item# 22-629 58 Slide 8 5: Loop 288 Sidewalks Project Summary Sidewalks along Loop 288 between the Junction facility for persons experiencing homelessness, and Our Daily Bread facility are incomplete. New sidewalks will be constructed on the west side of the street, south of the Junction, and on the east side of the street, north of McKinney Street to Market Street. A mix of residential and commercial development along this portion of Loop 288 will benefit from complete sidewalk connectivity. Project Status & Proposed Funding Project Status: Initiation Schedule: Q3 2022 (Design) Q2 2024 (Construction) Estimate at Completion:$ 360,000 (Design & Construction) TRiP Funding Request: $ 360,000 (Design & Construction) 04/05/2022 City Council –Item# 22-629 59 Slide 9 6: Downtown Sidewalks Project Summary Multiple sidewalk improvements are programmed in the downtown area under the 2018 and 2019 CIP Sidewalk Improvement Projects. All but one of these segments are completely designed and planned for construction from 2022 to 2024. Carroll Blvd will be both designed and constructed beginning in Q3 2023. Segments and routes affected are located as follows: DC7 Route: Industrial Mulberry Piner Russell Carroll Boulevard Locust DC3 & DC5 Routes: McKinney Austin Project Status & Proposed Funding Project Status: Initiation / Design Schedule: Q3 2022 –Q3 2024 (Construction Completion) Estimate at Completion:$1,223,000 (Design & Construction) TRiP Funding Request: $1,089,750 (Design & Construction) 04/05/2022 City Council –Item# 22-629 60 Slide 10 7: Morse Street On-Street Trail Project Summary Morse Street is a wide 2-lane street in southeast Denton. The City receives frequent complaints about speeding in the corridor, so the opportunity to narrow the street and provide an on-street trail was identified as a traffic calming and multi-modal access opportunity. This project will improve access to the DC2 bus route, and A-Train rail/trail, with the added benefit of improving trail user safety by narrowing the rail/trail crossing at Morse Street. Project Status & Proposed Funding Project Status: Initiation Schedule: Q4 2022 (Design) Q3 2023 (Construction) Estimate at Completion:$192,500 (Design & Construction) TRiP Funding Request: $167,500 (Design & Construction) 04/05/2022 City Council –Item# 22-629 61 March 25, 2022 Report No. 2022-021 INFORMAL STAFF REPORT TO CITY COUNCIL SUBJECT: Parkland Dedication and Development EXECUTIVE SUMMARY: City staff presented proposed updates to the parkland dedication and development ordinance to City Council on March 1, 2022. With this update, a new methodology was introduced that outlines the implementation of a new impact fee structure. Beginning in 2019, staff engaged the development community in Developer Town Halls and Focus Group meetings to help draft the ordinance and develop the proposed fee structure. In addition to these meetings, staff also held meetings with the Dallas Builders Association to review fee updates. The proposed ordinance and fee structure reflect current levels of park service and costs to acquire and develop park land. DISCUSSION: During the March 1, 2022, Work Session, City Council had several questions regarding the proposed updates to the ordinance. The summary below provides additional information and clarification to the discussion. Can affordable housing receive a reduction or waiver? Community Services is currently exploring incentives through an Affordable Housing Toolkit program. Staff recommends including park dedication and development in the review and as part of a comprehensive strategy for affordable housing. Additionally, modifications to the requirements can be made for individual projects or developments as appropriate through a Development Agreement. Could this impact growth in residential development? There are many contributing factors in predicting growth. The housing market today has changed significantly over the last two years. Interest rates and construction costs have heavily influenced the market. Low inventory in available homes continues to drive demand. Sales remain strong despite substantial increases in sale prices. Locally, the trend in demand and pricing mirrors the larger market and is expected to continue. Staff reached out to the City of Melissa, who recently implemented one of the highest park fees in the area, to discuss their experience. Melissa reported no negative impacts in permit sales and no negative feedback on the updated fee. Exhibit 1 includes the fee schedule for the City of Melissa which also has an assessment on ETJ properties. Staff also