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Home My WebLink About2023-001 Briercliff ParkDate: January 6, 2023 Report No. 2023-001 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Briercliff Park Master Plan BACKGROUND: The City of Denton Parks and Recreation Department owns a 9.62-acre developed parcel named Briercliff Park, located at 3200 State School Road, Denton, TX 76201. On May 17, 2022, City Council approved hiring John R McAdams Inc. for professional design services for the Briercliff Park Master Plan. (Ordinance 22-986) The master plan project process consists of public engagement, needs assessment, conceptual designs, construction documents, and estimated probable cost for the development. The life cycle for a park master plan consists of the stages below. The project is currently in stage five: 1. Hire Consulting Firm 2. Assessment & Rendering Creation 3. Community Engagement & Workshop Meetings 4. Board & Commissions Engagement 5. Final Adoption of Master Plan 6. Construction Document Creation 7. If applicable, Grant Writing/Application 8. Funding Allocation 9. Procurement Process/Construction 10. Grand Opening The initial scope of the master plan project considered including items such as, but not limited to, an expansion of the existing trail, splash pad, restroom facility, parking lot, and typical park amenities. Over the last eight months, staff conducted steps 2-4 of the master plan life cycle to identify the recommended scope of the project for a final plan. DISCUSSION: From June to August 2022, McAdams Co. and Parks and Recreation staff held a series of meetings and conducted a site analysis of the existing park. Through this process, McAdams produced an initial conceptual rendering that would be used for community feedback. In addition, the Development Services Review team assessed the initial conceptual plan and provided initial input to McAdams Co. Engagement Process On September 1, 2022, the Parks and Recreation Department (PARD) started the community engagement phase by conducting a virtual community input meeting to seek feedback on the conceptual renderings. As part of the community engagement process, staff attended numerous events highlighted in Chart A below where they met with and received input from the public. These Date: January 6, 2023 Report No. 2023-001 events were beneficial in achieving the final conceptual plan. The feedback from the public consisted of the following amenities to be considered: • Tennis Court • Skate Park/Spot • Shift the basketball court N/S to avoid sunset on the east & add another court • More trees and plants • More picnic tables, shade, and seating • Sand Volleyball court • Exercise amenities throughout the trail or dedicated area • Public Art In addition, the City has an online engagement platform, Discuss Denton. This project has a dedicated page featured in Discuss Denton that also provided an opportunity to solicit feedback and engage additional residents. The impressions from the website are highlighted in Chart A: Chart A: Public Engagement Recap Date Event Location Estimated Attendance 9/1/2022 Virtual Input Meeting Zoom 5 9/29/2022 PARKing Day Downtown Square 250 9/29/2022 National Night Out Wolff's Park 500 10/3/2022 1st Park Board Presentation Civic Center 10/4/2022 National Night Out Joe Skiles Park 250 10/5/2022 Denton 360 North Branch Library 18 10/5/2022 Twilight Tunes Wolff's Park 125 10/7/2022 Arts & Jazz Festival Quakertown Park 800 10/8/2022 Arts & Jazz Festival Quakertown Park 2500 10/9/2022 Arts & Jazz Festival Quakertown Park 1500 10/15/2022 Dia de Los Muertos MLK Rec Center 25 10/20/2022 Twilight Tunes Wolff's Park 100 11/17/2022 State of the City Embassy Suites 25 ESTIMATED TOTALS 6,093 Discuss Denton.com Engagement Website Visits Subscription (Following Project) Comments /Posts 134 46 12 Lastly, the project's initial scope called for adding a splash pad. The consultants prepared a storyboard that allowed community members to vote for their favorite splash pad amenities to be featured on-site. Staff received 419 votes through multiple events. Chart B highlights the final voting results. Date: January 6, 2023 Report No. 2023-001 Chart B: Splashpad Voting Results Small Features Voting % Medium Features Voting % Large Features Voting % Half Splash 42% Water Rings 55% Under Umbrella 34% Twinkle Twist 25% Water Way 21% Shimmer Sheet 27% Triple Bit 24% Water Rail 16% Splash Tower 24% Split Pea 9% Sun Shower 8% Weeping Water 16% Based on all the findings, McAdams Co. and staff created a final conceptual