spoke to a local home builder who acknowledged seeing an increase in the return on investment under current market conditions. According to this builder, with advance notice of an implementation date for permit fee increases, the new costs could be factored in during several phases of development planning including design of the neighborhood, subdivision density, home 62 March 25, 2022 Report No. 2022-021 concept, and pricing. In addition, staff talked to a local realtor, who commented that calls for realtor services exceeded 70 just in one day and who also anticipated the Denton residential real estate market to flourish for the near future. A recently listed property reflects the nature of the current market: On Thursday, March 17, Staff received notification of a property recently listed for sale. Staff was informed that the property had a purchasing offer for $250,000 per acre for the 25-acre parcel, making the total price offered $6,500,000. This parcel is located within the core of the city. This price per acre is significantly higher than the figure the Department has been receiving in appraisals as well as far above the value of land used in the calculations for the new fee structure in the proposed ordinance. Understanding the park requirements are one part of the development fee program, the park fees alone represent less than half a percent of the total construction cost of the average new home. The proposed ordinance also expands credits and provides flexibility in alternatives. Could we consider a phased approach? Phasing in the new dedication and fee structure is an option. The proposed dedication and fee structure is based on full cost recovery. A phased in approach will require continued subsidy to new park development and will impact the level of service. Policy direction on the level of subsidy, identification of alternate sources of funding, and maintaining levels of park service will be part of the discussion to phase in the requirements. If this direction is taken, staff recommends a three- year tiered structure to reach full cost recovery and to align full implementation with the first review of the assessments. Is the strategy to get more land or have developers build parks? The ordinance provides several strategies to achieve the purpose of providing park amenities that match the pace of growth and demand created by new residential developments. These strategies include but are not limited to the dedication of land, funds to purchase land, the ability for a developer to build a park, and the payment of a fee for the development of a park. The ordinance gives the City and developers the flexibility to work together to determine which strategy is best to meet the needs of the development, park zone, and planning objectives. For example, a developer –built public parks makes more sense in a zone where land availability is limited. Additionally, the construction of private parks can be beneficial in reducing impact in an area with established parks. The proposed ordinance allows City staff to adjust their strategies as needed based on the development and park needs. Dallas Builders Association Attached (Exhibit 2) is a letter sent to City leadership that provided feedback from the Dallas Builders Association (DBA). In addition, a response to the DBA is attached as Exhibit 3 that outlines the staff response to the questions submitted. Within this communication, questions were asked regarding the proposed costs to construct both a Neighborhood and Community Park. After review of the proposed expenses, staff made adjustments to the acres of irrigation, architect/design % and contractor profit %. Based on the 63 March 25, 2022 Report No. 2022-021 new total construction costs, the impact fee will be adjusted to Single Family - $2,514.69 (Rounded up to $2,515) and Multi-Family $1,740.94 (Round up to $1,741). This is a reduction of approximately $200. CONCLUSION: Staff tentatively plans to present the proposed ordinance on April 19 for City Council consideration. ATTACHMENTS: Exhibit 1 - Park Dedication and Development Survey Exhibit 2 – Dallas Builders Association letters STAFF CONTACT: Gary Packan, Director, Parks and Recreation Gary.Packan@cityofdenton.com Laura Behrens, Grants Administrator Laira.Behrens@cityofdenton.com REQUESTOR: Council requested as a follow-up to a Work Session presentation PARTICIPATING DEPARTMENTS: Parks and Recreation and Finance STAFF TIME TO COMPLETE REPORT: (2) hours 64 65 February 7, 2022 City of Denton Parks, Recreation and Beautification Board 215 E. McKinney St. Denton, TX 76201 Members of the Parks, Recreation and Beautification Board: The Dallas Builders Association (Dallas BA) represents more than 1,100 member businesses who engage in single- and multifamily residential building, land development and remodeling, as well as providing materials and real estate services. The Association serves a 10-county service region, including Denton County. With advance notice from city staff, Dallas BA has reviewed the draft of the proposed parkland dedication and park development fees ordinance. The item is scheduled for consideration in the February 7, 2022, Parks, Recreation and Beautification Board meeting agenda as item PRB22-008. Dallas BA offers the following concerns and comments. In summary, Dallas BA is concerned about the impact the significant increase in fees will have on already challenging new home costs. We are also concerned that the ordinance language does not include a key exception in applicability and does not give adequate credit for park-like facilities included in a development. Dallas BA requests clarification regarding park development cost allocations used in calculating park costs and fees. Significant Increase in Fees — While Dallas BA can understand that there is an increase in the Dedication Fee-In-Lieu and the Park Development Fee, due to the fee having not been updated in recent years, the proposed increases are significantly higher than what builders see in other nearby cities. The proposed park development fee is more than $1,000 higher than what is seen in other competitive cities and, at $2,753 per development unit, amounts to an increase of $2,462 per home. This cost, along with the increase in the fee-in-lieu, will ultimately be paid by the homebuyers, some of which are already Denton residents. It is important to note that these increases come at a time when the city is contemplating other fee increases, including roadway impact fees. Furthermore, these fees, as they are part of the final sales price of the home, actually cost more over the life of the home mortgage. Given the questions about the economy as we come through a pandemic, Dallas BA is concerned about the overall impact on Denton’s ability to remain competitive in the new home market. Dallas BA recommends lowering the fees and phasing them in over three years to reduce “sticker shock.” Replacement Homes Should Be Exempt — Dallas BA requests that “replacement” (home or structure) be added to the list of activities that have exceptions from applicability of the proposed ordinance in Section 22-34. These homes, as they are built on the location of an existing home that 5816 West Plano Parkway Plano, TX 75093 (972) 931-4840 Fax: (972) 267-0426 www.DallasBuilders.org 66 is removed and replaced by the newly constructed home do not typically result in an increase in the number of dwelling units. In discussion with city staff, we feel there is an intent to offer this exception from applicability, however, the term “remodeling” could be seen as inadequate. Credit for Park-Like Facilities Included in a Development — Dallas BA recommends that more credit be offered towards the fee-in-lieu of land and park development fees paid by a developer when park-like facilities are included in a development. Dallas BA Requests Clarification Regarding the Following Park Development Cost Items: • The professional service and mobilization total charges of 42% are considerably high. • Irrigation estimates do not appear to exclude areas covered by paving, buildings/structures, and detention areas. Thank you for hearing our concerns. We believe that everyone deserves a roof over their head and an affordable place to live, and we invite Denton to utilize the Dallas BA as a resource on housing issues. Sincerely, David Lehde, Director of Government Affairs Dallas Builders Association 67 February 28, 2022 Denton City Council City of Denton 215 E. McKinney St. Denton, TX 76201 Mayor Hudspeth and Members of the City Council: The Dallas Builders Association (Dallas BA) represents more than 1,100 member businesses who engage in single- and multifamily residential building, land development and remodeling, as well as providing materials and real estate services. The Association serves a 10-county service region, including Denton County. With advance notice from city staff, Dallas BA has reviewed the draft of the proposed parkland dedication and park development fees ordinance. The item is scheduled for a work session presentation in the March 1, 2022, City Council meeting agenda as item ID 21-2142. Dallas BA offers the following concerns and comments. In