plan that will feature the following improvements, provided in the attachment titled “Final Conceptual Plan.” • Restroom/Maintenance/Storage Facility • Loop Trail • New Splashpad • Canopy shade over playground & splash pad • Additional trees and landscaping • Replacement of old playground structure • Skate Spot • Additional parking space Cost Summary The John R. McAdams Co. contract is funded by Parkland Dedication and Development fees for $85,150.00. Staff anticipates applying to Texas Parks and Wildlife on August 1, 2023, for a competitive matching grant that could potentially assist in constructing the park improvements. Next Steps: If Council approves the final plan, the consultant will finalize the construction documents in preparation to submit/receive approval from the Denton Development Review team to receive “Shovel Ready” set of documents. Staff anticipates this process to be completed by July 2023. This will allow staff time to apply to Texas Parks and Wildlife for the Local Park Grant Competitive Program, which provides the opportunity to receive a matching grant for the funding of park projects. The application is due August 1, 2023. CONCLUSION: Please provide input to the City Manager’s Office on this master plan by 5 p.m. on January 13, 2023. Staff will include Council input in a future meeting requesting approval and adoption of the Briercliff Park Master Plan. Date: January 6, 2023 Report No. 2023-001 ATTACHMENTS: 1. Presentation (Draft) 2. Initial Conceptual Master Plan 3. Final Conceptual Master Plan 4. Public Engagement Report STAFF CONTACT: Chris Escoto Park Planner chris.escoto@cityofdenton.com (940) 349-8232 REQUESTOR: Staff Initiated PARTICIPATING DEPARTMENTS: Parks and Recreation STAFF TIME TO COMPLETE REPORT: Parks and Recreation Department 2 hours Briercliff Park Master Plan Parks, Recreation, and Beautification Board Parks and Recreation January 9, 2023 1/6/22 01/09/23 PRB22 -089 Project Background Location: 3200 State School Rd. Denton, 76209 Consultant: The John McAdams Company Project Kickoff: June 2022 Initial Project Scope of Work: •Extension of trail & parking lot •Restroom •Accessible sprayground •Playground replacement & shade •Enhanced landscaping •Additional considerations based on public engagement •Creation of construction documents 01/09/23 PRB22-089 Master Plan Process 1.Hire consulting firm 2.Assessment & Rendering Creation 3.Community Engagement & Workshop Meetings 4.Board & Commissions Engagement 5.Final Adoption of Master Plan 6.Construction Document Creation 7.If applicable, Grant Writing/Application 8.Funding Allocation 9.Procurement Process/Construction 10.Grand Opening 01/09/23 PRB22-089 Site Overview •Existing Playground •Basketball Court •Soccer Field •Pavilion •Trail (.27 miles) •Parking Lot •Park furnishings (benches, tables, water fountain) 01/09/23 PRB22-089 1/6/22 01/09/23 PRB22-089 1. Accessible Sprayground) 2. Restroom Facility 3. Trail Extension 4. New Playground w/shade 1 2 3 4 Proposed Conceptual Plan During Public Engagement Public Engagement -Part 1 (419 votes) Splashpad Voting Results Small Features Half Splash Triple Bit Twinkle Twist Split Pea Voting %42%24%25%9% Medium Features Water Rings Water Rail Water Way Sun Shower Voting %55%16%21%8% Large Features Shimmer Sheet Under Umbrella Splash Tower Weeping Water Voting %27%34%24%16% 01/09/23 PRB22-089 Public Engagement -Summary Date Event Location Estimated Attendance June-July 2022 Field Assessments with Staff On-Site Field Assessment 4 staff & 3 Consultant Sep. 1, 2022 Virtual Community Meeting Zoom 5 Sep. 29, 2022 PARKing Day Downtown Square 250 Sep. 29, 2022 National Night Out Event Industrial St./Wolff’s Park 500 Oct. 3, 2022 Parks, Recreation, and Beautification Board Meeting Civic Center Oct. 4, 2022 National Night Out Event Joe Skiles Park 250 Oct. 5, 2022 Twilight Tunes Wolff’s Park 125 Oct. 5, 2022 Denton 360 North Branch Library 18 Oct. 7-9, 2022 (3 days)Denton Arts & Jazz Festival Civic Center Park 4,800 Oct. 15, 2022 Dia De Los Muertos MLK Jr. Recreation Center 25 Oct. 20, 2022 Twilight Tunes Wolff’s Park 100 Nov. 17, 2022 State of the City Embassy Suites 25 June-December 2022 Discuss Denton.com Engagement Online In -Person Statistics Total Public Events: 13 Estimated Total Attendance: 6,150 Online Statistics Website Visits:134 Subscriptions (Follow Project):46 Comments/Posts: 12 Public Engagement –Part 2 01/09/23 PRB22-089 Engagement Feedback The feedback from the community consisted of the following amenities to be considered: •Tennis Court •Skate Park/Spot •Shift the basketball court N/S to avoid sunset on the east & add another court •More trees and plants •More picnic tables, shade, and seating •Sand Volleyball court •Exercise amenities throughout the trail or dedicated area •Public Art 01/09/23 PRB22-089 Final Conceptual Plan The project is estimated to cost $2,401,836.93. 