summary, Dallas BA is concerned about the impact the significant increase in fees will have on already challenging new home costs. We are also concerned about whether the language gives adequate credit for park-like facilities included in a private development. Dallas BA requests clarification regarding park development cost allocations used in calculating park costs and fees. Significant Increase in Fees — While Dallas BA can understand that there is an increase in the Dedication Fee-In-Lieu and the Park Development Fee, due to the fee having not been updated in recent years, the proposed increases are significantly higher than what builders see in other nearby cities. The proposed park development fee is more than $1,000 higher than what is seen in other competitive cities and, at $2,753 per development unit, amounts to an increase of $2,462 per home. This cost, along with the increase in the fee-in-lieu, will ultimately be paid by the homebuyers, some of which are already Denton residents. It is important to note that these increases come at a time when the city is contemplating other fee increases, including roadway impact fees. Furthermore, these fees, as they are part of the final sales price of the home, actually cost more over the life of the home mortgage. Given the questions about the economy as we come through a pandemic, Dallas BA is concerned about the overall impact on Denton’s ability to remain competitive in the new home market. Dallas BA recommends lowering the fees and phasing them in over three years to reduce “sticker shock.” Replacement Homes Should Be Exempt — In a letter to the Parks, Recreation and Beautification Board for Feb. 7, Dallas BA requested that “replacement” (home or structure) be added to the list of activities that have exceptions from applicability of the proposed ordinance in Section 22-34. These homes, as they are built on the location of an existing home that is removed and replaced by 5816 West Plano Parkway Plano, TX 75093 (972) 931-4840 Fax: (972) 267-0426 www.DallasBuilders.org 68 the newly constructed home do not typically result in an increase in the number of dwelling units. In discussion with city staff, we feel there is an intent to offer this exception from applicability, however, the term “remodeling” could be seen as inadequate. We feel that the addition of “or to the rebuilding of a structure unless rebuilding results in an increase in the number of dwelling units” addresses this concern. Credit for Park-Like Facilities Included in a Development — Dallas BA recommends that more credit be offered towards the fee-in-lieu of land and park development fees paid by a developer when park-like facilities are included in a development. Dallas BA Requests Clarification Regarding the Following Park Development Cost Items: • The professional service and mobilization total charges of 42% are considerably high. • Irrigation estimates do not appear to exclude areas covered by paving, buildings/structures, and detention areas. Thank you for hearing our concerns. We believe that everyone deserves a roof over their head and an affordable place to live, and we invite Denton to utilize the Dallas BA as a resource on housing issues. Sincerely, David Lehde, Director of Government Affairs Dallas Builders Association 69 70 71 72 Policy and Worksession RequestsResponseProvidedCouncil Member Requestor DateSummary of RequestStaff AssignedDepartmentComments1Mayor Pro Tem Meltzer02/21/22Forwarding of resident concern with utility pole leaning on shedAntonio PuenteDMEInformation included in the March 25 Friday Report.2Council Member Davis02/24/22Two-minute Pitch Request: I am requesting a work session for the Council to consider the creationof a Emergency Volunteer Corp--from something as simple as an email list of willing helpers, up toan organized group with specific skills and resources including transportation, hauling, tree andbrush clearing, meal prep, shelter staffing, etc.Gary Packan, Tiffany Thomson Human Resources Parks Two-minute pitch scheduled for 4/5/22 Council meeting.3Council Member Beck02/25/22How do staff define, manage, and map our meta-data for city records, agendae, documents, etc?Leisha MeineTech ServicesInformation included in the March 25 Friday Report.4Council Member Byrd03/02/22Can staff coordinate a community neighborhood meeting to discuss final approval of the sign topperand provide an update on street repairs, etc?Scott McDonaldDevelopment ServicesInformation included in the March 25 Friday Report.5Council Member Armintor03/07/22Can staff clarify whether the City has any leverage in our land agreement or other contractualagreements make the Denton crypto operation cut off supplies to Russia?Antonio PuenteDMEInformation will be provided in a future Friday report.6Mayor Pro Tem Meltzer03/10/22Can staff determine whether the Fire department has any end-of-life equipment that can be donatedto Denton's friendship city, Múzquiz, Coahuila, Mexico?Kenneth HedgesFireInformation included in the March 25 Friday Report.7Mayor Pro Tem Meltzer03/14/22Does the city have any kind of contingency plan in the event of a chemical, especially chlorine,leak?Bob Martinez, Stephen Gay Fire WaterInformation included in the March 25 Friday Report.8Mayor Hudspeth03/15/22Can staff address the issue of a tilted pole over a resident's driveway?Antonio PuenteDMEPole will be changed out and when completed,information will be included in a future Friday report.9Council Member Byrd03/16/22Can staff investigate a resident's concern over an excess of stormwater draining running the lengthof their property on Swisher Road?Daniel KremerPublic WorksInformation will be included in a future Friday report.10Mayor Pro Tem Meltzer03/16/22Can staff assist resident whose utilities were shut off for non-payment? Customer paid this morning;however water is still off.Christa FosterWaterInformation provided to MPT and included in the March25 Friday Report.11Council Member Armintor03/17/22Will staff clarify how constituents can sign up to speak during a Council meeting?Rachel Balthrop Mendoza City Manager's OfficeInformation on how to sign up to speak at a meeting wassent directly to CM Armintor.12Council Member Beck03/18/22Regarding the HLC Board Member composition: 1. Is there a compelling reason to include amember of the DC Bar, why are we requiring one? Might we increase participation and subjectmatter expert if we changed the requirements?Cameron Robertson, TinaFirgensDevelopment ServicesConfirmed with Council Member Beck that his questionswere answered during the 3/22 Council Meeting.13Council Member Armintor03/20/22Can staff confirm that the bodycam footage and 911 recordings of the latest fatal police shooting willbe shown to Council in a closed session at the April 5th Council meeting?Frank DixonPoliceInformation included in the March 25 Friday Report.14Mayor Hudspeth03/21/22Can staff provide information to an individual whose vehicle was towed, i.e. are there anyprograms/grants that can assist with the impound fees?Courtney Douangdara, DaniShawCommunity ServicesInformation will be included in a future Friday Report.15Council Member Davis03/21/22Can staff reach out to the Jack County Animal Center to offer assistance as a result of severeweather?Dani ShawAnimal ServicesInformation provided directly to CM Davis and includedin the March 25 Friday Report.16Council Member Beck03/23/22"Plats" link on GIS "General Interactive Map of Denton" may have a broken connection. Can stafflook into this?Kevin BabcockTech ServicesInformation will be included in a future Friday Report.17Council Member Beck03/23/22Can staff check for pending projects on Sauls Lane? Residents are reporting construction truckactivity.Becky Diviney, Daniel Kremer,Trevor CrainCapital Projects/EngineeringPublic WorksInformation included in the March 25 Friday Report.18Council Member Beck03/23/22Will staff reach out to a resident on Glenwood and help him understand the SRTS sidewalk onGlenwood, funding issues, sidewalk engineering infrastructure best-practices, home infrastructureimpacts, etc?Becky Diviney, Trevor Crain Capital Projects/Engineering Information included in the March 25 Friday Report.19Council Member Davis03/24/22Can staff check on the signal at 377 and I-35 - it does not change from "stop" to "walk".Ethan CoxPublic Works-TrafficStaff will request the department investigate andrespond to the Council member.Page 1 of 1Exported on March 25, 2022 2:55:47 PM CDT73 74   March 2022 Sun Mon Tue Wed Thu Fri Sat 1 2:00 pm - CC Work Session 6:30 pm - CC Regular Session 2 5:30 PM – Historic Landmark Commission 3 8:00 a.m. Agenda Committee Cancelled - 8:30 a.m. DEDC 4:00 PM- Public Art Committee 4 5 6 7 6:00 PM- Parks Recreation and Beautification Board 8 9 10:30 AM - TIRZ2 11:00 AM - EDPB 3:00 PM – Airport Advisory Board 5:00 PM – Planning and Zoning 10 Cancelled - 3:00 PM - Health and Building Standards Commission 11 10:00 a.m. – Development Code Review Committee 1:00 p.m. Community Services Advisory 1:00 pm COE 12 13 14 9:00 AM – Public Utilities Board 5:30 p.m. Library Board 15 16 17 3:00 PM – Persons w/ Disabilities 5:30 PM – Historic Landmark Commission 18 1:00 p.m. Community