01/09/23 PRB22-089 Next Steps •If final plan is approved today, will seek Council approval late -January. •If final plan is approved by Council, McAdams will complete 100% Construction Documents. •Submit/receive approval from the Denton Development Review team to receive “Shovel Ready” set of documents. •Staff anticipates applying to Texas Parks and Wildlife on August 1, 2023, for the potential of receiving a competitive matching grant to assist in constructing the park improvements. 1/6/22 01/09/23 PRB22-089 Thank you! 01/09/23 PRB22-089 BRIERCLIFF PARK MASTER PLAN City staff from the Parks and Recreation Department will host the virtual meeting to provide residents an opportunity to review proposed conceptual designs and provide feedback on planned renovations such as expansion of parking, landscaping, sprayground, and typical park amenities. Please join us to help shape the future of our Parks! MASTER PLAN For details on how to participate and register for the virtual community meeting, visit www.cityofdenton.com/virtualcommunitymeeting. Join us on Zoom Thursday, September 1 at 6 p.m. Proposed Master plan reveal 8/8/2022 • ADA/EOE/ADEA • TDD (800) 735-2989 • www.cityofdenton.com Exercise: Review the following 3D Renderings to make choices on desired amenities through the following survey,https://forms.office.com/r/Qmn62DD6ia Preliminary Conceptual Rendering. This is not the final design. Splashpad amenities are featured for representation of scale and for public input. Image represents various features, not all will be included in final design. Preliminary Conceptual Rendering. This is not the final design. Splashpad amenities are featured for representation of scale and for public input. Image represents various features, not all will be included in final design. Preliminary Conceptual Rendering. This is not the final design. Splashpad amenities are featured for representation of scale and for public input. Image represents various features, not all will be included in final design. Preliminary Conceptual Rendering. This is not the final design. Splashpad amenities are featured for representation of scale and for public input. Image represents various features, not all will be included in final design. Preliminary Conceptual Rendering. This is not the final design. Splashpad amenities are featured for representation of scale and for public input. Image represents various features, not all will be included in final design. Total Events Attended Total Responses Small (3-5 GPM)Total Votes Vote %Medium (25-50 GPM)Total Votes Vote %Large (21-250 GPM)Total Votes Vote % 8 423 Half Splash 171 42%Water Rings 227 55%Shimmer Sheet 119 27% Triple Bit 99 24%Water Rail 67 16%Under Umbrella 148 33% Twinkle Twist 99 24%Water Way 85 21%Splash Tower 106 24% Split Pea 36 9%Sun Shower 32 8%Weeping Water 69 16% TOTALS 405 TOTALS 411 TOTALS 442 Event #Date Event Location Est. Attendance Total Responses Capture Rate Results (S) Half Splash Results (S) Triple Bit Results (S) Twinkle Twist Results (S) Split Pea Results (M) Water Rings Results (M) Water Rail Results (M) Water Way Results (M) Sun Shower Results (L) Shimmer Sheet Results (L) Under Umbrella Results (L) Splash Tower Results (L) Weeping Water 1 9/29/2022 PARKing Day Downtown Square 250 32 13%10 13 3 1 23 3 6 1 6 14 13 2 2 9/29/2022 National Night Out Wolff's Park 500 57 11%19 14 21 3 28 10 11 3 20 22 11 9 3 10/3/2022 Park Board Civic Center 4 4 100% 4 10/4/2022 National Night Out Joe Skiles Park 250 29 12%15 8 5 1 18 3 6 4 3 8 9 8 5 10/5/2022 Denton 360 North Branch Library 18 9 50%4 3 2 0 8 1 0 0 4 4 1 0 6 10/5/2022 Twilight Tunes Wolff's Park 125 26 21%9 7 4 7 11 6 5 2 8 5 7 7 7 10/7/2022 Arts & Jazz Festival Quakertown Park 800 26 3%18 4 5 0 15 7 4 1 8 7 6 3 65 8 10/8/2022 Arts & Jazz Festival Quakertown Park 2500 161 6%57 40 41 16 77 26 37 18 48 49 46 29 460 9 10/9/2022 Arts & Jazz Festival Quakertown Park 1500 70 5%35 7 17 8 43 6 15 3 20 38 10 8 152 10 10/15/2022 Dia de los Muertos MLK Rec Center 25 9 36%4 3 1 0 4 5 1 0 2 1 3 3 11 10/20/2022 Twilight Tunes Wolff's Park 100 0 0% 12 11/17/2022 State of the City Embassy Suites 25 0 0% TOTALS 6097 423 21%171 99 32 119 148 106 69 Briercliff Park Master Plan - Public Engagement