Services Advisory 19 20 21 5:30 PM – Historic Landmark Commission 22 3:00 pm - CC Work Session 6:30 pm - CC Regular Session 23 9:00 AM - Mobility Committee Meeting 12:00 p.m. DTIFZ No.1 1:00 PM – Civil Service Commission 3:00 PM- Animal Shelter Advisory Committee 4:00 PM – Planning and Zoning 24 25 10:00 a.m. – Development Code Review Committee 1:00 p.m. -- SFAC 26 27 28 9:00 AM – Public Utilities Board Cancelled - 5:30 PM – Zoning Board of Adjustment 29 30 31 3:00 PM - Health and Building Standards Commission 6:00 PM – Board of Ethics 75    April 2022 Sun Mon Tue Wed Thu Fri Sat 1 1:00 p.m. Community Services Advisory 2 3 4 6:00 PM- Parks Recreation and Beautification Board 5 2:00 pm - CC Work Session 6:30 pm - CC Regular Session 6 7 4:00 PM- Public Art Committee 3:00 PM - Health and Building Standards Commission 8 10:00 a.m. – Development Code Review Committee 1:00 p.m. -- COE 9 10 11 9:00 AM – Public Utilities Board 5:30 PM – Historic Landmark Commission 12 13 3:00 PM – Airport Advisory Board 4:00 PM – Planning and Zoning 14 15 16 17 18 5:30 PM - Traffic Safety Commission Meeting 19 2:00 pm - CC Work Session 6:30 pm - CC Regular Session 20 9:00 AM - Mobility Committee Meeting 21 3:00 PM - Health and Building Standards Commission 22 10:00 a.m. – Development Code Review Committee 1:00 p.m. -- SFAC 23 24 25 9:00 AM – Public Utilities Board 5:30 PM – Zoning Board of Adjustment 5:30 PM – Internal Audit Advisory 26 27 1:00 PM – Civil Service Commisson 4:00 PM – Planning and Zoning 28 6:00 PM – Board of Ethics 29 30   76   May 2022 Sun Mon Tue Wed Thu Fri Sat 1 2 6:00 PM- Parks Recreation and Beautification Board 3 2:00 pm - CC Work Session 6:30 pm - CC Regular Session 4 5 4:00 PM- Public Art Committee 3:00 PM - Health and Building Standards Commission 6 7 8 9 9:00 AM – Public Utilities Board 5:30 PM – Historic Landmark Commission 10 11 3:00 PM – Airport Advisory Board 4:00 PM – Planning and Zoning 12 13 10:00 a.m. – Development Code Review Committee 1:00 p.m. -- COE 14 15 16 17 2:00 pm - CC Work Session 6:30 pm - CC Regular Session 18 9:00 AM - Mobility Committee Meeting 19 3:00 PM – Persons w/ Disabilities 3:00 PM - Health and Building Standards Commission 20 21 22 23 9:00 AM – Public Utilities Board 5:30 PM – Zoning Board of Adjustments 24 25 1:00 PM – Civil Service Commission 4:00 PM – Planning and Zoning 6:00 PM – Police Chief’s Advisory Board 26 6:00 PM – Board of Ethics 27 10:00 a.m. – Development Code Review Committee 1:00 p.m. -- SFAC 28 29 30 Memorial Day Holiday 31   77 Meeting Date Item Legistar ID Departments Involved Type Estimated Time Annual Financial Audit 21-2786 Finance City Business 0:30 CIP: Property Acquisition Follow-Up 21-2779 Internal Audit City Business 0:30 Building Codes, International Residential Code, International Fire Code 21-2633 Building Inspections City Business 0:30 Prioritizing Area Plans 21-2676 Development Services Council Priority 1:00 Street Sign Topper Program 22-469 Planning Council Request Byrd (9/14/2021 and 2/1/2022) 0:30 Board, Commision, & Committee Appointee Relationships (Mayor Hudspeth)22-704 City Manager's Office City Business 0:30 Two-Minute Pitch: Davis 22-053 City Manager's Office Council Request 0:30 Closed Meeting Item(s): Auditor Eval 22-707 Legal City Business Total Est. Time: 4:00 Wastewater Reclamation Audit 22-243 Internal Audit City Business 0:30 Wastewater Collections Audit 21-2781 Internal Audit City Business 0:30 Tent/Tiny Home Village RFI 22-374 Community Development Procurement Council Initiated 1:00 Fire Department Staffing 22-395 Fire City Business 0:30 Update from City DCTA Board Representative 21-2804 City Manager's Office City Business 0:30 Two-Minute Pitch:22-054 City Manager's Office Council Request 0:30 Closed Meeting Item(s) TBD Legal City Business Total Est. Time: 3:30 Health Insurance Operations Audit 22-701 Internal Audit City Business 0:30 Development Fiscal Impact Model 22-647 Development Services City Business 1:00 Street Sign Topper Program (Follow up from 4/5 meeting if needed)22-641 Planning Council Request Byrd (9/14/2021 and 2/1/2022) 0:30 Vision Zero Traffic Safety Plan 22-679 Transportation City Business 0:45 Automated Notification Dashboard 22-386 Development Services Council Request 0:30 Two-Minute Pitch:22-121 City Manager's Office Council Request 0:30 Closed Meeting Item(s) N/A Legal City Business Total Est. Time: 3:45 American Rescue Plan Act of 2021 & 2nd Year ARP Funds 22-266 Finance Council Priority 1:00 MUD Policy TBD Planning City Business TBD Two-Minute Pitch:22-122 City Manager's Office Council Request 0:30 Closed Meeting Item(s) TBD Legal City Business Total Est. Time: 1:30 Update from City DCTA Board Representative 21-2805 City Manager's Office City Business 0:30 Audit Project 028 - Warehouse Operations 21-2810 Internal Audit City Business 0:30 Two-Minute Pitch:22-419 City Manager's Office Council Request 0:30 Closed Meeting Item(s) TBD Legal City Business 0:30 Total Est. Time: 2:00 June 25, 2022 City Council Retreat (Only) (Start Time TBD)City Council Retreat 22-580 City Manager's Office City Business TBD Technology Services Phase 1 Audit 22-558 Internal Audit City Business 0:30 FY 2022-23 CIP 22-246 Finance City Business 3:00 Electric and Sustainability Budgets 21-2405 Finance City Business 3:00 Two-Minute Pitch:22-420 City Manager's Office Council Request 0:30 Closed Meeting Item(s) TBD Legal City Business Total Est. Time: 7:00 July 5, 2022 Audit Project 012 - Economic Development Recruitment and Expansion 21-2811 Internal Audit City Business 0:30 FY 2022-23 Utility Budgets (Solid Waste/Water/Wastewater/Drainage/Electric)22-247 Finance City Business 3:00 Two-Minute Pitch:22-682 City Manager's Office Council Request 0:30 Closed Meeting Item(s): Legal (if any)City Business Total Est. Time: 4:00 Two-Minute Pitch: 22-683 City Manager's Office Council Request 0:30 Closed Meeting Item(s): TBD Legal (if any)City Business Total Est. Time: 0:30 Audit Project 027 - Technology Services: Phase 2 21-2812 Internal Audit City Business 0:30 Two-Minute Pitch: 22-684 City Manager's Office Council Request 0:30 Closed Meeting Item(s): TBD Legal (if any)City Business Total Est. Time: 1:00 FY 2022-23 Proposed Budget, CIP, and Five-Year Financial Forecast 22-251 Finance City Business 8:00 Total Est. Time: 8:00 Other Major Items for Meeting: June 28, 2022 Work Session (@2:00 p.m.) Regular Meeting (@6:30 p.m.) Other Major Items for Meeting: Other Major Items for Meeting: Other Major Items for Meeting: Other Major Items for Meeting: Tentative Work Session Topics and Meeting Information Updated: March 25, 2022 April 19, 2022 Work Session (@2:00 p.m.) Regular Meeting (@6:30 p.m.) May 17, 2022 Work Session (@2:00 p.m.) Regular Meeting (@6:30 p.m.) June 7, 2022 Work Session (@2:00 p.m.) Regular Meeting (@6:30 p.m.) July 19, 2022 Work Session (@2:00 p.m.) Special Called Meeting (@6:30 p.m.) NO MEETING - Break Other Major Items for Meeting: July 26, 2022 Work Session (@2:00 p.m.) Special Called Meeting (@6:30 p.m.) Other Major Items for Meeting: August 2, 2022 Work Session (@2:00 p.m.) Regular MeetingAudit Project 027 - Technology Services: Phase 2 (@6:30 p.m.) May 3, 2022 Work Session (@2:00 p.m.) Regular Meeting (@6:30 p.m.) Other Major Items for Meeting: Other Major Items for Meeting: Canvass General Election and Elect Mayor Pro Tem August 6, 2022 (Saturday) Budget Workshop (@9:00 a.m.) April 5, 2022 Work Session (@2:00 p.m.) Regular Meeting (@6:30 p.m.) *This is for planning purposes only. Dates are subject to change.78 Meeting Date Item Legistar ID Departments Involved Type Estimated Time April 5, 2022 Work Session (@2:00 p.m.) Regular Meeting (@6:30 p.m.) Audit Project 029 - Police Body-Worn Camera Usage 21-2813 Internal Audit City Business 0:30 FY 2022-23 Annual Internal Audit Plan 21-2816 Internal Audit City Business 0:30 Two-Minute Pitch: 22-685 City Manager's Office Council Request 0:30 Closed Meeting Item(s): TBD Legal (if any)City Business Total Est. Time: 1:30 Item Legistar ID Departments Type Estimated Work Session Date Sanger ETJ Boundary Adjustment 21-2653 Development Services City Business Date/:45 Denton Energy Center Alternate Fuel Study TBD DME City Business TBD Item Dates Departments Type Estimated Work Session Date FY 2022-23 Budget Development February - October 2022 Finance All other departments Budget Summer 2022 Item Date Approved Department Estimated Hours to Complete Requestor Traffic Feedback Signs (Report only; no work session)Feb. 1, 2022 Public Works - Streets HudspethApproved Council Request Work Sessions to be Scheduled Work Session Dates to be Determined Council Priorities and Significant Work Plan Items to be Scheduled August 16, 2022 Work Session (@2:00 p.m.) Regular Meeting (@6:30 p.m.) Other Major Items for Meeting: *This is for planning purposes only. Dates are subject to change.79 1 Street Closure Report: Upcoming ClosuresSCR Mar 28th - Apr 3rdStreet/ IntersectionFromToClosure StartDateClosure EndDateDescriptionDepartmentDepartment Contact1Bernard StHickory StChestnut St07/11/23 08/21/23 Water Distribution will be replacing the water main line andservices.WaterTiffany Sherrane2Long RdSherman Dr. E (428)Holy Springs Rd04/18/22 05/13/22 Concrete Panel RepairStreetsRoy San Miguel3Oak St EBradshaw St SWood St N04/01/22 05/06/22 Wastewater Collections will be installing a new wastewatermain line and services.WastewaterTiffany Sherrane4Oak St ECrawford St NWood St N04/04/22 05/23/22 Utility installations and pavement replacement.Engineering Wastewater Scott Fettig5Regency (801)Country ClubCul v Sac04/11/22 04/29/22 Concrete Panel RepairStreetsRoy San Miguel6Sweet CloudWinding StreamClear River04/18/22 05/20/22 Concrete Street Panel and Sidewalk RepairStreetsRoy San Miguel7Wolftrap DriveStuart RoadOlympia Drive04/04/22 04/08/22 Water tap on existing linePrivate DevelopmentTucker EllerPage 1 of 1Exported on March 25, 2022 10:40:43 AM CDT80 2 Street Closure Report: Current ClosuresStreet/ IntersectionFromToClosure StartDateClosure EndDateDescriptionDepartmentDepartment Contact1Allred RdJM Prosperity Farm Rustic BarnVenueBonnie Brae09/27/21 07/31/22 Storm Installation, CuttingGrade on AllredPrivate Development PublicWorks InspectionsJeremiah Tillman-David2Bell AveTexas StWithers St03/12/22 04/15/22 Water Distribution will beinstalling a new water main lineand services.WaterTiffany Sherrane3Bonnie BraeScriptureEmery03/21/22 04/01/22 DME is performing OPGWconductor replacement on theHickory to Bonnie Brae electrictransmission line.OtherMark Zimmerer4Bradshaw St NHickory St EMcKinney St E03/21/22 05/02/22 Utility installations andpavement replacement.EngineeringScott Fettig5Chestnut StreetSouth Welch StreetBernard Street10/18/21 04/29/22 Utility installations andpavement replacement.EngineeringScott Fettig6Crawford St NHickory St EMcKinney St E03/21/22 05/02/22 Utility installations andpavement replacement.EngineeringScott Fettig7Davis StJannie StHettie St01/31/22 03/31/22 Wastewater Collections will beinstalling a new wastewatermain line and services.WastewaterTiffany Sherrane8DepaulDrexelMiramar Dr03/28/22 04/29/22 Concrete Panel and SidewalkRepairStreetsRoy San Miguel9Hettie StPaisley StMcKinney St E03/21/22 05/02/22 Utility installations andpavement replacement.EngineeringScott Fettig10Lakeview BlvdJuniper Dr.Edwards Rd.03/23/22 04/07/22 attaching to sewer manhole Public Works Inspections Armando Beltran11Mockingbird LnPaisley St.Barnes Dr.03/07/22 04/01/22 Storm Drain connection Private Development PublicWorks InspectionsArmando Beltran12North Texas Blvd.Eagle Dr to OakThere will be multiple phases ofclosures. Will not be all at one12/13/21 09/01/22 Utility installations andpavement replacement.EngineeringScott Fettig13Stella St.North Texas BlvdBonnie Brae10/29/21 06/15/22 Utility installations andpavement replacement.EngineeringScott Fettig14Winding StreamSilent StarSweet Cloud03/28/22 04/29/22 Concrete SideWalk Repair StreetsRoy San MiguelPage 1 of 1Exported on March 25, 2022 10:37:37 AM CDT81 3 Street Closure Report: Completed ClosuresStreet/ IntersectionFromToClosure StartDateClosure EndDateDescriptionDepartmentDepartment Contact1AmherstGeorgetownMalone10/18/21 03/11/22 Street ReconstructionStreetsRoy San Miguel2AthensTawakoniNew Ballinger02/21/22 03/11/22 Concrete Panel Repair StreetsRogelio San Miguel3Bell AveWithers StMingo Rd01/07/22 03/11/22 Water Distribution will beinstalling a new water main lineand services.WaterTiffany Sherrane4BolivarMimosaNorthridge03/02/22 03/04/22 Restoring Asphalt from GasRepair, intersection closed forphase 2, half intersection forphase 1. Phase 1 placingasphalt 3/3 and Phase 2 on 3/4.Should be open by end of dayon 3/4.Public Works Inspections Ryan Dromgoole5BrooksideMeadow ParkMeadow Creek02/28/22 03/18/22 Concrete Panel Repair StreetsRogelio San Miguel6Cyrus WayTealHarvest Glen01/10/22 03/04/22 Concrete Panel and SidewalkRepairStreetsRoy San Miguel7Foxcroft CirEmersonOld North01/18/22 03/04/22 Residential roadwayreconstruction and during theconstruction only resident trafficwill be allowed.EngineeringDustin Draper8Jackpine DrPotterstone StBarrydale Dr02/21/22 03/11/22 Concrete Panel Repair StreetsRogelio San Miguel9MockingbirdChristopher DrPenniman Dr03/07/22 03/18/22 Installing Junction Box andconnecting waterlinePrivate DevelopmentArmando Beltran10MontecitoSettlementField Bend01/18/22 03/18/22 Concrete Street Panel andSidewalk RepairStreetsRoy San Miguel11Scripture StMarietta StBradley St02/01/22 03/04/22 Installation of 24'' RCP pipeacross the Street to a StormDrain Inlet on the south side ofthe road on the south side ofthe RoadDrainageGabriel Rodriguez12Welch StreetEagle StreetWest Collins St.11/29/21 03/04/22 Utility installations andpavement replacement.EngineeringScott FettigPage 1 of 1Exported on March 25, 2022 10:37:47 AM CDT82